Staff Communications

11/30/2022 To: All Staff from Sharlene Edwards Payroll Deadline

Any time entered after 10:00 am, on Friday, December 2nd, or the deadline specified by your program, will NOT be processed until the following payroll.

Any maintenance, changes to payment method, or changes to payroll need to be submitted to HR and/or Payroll before 10:00 am, on Friday, December 2nd to be included in this payroll run. This will provide HR and Payroll enough time to process the requests considering upcoming holidays and potential weather delays.

Please reach out to Sharlene Edwards, This email address is being protected from spambots. You need JavaScript enabled to view it. , for questions regarding paychecks, direct deposit forms or payroll processing questions.

Entering Time in ESS:

  • All Timesheets and Leave Requests need to be entered into the ESS system per your Program Directors guidelines.
  • When adding fractions of hours in ESS, please use 15 minute increments when entering in partial hours
      • 0.25 for 15 minutes
      • 0.5 for 30 minutes
      • 0.75 for 45 minutes
  • Please remind staff - Do NOT add comments/text in the “comments” field in ESS when entering your leave time
  • During weeks containing holidays, please be sure to enter time off as “Holiday” if applicable, confirm with your supervisor if you have questions.

If you have any issues entering time in ESS, please contact Kristen Wood in Human Resources at 860-455-1550 or This email address is being protected from spambots. You need JavaScript enabled to view it. immediately.

Supervisors and Directors: 

Please have all timesheets reviewed and approved no later than 12pm, noon, Friday, December 2nd for the 11/20/2022 – 12/3/2022 payroll period (for hourly employees).   

         As you are approving time cards, please be sure to validate the following items:

  • Verify time worked, holidays and time off requests are entered correctly. 
  • Please make corrections as necessary prior to approving time.  This should be done though ESS for final verification. 
  • Please verify all of your hourly staff have entered a time card if they worked.
  • Staff who are currently out on authorized absence are to continue to report their absence by charging leave time.

 From Email 11/30/22 from Sharlene Edwards

11/28/2022 To: All Staff 415 Annual Notice

All Staff Email:  415 Annual Notice

A notice is being provided to you because EASTCONN has adopted the Voya Retirement Insurance and Annuity Company 403(b) Volume Submitter Plan. EASTCONN is responsible for notifying you of Internal Revenue Service requirements regarding annual contribution limits. This Notice is intended as general information only and is not tax or legal advice.

See Melanie Marcaccio's email sent on 11/28 at 3:10 for complete details.


11/28/2022 To: All Staff From: Diabetes Awareness Month!

All Staff Email:  TotalCare EAP Resources


‘Tis the season for shopping, dining out, and take out!  

Don’t let Diabetes slow you down. 

Check out these helpful dining tips to keep the balance and fun in eating out.

Happy Holidays!

Cigna Resources:

CDC Resources:


11/21/2022 To: All Staff From: TotalCare EAP: It's Time for Super Stress Season!

All Staff Email:  TotalCare EAP Resources


The weeks from Thanksgiving to New Year’s Day are often considered the most stressful time of year!

On the upside, holidays offer opportunities to spend time with family and friends; on the downside, there are pressures around money and time – especially this year, with high inflation. While holiday festivities can be fun, they can also be very stressful. This is especially true for anyone who is experiencing problems, such as loss, loneliness, separation, family dynamics, financial pressures, depression, and more.

To help you handle some of the common pressures and problems of the season, your EAP has compiled the 2022 Holiday Survival Toolkit – simply click the link to access. We hope this guide will help you to maximize your holiday enjoyment and minimize holiday stress.

Remember – should you run into any problems over the holidays, your EAP is available 24-7-365 for help with any difficulties you may experience. Call for counseling or coaching to deal with grief, and stress, maintaining health and fitness, coping with budgets and finances, family and relationship dynamics, and more!

11/21/2022 To: All Staff From: Melanie Marcaccio: TotalCare EAP

All Staff Email:  ESI Employee Assistance Program (EAP) Website Redesign

Good afternoon,

We are excited to announce the Educator’s EAP has redesigned its Self-Help Resource Center, www.TotalCare EAP!  Attached is a Self-Help Resources flyer where you can learn more.

As an EASTCONN employee, you have free access to these support services and information as a benefit to you and your family.

Some NEW features are….

  • Monthly Feature
  • Our Monthly feature will offer popular monthly themes with resources and a new webinar recording each month as well as our quick access buttons to your benefits overview video
  • Explore Your Benefits
  • Easy-to-navigate tiles cover the most popular and essential benefits and topics.
  • Featured Learning Centers
  • Curated collections covering popular topics, such as gratitude, goal setting, communication, sleep, building resilience, and much more – delivered in various interactive formats.

Take a few minutes to explore the new site!

11/08/2022 To: All Staff From: Melanie Marcaccio ESS Acknowledgement Required for the 2022-2023 Employee Handbook

The 2022-2023 EASTCONN Employee Handbook has been added to ESS Required Reading and now requires your attention in ESS.  You must follow the steps below to review and acknowledge this document.  If you have not already done so, please log in to ESS at your earliest convenience to review and acknowledge this required material. 

Instructions on how to acknowledge this document in ESS are below.  If you need assistance or have any questions, please feel free to contact Human Resources at 860-455-1630.

Also, as required by Connecticut law, we are notifying you that it is the policy of the Board of Directors of EASTCONN that any form of sexual harassment is forbidden in the workplace, is illegal and prohibited by Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 and Section 46a-60 of the General Statutes of Connecticut.  Details about EASTCONN’s Sexual Harassment Policy & Complaint Procedure, as well as remedies available, can be found on page 23 of the EASTCONN 2022-2023 Employee Handbook.

How Document Acknowledgement works:

  • You will receive an email notification that states “A document has been added to ESS Required Reading that requires your attention.  Please log in to ESS at your earliest convenience to review and acknowledge the required material.”
  • When you log into ESS, under the “Welcome to Employee Self Service” message on the top left of your screen, you will see the following message:
  • Also, further down on your screen, you will see a message such as:
  • Click on the document name/link.
  • You will then get a pop-up message similar to the following:
  • Click the “View Document” tab.  A new window will open with the document in another browser window.  You may be asked to login to the EASTCONN Intranet page if you did not start from that page. You must review the handbook before you acknowledge you have read it. Depending on the browser you use, you may need to open the document from your browser window for ESS.  In that event, to view the Handbook, click “Open with”.  When you open the document, it will open in a new window.  After review, close the window that displays the document.
  • You must acknowledge that you have read the document.  You will see the following message in the browser window for ESS:
  • Click on “Acknowledge”.  The system will then record that you have done so.
  • You may always access documents sent to you via this process by clicking on the tab on the top right of your screen next to your name.  You will then see the document listed and you can then click on the document name to view it again.

 You may then log out of ESS as you normally do by clicking on your name and then “Log Out”.

11/01/2022 To: All Staff From: Melanie Marcaccio




Visit your local pharmacy to get your annual flu shot.


Help slow the spread of the flu and protect yourself, your family, and your community by getting the flu shot every year. It’s covered at little to no extra cost to you, through your Cigna plan.1


CDC recommendations:

Everyone age 6 months and older should get a flu shot2

Get your flu shot early in the fall, before flu season starts2

Everyone age 12 and older is also eligible to get a COVID-19 vaccine3

You can get your flu shot at in-network pharmacies nationwide or your doctor’s office. While you're there, consider getting your COVID-19 vaccine or other vaccines that may be right for you. Use the CDC assessment tool to see what vaccines are recommended.


FAQs about the flu shot


Who should get the flu shot?
The CDC recommends that everyone age 6 months and older should get a flu shot, with rare exceptions.2


Can the flu shot give you the flu?
No, flu shots cannot give you the flu. Some people do experience mild side effects like headaches, low-grade fevers, or fatigue.4 You can learn more about flu shot safety through the CDC website.


Do I need to get a flu shot every year?
Yes, the CDC recommends getting a flu shot annually. Flu vaccines are updated every year to provide protection against flu viruses that are making people sick.4


Do I need the flu shot if I’ve gotten the COVID-19 vaccine?
Yes, the vaccines provide protection against different viruses. Getting both vaccines will reduce your risk of illness.5


11/01/2022 To: All Hampton Staff From: Paula Hanlon

Donations Needed
EASTCONN's FOOD PANTRY is requesting donations for our K-12 students from November 1st-18th
All donations can be left in the food pantry bins in the Hampton &
EASTCONN Transition Academy (Tyler Square, Willimantic) lobbies.


  • Boxed Stuffing Mix (Stove Top, for example)
  • Canned Corn
  • Canned Green Beans
  • Jelly Cranberry Sauce
  • Instant Potatoes
  • Corn Bread Mix (Jiffy, for example)
  • Gift Cards (denominations of $20 or less, collected by Paula Hanlon) from Aldi’s, Price Chopper, Big Y or Stop & Shop

We ask that you shop for ONLY the items on this list. Please confirm that your donated items are new, not past their expiration date or opened. Small/average reusable shopping bags would be greatly appreciated.
From EASTCONN’S Food & Hospitality Department & Our K-12 Students!

11/01/2022 To: All Hampton Staff From: Andrew DePalma, Tech Solutions

Good afternoon,

Please note that the deadline to complete the cybersecurity training online was Friday, October 29th. This deadline has now passed.

The training is still available.

If you have not completed this training please do so as soon as possible.

Note: Transportation will receive this training later this month in a live classroom format.

If you have completed the training please disregard this message.

If you are unsure if you completed the training you can check your status with these steps:

Login to the training site ( using your EASTCONN email name and password.

if you have not completed the training Cyber Security Training 2022-2023 will be listed under “New/Available Training Courses.”

Otherwise, click on the “Training” menu and then select “Participate in a Training Course.”

if you completed the Cyber Security Training 2022-2023 it will appear under the “Completed Training” tab.

Thank you for taking these necessary steps in improving agency digital security.


Andy DePalma

11/01/2022 To: All Hampton Staff From: Briana Patriarca, M.A.T


Technology Solutions is offering the following free, in-person trainings this fall. Please click the links to learn more and register for trainings. Please register two days prior to registration date.

Getting the Most Out of Outlook

Wed, Nov 2

10-11:30 AM


Google Forms for Beginners

Wed, Nov 9

10-11:30 AM


Improving Your Skills with Microsoft Excel

Thu, Nov 17

10-11:30 AM


Adobe Acrobat

Thu, Dec 8

2:30-4 PM


Introduction to Google Sheets

Wed, Dec 14

2:30-4 PM


You can also access free, online self-paced trainings on technology and professional development topics via SkillSets Online. You can request a SkillSets Online account by clicking here (link is also available on the Technology Solutions Intranet page):




10/27/2022 To: All Hampton Staff From: Tom Schenking, Tech Solutions

Good morning---they are testing the fire alarms in Hampton so they may go off this morning. This is only a test!