EASTCONN has partnered with Windham Public Schools to support the district’s Charles H. Barrows STEM Academy magnet school lottery this year, moving a complex paper application process to a simpler, online platform for the first time.
“We are very pleased with how the lottery went this year,” said Superintendent of Windham Schools Dr. Patricia Garcia. “It took a team effort.”
With input from district staff, EASTCONN’s Technology Solutions division developed a software portal to accept online applications, communicate with families and run the official lottery. The process served 516 applicants.
“The new online platform made our lottery process go from good to great,” said Garcia.
“There are numerous benefits to this new process,” said EASTCONN’s Director of Technology Solutions Andy DePalma. “Applicants saved in postage and communication was consistent across the board. Families could reference the platform for
lottery updates, instead of calling to check their status.”
“Windham families were better informed,” said Garcia. “Information was more accessible and timely - parents were receiving immediate responses using the online platform. We could resolve issues much quicker.”
Going paper-free eliminated manual entry of paper applications, which allowed the data validation process to begin earlier.
“The online application allowed for more cross checks in the data,” said Garcia. “We could pinpoint issues electronically, that manually we were unable to do.”
EASTCONN hosted numerous application events at locations throughout Windham to assist individuals with using the online
portal, offer Spanish translation services and answer lottery questions.
“We were delighted to be able to support the future success of Windham students through this lottery and hope to expand the use of these services and software to other programs and districts,” said DePalma.
EASTCONN’s Technology Solutions division provides member districts with a comprehensive array of services that support and enhance the implementation of technology in teaching and learning. They also offer schools customized, cloud-based software solutions for data collection and analysis.
Learn more from Andy DePalma at firstname.lastname@example.org.