1000 Policies - Community / Board Operations
COMMUNITY/BOARD OPERATION
Series 1000
Policy #1001.1.1
AUTOMATIC EXTERNAL DEFIBRILLATORS
In order to assist individuals who may experience sudden cardiac arrest or a similar life-threatening emergency during EASTCONN’s normal operational hours, and during EASTCONN-sponsored events not occurring during the normal operational hours, the EASTCONN Board of Directors (the “Board”) maintains at each facility under the Board’s jurisdiction, automatic external defibrillators (“AEDs”) and personnel trained in the operation of such automatic external defibrillators and the use of cardiopulmonary resuscitation. It is the policy of the Board to support the use of these automatic external defibrillators and trained personnel during medically appropriate circumstances.
Requirements concerning the use and maintenance of AEDs are set forth in the accompanying Administrative Regulations as may be supplemented by or amended by the Administration from time to time.
For purposes of this policy and the accompanying regulations, an AED is a device that:
1) is used to administer an electric shock through the chest wall to the heart;
2) contains internal decision-making electronics, microcomputers or special software that allows it to interpret physiologic signals, make medical diagnosis and, if necessary, apply therapy;
3) guides the user through the process of using the device by audible or visual prompts; and
4) does not require the user to employ any discretion or judgment in its use.
Legal References:
Connecticut General Statutes
§ 19a-175 Definitions
§ 52-557b Good Samaritan Law
§ 10-212d Availability of Automatic External Defibrillators in Schools
Regulations of Connecticut State Agencies
Department of Public Health § 19a-179-1 et seq.
Adopted: March 25, 2025
Revised:
Replaces:
ADMINISTRATIVE REGULATIONS AUTOMATIC EXTERNAL DEFIBRILLATORS
I. Definitions:
Automatic External Defibrillator (AED) — a device that: (A) is used to administer an electric shock through the chest wall to the heart; (B) contains internal decision-making electronics, microcomputers or special software that allows it to interpret physiologic signals, make medical diagnosis, and, if necessary, apply therapy; (C) guides the user through the process of using the device by audible or visual prompts; and (D) does not require the user to employ any discretion or judgment in its use.
AED certified person— a person who is certified in the operation of automatic external defibrillators and the use of cardiopulmonary resuscitation, and has a copy of their certification on record with EASTCONN’s Head Nurse or designee.
II. Defibrillator Location
1. EASTCONN will have AED defibrillators and at least one AED certified person in each building under the jurisdiction of the EASTCONN Board of Directors (the “Board”).
2. The AEDs will be strategically placed and readily accessible to maximize rapid utilization.
3. After business hours, the AED may be moved from its designated location by a designated school staff member to support activities on school grounds or other EASTCONN-sponsored activities. A visible sign must be left in the place of the AED with the phone number and the location of the individual having possession of the AED. The AED must be returned to its designated location upon completion of the supported activity.
III. Responsibility for Operation, Maintenance and Record-Keeping
1. The school nurse or designee at each building in which an AED is installed (the Head Nurse or designee for locations where no school nurse is stationed) will check the AED in the building on a regular basis, at least monthly. It will be that nurse's responsibility to verify that the unit is in the proper location, that it has all the appropriate equipment (battery, mask, case, emergency pack), that it is ready for use, and that it has performed its self-diagnostic evaluation. If the nurse notes any problems, or the AED’s self-diagnostic test has identified any problems, the nurse or designee must contact the Head Nurse immediately to report the problem.
2. After performing an AED check, the nurse shall indicate on the AED service log (Appendix I) that the unit has been inspected and that it was found to be “In-Service” or “Out-of-Service.”
3.The Head Nurse or designee shall be responsible for the following:
a) AED service checks during the contracted school year;
b) the replacement of equipment and supplies for the AED;
c) confirmation of the repair and service of the AED as managed by the Facilities Division;
d) all recordkeeping for the equipment during the school year;
e) training, or scheduling training, for all Board employees who require such training or would like to receive such training;
f) maintaining a list of AED certified persons;
g) maintaining all records concerning incidents involving the use of an AED;
h) maintaining of copies of the certifications signed by the AED certified persons (Appendix II);
i) reporting the need for revising the AED policy and administrative regulations to the Executive Director or designee.
IV. Training for AED certified persons
EASTCONN will provide initial training or refresher training to the following classes of individuals on an annual basis:
1. All school nurses, the Head Nurse and any designee;
2. All building administrators; and
3. Other designated faculty and staff at each location.
The training will be provided in accordance with the standards set forth by the American Red Cross or American Heart Association. An individual completing this training will be considered an AED certified person. [Note: Additional staff members may be required to receive training if the District has received State or Federal or private funds designated for the purchase of AEDs and for training employees on the use of AEDs and in CPR. For additional information, see Conn. Gen. Stat. § 10-212d.]
-
Procedures for Use of an AED
1. To the extent practicable, AEDs should be retrieved and used by AED certified persons or other trained emergency medical services personnel. In the event no AED certified person or other trained emergency medical services personnel is available or present, an AED may be used by any individual in order to provide emergency care to an individual who may be in cardiac arrest or who may be experiencing a similar life-threatening emergency.
2. AEDs may only be used in medically appropriate circumstances.
3. In the event of use, the School Nurse, Head Nurse or designee shall promptly thereafter complete an AED check and verify that the unit is in the proper location, that it has all the appropriate equipment (battery, mask, case, emergency pack), that it is ready for use, and that it has performed its self-diagnostic evaluation. Any problems with the AED shall immediately be reported to the Head Nurse or designee.
AUTOMATED EXTERNAL DEFIBRILLATOR (AED)
PROGRAM PROTOCOL
1. The EASTCONN Head Nurse, School Nurse, or designee, shall inspect the AED unit for functional Self-Check, adult and pedi pad expiration dates to ensure AED is found to be “In-Service” or “Out-of-Service”. This inspection shall be documented on an AED Service Log (Appendix I)
2. The EASTCONN Head Nurse or designee shall be responsible for the following:
a) AED service checks during the EASTCONN school year, ESY, or calendar year.
b) Monitor need for annual service (includes battery, pads, and/or supplies).
c) Notify Director of Facilities if annual service is overdue.
d) All recordkeeping for the equipment during the school year.
e) Training Records of AED first responders which include CPR/AED certification.
f) Maintaining a list of EASTCONN certified AED first responders by site.
g) Incident record (Appendix III) keeping and forwarding copies to Head Nurse.
h) Copies of the certifications (Appendix II) signed by AED first responders regarding an agreement to comply with EASTCONN’s AED policies and protocol.
i) Collaborative coordination of CPR/First Aid and AED training/recertification for all EASTCONN certified employees.
PROCEDURES FOR USE
1. Designated AED first responders shall have primary access to AEDs.
2. AED first responders accessing the AEDs shall maintain control of such equipment at all times.
3. Prior to returning an AED to its location, the AED first responder shall ensure that the AED is functional. Any problems with the AED shall be immediately reported to the EASTCONN Head Nurse, school nurse or designee.
4. In the event of use, the AED first responder shall notify the EASTCONN Head Nurse, School Nurse or designee.
5. Each time an AED is used, the AED first responder provider must complete an AED incident report (Appendix III).
NOTE: This policy contains forms, to view the forms please download the PDF here:
COMMUNITY/BOARD OPERATION
Series 1000
Policy # 1002.1.1
POLICY REGARDING POSSESSION OF DEADLY WEAPONS OR FIREARMS
I. Definitions:
A. Deadly Weapon means "any weapon, whether loaded or unloaded, from which a shot may be discharged, or a switchblade knife, gravity knife, billy, blackjack, bludgeon, or metal knuckles." Conn. Gen. Stat. § 53a-3 (6).
B. Firearm means "any sawed-off shotgun, machine gun, rifle, shotgun, pistol, revolver or other weapon, whether loaded or unloaded from which a shot may be discharged." Conn. Gen. Stat. § 53a-3 (19).
C. Peace Officer means “a member of the Division of State Police within the Department of Emergency Services and Public Protection or an organized local police department, a chief inspector or inspector in the Division of Criminal Justice, a state marshal while exercising authority granted under any provision of the general statutes, a judicial marshal in the performance of the duties of a judicial marshal, a conservation officer or special conservation officer, as defined in section 26-5, a constable who performs criminal law enforcement duties, a special policeman appointed under section 29-18, 29-18a or 29-19, an adult probation officer, an official of the Department of Correction authorized by the Commissioner of Correction to make arrests in a correctional institution or facility, any investigator in the investigations unit of the office of the State Treasurer, an inspector of motor vehicles in the Department of Motor Vehicles, who is certified under the provisions of sections 7-294a to 7-294e, inclusive, a United States marshal or deputy marshal, any special agent of the federal government authorized to enforce the provisions of Title 21 of the United States Code, or a member of a law enforcement unit of the Mashantucket Pequot Tribe or the Mohegan Tribe of Indians of Connecticut created and governed by a memorandum of agreement under section 47-65c who is certified as a police officer by the Police Officer Standards and Training Council pursuant to sections 7-294a to 7-294e, inclusive.” Conn. Gen. Stat. § 53a-3 (9).
D. Real Property means the land and all temporary and permanent structures comprising the EASTCONN’s schools, facilities and administrative office buildings. Real property includes, but is not limited to, the following: classrooms, hallways, storage facilities, offices, parking lots, and loading docks.
E. School-Sponsored Activity means “any activity sponsored, recognized or authorized by a board of education and includes activities conducted on or off school property.” Conn. Gen. Stat. § 10-233a(h).
II. Prohibition of Deadly Weapons and Firearms
In accordance with Conn. Gen. Stat. § 29-28(e) and § 53a-217b, the possession and/or use of a deadly weapon or firearm on the real property of any EASTCONN school, facility or administrative office building, on EASTCONN transportation, or at a EASTCONN/school-sponsored activity, is prohibited, even if the person possessing the deadly weapon or firearm has a permit for such item.
III. Peace Officer Exception
A peace officer engaged in the performance of his or her official duties who is in lawful possession of a deadly weapon or firearm may bring such item on the real property of any EASTCONN school, facility or administrative office building, on EASTCONN transportation, or to a EASTCONN/school-sponsored activity.
IV. Other Exceptions
Persons in lawful possession of a deadly weapon or firearm may possess such item on the real property of any EASTCONN school, facility or administrative office building, on EASTCONN transportation, or to a EASTCONN/school-sponsored activity, if:
A. The person brings the deadly weapon or firearm on the real property of any EASTCONN school, facility or administrative office building, on EASTCONN transportation, or to an EASTCONN/school-sponsored activity for use in a program approved by the EASTCONN Executive Director or designee. In such case, the person must give the EASTCONN Executive Director or designee notice of his/her intention to bring such item, and the person must receive prior written permission from the EASTCONN Executive Director or designee.
B. The person possesses the deadly weapon or firearm on the real property of any EASTCONN school, facility or administrative office building, on EASTCONN transportation, or at a EASTCONN/school-sponsored activity pursuant to a written agreement with the EASTCONN Executive Director or designee or a written agreement between such person's employer and the EASTCONN Executive Director or designee.
V. Consequences
A. Unless subject to one of the exceptions listed above, any person who possesses a deadly weapon or firearm on the real property of an EASTCONN school, facility or administrative office building, on EASTCONN transportation, or at an EASTCONN/school-sponsored activity, whether or not the person is lawfully permitted to carry such deadly weapon or firearm, will be reported to the local police authorities once EASTCONN officials become aware of its possession.
B. A student who possesses and/or uses any deadly weapon or firearm on the real property of an EASTCONN school, facility or administrative office building, on EASTCONN transportation, or at a EASTCONN/school-sponsored activity in violation of this policy shall be disciplined in accordance with EASTCONN Board of Director’s Student Discipline Policy.
C. The EASTCONN Board of Directors reserves the right to forbid anyone caught possessing a deadly weapon or firearm on the real property of its buildings or administrative office buildings, on EASTCONN transportation, or at a EASTCONN/school-sponsored activity, from using any and all facilities.
Legal References:
Connecticut General Statutes:
- § 10-233a
- § 10-244a
- § 29-28(e)
- § 53a-3
- § 53a-217b
Adopted: September 24, 2024
NOTE: Please download the PDF here:
Series 1000
Policy #1003.1.1
POLICY REGARDING GREEN CLEANING PROGRAMS
It is the policy of the EASTCONN Board of Directors (the “Board”) to implement a green cleaning program in which EASTCONN procures and properly uses environmentally preferable cleaning products in EASTCONN school buildings and facilities. Pursuant to subsection (a)(2)(A) of section 10-231g of the Connecticut General Statutes, any disinfectant, disinfecting cleaner, sanitizer or any other antimicrobial product approved by federal law may be used by EASTCONN.
EASTCONN shall provide the staff of each school and, upon request, the parents and guardians of each child enrolled in each school with a written statement of EASTCONN’s green cleaning program. Such notice shall include (1) the types and names of environmentally preferable cleaning products being applied in schools, (2) the location of the application of such cleaning products in the school buildings and facilities, (3) the schedule of when such cleaning products are applied in the school buildings and facilities, (4) the statement, "No parent, guardian, teacher or staff member may bring into the school facility any consumer product which is intended to clean, deodorize, sanitize or disinfect." and (5) the name of the school administrator, or a designee, who may be contacted for further information. Such notice shall be provided to the parents or guardians of any child who transfers to a school during the school year and to staff hired during the school year.
EASTCONN shall make such notice, as well as the report submitted to the Department of Education pursuant to subsection (a) of section 10-220 of the Connecticut General Statutes (i.e., required report on condition of facilities, action taken to implement the Board’s long-term school building program, indoor air quality and green cleaning program), available on its web site and the web site of each school under such board's jurisdiction. If no such web site exists, EASTCONN shall make such notice otherwise publicly available.
Legal References:
Connecticut General Statutes:
§ 10-220(a) Duties of board of education.
§ 10-231g Green cleaning program at schools: Definitions. Implementation.
Notice.
Adopted: January 28, 2025
Revised:
Replaces:
NOTE: Please download the PDF here:
NOTE: Please download the PDF here:
COMMUNITY/BOARD OPERATIONS
Series 1000
Policy #1005.1.1
Business and Non Instructional Operations
Hazardous Materials in Schools
Pesticide Application (Version #1)
The intent of this policy is to ensure that students, employees and parents/guardians receive adequate notice, in conformity with applicable statutes, prior to pesticide application in school buildings and on school grounds. Further, EASTCONN will only employ certified pesticide applicators for any non-emergency pesticide use in school buildings or on school grounds.
The application of lawn care pesticides on the grounds of schools with students in grade eight or lower must be according to an integrated pest management plan (IPM). Such application is prohibited except in emergencies. An emergency application may be made to eliminate a human health threat in any school with students through grade eight as determined by the Executive Director, subject to applicable Connecticut statutory and regulatory provisions.
The District shall:
• Provide notice of planned pesticide application to students, parents/guardians and employees in the manner required by law, utilizing websites, EASTCONN social media account, electronic mail notification or alert systems.
• Post the areas scheduled to receive pesticide application(s).
• Maintain written records for five years of all pesticide applications.
• Provide continuing instruction to those students who, based upon written medical request, find it necessary to absent themselves during the period of application.
• Inform annually parents/guardians and staff of EASTCONN’s pest application/management policy.
• Establish a registry of parents/guardians and staff who want to receive advance notice of all pesticide use and provide such notice as required by law.
Pest control applicators employed by EASTCONN shall provide the school contact person (Supervisor of Facilities) with notice at least seventy-two (72) hours prior to the date and time the pesticide application is to occur, including in such notice the brand name, concentration, rate of application, pesticide label, material safety data sheet, list of the area or areas where the pesticide is to be applied and any use restrictions required by the pesticide label. Prior to the application, the applicator shall provide the school contact person with a written pre-application notification containing the following information:
• The brand name, rate of application and any use restrictions required by the label of the herbicide or specific pesticide (name of the active ingredient of the pesticide being applied).
• The target pest.
•The area or areas where the pesticide is to be applied.
•The date and time the application is to occur.
•The pesticide label and the material safety data sheet.
In case of pesticide applications performed for or by public health agencies or emergency applications because of immediate threat to the public health, the licensed applicator shall give the school site office oral and, if possible, written notice, with posting of the area to be treated.
The Executive Director or his/her designee may require the pest control applicator to make the required postings in accordance with all applicable statutes and with EASTCONN policy and regulations. The name and address of the applicator shall be a part of any posting.
Someone other than a certified pesticide applicator may apply a pesticide in an emergency to eliminate an immediate human health threat when (1) it is impractical to obtain the services of a certified pesticide applicator and (2) a restricted use pesticide is not used, as defined in C.G.S. 22a-47.
Pesticide purchases shall be limited to amounts authorized by the Executive Director or his/her designee for use during the year. Pesticides shall be stored in a secure site not accessible to students or unauthorized staff. They shall be stored and disposed of in accordance with EPA registered label directions and applicable state statutes.
Definitions:
Pesticides: Fungicides used on plants, insecticides, herbicides or rodenticides, but not sanitizers, disinfectants, antimicrobial agents or pesticide baits.
Microbial pesticide: A pesticide that consists of a micro-organism as the active ingredient.
Biochemical pesticide: A naturally occurring substance that controls pests by non-toxic mechanisms.
Integrated pest management: The use of all available pest control measures, including the judicious use of pesticides, when warranted, to maintain a pest population at or below an acceptable level while decreasing the use of pesticides. Such plan is consistent with an applicable model plan provided by the Commissioner of Environmental Protection under section 22a-66l.
Lawn care pesticides: Pesticides registered by the EPA and labeled according to the Federal Insecticide, Fungicide and Rodenticide Act for lawn, garden and ornamental use. Lawn care pesticide does not include a microbial pesticide or biochemical pesticide registered with the EPA, horticultural soap or oil registered with the EPA and does not contain any synthetic or synergist or a pesticide classified by EPA as an exempt material.
The Superintendent shall prepare and disseminate regulations for the implementation of this policy.
Legal Reference: Connecticut General Statutes
10-231b Pesticide applications at schools. Authorized applicators. Exception, as amended by P.A. 09-56
10-231c Pesticide applications at schools without an integrated pest management plan. (as amended by June 2015 Special Session PA 15-5)
22a-46. Short title: Connecticut Pesticide Control Act.
22a-54. Pesticide applicators, certification, classification, notice, fees, reciprocity; financial responsibility; aircraft, tree, public employee applicators.
22a-58. Records to be kept by distributors and applicators.
23-61a. Definitions. Tree protection examining Board within Department of Consumer Protection. Regulations.
23-61b. Licensing for arboriculture; examination; fees; renewal; suspension, revocation. Nonresidents. Records. Pesticides.
P.A. 09-56 An Act Concerning Pesticide Applications at Child Day Care Centers and Schools
Federal Insecticide, Fungicide, and Rodenticide Act (FIFRA) 7 U.S. Code 136 et seq.
Adopted: 8/23/2022
Revised:
Replaces: 3524.1
NOTE: Please download the PDF here:
NOTE: Please download the PDF here:
Series 1000
Policy #1008.1.1
ADMINISTRATIVE REGULATIONS REGARDING SEXUAL OFFENDERS
Pursuant to state law, the Connecticut Department of Emergency Services and Public Protection is obligated to notify school superintendents (including EASTCONN’s Executive Director) whenever a sexual offender is released into the community or whenever a registered sexual offender changes his or her address.
In addition, EASTCONN’s Office of Human Resources shall cross-reference the Connecticut Department of Emergency Services and Public Protection’s sexual offender registry prior to hiring any new employee and prior to permitting a volunteer to work with students in any capacity. Registration as a sexual offender constitutes grounds for denial of employment and/or volunteer opportunities at EASTCONN.
The Executive Director or designee shall provide training to appropriate staff members regarding the methods for accessing the sexual offender registry information posted on the Connecticut Department of Emergency Services and Public Protection and the provisions of these regulations.
Legal references:
Conn. Gen. Stat. § 54-258 Availability of registration information. Immunity.
Adopted: September 24, 2024
Revised:
Replaces:
NOTE: Please download the PDF here:
COMMUNITY/BOARD OPERATION
Series 1000
Policy #1009.1.1
PROHIBITION AGAINST SMOKING
The EASTCONN Board of Directors (the “Board”) prohibits smoking, including smoking using an electronic nicotine delivery system (e.g., e-cigarettes), electronic cannabis delivery system, or vapor product, within any of its schools, including in any area of a school building, including but not limited to any indoor facility owned or leased or contracted for, and utilized by the Board for the provision of routine or regular preschool, kindergarten, elementary, or secondary education or library services to children, or on the grounds of such school, or at any EASTCONN/school-sponsored activity.
The Board further prohibits smoking including smoking using an electronic nicotine delivery system (e.g., e-cigarettes), electronic cannabis delivery system, or vapor product on the real property of any administrative office building. Real property means the land and all temporary and permanent structures comprising EASTCONN’s administrative office building(s) and includes, but is not limited to storage facilities and parking lots.
The following definitions shall apply to this policy:
“Any area” shall mean the interior of a school building, facility or building and the outside area within twenty-five feet of any doorway, operable window or air intake vent of a school, facility or building.
“Cannabis” shall mean marijuana, as defined in Conn. Gen. Stat. § 21a-240.
“Electronic cannabis delivery system” shall mean an electronic device that may be used to simulate smoking in the delivery of cannabis to a person inhaling the device and includes, but is not limited to, a vaporizer, electronic pipe, electronic hookah and any related device and any cartridge or other component of such device.
“Electronic nicotine delivery system” shall mean an electronic device used in the delivery of nicotine to a person inhaling from the device and includes, but is not limited to, an electronic cigarette, electronic cigar, electronic cigarillo, electronic pipe or electronic hookah and any related device and any cartridge or other component of such device, including, but not limited to, electronic cigarette liquid or synthetic nicotine.
“EASTCONN/School-sponsored activity” shall mean any activity sponsored, recognized or authorized by the Board and includes activities conducted on or off school property.
“Smoke” or “smoking” shall mean the burning of a lighted cigar, cigarette, pipe or any other similar device, whether containing, wholly or in part, tobacco, cannabis or hemp.
“Vapor product” shall mean any product that employs a heating element, power source, electronic circuit or other electronic, chemical or mechanical means, regardless of shape or size, to produce a vapor that may or may not include nicotine or cannabis and is inhaled by the user of such product.
Legal References:
Conn. Gen. Stat. § 10-233a(h) Conn. Gen. Stat. § 19a-342 Conn. Gen. Stat. § 19a-342a Conn. Gen. Stat. § 21a-415 Conn. Gen. Stat. § 53-344b
June Special Session, Public Act No. 21-1
Pro-Children Act of 2001, Pub. L. 107-110, 115 Stat. 1174, 20 U.S.C. § 7183
Adopted: September 24, 2024
Revised:
Replaces:
NOTE: Please download the PDF here:
COMMUNITY/BOARD OPERATION
Series 1000
Policy #1010.1.1
USE OF FACILITIES
In accordance with Conn. Gen. Stat. § 10-239, the EASTCONN Board of Directors (the “Board”) may permit the use of any EASTCONN facility for nonprofit educational or community purposes whether or not business/school is in session. The Board may also grant the temporary use of any facility for public, educational or other purposes, including the holding of political discussion, at such time the facility is not in use for business/school purposes. In addition, the Board shall grant such use for any purpose of voting under the provisions of Title 9 of the Connecticut General Statutes whether or not business/school is in session. In accordance with 20 U.S.C. § 7905, the Board shall not deny equal access to or a fair opportunity to meet, or otherwise discriminate, against any group officially affiliated with the Boy Scouts of America (or any other youth group listed as a patriotic society in Title 36 of the United States Code) that wishes to conduct a meeting using facilities pursuant to this policy. Such uses shall be governed by the following rules and procedures, and shall be subject to such restrictions as the Executive Director or their designee considers expedient.
Consistent with this policy, the Executive Director shall develop and promulgate Administrative Regulations and associated forms governing use of buildings and facilities by community and other groups. Since the primary purpose of the facilities is for educational activities, such activities will have priority over all other requested uses.
A. Application Procedures
Applications for use of facilities shall be submitted to the following individuals, in accordance with the Administrative Regulations:
Facility:
For use of school buildings
Application Submitted To:
Building Principal
Facility:
For use of other facilities
Application Submitted To:
Executive Director or designee
Groups requesting use of buildings and facilities must identify the specific facilities desired, and approval will be for those specific facilities only. All equipment on the premises shall remain in the charge and control of the building principal or responsible administrator, and shall not be used without the express written permission of the administrator.
Principals and other responsible administrators shall submit copies of each Facility Use Form with a notation of whether such uses have been approved. Approval of facilities by the principal or other responsible party may be revoked at any time by the Executive Director or their designee.
B. Eligible Organizations and Priority of Use
Administrators responsible for approving/disapproving requests for use of EASTCONN facilities will use the following guidelines regarding priority of usage of such facilities:
Order of priority:
1. School-sponsored programs and activities.
2. Activities of school-related organizations (e.g., PTO, Booster Clubs, After Graduation Committees and similar organizations).
3. Activities of non-profit organizations operating within the Region, other than school-related organizations covered by category #2 above.
4. Town department or agency activities.
5. Activities of for-profit organizations operating within the Region.
6. Out-of-town organizations.
C. Restrictions on Use of Facilities
The following restrictions shall apply to the use of facilities:
1. Illegal activities will not be tolerated.
2. Use or possession of tobacco, vapor products, alcoholic beverages or unauthorized controlled substances shall not be permitted on the property unless specifically approved by the Board.
3. Refreshments may not be prepared, served or consumed without the prior approval of the responsible administrator. Notwithstanding, only those beverages permitted by state law may be sold during the school day. The responsible administrator may permit other beverages to be sold at the location of events occurring after the end of the regular school day or on the weekend as long as they are not sold from a vending machine or at a school store. Upon approval by the administrator, refreshments may be prepared,
served and consumed only in areas designated by the responsible administrator.
4. Obscene advertising, decorations or materials shall not be permitted on the property.
5. Advertising, decorations or other materials that promote the use of illegal drugs, tobacco products, vapor products, or alcoholic beverages shall not be permitted.
6. Activities that are disruptive of the business/school environment are not permitted.
Any violation of this Policy or any applicable Administrative Regulations may result in permanent revocation of the privilege to use the facilities against the organization and/or individuals involved.
D. Fees and Other Costs
Users of facilities shall be responsible for the fees and costs set out in a fee schedule established by the Executive Director with the approval of the Board. The following guidelines shall be incorporated into such fee schedule:
Category and Fee
1. School-sponsored programs and activities. No rental fee or associated costs.
2, Activities of school-related organizations (e.g., PTO, Booster Clubs, After Graduation Committees and similar organizations). No rental fee or associated costs.
3. Activities of non-profit organizations operating within the Region, other than school-related organizations covered by category #2 above. Associated costs.
4. Town department or agency activities. Associated costs.
5. Activities of for-profit organizations operating within the Region. Rental fee and associated costs.
6. Out-of-town organizations. Rental fee and associated costs.
“Associated costs” shall include, but shall not be limited to, fees for the services of any custodial personnel, food service personnel, security personnel or other personnel deemed by the responsible administrator to be necessary in connection with the use of a facility. Such costs shall be at the rates set forth in the fee schedule.
Rental fees and/or associated costs otherwise applicable may be waived by the Executive Director or their designee if such waiver is deemed by the Executive Director or their designee to be in the best interest of EASTCONN and/or the User.
E. Responsibility for Damage to Property or Loss of Property
In order to use EASTCONN facilities, any organization or individual requesting such use must hold appropriate and proper insurance coverage and agree to assume responsibility for any damage to and/or theft or loss of any EASTCONN property arising out of the use of the facilities.
F. Health and Safety Protocols
In order to use EASTCONN facilities, any organization or individual requesting such use must agree to abide by all health and safety protocols in place by EASTCONN at the time of use, including but not limited to protocols relating to cleaning of the facilities, signage, and health protocols of individuals requesting access to the facilities.
Legal References:
Conn. Gen. Stat. § 10-239 Conn. Gen. Stat. § 10-215f Conn. Gen. Stat. § 10-221q Conn. Gen. Stat. Title 9
Boy Scouts of America Equal Access Act, 20 U.S.C. § 7905 Patriotic and National Organizations, 36 U.S.C. § 1010 et seq.
Adopted: April 29, 2025
Revised:
Replaces:
This policy contains Forms:
1. Administrative Regulations Regarding Use of EASTCONN Facilities
2. Indemnification and Release
In order to access the forms, please download the PDF:
NOTE: Please download the PDF here:
COMMUNITY/BOARD OPERATION
Series 1000
Policy #1011.1.1
VISITORS AND OBSERVATIONS IN SCHOOLS
The EASTCONN Board of Directors (the “Board”) encourages visits by citizens, taxpayers, and parents to all school buildings. In order to promote a safe and productive educational environment for all students and staff, the Board requires all visitors to receive prior approval from the school Principal or designee before being permitted to visit any school building. The Board, through the administration, reserves the right to limit visits in accordance with administrative regulations.
The Board further desires to work collaboratively with parents with an educational nexus with the district, its educational programs or the student being observed, to observe their students in their current classrooms or observe proposed educational placements in the Board’s schools. The Board, through the administration, reserves the right to limit observations of current and proposed educational placements in accordance with administrative regulations and the Board’s Guidelines for Independent Educational Evaluations.
Upon arrival, all visitors and observers must comply with any and all applicable building security procedures, including but not limited to utilizing security buzzers for access, complying with requests for photo identification, reporting directly to and signing in and out at the visitors’ reception area of the school office, prominently displaying visitors’ badges or other identification required for visitors to the school buildings, limiting access to those areas of the buildings and grounds for which the visitors/observers have authorized access, and complying with directives of school officials at all times. All visitors and observers permitted into school buildings or on school grounds must comply with all school health and safety protocols in place at the time, including but not limited to any health protocols.
Legal References:
“Guidelines Regarding Independent Educational Evaluations at Public Expense and In- School Observations,” Connecticut State Department of Education (Mar. 28, 2018).
Adopted: March 25, 2025
Revised:
Replaces:
ADMINISTRATIVE REGULATIONS REGARDING VISITORS AND OBSERVATIONS IN SCHOOLS
1. Any person wishing to visit a school building, and/or observe any student program, must obtain prior approval from the building Principal or responsible administrator of the respective school building or program.
2. A visitor to any school building or program must be able to articulate a legitimate reason for the proposed visit and/or observation. Where the visitation involves direct contact with EASTCONN students, or observation of an identified student or student program, the visitor must have a sufficient educational nexus with EASTCONN, its educational programs or the student to support such request.
3. All visits must be reasonable in length and conducted in a manner designed to minimize disruption to EASTCONN’s educational programs.
4. When a parent/guardian makes a request to observe an identified student or student program, the request will be reviewed with the student’s parent/guardian to determine the purpose of the observation, specific questions being addressed, the location(s) of the observation, and the date, time and length of the observation.
5. When determining whether to approve a request to visit and/or observe individual students or student programs, the building Principal or responsible administrator shall consider the following factors:
a. the frequency of visits;
b. the duration of the visit;
c. the number of visitors involved;
d. the effect of the visit on a particular class or activity;
e. the age of the students;
f. the nature of the class or program;
g. the potential for disclosure of confidential personally identifiable student information;
h. whether the visitor/observer has a legitimate educational interest in visiting the school;
i. whether the visitor/observer has professional ethical obligations not to disclose any personally identifiable student information;
j. any safety risk to students and school staff; and
k. compliance with the Board’s Guidelines for Independent Educational Evaluations, if applicable.
6. The building Principal or responsible administrator has the discretion to limit, or refuse, requests for visits and/or observations of student programs in light of the above criteria. When a requested observation is refused, the building Principal or responsible administrator will provide the parent/guardian with the reason for the decision in writing and will work to develop alternative ways for the parent/guardian to obtain the information the parent/guardian seeks.
7. If a building Principal or responsible administrator approves a request to visit a school building and/or observe a student program, arrangements must be made in advance to ensure that the visit will not disrupt educational programs. The length and scope of any visit shall be determined by the building Principal or responsible administrator in accordance with these regulations and accompanying Board policy. The building Principal or responsible administrator shall determine a reasonable amount of time for observations of individual students or student programs.
8. Upon arrival, all visitors must comply with any and all applicable building security procedures, including but not limited to utilizing security buzzers for access, complying with requests for photo identification, reporting directly to and signing in and out at the visitors’ reception area of the school office, prominently displaying visitors’ badges or other identification required for visitors to the school buildings, limiting access to those areas of the buildings and grounds for which the visitors have authorized access, and complying with directives of school officials at all times.
9. The district has an obligation to maintain the confidentiality of personally identifiable student information. All visitors and observers must restrict their visits and observations to the purpose identified in the request to visit or observe and are strictly prohibited from observing or collecting information on other students within the school. If the visitor/observer views, accesses or otherwise obtains personally identifiable student information concerning another student, the visitor/observer must notify the building Principal or responsible administrator as soon as possible.
10. All visitors and observers permitted inside school buildings or on school grounds must comply with all school health and safety protocols in place at the time, including but not limited to any health protocols.
11.. A refusal to comply with any of the Board’s policy provisions and/or regulations concerning visitors shall constitute grounds for denial of the visitor’s privileges, as determined appropriate by the building Principal or designee. Such refusal may also result in a referral to law enforcement personnel, as determined appropriate by the building Principal or designee.
Legal References:
“Guidelines Regarding Independent Educational Evaluations at Public Expense and In- School Observations,” Connecticut State Department of Education (Mar. 28, 2018).
Adopted: March 25, 2025
Revised:
Replaces:
NOTE: Please download the PDF here:
COMMUNITY/BOARD OPERATION
Series 1000
Policy #1012.1.1
SCHOOL VOLUNTEERS, STUDENT INTERNS AND OTHER NON-EMPLOYEES
The EASTCONN Board of Directors (the “Board”) recognizes the importance of school volunteers at all levels of schooling. Volunteers can enhance collaboration between the school and community, broaden the school’s educational environment and ultimately enrich students’ school experience. The Board further acknowledges that it may, from time to time, be asked to provide learning experiences for student interns within the school environments, which experiences are not part of the teacher preparation program, as defined in section 10-10a of the Connecticut General Statutes. In recognition of the benefit of having volunteers, interns and other such non-employees providing services within the schools, the Board supports the involvement of these individuals in accordance with suitable regulations and safeguards to be developed by the Administration.
Volunteers, interns and other such non-employees working within the schools (“volunteers”) must work under the supervision of EASTCONN Schools (“District”) staff. Volunteers are held to the same standards of conduct as school staff and must observe all Board policies, including applicable policies on the confidentiality of student information.
Volunteers may be required to submit to state and federal criminal record checks and a record check of the Department of Children and Families (“DCF”) Child Abuse and Neglect Registry. No person who is required to register as a sex offender under state or federal law, or whose name is currently listed on the DCF registry, may volunteer in the District.
All volunteers must comply with all school health and safety protocols in place at the time, including but not limited to any health protocols.
No employee of EASTCONN shall serve as a volunteer in any capacity, except as may be approved by the Executive Director or his/her designee based on the specific situation.
Persons interested in volunteering their services should contact the school Principal.
Legal References:
Connecticut General Statutes § 10-4g Parental and community involvement in schools;
model program; school-based teams
Connecticut General Statutes § 10-220 Duties of boards of education
Connecticut General Statutes § 10-235 Indemnification of teachers, board members,
employees and certain volunteers and students in damages suits; expenses of litigation
Connecticut General Statutes § 54-250 et seq. Registration of sexual offenders
Adopted: March 25, 2025
Revised:
Replaces:
ADMINISTRATIVE REGULATIONS REGARDING SCHOOL VOLUNTEERS, INTERNS AND OTHER NON-EMPLOYEES
Screening Procedure
The following procedure has been established for screening volunteers, interns and other non- employees (“volunteers”) within the EASTCONN Schools (the “District”). For the purpose of this procedure, volunteers are defined as those individuals who volunteer their time to assist in schools for the benefit of the student body with the express knowledge, consent and direction of a District employee. Student interns are defined as individuals currently enrolled in a post- secondary program for which an authorized internship is required or for which the student may be granted credit as part of an approved course of study; however, student interns are not students who are enrolled in a teacher preparation program, as defined in section 10-10a of the Connecticut General Statutes. As with other volunteers, all student interns must be approved in advance by the building administrator or his/her designee and must be under the direction of a Board employee.
This procedure identifies those situations in which an individual may be required to submit to state and federal criminal record checks and a record check of the Department of Children and Families (“DCF”) Child Abuse and Neglect Registry within 10 days of application and/or request to volunteer within the District. All results must be received by the Human Resources Office before the volunteer may commence his or her services. Volunteers required to submit to such checks shall be subject to such checks at least every five (5) years, or more frequently in the discretion of the District. The results of such checks shall be maintained by the Human Resources Office for a period of five (5) years. No person who is required to register as a sex offender under state or federal law, or whose name is currently listed on the DCF registry, may volunteer in the District.
Screening Procedure Definitions
The District has identified two classifications of volunteers: Group I and Group II.
Group I
Volunteers will be classified in Group I when they assist school staff members with school activities in the presence of a District employee. Background checks will not be required of Group I volunteers. Group I volunteers are those who assist school staff members with school activities such as those listed below:
a. assisting in a classroom, cafeteria, or library when a staff member is present; or
b. accompanying a class on a field trip during the school day with a staff member; or
c. helping in the school office during regular school hours; or
d. assisting in the cafeteria or library during regular school hours; or
e. assisting during extracurricular events (e.g., dances, fairs, open houses, sporting events).
Group II
Volunteers will be classified in Group II when they provide services to students when not in the direct presence of a District employee. Group II volunteers will be required to complete a consent form regarding the release of information concerning any prior or pending criminal offenses, and such volunteers will be required to submit to a record check of the DCF Child Abuse and Neglect Registry. Group II volunteers are those who engage in activities such as those listed below:
a. accompanying a class on a field trip in which the plans include that students be divided into small groups supervised solely by the volunteer chaperone for any length of time; or
b. chaperoning an overnight field trip; or
c. working in direct contact with students without the direct presence of a District employee; or
d. working as a student intern; or
e. coaching.
Upon receipt of DCF Child Abuse and Neglect Registry results indicating that the volunteer is involved in an abuse or neglect investigation or that the volunteer is listed as a perpetrator of abuse or neglect on the DCF registry, the Executive Director or their designee will notify the volunteer of the results of the DCF registry check and will provide an opportunity for the volunteer to respond to the results of the DCF registry check. No person who is required to register as a sex offender under state or federal law, or whose name is currently listed on the DCF registry, may be approved to volunteer within the District.
When a criminal record check of a volunteer reveals a criminal conviction, whether disclosed or undisclosed on the volunteer’s consent form, the Executive Director will make a case-by-case determination as to whether to allow the individual to volunteer in the District. Prior to any such decision by the Executive Director or designee, the Executive Director or designee shall inform the volunteer and shall provide an opportunity for the volunteer to respond. Notwithstanding the foregoing, the falsification or omission of any information on a volunteer consent form, including, but not limited to, information concerning criminal convictions or pending criminal charges, may be grounds for the Executive Director or designee to prohibit the individual from becoming a volunteer.
Prior Approval Required
All school volunteers (including student interns or other non-employees working in the schools) must be approved in advance by the building principal or other administrative designee. The District, acting through the appropriate building administrator or his/her designee, reserves the right to discontinue or disallow the services of any volunteer at any time at the discretion of the administration.
Sign-in Procedure
All volunteers must report to the school office upon arrival to sign in and must report to the office prior to departure to sign out. A sign-in/sign-out log will be maintained in each school office. Volunteers must indicate the purpose of their visit and include any other information (i.e., destination, proof of identification, etc.) as may be required by the log. Additionally, volunteers will be provided with identification badges, which must be displayed during each visit. All volunteers must comply with all school health and safety protocols in place at the time, including but not limited to any health screening protocols.
Legal Reference:
Connecticut General Statutes § 10-4g Parental and community involvement in
schools; model program; school-based teams Connecticut General Statutes § 10-220 Duties of boards of education
Connecticut General Statutes § 10-235 Indemnification of teachers, board members,
employees and certain volunteers and students in damages suits; expenses of litigation
Connecticut General Statutes § 54-250 et seq. Registration of sexual offenders
Adopted: March 25, 2025
Revised:
Replaces:
NOTE: Please download the PDF here:
NOTE: Please download the PDF here:
NOTE: Please download the PDF here:
2000 Policies - Administration
ADMINISTRATION
Series 2000
Policy #2001.1.1
POLICY REGARDING HOLDS ON THE
DESTRUCTION OF ELECTRONIC INFORMATION AND PAPER RECORDS
The EASTCONN Board of Directors (the “Board”) complies with all state and federal regulations regarding the retention, storage and destruction of electronic information and paper records. The Executive Director or their designee shall be responsible for implementing administrative regulations concerning the placing of a “hold” on electronic information and paper records that may reasonably be anticipated to be subject to discovery in the course of litigation.
All EASTCONN officials and employees have a duty to preserve all paper records and electronic information, including records and electronic information that might otherwise be deleted or destroyed, that relate to any matter that is currently in litigation or may be anticipated to involve future litigation.
The Executive Director or their designee shall be responsible for developing and implementing administrative regulations to preserve records, including e-mails and electronically stored information, that could potentially be related to any matter that is currently in litigation or may be anticipated to result in future litigation. Such regulations shall identify those individuals responsible for identifying those matters for which records must be preserved as well as developing procedures, with the help of technical staff, for the preservation of electronically stored information.
Legal References:
Rules 34 and 45 of the Federal Rules of Civil Procedure
General Letter 2009-2 of the Public Records Administrator Record Retention Schedules Towns, Municipalities and Boards of Education
Adopted: April 29, 2025 Revised:
Replaces:
ADMINISTRATIVE REGULATIONS REGARDING HOLDS ON THE DESTRUCTION OF ELECTRONIC INFORMATION AND PAPER RECORDS
I. RECORDS CUSTODIAN
These regulations are designed to assist in implementation of EASTCONN Board Policy #2002.1.1 regarding holds on the destruction of electronic information and paper records. The Executive Director shall designate a Records Custodian who will be responsible for implementation of EASTCONN policies and regulations for the preservation of paper records and electronically stored information, including e-mails.
II. HOLDS ON THE DESTRUCTION OF ELECTRONIC INFORMATION AND PAPER RECORDS
Upon receipt of notice that EASTCONN is involved in litigation as a party to a lawsuit, EASTCONN is issued a subpoena by a party to a lawsuit in which it is not a party, or if EASTCONN receives information that would lead a reasonable person to anticipate the possibility of litigation, the Records Custodian is to immediately take steps to ensure that any paper records and electronically stored information that could be related to the litigation or potential litigation are preserved from deletion or destruction. Actions to preserve records and electronically stored information shall include, but are not limited to, the postponing or canceling of any automatic deletion of electronically stored information until relevant information and documents can be identified and stored, notification to employees of a “litigation hold” to prevent the deletion and destruction of documents that might be related to the litigation or potential litigation, and the identification of documents and information that are subject to preservation. This litigation hold triggers the duty to preserve documents, such as transitory messages, that otherwise could be deleted under the district’s record retention policy.
The Records Custodian shall issue a “litigation hold” memorandum that specifically describes the types of documents and information that must be preserved and describes how those materials are to be identified, maintained and stored. The memorandum shall specifically state that the duty of preservation is ongoing and that it is the responsibility of employees to continue to identify and preserve relevant documents until notified via a subsequent memorandum that the litigation hold is no longer in effect. All employees who are sent a “litigation hold” memorandum are to acknowledge receipt and understanding of the memorandum in writing, which may be in the form of an e-mail response. A copy of any “litigation hold” memorandum shall be sent to the EASTCONN IT department.
The Records Custodian shall be responsible for the collection and coordination of the retention of documents that are subject to the litigation hold, including electronically stored information. They shall work with EASTCONN’s IT personnel to ensure compliance with the litigation hold. Specifically, the Records Custodian shall determine the types of electronically stored information that exist and where that information is maintained, identify where both identified paper documents and electronically stored information will be stored, and implement procedures to ensure that EASTCONN employees are complying with the litigation hold. No system wide process for automatic deletion of electronic information will be implemented while a litigation hold is in effect without prior notice to the Records Custodian and verification by the Records Custodian that the deletion process will not destroy documents or information that is subject to a litigation hold. The Records Custodian may need to periodically reissue the “litigation hold” memorandum and will ensure that the “litigation hold” memorandum is provided to new employees who may have access to relevant information. Finally, the Records Custodian shall ensure that all steps taken by EASTCONN to identify and preserve relevant information are documented.
Legal References:
General Letters 96-2, 2001-1, 2009-2 of the Public Records Administrator Record Retention Schedules Towns, Municipalities and Boards of Education Rules 34 and 45 of the Federal Rules of Civil Procedure
Silvestri v. General Motors Corp., 271 F.3d 583 (4th Cir. 2001)
Adopted: April 29, 2025
Revised:
Replaces:
NOTICE REGARDING A LITIGATION HOLD CONCERNING ELECTRONIC INFORMATION AND PAPER DOCUMENTS
This memorandum places a “litigation hold” on all documents, both paper and electronically stored information, concerning [identify the matter that is subject to the litigation hold]. Materials that fall under this litigation hold include, but are not limited to, e-mail, word processing documents, spreadsheets, databases, calendars, voice mail, internet usage files and network access information [the agency can be more specific in the identification of documents if that information is available]. All employees are to immediately suspend any and all document destruction, including any scheduled document destruction or electronic information deletion programs, for any materials that might fall within the parameters of this memorandum. If you have questions as to what materials are subject to the litigation hold, you are to contact the Records Custodian [insert name and contract information].
If you are in possession of materials subject to this litigation hold, you shall take steps to preserve and store these materials. Paper documents are to be copied and segregated in a separate hard copy file. Electronic information is to be stored in computer folders and saved on the network drive and/or saved to a removable disk which is to be clearly marked and stored in a safe and appropriate location [the agency can develop its own set of storage guidelines for identified materials]. Under no circumstances are you to destroy or delete materials, documents or electronic information that might be subject to this litigation hold without the written permission of the Records Custodian.
You must give prompt attention to the issues addressed in this memorandum, specifically the responsibility to identify and preserve documents and electronic information concerning [the matter that is subject to the litigation hold]. Serious consequences may result from the failure of employees to take immediate and reasonable precautions to properly preserve information. Therefore, you must acknowledge your receipt and understanding of this memorandum in writing or via e-mail.
The restrictions put into place by this memorandum are ongoing until you receive notice in a memorandum from the Records Custodian that the litigation hold is no longer in effect. You are encouraged to direct any questions concerning this memorandum to the Records Custodian.
NOTE: Please download the PDF here:
ADMINISTRATION
Series 2000
Policy #2002.1.1
RETENTION AND DISPOSITION OF RECORDS AND INFORMATION
I. INTRODUCTION
The EASTCONN Board of Directors (the “Board”) complies with all state and federal laws and regulations regarding the retention, storage, and disposition of records. The Executive Director or designee shall be responsible for developing and implementing administrative regulations concerning the retention, storage, and disposition of records and the dissemination of such administrative regulations to all school officials, employees, and individuals granted access to the computer systems and/or networks of EASTCONN (the “Agency”) and/or who send electronic messages as part of their work for the Agency. Collectively, all individuals granted access to Agency computer systems are referred to as the “Users”.
II. RETENTION OF RECORDS
The Agency shall comply with all minimum standards set forth in the Municipal Records Retention Schedules for public records, as issued by the Office of the Public Records Administrator for the State of Connecticut (“OPRA”). Retention requirements apply to the official record copy of a public record and are based on the content and function of the public record, not the media type. As such, the same record retention period that applies to paper records applies to electronically stored information. Therefore, like paper records, the content and function of an electronic record, including electronic messages, determine the retention period for that document.
If records are kept in both electronic and hard copy format, the Agency shall designate which record is the official record copy. The designated official copy shall be the legally recognized copy maintained for record retention purposes.
In addition to the retention guidelines established by the Board and used by Agency officials and employees, all Agency officials and employees have a duty to preserve all records and electronic information, including records and electronic information that might otherwise be deleted or destroyed, that relate to any matter that is currently in litigation or may be anticipated to involve future litigation. Record preservation undersuch circumstances shall only be required after receipt of formal written notice of such requirement by the Executive Director or designee.
III. USE OF ELECTRONIC MESSAGES AND ELECTRONIC COMMUNICATIONS
The Agency has installed computers and a computer network(s), including Internet access and electronic messaging systems, on Agency premises and may provide other electronic devices that can access the network(s) and/or have the ability to send and receive messages with an operating system or network communication framework. Devices include but are not limited to personal computing devices, cellular phones, Smartphones, network access devices, radios, tablets, walkie-talkies, Bluetooth speakers, personal data assistants, and other electronic signaling devices. Electronic messaging systems include mobile, chat, and instant message; cloud collaboration platforms, including internal chat, peer-to-peer messaging systems, and draft email message transfer; and products that have the ability to create duration-based or subjective removal of content (such as Snapchat), and security focused platforms (such as Signal). The Agency’s computers, computer networks, electronic devices, Internet access and electronic messaging systems are referred to collectively as "the computer systems" and are provided in order to enhance both the educational opportunities for our students and the business operations of the Agency.
Electronic messages sent by Users as part of their work and/or by using the Agency’s computer systems and/or network(s) are not private communications and are potentially subject to disclosure, regardless of whether the messages are sent using personal devices or the Agency’s computer systems. Users must understand that the Agency has reserved the right to conduct monitoring of the Agency’s computer systems and may do so despite the assignment to individual Users of passwords for system security. Any password systems implemented by the Agency are designed solely to provide system security from unauthorized users, not to provide privacy to the individual system User.
The computer systems’ security aspects, message delete function and personal passwords may be bypassed for monitoring purposes. Therefore, Users must be aware that they should not have any expectation of personal privacy in the use of these computer systems. This provision applies to any and all uses of the Agency’s computer systems, including any incidental personal use permitted in accordance with the Board’s policy and regulations regarding computer use by Users.
Any retained messages may be retrieved for a variety of purposes, including but not limited to as part of routine monitoring by the Agency, an employee investigation, a search for documents pursuant to a Freedom of Information Act request, a formal discovery process as part of litigation, or other legal processes such as a response to a subpoena. Users should bear in mind that electronic messages may be retained at different locations within the computer systems and/or devices and that these messages are subject to retrieval, regardless of whether the User has deleted such messages from the User’s or the Agency’s accounts.
Consequently, Users should use discretion when using computers or other electronic technology to send, record or retain electronic messages and information.
IV. DISPOSITION OF RECORDS
The disposition of records, or the destruction or transfer of records to the custody of another entity, shall only occur in accordance with relevant state and federal laws and guidelines established by the OPRA. The Agency shall also follow the OPRA’s specific protocols for the disposition of permanent, historical and archival records. If a record does not appear on a records retention schedule, the Agency shall contact the OPRA for further guidance before disposing of any such record.
Legal References:
Conn. Gen. Stat. §§ 1-200(5); 1-211; 1-213(b)(3)
Conn. Gen. Stat. § 7-109 Conn. Gen. Stat. § 11-8 et seq.
General Letters 96-2 and 2009-2 of the Office of the Public Records Administrator (“OPRA”)
OPRA, Public Records Policy 04, Electronic Records Management (Dec. 2022) OPRA, Public Records Policy 04-1, Electronic Records (Dec. 2022)
OPRA, Public Records Policy 04-2, Digital Imaging (Dec. 2022)
OPRA, Public Records Policy 05, Disposition of Public Records (Nov. 2011) OPRA, Public Records Memorandum 101: Disposition of Original Paper Records After Scanning (June 2024)
Connecticut State Library, State Archives (“State Archives”), State Archives Policy 01: Transfer of Historical Records to the State Archives of Other Approved Archival Repository (October 15, 2019)
Record Retention Schedules Towns, Municipalities and Boards of Education OPRA, Records Disposition Authorization, Form RC-075 (revised 12/2021)
OPRA, Authorization for Disposal of Original Non-Permanent Records Stored as Digital Images, Form RC-040 (revised 5/2024)
OPRA, Annual Certification for Disposal of Original Non-Permanent Paper Records Stored as Digital Images, Form RC-045 (revised 5/2024)
OPRA, Certification for Disposition of Original Permanent/Life of Structure Records Stored as Digital Images, Form RC-245 (revised 5/2024)
Frequently Asked Questions about E-mail, CT Public Records Administrator, available at https://ctstatelibrary.org/wp- content/uploads/2015/05/EmailGuidelines.pdf .
Adopted: May 20, 2025
Revised:
Replaces:
ADMINISTRATIVE REGULATIONS REGARDING THE RETENTION AND DISPOSITION OF RECORDS AND INFORMATION
I. INTRODUCTION
The EASTCONN Board of Directors (the “Board”) complies with all state and federal laws and regulations regarding the retention, storage and disposition of records. These administrative regulations are designed to assist in implementation of the Board’s policy regarding the retention, storage, and disposition of public records. These regulations shall be disseminated and/or made available to all school officials, employees, and individuals granted access to the computer systems and/or networks of EASTCONN (the “Agency”) and/or who send electronic messages as part of their work for the Agency. Collectively, all individuals granted access to the Agency’s computer systems are referred to as the “Users.”
These regulations supplement and do not replace Agency policy relating to education records.
II. DEFINITIONS
Archival record means a public record, which, regardless of format, possesses enduring value if it documents or contains information on one or more of the following: 1) the evolution of the Board, the Agency, or their policies and practices; 2) claims or petitions against the Board or the Agency and the disposition of those claims or petitions; 3) obligations and claims made on citizens by the Board or the Agency and their disposition; 4) the legal and legislative history of the Board or the Agency; and/or 5) topics of research value beyond the specific administrative, legal or fiscal reasons the records were originally created.
Computer systems mean EASTCONN’s computers, computer networks, electronic devices, Internet access and electronic messaging systems, which are provided in order to enhance both the educational opportunities for students and the business operations of the agency.
Digital imaging means the process of converting original records on paper or film into electronic images. The process typically requires a document scanner or digital camera, a computer and software to capture the image, and indexing of the digitized images.
Digitized record means an electronic record created by converting paper or other media formats to a digital form that is of sufficient authenticity,
reliability, usability, and integrity to serve in place of the original source record.
Disposition means a final administrative action taken with regard to records, including destruction, transfer to another entity, or permanent preservation.
Electronic messages mean e-mail, fax, instant messaging, text messaging, and Web-based messaging services. Electronic messages may be transmitted by a variety of mediums, including computers and mobile computing devices. In addition to the body of the message, electronic messages also contain metadata, such as transactional information (e.g., date and time sent, sender/receiver) and may contain attachments such as calendars, directories, distribution lists, sound recordings, photographs, images, word-processing documents, spreadsheets, and other electronic documents.
Electronic messaging systems mean mobile, chat, and instant message; cloud collaboration platforms, including internal chat, peer-to-peer messaging systems, and draft email message transfer; and products that have the ability to create duration-based or subjective removal of content (such as Snapchat), and security focused platforms (such as Signal).
Electronically stored information means information that is fixed in a tangible form and is stored in a medium from which it can be retrieved and examined. It can consist of writings, drawings, graphs, charts, photographs, sound recordings, images, and other data or data compilations stored in any medium from which information can be obtained into useable form.
Historical record means a public record that has been determined to possess value in documenting the history of an organization and is thus worthy of permanent preservation.
Official record copy means the specific copy of a public record, as provided in C.G.S. § 1-200(5), designated by the public agency as the legally recognized copy that must be maintained for records retention, preservation, and authentication.
Non-records mean items that are not usually included within the scope of official records. Examples of non-records are extra (duplicate) copies kept only for convenience, reference materials, blank forms, and spam and unsolicited advertisements.
Permanent records mean records that have been determined to have sufficient historical, administrative, legal, fiscal, or other value to warrant continuing preservation.
Public records mean any recorded data or information relating to the conduct of the public’s business prepared, owned, used, or received by a public agency, whether such data or information is handwritten, typed, tape- recorded, videotaped, printed, photostated, photographed or recorded by any method.
Routine correspondence means any communication that is part of or relates to commonplace tasks or duties within an office and is done at regular or specified intervals.
Source record/original source record means the record from which a digitized version or digitized record is created.
Transitory correspondence consists of communication that does not relate to an individual’s job responsibilities or has a short-term administrative value.
III. RECORDS CUSTODIAN
The Executive Director shall designate a Records Custodian who will be responsible for the implementation of Agency policies and regulations for the retention of records, including electronic messages and electronically stored information.
The EASTCONN’s Record Custodian is:
Director of Technology EASTCONN
376 Hartford Turnpike
Hampton, CT 06247
860-455-1620
IV. RETENTION OF RECORDS
EASTCONN shall comply with the minimum standards set forth in the Municipal Records Retention Schedules for public records, as issued by the Office of the Public Records Administrator for the State of Connecticut (“OPRA”). Retention requirements apply to the official record copy of a public record and are based on the content and function of the public record, not the media type.
If records are kept in both electronic and hard copy format, the Agency shall designate which record is the official record copy. The designated official record copy shall be the legally recognized copy maintained for records retention. When Agency officials or employees are unsure which copy serves as the official record copy, they should contact the Record Custodian for clarification.
In addition to the retention guidelines established by the Board and used by Agency officials and employees, all Agency officials and employees have a duty to preserve all records and electronic information, including records and electronic information that might otherwise be deleted or destroyed, that relate to any matter that is currently in litigation or may be anticipated to involve future litigation. Record preservation under such circumstances shall only be required after receipt of formal written notice of such requirement by the Executive Director or designee.
V. CLASSIFICATION OF ELECTRONIC MESSAGES
The same record retention policy that applies to paper records applies to electronically stored information, including electronic messages. Therefore, like paper records, the content and function of an electronic record, including electronic messages, determine the retention period for that document.
Agency officials and employees shall use the following steps in determining whether to maintain electronic messages and, if so, for how long:
Step 1: Determine whether the message is a public record or a non-record.
Step 2: If the message is a non-record, destroy at will (e.g., spam and unsolicited advertisements).
Step 3: If the message is a record, determine which records series the message belongs to, for example:
If the message is Transitory Correspondence, delete at will.
If the message is Routine Correspondence, retain for 2 years.
If the message is All Other Correspondence, retain for the equivalent records series.
Step 4: Maintain the messages for the required retention period under the equivalent records series.
VI. DIGITAL IMAGING OF PAPER/HARD COPY RECORDS
Paper records may be digitized and maintained as electronic records; however, in doing
so, the Agency must ensure the authenticity, reliability, integrity and usability of the reformatted records. If the Agency uses a vendor for digital imaging services, the Agency remains responsible for ensuring compliance with this policy.
In its use of digital imaging, the Agency shall:
- Establish and maintain a quality assurance process designed to ensure the creation of accurate and authentic digital images and accurate indexes and production metadata.
- Create and maintain accurate and authentic digital images in accordance with accepted standards and best practices.
- Create and maintain accurate indexes and production metadata designed to properly identify and retrieve digital images.
- Store and protect digital images against file corruption, alteration, or deletion throughout the designated retention period.
- Perform periodic backups of all digital images, associated indices, and production metadata and maintain a geographically remote offsite backup copy designed to enable recovery and access in the event of a wide-spread disaster or emergency.
- Perform and certify annual tests of backup media designed to ensure all files have been backed up and are readable.
- Migrate digital images, associated indexes, and production metadata to a newer media platform or file format as needed in a manner designed to ensure the content remains accessible.
- Define and document the normal operations and use of the imaging technology and electronic content management system in a manner designed to ensure system trustworthiness.
- Comply with Public Records Policy 04: Electronic Records Management, Public Records Standards 04-1: Electronic Records, and the digital imaging standards established by the OPRA in Public Records Standards 04-2: Digital Imaging.
VII. RETENTION OF ELECTRONIC RECORDS
Electronic messages and electronically stored information will be archived by the Agency for their required retention period using method(s) approved by the Records Custodian, which may include the following:
Print message or record and store in appropriate hard copy file.
Place in computer folders and save on hard drive.
Save to a removable disk which is then stored in an appropriate location.
Transfer to an automated records management software application.
Manage at the server by an automated classification system.
The Records Custodian will be responsible for working with the Agency Systems Administrator to implement a schedule and system for reviewing electronically stored information. This review shall occur at least annually. No system-wide process for automatic deletion of electronic information will be implemented without notice to any individual who may have such information and each such individual will verify that they have reviewed and archived information that must be retained. Following this review, all electronic messages and/or electronically stored information that have not been archived according to Agency policies and procedures shall be designated for deletion or archiving, and the affected Users will be notified about the procedures to be followed to implement this process. The Records Custodian or designee shall follow up with notified Users to promote compliance.
Additionally, the Records Custodian, working with the Agency Systems Administrator, shall establish processes designed to ensure that any process for automatic deletion of electronic information from the system will not delete information stored in folders and/or system locations that have been designated as appropriate for archiving electronically stored information.
VIII. DISPOSITION OF PUBLIC RECORDS
The disposition of public records shall only occur in accordance with relevant state and federal statutes and guidelines established by the OPRA. The Agency shall also follow the OPRA’s specific protocols for the disposition of permanent, historical and archival records. If a record does not appear on a records retention schedule, the Agency shall contact the OPRA for further guidance before disposing of any such record.
The OPRA provides for two separates processes for (1) the disposition of official record copies and (2) the disposition of original source records, where such records have been appropriately digitized. If the Agency uses a vendor for disposition of records, the
Agency remains responsible for ensuring compliance with these regulations.
A. Disposition of Official Record Copies
If a record is the official record copy, the Agency may not dispose of such record until the applicable retention period has been met and the Agency has received signed authorization from the OPRA or State Archives. The Agency shall adhere to the following steps in determining whether to dispose of official record copies:
Step 1: Ensure the proper records retention schedule has been met for the document(s) at issue. All records proposed for disposition must be on an approved records retention schedule. If a record is not on a schedule, the record cannot be disposed, and the OPRA must be contacted for further direction. For permanent, historical, and/or archival records, contact the State Archives for further instruction.
Step 2: Submit the Records Disposition Authorization Form RC-075 (“RC- 075 Form) to request authorization to dispose of the official record copy, in accordance with Public Records Policy 05: Disposition of Public Records (PRP 05) and at least thirty (30) days prior to the proposed date of destruction.
Step 3: Receive signed authorization indicating approval from the OPRA before disposing of any official record copy.
Step 4: Follow the OPRA guidance regarding the method of disposal. If records are being destroyed, follow OPRA guidance based on the format of the record to be destroyed (e.g., whether hard copy or electronic media).
Step 5: Document that the original source records were destroyed lawfully. The Agency shall follow a destruction process by which content is systematically deleted with an audit trail that is legally admissible in court.
Step 6: Record the actual date of destruction on RC-075 Form and attach any supporting documentation.
Step 7: Retain the RC-075 Form and any supporting documentation for the retention period for Records Disposition Authorization records.
B. Disposition of Original Source Records After Scanning
If paper public records have been converted to digitized records and/or if the Agency seeks to digitize and dispose of such records on an ongoing basis, the Agency shall retain and/or dispose of original source records pursuant to the following guidelines.
Less-than-Permanent Records:
Step 1: For less-than-permanent records that have already been digitized, the Records Custodian must complete and submit the Authorization for Disposal of Original Non-Permanent Paper Records Stored as Digital Images Form RC-040 (“RC-040 Form”) to request approval for disposal of original non-permanent records that have been reformatted as digital images.
The RC-040 Form must be signed by the Records Custodian and the Executive Director and completed in accordance with the instructions on the form.
The Agency must receive signed authorization indicating approval from the State Archivist and the Public Records Administrator before disposing of original source records.
For less-than-permanent records that will be digitized and disposed on an ongoing basis, the Records Custodian must complete and submit the Annual Certification for Disposal of Original Non- Permanent Paper Records Stored as Digital Images, Form RC-045 (“RC-045 Form”) to request pre-authorization to dispose of original non-permanent source records stored as digital images.
The RC-045 Form must be signed by the Records Custodian and the Executive Director and completed in accordance with the instructions on the form.
The Agency must receive signed authorization indicating approval from the State Archivist and the Public Records Administrator before disposing of non-permanent original source records on an ongoing basis. The RC-045 Form certifies that records will be digitized on an ongoing basis as part of standard business practices. This authorization only applies to the original non-permanent records within the series approved on the RC-045 Form.
The Records Custodian, in consultation with the Executive Director, must renew certification annually by submitting a completed RC-045 Form. Certification does not extend beyond the 12-month period.
Step 2: Once digitized, and upon approved destruction of the paper records, the Records Custodian must designate the digitized record as the official record copy. All digitized records will be properly maintained and will remain accessible for the full retention period.
Step 3: The Agency must document that the original source records were destroyed lawfully and document the actual date of disposition on the respective form, the RC-040 Form or the RC-045 Form. The Agency shall follow a destruction process by which content is systematically deleted with an audit trail that is legally admissible in court.
Step 4: The Agency shall record the actual date of disposition on the RC-040 or RC-045 Form, as applicable, and retain such form and any supporting documentation for the retention period for Records Disposal Authorization records.
Permanent, Historical, Archival, or Life of Structure Records:
Step 1: For permanent, historical, archival, or life of structure records, the Records Custodian must complete the Certification for Disposal of Original Permanent/Life of Structure Records Stored as Digital Images Form RC-245 (“RC-245 Form”) in accordance with the instructions on the form. The RC-245 Form permits the Agency to request pre-authorization to dispose of original paper permanent, historical, archival or life of structure records stored as digital images. The Records Custodian must ensure that the digital records are accessible for the full retention period. The Records Custodian and Executive Director must also certify that all other requirements set forth in the RC-245 Form are met
a. The Agency shall follow specific requirements for digitizing permanent, archival, historical or life structure records as outlined in the Public Records Policy 04: Electronic Records Management, Public Records Standards 04-1: Electronic Records, and Public Records Standards 04-2: Digital Imaging.
b. The Agency must evaluate, update, and resubmit this certification for approval every 5 years or under the following conditions, whichever comes first:
i. To reflect changes in information systems, scanning procedures, storage methods, or any other systems or workflows that could affect the quality, accessibility, or preservation of digital images produced under this certification;
ii. Upon updates to retention periods or public records and digital preservation guidance;
iii. When seeking approval for scanning and disposing of additional permanent record series, date groups, or sets other than those previously approved; or
iv. When decommissioning a legacy system used to create or store any digitized permanent records.
c. The Agency must notify the State Archives prior to destroying permanent paper records and receive signed authorization indicating approval from the State Archivist and the Public Records Administrator before disposing of an original source record. Records may not be disposed until the Agency has received this signed authorization.
d. Upon approval of the RC-245 Form, the State Archivist may request transfer of paper records or a scheduled transfer of the digitized records to the State Archives.
Step 2: Once digitized, and upon approved disposition or destruction of the paper records, the Records Custodian must designate the digitized record as the official record copy. All digitized records will be properly maintained and will remain accessible for the full retention period.
Step 3: The Agency must document that the original source records were disposed of lawfully and document the actual date of disposition on the RC-245 Form.
Step 4: Following disposal of the original source records, the Records Custodian must forward the signed original Form (and any supporting documentation) to the State Archivist for retention and may keep a duplicate copy.
Step 5: The Agency shall retain duplicates of the RC-245 Form and any supporting documentation for the retention period for Records Disposal Authorization records.
Legal References:
Conn. Gen. Stat. §§ 1-200(5); 1-211; 1-213(b)(3)
Conn. Gen. Stat. § 7-109 Conn. Gen. Stat. § 11-8 et seq.
General Letters 96-2 and 2009-2 of the Office of the Public Records Administrator
OPRA, Public Records Policy 04, Electronic Records Management (Dec. 2022) OPRA, Public Records Policy 04-1, Electronic Records (Dec. 2022)
OPRA, Public Records Policy 04-2, Digital Imaging (Dec. 2022)
OPRA, Public Records Policy 05, Disposition of Public Records (Nov. 2011) OPRA, Public Records Memorandum 101: Disposition of Original Paper Records After Scanning (June 2024)
OPRA, Records Management Terms (July 2015)
Connecticut State Library, State Archives (“State Archives”), State Archives Policy 01: Transfer of Historical Records to the State Archives of Other Approved Archival Repository (October 15, 2019)
Record Retention Schedules Towns, Municipalities and Boards of Education OPRA, Records Disposition Authorization, Form RC-075 (revised 12/2021)
OPRA, Authorization for Disposal of Original Non-Permanent Records Stored as Digital Images, Form RC-040 (revised 5/2024)
OPRA, Annual Certification for Disposal of Original Non-Permanent Paper Records Stored as Digital Images, Form RC-045 (revised 5/2024)
OPRA, Certification for Disposition of Original Permanent/Life of Structure Records Stored as Digital Images, Form RC-245 (revised 5/2024)
Frequently Asked Questions about E-mail, CT Public Records Administrator, available at https://ctstatelibrary.org/wp- content/uploads/2015/05/EmailGuidelines.pdf.
Adopted: May 20, 2025
Revised:
Replaces:
NOTE: Please download the PDF here:
ADMINISTRATION
Series 2000
Policy #2004.1.1
Employee Handbooks
The Human Resources Department shall develop, maintain and distribute handbooks to all EASTCONN personnel which describe the Agency rules and regulations and employee benefits. Such handbooks are subject to approval by the Executive Director whenever they are revised.
ADOPTED: April 24, 2018
REVISED:
Replaces: 1.002
NOTE: Please download the PDF here:
ADMINISTRATION
Series 2000
Policy #2005.1.1
Public Relations
EASTCONN’s primary purpose is to provide cooperative educational programs which take into
account the unique circumstances affecting school districts within the EASTCONN region.
Because full disclosure of information is a necessary part of the cooperative effort between
EASTCONN and participating school districts and because communication between
EASTCONN member school districts includes consideration of public attitudes and
responses, the EASTCONN Board of Directors shall implement the following public
information policy:
EASTCONN will inform member school districts, including boards of education, school
administration, staff, and EASTCONN parents, about the policies, programs, and planning of
EASTCONN by using available channels of communication through a public information
program carried out under the supervision of the Executive Director.
Every employee of EASTCONN has a role in the communication between EASTCONN and its
public and, therefore, shall be made familiar with EASTCONN organization, goals, programs
and public information policy.
Any employee contacted by the media concerning EASTCONN business must refer the matter to
the Executive Director and/or his/her designee. The Executive Director will determine the
appropriate spokesperson for the Agency.
Adopted: April 24, 2018
Revised:
Replaces 1.003
NOTE: Please download the PDF here:
ADMINISTRATION
Series 2000
Policy #2006.1.1
Formalization of Hiring Authority
The EASTCONN Board of Directors authorizes the EASTCONN Executive Director to employ certified and non-certified personnel. The EASTCONN Board of Directors hires the EASTCONN Executive Director of EASTCONN.
The Executive Director of EASTCONN hires all other salaried administrators, teachers, professional and non-professional staff and notifies the EASTCONN Board of Directors of such actions.
Adopted: April 24, 2018
Revised:
Replaces 2.002
NOTE: Please download the PDF here:
ADMINISTRATION
Series 2000
Policy #2007.1.1
Creation of New Positions
Only the EASTCONN Board of Directors may create positions in any EASTCONN program upon the recommendation of the EASTCONN Executive Director. For first time or significantly changed positions, said recommendation must include:
Position job description
Salary range
Description of need for the position
The Executive Director of EASTCONN is authorized to create temporary positions of up to sixty (60) days when there is an emergency or unanticipated need for such positions.
Adopted: April 24, 2018
Revised:
Replaces 2.003
NOTE: Please download the PDF here:
ADMINISTRATION
Series 2000
Policy #2008.1.1
Communication with Non-English Speaking Parents and/or Guardians
EASTCONN will take reasonable steps to ensure that persons with Limited English Proficiency (LEP) have Translation and Interpreting Services available to them for communication with students, parents and/or guardians.
Language assistance will be provided through the use of competent bilingual staff, staff interpreters and/or organizations that will provide interpreting or translation services.
This policy is to ensure meaningful communication with LEP individuals.
Adopted: January 25, 2022
Revised:
Replaces: 2.004
NOTE: Please download the PDF here:
1. develop procedures for reporting all complaints relative to school transportation safety, including complaints about bus drivers;2. shall maintain a written record of all such complaints;3. within thirty days of the close of school each year, submit a report containing all complaints received within the previous twelve month period to the Commissioner of Motor Vehicles;4. within ten days of its occurance, the Executive Director makes a written report to the Commissioner of Motor Vehicles, on the form prescribed by the Commissioner, of the circumstances involving a motor vehicle and any student pedestrian at, or in the immediate vicinity of, a school bus stop;5. on a regular basis, and upon occurance as appropriate, notify the EASTCONN Board of Directors with any incidents, complaints received and any accidents reported betwenn motor vehicles and district students.
NOTE: Please download the PDF here:
ADMINISTRATION
Series 2000
Policy #2010.1.1
Compensation Policy
The EASTCONN Board of Directors seeks to maintain a compensation program that will keep EASTCONN in a favorable, competitive position as an employer and will encourage professional growth and personal improvement among the staff.
The EASTCONN Executive Director shall develop and recommend wage and salary schedules for administrative and unaffiliated personnel and for certified and non-certified employees and shall present such schedules to the EASTCONN Board of Directors for approval consistent with any applicable collective bargaining agreements.
All wage and salary schedules approved by the EASTCONN Board of Directors cover July 1st through June 30th of the appropriate fiscal year.
Adopted: August 21, 2018
Revised:
Replaces 4.001
NOTE: Please download the PDF here:
3000 Policies - Business
BUSINESS
Series 3000
Policy #3002.1.1
CODE OF CONDUCT
GOVERNING PROCUREMENTS UNDER A FEDERAL AWARD
In compliance with Code of Federal Regulations 2 C.F.R. § 200.318
In accordance with Federal and State regulations, the following Code of Conduct applies to the selection, award, and/or administration of a contract procuring property or services under a Federal award, including the expenditure of Connecticut School Nutrition Program (“School Nutrition Program”) funds by the EASTCONN Board of Directors (the “Board”), employee or agent.
Article I. Purpose
The purpose of this Code of Conduct is to establish standards of conduct covering real or apparent conflicts of interest and governing the actions of Board/EASTCONN employees (“employee”) engaged in the selection, award, and/or administration of contracts procuring property or services under a Federal award, including expending School Nutrition Program funds on goods and/or services. This Code of Conduct also sets forth discipline that may result from violating these standards.
Article II. Code of Conduct Provisions
In addition to other applicable policies and regulations promulgated by the Board, the Board expects the following conduct of all persons who are engaged in the award and administration of contracts supported by Federal funds, including School Nutrition Program funds:
1. No employee, officer, or agent of the Board shall participate in the selection, award and/or administration of a contract supported by Federal funds if a conflict of interest, real or apparent, would be involved. Conflicts of interest arise when one of the following has a financial or other interest in, or a tangible personal benefit from, the firm selected for the award:
a. An employee, officer, or agent of the Board;
b. Any immediate family member of the Board employee, officer, or agent (spouse, sibling, parent, child);
c. A partner of the Board employee, officer, or agent; or
d. An organization that employs or is about to employ one of the above.
2. Employees, officers, or agents of the Board shall neither solicit nor accept gratuities, favors, travel packages, incentives or anything of monetary value from contractors, potential contractors, or parties to sub-agreements related to programs funded by the Federal government, in whole or in part.
3. Employees, officers, or agents of the Board shall disclose any actual or potential conflict of interest to the Executive Director or designee. Thereafter, as required by law, the Board shall disclose in writing any potential conflict of interest to the Connecticut State Department of Education.
Failure of any employee to abide by this code of conduct may result in disciplinary action, up to and including termination. The Board reserves the right to pursue legal actions for violations as permitted by law.
Legal References:
Federal Regulations and Guidance
2 C.F.R. § 200.112 Conflict of Interest.
2 C.F.R. § 200.318 General Procurement Standards. 2 C.F.R. § 400.2 Conflict of Interest.
United States Department of Agriculture, Contracting with Food Service Management Companies: Guidance for School Food Authorities, (May 2016).
United States Department of Agriculture, Contracting with Food Service Management Companies: Guidance for State Agencies, (May 2016).
United States Department of Agriculture, Written Codes of Conduct and Performance of Employees Engaged in Award and Administration of Contracts, SP 09-2015, CACFP 03- 2015, SFSP 02-2015,(November 2014).
Connecticut Statutes, Regulations and Guidance Conn. Gen. Stat. § 1-79 Definitions.
Conn. Gen. Stat. § 10-215 Lunches, breakfasts and other feeding programs for public school children and employees.
Conn. Gen. Stat. § 10-215b Duties of State Board of Education re feeding programs.
Conn. Gen. Stat. § 10-216 Payment of expenses.
Regs. Conn. State. Agencies § 10-215b-1 Competitive foods.
State of Connecticut, Department of Education, Operational Memorandum No. 10- 16, Written Code of Conduct and Performance of Employees Engaged in Award and
Administration Contracts, (August 2016).
Adopted: May 20, 2025
Revised:
Replaces:
NOTE: Please download the PDF here:
BUSINESS
Series 3000
Policy #3003.1.1
DISPOSAL OF OBSOLETE OR SURPLUS EQUIPMENT/MATERIALS
It is the policy of the EASTCONN Board of Directors (the “Board”) that no obsolete or surplus equipment or materials will be discarded or disposed of by an EASTCONN Employee. Such items will be set aside and reported to the Principal/Program Administrator. The Principal/Program Administrator or their designee will prepare lists of such equipment and materials annually and forward such lists to the Executive Director or their designee.
Obsolete or surplus equipment or materials shall be donated or sold only upon the approval of the Executive Director or their designee.
Obsolete or surplus equipment or materials not retained within EASTCONN may be donated or sold to the general public in a manner determined by the Executive Director to be in the best interests of the agency. Such equipment or materials shall not be donated to a Board Member or an employee of EASTCONN and shall only be sold to a Board Member or an employee of EASTCONN if the equipment or material is offered for sale to the general public. Under those circumstances, the employee shall receive an equal, but not preferential, opportunity to purchase the equipment or materials.
If the equipment and materials cannot be donated or sold, the Executive Director or his/her designee may dispose of such items.
Adopted: April 29, 2025
Revised:
Replaces:
NOTE: Please download the PDF here:
BUSINESS
Series 3000
Policy #3004.1.1
GIFTS, GRANTS, AND BEQUESTS TO EASTCONN
(Not for The EASTCONN Foundation)
Gifts of personal property to EASTCONN, including monetary donations, that meet criteria set forth in the administrative regulations established in accordance with this policy are welcomed and encouraged.
The Executive Director shall develop administrative regulations governing the acceptance of gifts and the procedure for examining and evaluating offers of gifts to the agency.
The program manager may approve a gift to a school that is valued at $500 or under and meet criteria established by the administrative regulations established in accordance with this policy. The Executive Director must approve acceptance of gifts that are valued over $500 and meet criteria established by the administrative regulations established in accordance with this policy.
The Executive Director, in consultation with the program manager and considering the wishes of the donor, may determine the school(s), program(s) or facility(ies) to which the gift shall go if it is valued at more than $500. The Executive Director shall inform the Board of Directors of any gift valued at more than $500 that has been accepted by the agency.
If the Executive Director determines that a gift fails to meet the criteria established in the administrative regulations, the Executive Director shall inform the Board of Directors. Any gift rejected by the Board of Directors shall be returned to the donor or the donor's estate, with a statement indicating the reason for rejection of such gift.
Legal Reference:
Conn. Gen. Stat. § 10-237
Adopted: May 20, 2025
Revised:
Replaces:
ADMINISTRATIVE REGULATIONS REGARDING GIFTS, GRANTS AND BEQUESTS TO EASTCONN
Any gift presented to EASTCONN must be accompanied by a letter from the donor identifying the subject and purpose of the gift and any restrictions that may apply for official action and recognition by the Board of Directors.
To be accepted, a gift must be used for the educational benefit of students or to improve the agency’s program operations and satisfy the following criteria:
- Have a purpose consistent with the purposes of the agency
- Will not begin a program that the Board of Directors would be unwilling to take over when the gift or grant funds are exhausted
- Would not bring unanticipated costs to the agency
- Will place no restrictions on the agency
- Will be suitable for use in meeting the needs of the program
- Will not be inappropriate or harmful to the best educational interests of students, as determined by the administration
- Will not imply endorsement of any business or product
- Will not be in conflict with any provisions of EASTCONN policy or public law
All gifts, grants and bequests shall become EASTCONN property.
Adopted: May 20, 20
Revised:
Replaces:
NOTE: Please download the PDF here:
BUSINESS
Series 3000
Policy #3006.1.1
PURCHASING
I. DEFINITIONS
For purposes of this policy:
A. “Goods or services” includes, but is not limited to, portable classrooms, motor vehicles or materials and equipment, such as telephone systems, computers, copy machines, and those that involve the furnishing of judgment, expertise, advice or effort by persons other than EASTCONN Board of Directors (“Board”) employees, and may result in the delivery of reports, recommendations, designs, or other documents to assist the Board and EASTCONN with a project or venture, but need not involve the delivery of a specific end product that is defined by bid specifications. Examples of Professional Services include, but are not limited to, in-service instructional leaders, pupil services personnel, special education evaluators, interpreters, tutors, computer programmers, architects, auditors, attorneys, instructional consultants, and temporary agencies. Examples of Services include, but are not limited to, repair services for Board property, equipment and vehicles where the nature of the repair cannot be defined in advance by bid specifications and the professional expertise of the service provider is critical.
B. “Property” means real property or personal property.
II. THRESHOLD PROCUREMENT AMOUNTS
The following thresholds shall apply to the Board’s procurement of goods or general services and special or professional services.
| Anticipated Expenditure | Requirements | Documentation | |
| Micro- Purchases | Under $20,000 | “Reasonable price” based on review or industry knowledge. Documented quotes not required. To the extent practicable, micro-purchases should be distributed equitably among qualified suppliers | It is a good practice to note in the requisition what resources were reviewed to establish reasonable pricing (for instance, based on review of on-line pricing of other vendors) |
| Small Purchases | $20,000 or higher, but less than $50,000 |
Documented price or rate quote from adequate number of sources, generally three. Competitively bid contract, cooperative or consortium pricing may be used. |
Requisition should reference other vendors considered or clearly identify which contract/coop/consortium is used. Copies of quotes not chosen may be requested by Business office. |
| Large Purchases | $50,000 or higher |
Competitive bidding required. See Section IV. |
Business office to retain copies of bid documents, summary of submissions, evaluation reviews and final award decisions. |
Per Board Policy, bids and quotes are not required for the following:
- Purchases where only one supplier exists, and is approved by the Executive Director.
- Architectural services.
- Legal services.
- Services requiring specific expertise (consultants, specialists).
- Curriculum related purchases (textbooks, software, equipment)
IV. GOODS OR SERVICES: COMPETITIVE BIDDING PROCESS
A. Purchases Requiring Competitive Bidding Process $50,000 or More
Purchases of goods or services expected to involve an expenditure of $50,000 or more must be made by sealed competitive bid. As set forth below, such purchases in the amount of at least $20,000, but less than $50,000, may be awarded by the Executive Director or designee (collectively referred to as “Executive Director or designee”).
B. Bid Specifications
When competitive bidding is required, all requirements, terms and conditions describing and detailing the goods or general services to be purchased must be included in the bid specifications. The bid specifications should define the requirements for quality of materials, equipment and/or services to be procured, and as such, they should clearly and accurately reflect the required characteristics of the goods and services. The bid specifications should also include any vendor or contractor qualification requirements, a school district contact person responsible for all communications with prospective bidders, a requirement that all communications between the school district contact person and prospective bidders be in writing and, if the purchase will require entering into a contract, a form of contract whenever possible.
The Executive Director or designee shall develop the proposed bid specifications and other bid documents.
C. Advertising
A legal notice inviting sealed bids shall be published by the Executive Director or designee on the website of the municipality and/or Board and in a daily local newspaper, if publication in a newspaper is required by law. At least five (5) calendar days must intervene between the date of the website and/or newspaper publication and the final date for submitting bids. The notice shall contain a general description of the goods or services being bid, the school district contact person and the day, hour and place of the bid opening and may contain other information relating to the bid including, but not limited to, where and when bid packages may be obtained.
D. Bid Openings and Awards
All bids, and bid security if applicable, must be submitted to the Executive Director or designee in sealed envelopes and show on the face of the envelopes the bid number, the title of the bid and the bidder's name. All envelopes will be date stamped as received.
All bids shall be opened in public, and the name of the bidder(s) and total cost(s) shall be read aloud at the time stated in the legal notice. No bids shall be accepted, or opened, that were not submitted in compliance with the procedures set forth in the notice advertising the bid.
Within a reasonable time following the bid opening, the Executive Director or designee will tabulate and analyze the bids. For contracts of at least $20,000, but less than
$50,000, the Executive Director or designee shall make a provisional award, subject to finalization of the contract or other applicable conditions, to the Selected Bidder, as that term is defined below. For contracts of $50,000 or more, the Executive Director or designee shall make a provisional award, subject to finalization of the contract or other applicable conditions, to the Selected Bidder, as that term is defined below.
A record of all bids submitted, giving the names of the bidders, the amounts of the bids and indicating the successful bidder, shall be preserved by the Executive Director or designee in accordance with State law.
E. Bid Security
When, in the judgment of the Executive Director or designee, bid security is advisable, all bids must be accompanied by security in one of the following forms - certified check, cashier's check, personal money order, letter of credit or bid bond. The requirement for, and the amount of, the security must be set forth in the bid advertisement. All security presented must show the EASTCONN Board of Directors" as the payee.
F. Requirements Governing Bid Awards
The award shall be made to the bidder (1) whose bid meets the requirements, terms and conditions contained in the bid specifications and (2) is deemed to meet the criteria identified below among those bidders possessing the skill, ability and integrity necessary for faithful performance of the work (the “Selected Bidder”). To be considered as a Selected Bidder, the bidder must have submitted all of the required information identified in the bid specifications. The determination of the Selected Bidder shall then be made after consideration of the objective criteria identified below and after consideration of a cooperative agreement with the municipality as described in Section I.B, above. Unless otherwise required by law, the Board reserves the right to award the bid to a Selected Bidder that is not the lowest bidder. In such instance, the reason for the selection shall be documented and preserved by the Executive Director or designee or as may be required by law.
In determining the Selected Bidder the following criteria will be considered, as applicable:
- 1. The ability and capacity of the bidder to perform the work based on an evaluation of the character, integrity, reputation and experience of the bidder. Consideration shall be given to previous work performed by the bidder for the Board or for other agencies, including the quality and degree of satisfaction with the work performed.
- 2. The financial resources of the bidder and the bidder's ability to secure any required bonds and/or insurance.
- 3. Compliance by the bidder with all applicable federal, state and local laws, including any licensing requirements.
- 4. Delivery or completion time.
- 5. Cost and/or considerations of additional value included in the proposal.
- Involvement in litigation.
G. Rejection of Bids
The Executive Director or designee has the right to reject any and all bids in whole or in part. Any or all bids may be rejected if there is any reason to believe that collusion exists among the bidders. Individual bids may be rejected for irregularities of any kind, including, without limitation, alteration of form, additions not called for, conditional bids, incomplete bids, and unexplained erasures.
The Executive Director or designee retains the right to waive any formality or procedural irregularities in the bids received. Nothing in this Section should be construed to limit in any way the right of the Board or the Executive Director or designee to reject any and all bids.
H. Advisement of Bid Award
Upon acceptance of the Selected Bidder, a letter will be sent to the successful bidder(s) announcing the selection of the chosen bidder. All unsuccessful bidders will be sent a letter notifying them that they were not selected.
VII. WAIVERS
In certain situations, the bidding, quotation and proposal processes described above may be waived even though the estimated cost exceeds the dollar threshold established by the Board. The processes identified in this policy may be waived for any of the following reasons:
1. Only one (1) reasonable or qualified source can be identified. This shall include situations such as the purchase of copyrighted materials and textbooks.
2. Time is a critical factor, and taking the time necessary to comply with the formal process would not be in the best interests of the school district.
3. In the opinion of the Executive Director or designee, an emergency requires the purchase of goods or services to avoid injury or damage to human life or property.
4. A special source, including but not limited to a sale, purchasing plan, government discount or trade-in allowance, will supply a lower cost than that which would result from a bid process.
5. A formal process would result in substantially higher costs to the school district, or inefficient use of personnel, or cause substantial disruption of school district operations.
6. Regional or cooperative purchases.
7. Cooperative agreement with the local municipality.
For a requesting administrator to obtain a Waiver, the requesting administrator must make a written request to the Executive Director or designee. The Waiver must bear the signature of the requesting administrator and state the reason(s) for requesting the Waiver.
Upon receipt of such request, the Executive Director or designee will promptly notify the requesting administrator if such Waiver has been granted.
In addition, the Executive Director or designee, in their sole determination, may grant a Waiver for any of the above-listed reasons. Upon granting such a Waiver, the Executive Director or designee must, in writing, state the reason(s) for granting such Waiver.
VIII. PROCUREMENT OF PROPERTY AND SERVICES UNDER A FEDERAL AWARD
When procuring property and/or services under a Federal award, the Board will comply with relevant regulations in the Code of Federal Regulations, including but not limited to those described in 2 C.F.R. § 200.318 through 2 C.F.R. § 200.327, as amended from time to time, to the extent it is required to do so. See Appendix A.
When procuring property and/or services purchased with Federal funds as part of the National School Lunch Program, including Connecticut School Nutrition Program funds, the Board will comply with relevant regulations in the Code of Federal Regulations, including but not limited to those described in 2 C.F.R. § 200.318 through 2 C.F.R. § 200.327, 7 C.F.R. § 220.16, and 7 C.F.R. § 210.21 through 7 C.F.R. § 210.23, as amended from time to time, to the extent it is required to do so. The Board’s school nutrition program director, management, and staff tasked with National School Lunch Program procurement responsibilities shall complete annual training on Federal procurements standards and retain records to document compliance with this requirement. The Board shall also comply with school food authority procurement reviews and audits, as may be required and in accordance with applicable law.
IX. COMPLIANCE WITH GRANTS
When procuring goods or services pursuant to a Federal or State grant or award, the Board will comply with applicable grant or award requirements and assurances made in connection with such funds. Such requirements may include, but are not limited to, use of such funds for authorized purposes and the inclusion of required contract provisions in any contract funded by Federal or State grants.
X. AUDITS
The Board may periodically engage an independent audit firm to review the purchasing procedures outlined in this policy.
Legal References:
State Law:
Conn. Gen. Stat. §10-241c Local Board of Directors to consult with
municipality re joint purchasing of property insurance, casualty insurance and workers’ compensation insurance.
Conn. Gen. Stat. §10-241d Local Board of Directors consultation with
municipality re goods and services. Cooperative arrangements.
Conn. Gen. Stat. §10-241e Local Board of Directors consultation with
municipality prior to purchase of payroll processing or accounts payable software program.
Federal Law:
2 C.F.R. § 200.317 through 2 § C.F.R. 200.327.
2 C.F.R. § 200.81 (definition of property).
7 C.F.R. § 210.21 through 2 C.F.R. § 210.23.
United States Department of Agriculture, Food and Nutrition Service, Policy Memorandum SP 39-2017, Local Agency Procurement Reviews for School Food Authorities (June 30, 2017).
ADOPTED:
REVISED: April 23, 2024
REPLACES: Policy #2.023
NOTE: Please download the PDF here:
BUSINESS
Series 3000
Policy #3007.1.1
School Activity Funds
School activity funds may be expended only for purposes which may benefit the student body of the school. All rules, regulations, and procedures for the conduct, operation and maintenance of extracurricular accounts, and for the safeguarding, accounting and auditing of all monies received and derived from those accounts are to contribute to that objective.
The accounting system for managing student activity funds shall be designed to encourage the largest possible educational return to students without sacrificing the safety of funds or exposing students to undue responsibility or unnecessary routine.
(cf. 3454 - School Activity Funds)
Legal Reference: Connecticut General Statutes
10-237 School activity funds.
Adopted: 2/23/21
Revised
Replaces 6145.8
NOTE: Please download the PDF here:
4000 Policies - Personnel
PERSONNEL
Series 4000
Policy #4002.1.1
ALCOHOL, TOBACCO AND DRUG-FREE WORKPLACE
PURPOSE
The purpose of this policy is to establish a workplace that is free of the effects of alcohol and second-hand smoke, and free from drug abuse. By accomplishing this purpose, the EASTCONN Board of Directors (the “Board”) also seeks to promote a safe, healthy working environment for all employees and to reduce absenteeism, tardiness, and other job performance problems that may be caused by alcohol and/or drug abuse. This policy is adopted in accordance with state law and the Drug Free Workplace Act.
STATEMENT OF POLICY
Employees shall not be involved with the unlawful manufacture, distribution, possession, or use of an illegal drug, a controlled substance, or alcohol, and shall not be under the influence of such substances while on school property or while conducting Board business on or off EASTCONN property. Any employee who discovers illegal drugs, a controlled substance, or alcohol on EASTCONN property shall notify the Executive Director or his/her designee who shall investigate the matter.
An employee must report any conviction under a criminal drug statute for violations occurring on or off EASTCONN property while on Board business to the Executive Director or his/her designee within five (5) days after the conviction. The Board will inform the federal granting agency within ten (10) days of such conviction, regardless of the source of the information.
Employees shall only use prescription drugs on EASTCONN property, or during the conduct of Board business, that have been prescribed to them by a licensed medical practitioner, and such drugs shall be used only as prescribed. However, in accordance with Conn. Gen. Stat. § 21a-408a through 408q, the Board specifically prohibits the palliative use of marijuana on school property, at a school-sponsored activity, or during the conduct of Board business, and specifically prohibits employees from being under the influence of intoxicating substances, including marijuana used for palliative purposes, during work hours.
The Board prohibits smoking, including smoking using an electronic nicotine delivery system (e.g., e-cigarettes), electronic cannabis delivery system, or vapor product, and the use of tobacco products in any area of an EASTCONN building, on EASTCONN property, including property owned, leased, contracted for, or utilized by the Board, or at any EASTCONN sponsored activity.
While Connecticut law allows for the legal use of marijuana under certain circumstances, because marijuana use is still prohibited under federal law, the use of marijuana at work, or outside of work if it impairs an employee’s ability to perform their job, constitutes a violation of this policy. Violations of this policy may result in disciplinary action, up to and including possible termination of employment.
DEFINITIONS
“Any area” means the interior of an EASTCONN building and the outside area within twenty-five feet of any doorway, operable window or air intake vent of an EASTCONN building.
“Cannabis” means marijuana, as defined in Conn. Gen. Stat. § 21a-240.
“Controlled substance” means a controlled substance in schedules I through V of section 202 of the Comprehensive Drug Abuse Prevention and Control Act of 1970 (21 U.S.C. 812), including marijuana.
“Electronic cannabis delivery system” means an electronic device that may be used to simulate smoking in the delivery of cannabis to a person inhaling the device and includes, but is not limited to, a vaporizer, electronic pipe, electronic hookah and any related device and any cartridge or other component of such device.
“Electronic nicotine delivery system” means an electronic device used in the delivery of nicotine to a person inhaling from the device, and includes, but is not limited to, an electronic cigarette, electronic cigar, electronic cigarillo, electronic pipe or electronic hookah and any related device and any cartridge or other component of such device, including, but not limited to, electronic cigarette liquid or synthetic nicotine.
“School property” means any land and all temporary and permanent structures comprising EASTCONN’s school and administrative office buildings and includes, but is not limited to, classrooms, hallways, offices, meeting rooms, storage facilities, theatres, gymnasiums, fields, and parking lots.
“EASTCONN -sponsored activity” means any activity sponsored, recognized, or authorized by EASTCONN and includes activities conducted on or off EASTCONN property.
“Smoke” or “smoking” means the burning of a lighted cigar, cigarette, pipe or any other similar device, whether containing, wholly or in part, tobacco, cannabis or hemp.
“Vapor product” means any product that employs a heating element, power source, electronic circuit or other electronic, chemical or mechanical means, regardless of shape or size, to produce a vapor that may or may not include nicotine or cannabis and is inhaled by the user of such product.
EMPLOYEE ASSISTANCE
In appropriate circumstances, EASTCONN shall provide an employee with an opportunity for rehabilitation in overcoming addiction to, dependence upon or other problem with alcohol or drugs.
Employees who feel they have developed an addiction to, dependence upon, or other problem with alcohol or drugs are encouraged to seek assistance. Certain benefits for alcoholism or drug addiction are provided under EASTCONN’s group medical insurance plan. An employee may be given an opportunity to participate in a rehabilitation program that requires absence from work for bona fide treatment. Such absence may be charged to the employee's accrued and unused sick leave, subject to the provisions of the employee's collective bargaining agreement and/or any applicable EASTCONN policies and regulations.
Any request for assistance with a drug or alcohol problem will be treated as confidential and only those persons "needing to know" will be made aware of such request.
Legal References:
Connecticut General Statutes:
Conn. Gen. Stat. § 10-233a(h) (definition of school-sponsored activity)
Conn. Gen. Stat. § 19a-342
Conn. Gen. Stat. § 19a-342a
Conn. Gen. Stat. § 21a-408a through 408q (palliative use of marijuana) June Special Session, Public Act No. 21-1
United States Code:
Pro-Children Act of 2001, 20 U.S.C. § 7973, as amended by the Every Student Succeeds Act, Public Law 114-95, § 4001
Drug Free Workplace Act, 41 U.S.C. § 8101 et seq.
ADOPTED: February 27, 2024
REVISED:
NOTE: Please download the PDF here:
PERSONNEL
Series 4000
Policy #4002.2.1
Drug and Alcohol Testing For School Bus Drivers
EASTCONN is committed to the establishment of a drug use and alcohol misuse prevention program that meets all applicable requirements of the Omnibus Transportation Employee Testing Act of 1991 (OTETA), as may be amended, and applicable state statutes pertaining to pre-employment and random drug testing of school bus drivers. EASTCONN shall adhere to federal and state law and regulations requiring a school bus driver's drug and alcohol testing program.
In addition to the above cited federal requirement, the EASTCONN Board of Directors expects its school transportation carrier to provide training to all school bus drivers, including instruction on (1) identifying the signs and symptoms of anaphylaxis, (2) administering epinephrine by a cartridge injector ("EpiPen"), (3) notifying emergency personnel, and (4) reporting an incident involving a student's life-threatening allergic reaction.
Each carrier must provide the training to school bus drivers following the issuance or renewal of a public passenger endorsement to operate a school bus for carrier employees, and upon the hiring of a school bus driver who is not employed by such carrier (e.g., subcontractor), except a driver who received the training after the most recent issuance or renewal of his or her endorsement is not required to repeat it.
Drug and Alcohol Clearinghouse Checks for CDL Drivers
Prior to employment the EASTCONN transportation carrier will conduct a full query of the Federal Motor Carrier Safety Administration's Drug and Alcohol Clearinghouse (Clearinghouse) to obtain information about the driver's eligibility under federal rules to perform a safety-sensitive function. EASTCONN’s transportation carrier will also contact prior employers where the applicant was a CDL driver for information to determine the driver's eligibility to perform safety-sensitive functions. (Prior employers' inquiries will continue until January 2023.)
EASTCONN’s transportation carrier will conduct a limited query of the Clearinghouse for current CDL drivers who are employees on at least an annual basis. If information exists in the Clearinghouse about a driver, EASTCONN’s transportation carrier will conduct a full query within 24 hours to determine if the driver is eligible to perform safety-sensitive functions. If EASTCONN’s transportation carrier fails to conduct the full query within 24 hours, the driver will not be allowed to perform any safety-sensitive functions until the full query is conducted and it is determined the driver may perform safety-sensitive functions.
EASTCONN’s transportation carrier will report the following information collected and maintained on each CDL driver to the Clearinghouse:
- 1. A verified positive, adulterated, or substituted drug test result;
- 2. An alcohol confirmation test with a concentration of 0.04 or higher;
- 3. A refusal to submit to any test required by this policy or the CDL drug testing program (49 C.F.R. Part 382, subpart C);
- 4. An employer's report of actual knowledge of the following:
- a. On duty alcohol use (pursuant to 49 C.F.R. §382.205);
- b. Pre-duty alcohol use (pursuant to 49 C.F.R. §382.207);
- c. Alcohol use following an accident (pursuant to 49 C.F.R. §382.209); and
- d. Controlled substance use (pursuant to 49 C.F.R. §382.213).
- e. A substance abuse professional (SAP) (as defined in 49 C.F.R. §40.3) report of the successful completion of the return-to-duty process;
- f. A negative return-to-duty test; and
- g. An employer's report of completion of follow-up testing.
Legal Reference:
United States Code, Title 49
2717 Alcohol and controlled substances testing (Omnibus Transportation Employee Testing Act of 1991)
Code of Federal Regulations, Title 49
40 Procedures for Transportation Workplace Drug and Alcohol Testing Programs
382 Controlled Substance and Alcohol Use and Testing (as amended) 395 Hours of Service Drivers`
Holiday v. City of Modesto (1991) 229 Cal. App. 3d. 528, 540 International Brotherhood of Teamsters v. Department of Transportation 932 F. 2d 1292 (1991)
American Trucking Association, Inc. v. Federal Highway Administration, (1995) WL 136022 (4th circuit)
10-212c Life-threatening food allergies and glycogen storage disease: Guidelines; district plans. (as amended by PA 18-185)
14-261b Drug and alcohol testing of drivers of certain vehicles, mechanics and forklift operators
14-276a Regulations re school bus operators and operators of student transportation vehicles; qualifications; training. Pre-employment drug test required for operators
52-557b Immunity from liability for emergency medical assistance first aid or medication by injection. School personnel not required to administer or render. (as amended by PA 05-144, An Act Concerning the Emergency Use of Cartridge Injectors and PA 18-185, An Act Concerning Life-Threatening Food Allergies in Schools)
Adopted: 8/23/2022
Revised:
Replaces: 4212.42
NOTE: Please download the PDF here:
PERSONNEL
Series 4000
Policy #4003.2.1
Evaluation of Certified Personnel
Staff evaluation is essential to personnel management with far reaching ramifications including but not limited to: personal and professional growth, program direction, adherence to policy and procedure, promotion, discipline and morale. Therefore, EASTCONN maintains a strongly held belief/philosophy, that staff evaluation is of the utmost importance to the employee, supervisor and Agency.
It shall be the policy of EASTCONN that each employee shall be evaluated through an accurate, formal, consistent, and no less than annual process.
The Division Directors shall review annually the evaluation process with all supervisors. Supervisors shall be trained in the principles and methods of employee performance evaluation.
After review by appropriate division director, the documents are then forwarded to the Human Resources office for inclusion in the employee’s personnel file.
The Division Directors shall bring any unacceptable evaluations to the attention of the EASTCONN Executive Director.
The EASTCONN Executive Director is authorized to established procedures for the evaluation of employee performance which procedures shall be published in suitable manuals and updated as needed.
Adopted: March 27, 2018
Revised:
Replaces 2.019
NOTE: Please download the PDF here:
PERSONNEL
Series 4000
Policy 4003.3.1
Evaluation of Non-Certified Personnel
Employees shall be evaluated by their designated supervisor at least once a year. Evaluation forms shall be initiated by the Human Resources Office, which forwards them to the appropriate Division Director.
The Division Director designates the supervisor who is responsible for completion of the evaluation. The supervisor completes the evaluation, and gives it to the Division Director for his/her review and signature. The supervisor then meets with the employee to review the evaluation. The employee shall be given an opportunity to add a written statement to the evaluation if he/she desires to do so. The documents are then forwarded to the Human Resources Office for inclusion in the employee’s personnel file.
The Division Director shall bring any unacceptable evaluations to the attention of the EASTCONN Executive Director.
Adopted: March 27, 2018
Revised:
Replaces 2.020
NOTE: Please download the PDF here:
PERSONNEL
Series 4000
Policy #4004.1.1
ADMINISTRATIVE REGULATIONS REGARDING BLOODBORNE PATHOGENS
The EASTCONN Board of Directors (the “Board”) is committed to promoting a safe and healthful work environment for its staff. In pursuit of this goal and in accordance with the United States Department of Labor, Occupational Safety and Health Administration (“OSHA”) regulations dealing with “Safe Workplace” standards relating to exposure to bloodborne pathogens, the following will be the procedures of the Board for at risk personnel.
The Board shall establish a written exposure control plan in accordance with the federal standards for dealing with potentially infectious materials in the workplace to protect employees from possible infection due to contact with Bloodborne pathogens. Pursuant to these procedures, the school will take reasonably necessary actions to protect its employees from infectious disease and in particular HIV and HBV infection.
The school will provide the training and protective equipment to those persons who are at risk by virtue of their job performance and may come in contact with infectious disease. Furthermore, all Board personnel defined by OSHA and the school who may come in contact with blood and body fluids will be offered the vaccine for the Hepatitis B Virus which is a life threatening bloodborne pathogen. The vaccination will be done at no cost to the personnel and is provided as a precaution for personnel safety.
Legal References:
29 C.F.R. § 1910.1030 OSHA Bloodborne pathogens standards
ADOPTED: September, 1992
REVISED: August 20, 2024
PERSONNEL
Series 4000
EXPOSURE CONTROL PLAN FOR BLOODBORNE PATHOGENS AND PROCEDURES
I. OBJECTIVE
The purpose of the Exposure Control Plan for EASTCONN is to implement the requirements of the OSHA Standard 29 CFR 1910.1030 Bloodborne Pathogens, and to reduce the risk of employee infection with bloodborne pathogens such as, but not limited to, Hepatitis B Virus (HBV) and the Human Immunodeficiency Virus (HIV) which can result in the disease commonly known as AIDS. The OSHA standard may be accessed at http://www.osha.gov.
The policy of EASTCONN is that employees shall adhere to Universal Precautions. Universal Precautions is an approach to infection control. According to this concept, all human blood and certain human bodily fluids are treated as if known to be infection for HIV, HBV and other bloodborne pathogens. The exposure control plan offers guidelines for employees to prevent exposure and for follow-up action should exposure occur.
This plan attempts to minimize occupational exposure to bloodborne pathogens through a combination of work practice controls, personal protective clothing and equipment, training, vaccination and medical surveillance.
A copy of this plan shall be maintained at each EASTCONN program site, in each principal's office and each school health office.
II. DEFINITIONS
Biological Waste - Biological waste consists of blood, excretions, exudations, secretions, suctionings, and disposable medical supplies, which have come in contact with these substances, including but not limited to:
medical waste (catheters, bandages, and any disposable items used in the treatment of students or employees
laboratory waste - cultures, specimens, slides, blood and tissue sample
potentially hazardous non-biological waste or trash - includes garbage waste in any area where
biological waste may contaminate otherwise non-biological garbage or trash. Also included in this category is combustible (e.g., plastic, wood or paper) and non-combustible (e.g., metal or glass) materials discarded from or in an area contaminated by contact with biological waste.
Blood - Blood means human blood, human blood components and products made from human blood.
Bloodborne Pathogens - Pathogenic microorganisms that are present in human blood that can infect and cause disease in persons who are exposed to blood containing these pathogens.
Contaminated -The presence or reasonably anticipated presence of blood or other potentially infectious material on an item or surface.
Decontaminated -The use of physical or chemical means to remove, inactivate, or destroy bloodborne pathogens on a surface or item to the point where they are no longer capable of transmitting infections particles, and the surface of the item is rendered safe for handling, use, or disposal.
Engineering Controls - Controls that isolate, minimize, or remove a workplace hazard.
Exposure Incident - A specific eye, mouth, or other mucous membrane, non-intact skin, or parenteral contact with blood or other potentially infectious material that result from the performance of an employee's duties.
Hand Washing Facilities - Access to an adequate supply of running water, soap and single-use towels.
Occupational Exposure - Reasonably anticipated skin, eye, mucous membrane or parenteral contact with blood or other potentially infectious materials that results from the performance of an employee's work duties.
Personal Protective Equipment (PPE) - Specialized clothing or equipment work by an individual to protect from a hazard. It does not permit blood or other potentially infectious materials to pass through it or reach the employee's work clothes, street clothes, under garments, skin, eyes, mouth or other mucous membranes under normal conditions of use and for the duration of time during which the protective equipment will be used.
Regulated Waste - Any one of the following:
liquid or semi-liquid blood or other potentially infectious material
contaminated items that could release blood or other potentially infectious materials in a liquid or semi-liquid state if compressed
items that are caked with dried blood or other potentially infectious materials and are capable of releasing these materials during handling
contaminated sharps
pathological and microbiological wastes containing blood or other potentially infectious materials
Universal Precautions - A method of infection control in which all human blood and certain body fluids are treated as if known to be infectious for HIV, HBV, and other bloodborne pathogens.
Work Practice Controls - Controls that reduce the likelihood of exposure by altering the manner in which a task is performed.
For definitions of other terms use in this Bloodborne Pathogens Exposure Control Plan, see OSHA 1910.1030(b) Definitions.
III. EXPOSURE DETERMINATION
The following is a list of job classifications outlining which employees have been identified as having occupational exposure risk. Exposure determination for these jobs has been made without regard to the use of PPE.
This job classification list was determined according to the potential exposure and subsequent transmission risk of certain bloodborne pathogens that employees might come in contact with in the course of their work. These pathogens, which can transmit certain diseases, may be present in blood and other body fluids such as saliva, semen, and vaginal secretions as well as other secretions.
Bloodborne pathogens can enter and infect the human body through openings in the skin including cuts, nicks, abrasions, dermatitis, or acne. Infection can also result from punctures or cuts caused by sharp contaminated objects such as needles, broken glass, exposed ends of dental wires or any other contaminated object that can puncture or cut skin. Infection can also gain access to the body through mucous membranes of the eyes, nose and mouth when these areas are touched with contaminated hands or implements. The HBV is particularly dangerous since it can survive on dried surfaces at room temperature for at least one (1) week.
All EASTCONN employees in the following job classifications have been identified as having occupational exposure risk to bloodborne pathogens:
A. Category I: Those personnel who come in direct contact with blood and body fluids for which precautions must be taken.
Examples:
School nurses or nurse practitioners assisting and treating injured students may come in contact with blood and other bodily fluids (Category I).
School staff, including physical education teachers, OT, PT, general aides, technical instructors, athletic coaches and principals may come in contact with blood and other bodily fluids in the performance of their jobs in treating injured students (Category I).
Special education teachers and aides in self-contained and behavioral programs and custodial staff, and other staff who substitute for them, may have to clean up after injured persons where they may come in contact with blood and other bodily fluids (Category I).
B. Category II: Personnel who participate in activities without blood exposure may occur in an emergency.
Examples:
All staff certified in first aid may have contact with blood in an emergency (Category II).
C. Category III: Personnel performing tasks that do not entail predictable or unpredictable exposure to blood.
IV. METHODS OF COMPLIANCE
General
- Universal precautions shall be observed in all program areas, and by all staff, to minimize the contact with blood or other potentially infectious materials.
- Under circumstances in which differentiation between body fluid types is difficult or impossible, all body fluids shall be considered potentially infectious materials.
- All blood or other potentially infectious material shall be considered infectious regardless of the perceived health status of the source individual.
Engineering and Work Practice Controls
Gloves: Employees should wear protective gloves whenever contact with potentially infectious materials is likely.
Hand washing: Employees should wash hands immediately or as soon as possible after removal of gloves or other PPE and after contact with blood or other potentially infectious materials. If hand washing facilities are not immediately available, employees should use antiseptic hand cleaner or towelettes, and then wash hands with soap and water as soon as feasible.
Procedures: All procedures involving blood or other infectious materials should be performed in such a manner as to minimize splashing, splattering and generation of droplets.
Hazardous Materials: Any container for storage, transport or shipping of potentially infectious material should be sealed and labeled or color coded. If outside contamination of the primary container occurs, it should be placed within a second container which prevents leakage during handling/processing, storage, transport or shipping. The second container should be labeled with a biohazard sign. If the specimen could puncture the primary container, it should be placed in a puncture resistant second container meeting the characteristics as just stated.
Equipment: Equipment which may become contaminated with blood or other potentially infectious material should be decontaminated unless decontamination is not feasible. Contaminated equipment should be enclosed in a red biohazard bag or have attached a biohazard label stating which portions remain contaminated. It is the responsibility of the EASTCONN Safety Officer or his/her designated charge person (whoever handles the contaminated equipment) to notify all employees potentially handling the equipment, the servicing representative and/or manufacturer prior to releasing the contaminated equipment for shipping and/or decontamination.
Personal Protective Equipment (PPE):
Gloves: Gloves should be worn when it can reasonably be anticipated the hands might have contact with blood, mucous membranes, non-intact skin, other potentially infectious materials and when touching or handling contaminated items or surfaces. Disposable (single use) gloves should be replaced as soon as possible when contaminated, torn, punctured, or when their ability/function as a barrier is compromised. Disposable gloves should not be washed or disinfected for re-use. Utility gloves may be decontaminated for re-use if the integrity of the gloves is not compromised; however, they should be discarded if they are cracked, peeling, torn, punctured, or exhibit other signs of deterioration or when their ability to function as a barrier is compromised.
Face protection: Face protection should be worn whenever splashes, spray, splatter, droplets or aerosols of blood or other potentially bloodborne infectious materials may be present and eye, nose or mouth contamination can be anticipated (example: student who is spitting, even if no blood is noted in the saliva).
Protective clothing: Appropriate protective clothing should be worn in occupational exposure situations. The type and characteristics of the clothing will depend upon the task and degree of exposure anticipated. Protective clothing will be impervious to fluids, and may include plastic gown or one- piece coveralls.
If clothing becomes contaminated with blood or body fluids, it should be placed in a properly labeled bag to be later discarded or cleaned with a disinfectant agent.
Cleaning
Equipment: All equipment should be properly cleaned and decontaminated after contact with blood or other potentially infectious materials.
Common areas: All areas of the school or facilities which may become contaminated will be washed with an appropriate disinfectant while wearing appropriate PPE for the task. PPE for cleanup must include gloves and may further include a disposable sanitary cover-all or gown, and face/eye protection. Also required may be disposable or reusable brush, dustpan, and
scrubbing utensils. When available, a premade Sanitation and Protection spill clean-up kit should be used.
All locker rooms, restrooms and nurses' offices will be cleaned daily using disinfectant. Custodial staff members are required to wear rubber gloves during these cleaning procedures.
Regulated Waste
Regulated waste should be placed in labeled containers which can be sealed and are constructed to hold the contents and prevent leakage of fluids during handling, storage, transport or shipping. If outside contamination of the regulated waste container occurs, it should be placed in a second container meeting the same requirements as the original container.
Regulated waste should be disposed of in accordance with Connecticut General Statues Sections 22a-209b & c.
Handling Sharps
Used needles: Used needles should not be cut, bent, broken or reinserted into original sheath. They should be discarded intact immediately after use into an OSHA-approved sharps disposal container.
OSHA-approved sharps disposal containers: OSHA-approved containers for sharps should be easily accessible in areas where employees routinely have the greatest potential exposure to contaminated sharps.
These containers should be sealed and replaced when they are 75% full to decrease exposure by forcing contaminated objects into the container.
Labeling
Warning labels shall be affixed to containers used to store, transport, or ship blood or other potentially infectious material.
Labels shall include the standard BIOHAZARD symbol:
Labels shall be colored fluorescent orange or red or predominantly so, with letters and symbols in a contrasting color.
Labels shall be affixed as close as feasible to the container by string, wire, adhesive, or other method that prevents their loss or unintentional removal.
Red bags or red containers may be substituted for labels if they have the appropriate symbol prominently displayed.
Labels required for contaminated equipment shall be in accordance with this paragraph and shall also state which portions of the equipment remain contaminated.
Biohazard bags, containers, or items labeled as required should be stored in a regulated area for pickup and disposal.
V. HEPATITIS B VACCINATION AND POST-EXPOSURE FOLLOW-UP
Vaccination
Vaccinations are provided at no cost to all employees designated as being at risk for exposure to bloodborne pathogens (Category 1 or II) or on a post- exposure basis.
The initial vaccination consists of a series of three (3) injections over a six (6) month period. If routine booster doses are recommended by the DPH at a future date, such boosters shall be made available at no cost to employees according to the same guidelines as the initial series.
Such employees shall be offered vaccinations within 10 days of their initial assignment.
Pre- or post-vaccination blood titer tests shall not be offered nor shall they be the responsibility of EASTCONN.
The vaccination program shall be administered at an EASTCONN designated facility.
Employees who have elected NOT to participate in the vaccination program must sign the appropriate declination form. This form shall be maintained in the employee's personnel file.
Reporting Incidents
A. All exposure incidents shall be reported as soon as possible to their immediate supervisor.
B. All at risk personnel who come in contact with blood and body fluids in the performance of their duties will take steps to safeguard their health.
Post-Exposure
In the event of an exposure incident, EASTCONN shall make available to the exposed employee, at no cost, a confidential medical evaluation and post-exposure evaluation with follow-up care. EASTCONN shall:
Document the route(s) of exposure and the circumstances under which the exposure incident occurred (Appendix A – Blood/Body Fluid Exposure Report).
Identify and document the source individual, unless that identification is infeasible or prohibited by law.
Refer the employee to the EASTCONN designated Initial Care Provider within 24 hours of the incident; and will provide for the collection and testing of the employee's blood for HBV and HIV serological status by that medical provider (Appendix B – Consent for Blood Testing).
Provide for post-exposure prophylaxis, when medically indicated as recommended by the DPH.
Obtain a written report from the health care provider within 15 days and
maintain this report in the Human Resources Department. The report will include the following:
1. Whether the Hepatitis B vaccine is indicated, has been administered, or the employee has previously received the vaccine.
2. That the employee has been informed of the results of the health care provider evaluation.
3. That the employee has been informed of possible conditions resulting from potential exposure to bloodborne illnesses.
4. NOTE: All other findings or diagnosis shall remain confidential between the health care professional and employee and SHALL NOT BE INCLUDED in the written report.
The above noted procedures will be followed in the same manner in the event of exposure incident with a known Hepatitis B carrier.
Record Keeping
EASTCONN shall establish and maintain an accurate record regarding bloodborne pathogen risk potential and actual exposure for each employee that will include a minimum of the following:
Exposure risk classification
Offer of Hepatitis B vaccination as well as acceptance/declination of vaccine (Appendix C – Employee Acceptance/Declination of Hepatitis B Vaccination)
Documentation of bloodborne pathogens exposure training (for 3 years)
Follow-up process/procedure for any occupational exposure incidents
CIRMA reporting documentation
EASTCONN shall maintain this record for at least the duration of employment plus 30 years in accordance with OSHA regulations.
These medical records must be provided upon request for examination and copying to the employee, NIOSH, OSHA and to anyone having written consent of the employee. If the facility closes, the employer must inform the Director of NIOSH at least three (3) months prior to disposal.
VI. TRAINING
Upon employment and yearly thereafter, all EASTCONN employees will participate in bloodborne pathogen exposure training. Additional training may occur when changes such as modification of tasks or procedures may affect an employee's occupational exposure classification.
Employee Bloodborne Pathogen Exposure Training will include a minimum of the following topics:
Universal Precautions
Location of a copy of OSHA's Bloodborne Pathogen Standard 1910.1030
Explanation of epidemiology, symptoms and transmission modes of bloodborne diseases
Explanation of this exposure control plan and location where it can be accessed
Methods employees should use to recognize tasks involving potential occupational exposure
Methods of operation that can prevent or reduce occupational exposure
Selection, limitation, location, decontamination and proper disposal of PPE
Explanation of signs, labels and/or color-coding system
Hepatitis B vaccine information on benefits of being vaccinated
Response procedures regarding exposure to potentially infectious materials
Post exposure evaluation and follow-up
Opportunity for employee to ask follow-up questions and obtain answers during training
Needlestick Safety and Prevention Act
The Centers for Disease Control and Prevention estimate that healthcare workers in the US sustain nearly 385,000 percutaneous injuries annually involving contaminated sharps.
An estimated 16,000 of these injuries involve sharps contaminated with blood or OPIM (Other Potentially Infectious Material) containing HIV.
It is thought that use of safer devices could prevent about 80% of these injuries. In response to both the continuous concern over these exposures and the technological developments that may increase employee protection.
Congress passed the Needlestick Safety and Prevention Act of 2000.
Under this law, employers must:
Document consideration and use of appropriate, commercially available and effective safer devices.
Solicit input from non-managerial employees responsible for direct patient care regarding the identification, evaluation and selection of effective engineering controls.
Document, in the exposure control plan, how this input was received.
Maintain a detailed sharps injury log.
Employees are expected to:
Not interfere with the safety features of any device.
Report all unintentional sticks immediately, even needle sticks with a clean needle.
Participate in the evaluation of engineering controls as they are introduced into their area. Share ideas and opinions concerning safer devices by communicating in writing with the appropriate safety officer, giving specific details of the device and any problems or advantages regarding the use of the device.
All reported needlesticks are confidential.
Cleaning Blood and Body Fluid Spills
1. Secure the area and notify staff and other responders. Remove staff and students, limit access to the area.
2. Prepare to clean up. Obtain a sharps container for disposal of sharp objects, broken glass. Obtain a spill kit. Remove the supplies from the kit, review included instructions. Double line a garbage can with 2-mil trash bags. Apply personal protective equipment (PPE):
|
If... |
Then put on... |
|
You could be splashed in the face... |
A face mask or shield, or safety goggles |
|
You could be splashed on the body... |
A disposable apron |
|
You could step in it and track it around.... |
Disposable over-shoe covers |
3. Remove contaminated objects from the spill. Use tongs or dustpan to pick up contaminated sharp objects. Never use hands or a vacuum. Place items in the double- lined can, sharp objects in the sharps container.
4. Remove spill and spill waste. Cover small spills with absorbent towels, large spills with absorbent powder. Remove absorbent towels or powder with the kit dustpan. Soak up any liquid absorbed into porous surfaces with disposable towels. Place contaminated spill materials and disposable equipment into double-lined can.
5. Wash and rinse the area with detergent and disposable towels.
6. Disinfect the area by pouring liquid onto horizontal surfaces; spray then wipe onto vertical surfaces. Leave disinfectant on the surface for the required contact or dwell time as noted on container instructions.
7. Remove PPE. Always assume the gloves are contaminated. With gloves still on, first remove and dispose of all PPE except goggles and place in the double-lined can.
Remove gloves and place in can. Don clean gloves. Carefully remove goggles, clean with soap and water, then disinfect. Allow proper dwell time, rinse, and dry.
8. Dispose of spill waste. If outside of the double-layer bag becomes contaminated, close it and insert into a new trash bag to prevent leakage.
If there is free-flowing blood: Place inside a red biohazard bag. Bring to the Nurse or Security for storage until it can be disposed of as biohazardous
waste.
If blood cannot be wrung out of the spill materials: Immediately dispose of in trash dumpster.
9. Immediately after spill cleanup remove gloves. Wash hands and other areas of the body that may have come into contact with the disinfectants or contaminant. Wash for 20 seconds with liquid soap under hot running water. If soap and water is unavailable use hand sanitizer and wash hands as soon as possible. The hand sanitizer will not work effectively in the presence of blood.
10. Report the incident, including location of spill waste, and any unprotected exposures to immediate supervisor for further instructions.
Post Exposure Procedure
An occupational exposure incident is defined as a work-related incident during which potentially infectious material is introduced by accidental needlestick injury or by contact with the eye, mouth, other mucous membrane or non-intact skin.
If an occupational exposure should occur, complete the following steps and file a report with Human Resources:
1. Wash affected area thoroughly with soap and water. If exposure is to the eyes, flush with copious amounts of clear running water or saline eye wash.
2. Provide first aid treatment if needed, seek emergency medical care if needed. May seek advice of Nursing if occurrence at CDT, Autism or Magnet High School programs.
3. Contact supervisor to report the incident.
4. Complete Blood/Body Fluid Exposure Reports (Appendix A & B).
5. File incident with Workers’ Compensation (CIRMA).
6. Seek care at the EASTCONN Designated Initial Care Provider as directed by Human Resources for evaluation and potential treatment. Bring Blood/Body Fluid Exposure Reports. Healthcare Provider should review, complete Post Exposure Treatment section and sign. Employee must return Blood/Body Fluid Exposure Reports to Human Resources.
This contains Fillable Forms. Please download the PDF for complete information
NOTE: Please download the PDF here:
PERSONNEL
Series 4000
Policy #4005.1.1
REPORTS OF SUSPECTED ABUSE OR NEGLECT OF CHILDREN OR REPORTS OF SEXUAL ASSAULT OF STUDENTS BY SCHOOL EMPLOYEES
Conn. Gen. Stat. Section 17a-101 et seq. requires school employees who have reasonable cause to suspect or believe (1) that any child under eighteen has been abused or neglected, has had a nonaccidental physical injury, or injury which is at variance with the history given of such injury, or has been placed at imminent risk of serious harm, or (2) that any person who is being educated by the Technical Education and Career System or a local or regional board of education, other than as part of an adult education program, is a victim of sexual assault, and the perpetrator is a school employee, to report such suspicions to the appropriate authority. In furtherance of this statute and its purpose, it is the policy of the EASTCONN Board of Directors (the “Board”) to require ALL EMPLOYEES of EASTCONN to report suspected abuse and/or neglect, nonaccidental physical injury, imminent risk of serious harm, or sexual assault of a student by a school employee, in accordance with the procedures set forth below.
1. Scope of Policy
This policy applies not only to school employees who are required by law to report suspected child abuse and/or neglect, nonaccidental physical injury, imminent risk of serious harm, or sexual assault of a student by a school employee, but to ALL EMPLOYEES of EASTCONN.
2. Definitions
For the purposes of this policy:
"Abused" means that a child (a) has had physical injury or injuries inflicted upon the child other than by accidental means, or (b) has injuries which are at variance with the history given of them, or (c) is in a condition which is the result of maltreatment, such as, but not limited to, malnutrition, sexual molestation or exploitation, deprivation of necessities, emotional maltreatment or cruel punishment.
"Neglected" means that a child (a) has been abandoned, or (b) is being denied proper care and attention, physically, educationally, emotionally or morally, or (c) is being permitted to live under conditions, circumstances or associations injurious to the child’s well-being, or (d) has been abused.
"School employee" means (a) a teacher, substitute teacher, school administrator, school superintendent, guidance counselor, school counselor, psychologist, social worker, nurse, physician, school paraprofessional or coach employed by EASTCONN or who is working in an EASTCONN elementary, middle or high school; or (b) any other person who, in the performance of that person’s duties, has regular contact with students and who provides services to or on behalf of students enrolled in the EASTCONN Schools (“District”), pursuant to a contract with the EASTCONN.
"Sexual assault" means, for the purposes of the mandatory reporting laws and this policy, a violation of Sections 53a-70, 53a-70a, 53a-71, 53a-72a, 53a-72b or 53a-73a of the Connecticut General Statutes. Please see Appendix A of this policy for the relevant statutory definitions of sexual assault laws and related terms covered by the mandatory reporting laws and this policy.
"Statutorily mandated reporter" means an individual required by Conn. Gen. Stat. Section 17a-101 et seq. to report suspected abuse and/or neglect of children or the sexual assault of a student by a school employee. The term "statutorily mandated reporter" includes all school employees, as defined above, any person who is a licensed behavior analyst, and any person who holds or is issued a coaching permit by the State Board of Education, is a coach of intramural or interscholastic athletics, and is eighteen years of age or older.
What Must Be Reported
a. A report must be made when any employee of EASTCONN in the ordinary course of such person’s employment or profession has reasonable cause to suspect or believe that any child under the age of eighteen years:
i. has been abused or neglected;
ii. has had nonaccidental physical injury, or injury which is at variance with the history given for such injury, inflicted upon the child;
iii. is placed at imminent risk of serious harm; or
b. A report must be made when any employee of EASTCONN in the ordinary course of such person’s employment or profession has reasonable cause to suspect or believe that any person, regardless of age, who is being educated by EASTCONN or a local or regional board of education, other than as part of an adult education program, is a victim of the following sexual assault crimes, and the perpetrator is a school employee:
i. sexual assault in the first degree;
ii. aggravated sexual assault in the first degree;
iii. sexual assault in the second degree;
iv. sexual assault in the third degree;
v. sexual assault in the third degree with a firearm; or
vi. sexual assault in the fourth degree.
Please see Appendix A of this policy for the relevant statutory definitions of sexual assault laws and related terms covered by the mandatory reporting laws and this policy.
c. The suspicion or belief of an EASTCONN employee may be based on factors including, but not limited to, observations, allegations, facts or statements by a child or victim, as described above, or a third party. Such suspicion or belief does not require certainty or probable cause.
4. Reporting Procedures for Statutorily Mandated Reporters
The following procedures apply only to statutorily mandated reporters, as defined above.
a. When an employee of EASTCONNN who is a statutorily mandated reporter and who, in the ordinary course of the person's employment, has reasonable cause to suspect or believe that a child has been abused or neglected or placed at imminent risk of serious harm, or a student is a victim of sexual assault by a school employee, as described in Paragraph 3, above, the following steps shall be taken.
1. The employee shall make an oral or electronic report as soon as practicable, but not later than twelve (12) hours after having reasonable cause to suspect or believe that a child has been abused or neglected or placed at imminent risk of serious harm, or a student is a victim of sexual assault by a school employee.
a. An oral report shall be made by telephone or in person to the Commissioner of the Department of Children and Families (“DCF”) or the local law enforcement agency. DCF has established a 24 hour Child Abuse and Neglect Careline at 1-800-842-2288 for the purpose of making such oral reports.
b. An electronic report shall be made in the manner prescribed by the Commissioner of DCF. An employee making an electronic report shall respond to further inquiries from the Commissioner of DCF or Commissioner’s designee made within twenty-four (24) hours. Such employee shall inform the Executive Director or Executive Director’s designee as soon as possible as to the nature of the further communication with the Commissioner or Commissioner’s designee.
2. The employee shall also make an oral report as soon as practicable to the Building Principal or Building Principal’s designee. If the Building Principal is the alleged perpetrator of the abuse/neglect or sexual assault of a student, then the employee shall notify the Executive Director or Executive Director’s designee directly.
3. In cases involving suspected or believed abuse, neglect, or sexual assault of a student by a school employee, the Executive Director or Executive Director’s designee shall immediately notify the child's parent or guardian that such a report has been made.
4. Not later than forty-eight (48) hours after making an oral report, the employee shall submit a written or electronic report to the Commissioner of DCF or the Commissioner’s designee containing all of the required information. The written or electronic report should be submitted in the manner prescribed by the Commissioner of DCF. When such report is submitted electronically, the employee shall respond to further inquiries from the Commissioner of DCF or Commissioner’s designee made within twenty-four (24) hours. Such employee shall inform the Executive Director or Executive Director’s designee as soon as possible as to the nature of the further communication with the Commissioner or Commissioner’s designee.
5. The employee shall immediately submit a copy of the written or electronic report to the Building Principal or Building Principal’s designee and to the Executive Director or the Executive Director's designee.
6. If the report concerns suspected abuse, neglect, or sexual assault of a student by a school employee holding a certificate, authorization or permit issued by the State Department of Education, the Commissioner of DCF (or Commissioner of DCF’s designee) shall submit a copy of the written or electronic report to the Commissioner of Education (or Commissioner of Education’s designee).
5. Reporting Procedures for Employees Other Than Statutorily Mandated Reporters
The following procedures apply only to employees who are not statutorily mandated reporters, as defined above.
a. When an employee who is not a statutorily mandated reporter and who, in the ordinary course of the person’s employment or profession, has reasonable cause to suspect or believe that a child has been abused or neglected or placed at imminent risk of serious harm, or a student is a victim of sexual assault by a school employee, as described in Paragraph 3, above, the following steps shall be taken.
1. The employee shall make an oral report as soon as practicable, but not later than twelve (12) hours after the employee has reasonable cause to suspect or believe that a child has been abused or neglected or placed at imminent risk of serious harm or a student is a victim of sexual assault by a school employee. Such oral report shall be made by telephone or in person to the Executive Director or Executive Director’s designee, to be followed by an immediate written report to the Executive Director or Executive Director’s designee.
2. If the Executive Director or Executive Director’s designee determines that there is reasonable cause to suspect or believe that a child has been abused or neglected or placed at imminent risk of serious harm or a student is a victim of sexual assault by a school employee, the Executive Director or designee shall cause reports to be made in accordance with the procedures set forth for statutorily mandated reporters.
b. Nothing in this policy shall be construed to preclude an employee reporting suspected child abuse, neglect or sexual assault by a school employee from reporting the same directly to the Commissioner of DCF.
Contents of Reports
Any report made pursuant to this policy shall contain the following information, if known:
a. The names and addresses of the child* and the child’s parents or other person responsible for the child’s care;
b. the age of the child;
c. the gender of the child;
d. the nature and extent of the child's injury or injuries, maltreatment or neglect;
e. the approximate date and time the injury or injuries, maltreatment or neglect occurred;
f. information concerning any previous injury or injuries to, or maltreatment or neglect of the child or the child’s siblings;
g. the circumstances in which the injury or injuries, maltreatment or neglect came to be known to the reporter;
h. the name of the person or persons suspected to be responsible for causing such injury or injuries, maltreatment or neglect;
i. the reasons such person or persons are suspected of causing such injury or injuries, maltreatment or neglect;
j. any information concerning any prior cases in which such person or persons have been suspected of causing an injury, maltreatment or neglect of a child; and
k. whatever action, if any, was taken to treat, provide shelter or otherwise assist the child.
*For purposes of this Paragraph, the term “child” includes any victim of sexual assault by a school employee, as described in Paragraph 3, above.
Investigation of the Report
a. The Executive Director or Executive Director’s designee shall thoroughly investigate reports of suspected abuse, neglect or sexual assault if/when such report involves an employee of EASTCONN or other individual under the control of the Board, provided the procedures in subparagraph (b), below are followed. In all other cases, DCF shall be responsible for conducting the investigation with the cooperation and collaboration of the Board, as appropriate.
b. Recognizing that DCF is the lead agency for the investigation of child abuse and neglect reports and reports of a student’s sexual assault by school employees, the Executive Director's investigation shall permit and give priority to any investigation conducted by the Commissioner of DCF or the appropriate local law enforcement agency. The Executive Director shall conduct EASTCONN’s investigation and take any disciplinary action, consistent with state law, upon notice from the Commissioner of DCF or the appropriate local law enforcement agency that the District’s investigation will not interfere with the investigation of the Commissioner of DCF or the local law enforcement agency.
c. The Executive Director shall coordinate investigatory activities in order to minimize the number of interviews of any child or student victim of sexual assault and share information with other persons authorized to conduct an investigation of child abuse or neglect or sexual assault, as appropriate.
d. Any person reporting child abuse or neglect or the sexual assault of a student by a school employee, or having any information relevant to alleged abuse or neglect or of the sexual assault of a student by a school employee, shall provide the Executive Director with all information related to the investigation that is in the possession or control of such person, except as expressly prohibited by state or federal law.
e. When EASTCONN is conducting an investigation involving suspected abuse or neglect or sexual assault of a student by an employee of EASTCONN or other individual under the control of the Board, the Executive Director’s investigation shall include an opportunity for the individual suspected of abuse, neglect or sexual
assault to be heard with respect to the allegations contained within the report. During the course of such investigation, the Executive Director may suspend an EASTCONN employee with pay or may place the employee on administrative leave with pay, pending the outcome of the investigation. If the individual is one who provides services to or on behalf of students enrolled in the District, pursuant to a contract with EASTCONN, the Executive Director may suspend the provision of such services, and direct the individual to refrain from any contact with students enrolled in the District, pending the outcome of the investigation.
8. Evidence of Abuse, Neglect or Sexual Assault by a School Employee
a. If, upon completion of the investigation by the Commissioner of DCF (“Commissioner”), the Executive Director has received a report from the Commissioner that the Commissioner has reasonable cause to believe that (1) a child has been abused or neglected by a school employee, as defined above, and the Commissioner has recommended that such employee be placed on the DCF Child Abuse and Neglect Registry, or (2) a student is a victim of sexual assault by a school employee, the Executive Director shall request (and the law provides) that DCF notify the Executive Director not later than five (5) working days after such finding, and provide the Executive Director with records, whether or not created by DCF, concerning such investigation. The Executive Director shall suspend such school employee. Such suspension shall be with pay and shall not result in the diminution or termination of benefits to such employee.
b. Not later than seventy-two (72) hours after such suspension, the Executive Director shall notify the Board and the Commissioner of Education, or the Commissioner of Education's representative, of the reasons for and the conditions of the suspension. The Executive Director shall disclose such records to the Commissioner of Education and the Board of Education or its attorney for purposes of review of employment status or the status of such employee's certificate, permit or authorization, if any.
c. The suspension of a school employee employed in a position requiring a certificate shall remain in effect until the Executive Director and/or Board acts pursuant to the provisions of Conn. Gen. Stat. §10—151. If the contract of employment of such certified school employee is terminated, or such certified school employee resigns such employment, the Executive Director shall notify the Commissioner of Education, or the Commissioner of Education's representative, within seventy-two
(72) hours after such termination or resignation.
d. The suspension of a school employee employed in a position requiring an authorization or permit shall remain in effect until the Executive Director and/or Board acts pursuant to any applicable termination provisions. If the contract of employment of a school employee holding an authorization or permit from the State Department of Education is terminated, or such school employee resigns such employment, the Executive Director shall notify the Commissioner of Education,
or the Commissioner of Education's representative, within seventy-two (72) hours after such termination or resignation.
e. Regardless of the outcome of any investigation by the Commissioner of DCF and/or the police, the Executive Director and/or the Board, as appropriate, may take disciplinary action, up to and including termination of employment, in accordance with the provisions of any applicable statute, if the Executive Director’s investigation produces evidence that a child has been abused or neglected by a school employee or that a student has been a victim of sexual assault by a school employee.
f. The District shall not employ a person whose employment contract is terminated or who resigned from employment following a suspension pursuant to Paragraph 8(a) of this policy and Conn. Gen. Stat. § 17a-101i, if such person is convicted of a crime involving an act of child abuse or neglect or an act of sexual assault of a student, as described in Paragraph 2 of this policy.
9. Evidence of Abuse, Neglect or Sexual Assault by an Independent Contractor of EASTCONN
If the investigation by the Executive Director and/or the Commissioner of DCF produces evidence that a child has been abused or neglected, or a student has been sexually assaulted, by any individual who provides services to or on behalf of students enrolled in the District, pursuant to a contract with EASTCONN, the Executive Director shall permanently suspend the provision of such services, and direct the individual to refrain from any contact with students enrolled in the District.
10. Delegation of Authority by Executive Director
The Executive Director may appoint a designee for the purposes of receiving and making reports, notifying and receiving notification, or investigating reports pursuant to this policy.
11. Confidential Rapid Response Team
The Executive Director shall establish a confidential rapid response team to coordinate with DCF to (1) ensure prompt reporting of suspected abuse or neglect or sexual assault of a student by a school employee, as described in Paragraph 2, above, and (2) provide immediate access to information and individuals relevant to the department’s investigation. The confidential rapid response team shall consist of a teacher and the Executive Director, a local police officer and any other person the Board, acting through its Executive Director, deems appropriate.
12. Disciplinary Action for Failure to Follow Policy
Except as provided in Section 14 below, any employee who fails to comply with the requirements of this policy shall be subject to discipline, up to and including termination of employment.
13. The District shall not hire any person whose employment contract was previously terminated by a board or who resigned from such employment, if such person has been convicted of a violation of Section 17a-101a of the Connecticut General Statutes, as amended, relating to mandatory reporting, when an allegation of abuse or neglect or sexual assault has been substantiated.
14. Non-Discrimination Policy/Prohibition Against Retaliation
The Board expressly prohibits retaliation against individuals reporting child abuse or neglect or the sexual assault of a student by a school employee and shall not discharge or in any manner discriminate or retaliate against any employee who, in good faith, makes a report pursuant to this policy, or testifies or is about to testify in any proceeding involving abuse or neglect or sexual assault by a school employee. The Board also prohibits any employee from hindering or preventing or attempting to hinder or prevent any employee from making a report pursuant to this policy or state law concerning suspected child abuse or neglect or the sexual assault of a student by a school employee or testifying in any proceeding involving child abuse or neglect or the sexual assault of a student by a school employee.
15. Distribution of Policy, Guidelines and Posting of Careline Information
This policy shall annually be distributed electronically to all school employees employed by EASTCONN. EASTCONN shall document that all such school employees have received this written policy and completed the training and refresher training programs required by in Section 16, below. Guidelines regarding identifying and reporting child sexual abuse developed by the Governor’s task force on justice for abused children shall annually be distributed electronically to all school employees, Board members, and the parents or guardians of students enrolled in the schools under the jurisdiction of the Board. The Board shall post the Internet web site address and telephone number for the DCF Child Abuse and Neglect Careline in a conspicuous location frequented by students in each school under the jurisdiction of the Board.
Training
a. All new school employees, as defined above, shall be required to complete an educational training program for the accurate and prompt identification and reporting of child abuse and neglect. Such training program shall be developed and approved by the Commissioner of DCF.
b. All school employees, as defined above, shall take a refresher training course developed and approved by the Commissioner of DCF at least once every three years.
c. The principal for each school shall annually certify to the Executive Director that each school employee, as defined above, working at such school, is following the training provisions in this policy and as required by state law. The Executive Director shall certify such compliance to the State Board of Education.
d. Beginning July 1, 2023, all school employees, as defined above, shall complete the
(1) training regarding the prevention and identification of, and response to, child sexual abuse and assault; (2) bystander training program; and (3) appropriate interaction with children training program. Each employee must repeat these trainings at least once every three years. Such trainings shall be identified or developed by DCF.
17. Records
a. EASTCONN shall maintain in a central location all records of allegations, investigations, and reports that a child has been abused or neglected by a school employee employed by EASTCONN or that a student has been a victim of sexual assault by a school employee employed by EASTCONN, as defined above, and conducted in accordance with this policy. Such records shall include any reports made to DCF. The State Department of Education shall have access to such records upon request.
b. Notwithstanding the provisions of Conn. Gen. Stat. §10-151c, the Board shall provide the Commissioner of DCF, upon request and for the purposes of an investigation by the Commissioner of DCF of suspected child abuse or neglect by a teacher employed by EASTCONN, any records maintained or kept on file by EASTCONN. Such records shall include, but not be limited to, supervisory records, reports of competence, personal character and efficiency maintained in such teacher's personnel file with reference to evaluation of performance as a professional employee of the Board, and records of the personal misconduct of such teacher. For purposes of this section, "teacher" includes each certified professional employee below the rank of Executive Director employed by the Board in a position requiring a certificate issued by the State Board of Education.
18. Child Sexual Abuse and/or Sexual Assault Response Policy and Reporting Procedure
The Board has adopted a uniform child sexual abuse and/or sexual assault response policy and reporting procedure in connection with the implementation of the sexual assault and abuse prevention and awareness program identified or developed by DCF, as outlined in Board Policy #4005.1.1, Child Abuse, Neglect and Sexual Assault Reporting. Upon receipt of any report of child sexual abuse and/or sexual assault from any source, a school employee shall report such suspicion to the Safe School Climate Coordinator in addition
to complying with the school employee’s obligations under this Policy and the law regarding mandatory reporting of abuse, neglect and sexual assault.
Beginning July 1, 2023, and annually thereafter, information regarding the sexual abuse and assault awareness and prevention program identified or developed by DCF shall be distributed electronically to all school employees, Board members, and the parents or guardians of enrolled students.
Legal References:
Connecticut General Statutes:
Section 10-151 Employment of teachers. Definitions. Tenure. Notice and hearing on failure to renew or termination of contract.
Appeal.
Section 10-221s Posting of Careline telephone number in schools.
Investigations of child abuse and neglect. Disciplinary action.
Section 17a-101 et seq. Protection of children from abuse. Mandated reporters.
Educational and training programs. Model mandated reporting policy.
Section 17a-101q Statewide Sexual Abuse and Assault Awareness and
Prevention Program.
Section 17a-103 Reports by others. False reports. Notifications to law
enforcement agency.
Section 46b-120 Definitions.
Section 53a-65 Definitions.
Public Act No. 22-87, “An Act Concerning the Identification and Prevention of and Response to Adult Sexual Misconduct Against Children.”
Public Act 23-47, “An Act Concerning Various Revisions to the Criminal Law and Criminal Justice Statutes.”
ADOPTED: March 26, 2024
REVISED:
Appendix A
RELEVANT EXCERPTS OF STATUTORY DEFINITIONS
OF SEXUAL ASSAULT AND RELATED TERMS COVERED BY MANDATORY REPORTING LAWS AND THIS POLICY
An employee of EASTCONN must make a report in accordance with this policy when the employee of EASTCONN in the ordinary course of such person’s employment or profession has reasonable cause to suspect or believe that any person, regardless of age, who is being educated by EASTCONN or a local or regional board of education, other than as part of an adult education program, is a victim of the following sexual assault crimes, and the perpetrator is a school employee. The following are relevant excerpts of the sexual assault laws and related terms covered by mandatory reporting laws and this policy.
Intimate Parts (Conn. Gen. Stat. § 53a-65)
“Intimate parts” means the genital area or any substance emitted therefrom, groin, anus or any substance emitted therefrom, inner thighs, buttocks or breasts.
Sexual Intercourse (Conn. Gen. Stat. § 53a-65)
“Sexual intercourse” means vaginal intercourse, anal intercourse, fellatio or cunnilingus between persons regardless of sex. Penetration, however slight, is sufficient to complete vaginal intercourse, anal intercourse or fellatio and does not require emission of semen. Penetration may be committed by an object manipulated by the actor into the genital or anal opening of the victim's body.
Sexual Contact (Conn. Gen. Stat. § 53a-65)
“Sexual contact” means (A) any contact with the intimate parts of a person for the purpose of sexual gratification of the actor or for the purpose of degrading or humiliating such person or any contact of the intimate parts of the actor with a person for the purpose of sexual gratification of the actor or for the purpose of degrading or humiliating such person, or (B) for the purposes of subdivision (4) of subsection (a) of section 53a-73a, … any contact with the intimate parts of a dead human body, or any contact of the intimate parts of the actor with a dead human body, for the purpose of sexual gratification of the actor.
Sexual Assault in the First Degree (Conn. Gen. Stat. § 53a-70)
A person is guilty of sexual assault in the first degree when such person (1) compels another person to engage in sexual intercourse by the use of force against such other person or a third person, or by the threat of use of force against such other person or against a third person which reasonably causes such person to fear physical injury to such person or a third person, or (2) engages in sexual intercourse with another person and such other person is under thirteen years of age and the actor is more than two years older than such person, or (3) commits sexual assault in the second degree as provided in section 53a-71 and in the commission of such offense is aided by two or more other persons actually present, or (4) engages in sexual intercourse with another person and such other person is mentally incapacitated to the extent that such other person is unable to consent to such sexual intercourse.
Aggravated Sexual Assault in the First Degree (Conn. Gen. Stat. § 53a-70a)
A person is guilty of aggravated sexual assault in the first degree when such person commits sexual assault in the first degree as provided in section 53a-70 and in the commission of such offense (1) such person uses or is armed with and threatens the use of or displays or represents by such person's words or conduct that such person possesses a deadly weapon, (2) with intent to disfigure the victim seriously and permanently, or to destroy, amputate or disable permanently a member or organ of the victim's body, such person causes such injury to such victim, (3) under circumstances evincing an extreme indifference to human life such person recklessly engages in conduct which creates a risk of death to the victim, and thereby causes serious physical injury to such victim, or (4) such person is aided by two or more other persons actually present. No person shall be convicted of sexual assault in the first degree and aggravated sexual assault in the first degree upon the same transaction but such person may be charged and prosecuted for both such offenses upon the same information.
Sexual Assault in the Second Degree (Conn. Gen. Stat. § 53a-71)
A person is guilty of sexual assault in the second degree when such person engages in sexual intercourse with another person and: (1) Such other person is thirteen years of age or older but under sixteen years of age and the actor is more than three years older than such other person; or (2) such other person is impaired because of mental disability or disease to the extent that such other person is unable to consent to such sexual intercourse; or (3) such other person is physically helpless; or (4) such other person is less than eighteen years old and the actor is such person's guardian or otherwise responsible for the general supervision of such person's welfare; or (5) such other person is in custody of law or detained in a hospital or other institution and the actor has supervisory or disciplinary authority over such other person; or (6) the actor is a psychotherapist and such other person is (A) a patient of the actor and the sexual intercourse occurs during the psychotherapy session, (B) a patient or former patient of the actor and such patient or former patient is emotionally dependent upon the actor, or (C) a patient or former patient of the actor and the sexual intercourse occurs by means of therapeutic deception; or (7) the actor accomplishes the sexual intercourse by means of false representation that the sexual intercourse is for a bona fide medical purpose by a health care professional; or (8) the actor is a school employee and such other person is a student enrolled in a school in which the actor works or a school under the jurisdiction of the local or regional board of education which employs the actor; or (9) the actor is a coach in an athletic activity or a person who provides intensive, ongoing instruction and such other person is a recipient of coaching or instruction from the actor and (A) is a secondary school student and receives such coaching or instruction in a secondary school setting, or (B) is under eighteen years of age; or (10) the actor is twenty years of age or older and stands in a position of power, authority or supervision over such other person by virtue of the actor's professional, legal, occupational or volunteer status and such other person's participation in a program or activity, and such other person is under eighteen years of age; or (11) such other person is placed or receiving services under the direction of the Commissioner of Developmental Services in any public or private facility or program and the actor has supervisory or disciplinary authority over such other person.
Sexual Assault in the Third Degree (Conn. Gen. Stat. § 53a-72a)
A person is guilty of sexual assault in the third degree when such person (1) compels another person to submit to sexual contact (A) by the use of force against such other person or a third person, or (B) by the threat of use of force against such other person or against a third person, which reasonably causes such other person to fear physical injury to himself or herself or a third person, or (2) subjects another person to sexual contact and such other person is mentally incapacitated or impaired because of mental disability or disease to the extent that such other person is unable to consent to such sexual contact, or (3) engages in sexual intercourse with another person whom the actor knows to be related to him or her within any of the degrees of kindred specified in section 46b-21.
Sexual Assault in the Third Degree with a Firearm (Conn. Gen. Stat. § 53a-72b)
A person is guilty of sexual assault in the third degree with a firearm when such person commits sexual assault in the third degree as provided in section 53a-72a, and in the commission of such offense, such person uses or is armed with and threatens the use of or displays or represents by such person's words or conduct that such person possesses a pistol, revolver, machine gun, rifle, shotgun or other firearm. No person shall be convicted of sexual assault in the third degree and sexual assault in the third degree with a firearm upon the same transaction but such person may be charged and prosecuted for both such offenses upon the same information.
Sexual Assault in the Fourth Degree (Conn. Gen. Stat. § 53a-73a)
A person is guilty of sexual assault in the fourth degree when: (1) Such person subjects another person to sexual contact who is (A) under thirteen years of age and the actor is more than two years older than such other person, or (B) thirteen years of age or older but under fifteen years of age and the actor is more than three years older than such other person, or (C) physically helpless, or
(D) less than eighteen years old and the actor is such other person's guardian or otherwise responsible for the general supervision of such other person's welfare, or (E) in custody of law or detained in a hospital or other institution and the actor has supervisory or disciplinary authority over such other person; or (2) such person subjects another person to sexual contact without such other person's consent; or (3) such person engages in sexual contact with an animal; or (4) such person engages in sexual contact with a dead human body; or (5) such person is a psychotherapist and subjects another person to sexual contact who is (A) a patient of the actor and the sexual contact occurs during the psychotherapy session, or (B) a patient or former patient of the actor and such patient or former patient is emotionally dependent upon the actor, or (C) a patient or former patient of the actor and the sexual contact occurs by means of therapeutic deception; or (6) such person subjects another person to sexual contact and accomplishes the sexual contact by means of false representation that the sexual contact is for a bona fide medical purpose by a health care professional; or (7) such person is a school employee and subjects another person to sexual contact who is a student enrolled in a school in which the actor works or a school under the jurisdiction of the local or regional board of education which employs the actor; or (8) such person is a coach in an athletic activity or a person who provides intensive, ongoing instruction and subjects another person to sexual contact who is a recipient of coaching or instruction from the actor and (A) is a secondary school student and receives such coaching or instruction in a secondary school setting, or (B) is under eighteen years of age; or (9) such person subjects another person to sexual contact and (A) the actor is twenty years of age or older and stands in a position of power, authority or supervision over such other person by virtue of the actor's professional, legal, occupational or volunteer status and such other person's participation in a program or activity, and (B) such other person is under eighteen years of age; or (10) such person subjects another person to sexual contact who is placed or receiving services under the direction of the Commissioner of Developmental Services in any public or private facility or program and the actor has supervisory or disciplinary authority over such other person.
APPENDIX B
Operational Definitions of Child Abuse and Neglect
The purpose of this policy is to provide consistency for staff in defining and identifying operational definitions, evidence of abuse and/or neglect and examples of adverse impact indicators.
The following operational definitions are working definitions and examples of child abuse and neglect as used by the Connecticut DCF.
For the purposes of these operational definitions,
- - A person responsible for a child's health, welfare or care means:
the child’s parent, guardian, or foster parent; an employee of a public or private residential home, agency or institution or other person legally responsible under State law for the child’s welfare in a residential setting; or any staff person providing out-of-home care, including center-based child day care, family day care, or group day care.
- A person given access to a child is a person who is permitted to have personal interaction with a child by the person responsible for the child’s health, welfare or care or by a person entrusted with the care of a child.
- A person entrusted with the care of a child is a person who is given access to a child by a person responsible for the health, welfare or care of a child for the purpose of providing education, child care, counseling, spiritual guidance, coaching, training, instruction, tutoring or mentoring.
- Note: Only a “child” as defined in the policy above may be classified as a victim of child abuse and/or neglect; only a “person responsible,” “person given access,” or “person entrusted” as defined above may be classified as a perpetrator of child abuse and/or neglect.
While only a child under eighteen may be a victim of child abuse or neglect, a report under mandatory reporting laws and this policy is required if an employee of EASTCONN in the ordinary course of such person’s employment or profession has reasonable cause to suspect or believe that any person, regardless of age, who is being educated by EASTCONN or a local or regional board of education, other than as part of an adult education program, is a victim of sexual assault, as set forth in this policy, and the perpetrator is a school employee.
Physical Abuse
A child may be found to have been physically abused who:
has been inflicted with physical injury or injuries other than by accidental means,
is in a condition which is the result of maltreatment such as, but not limited to, malnutrition, sexual molestation, deprivation of necessities, emotional maltreatment or cruel punishment, and/or
has injuries at variance with the history given of them.
Evidence of physical abuse includes, but is not limited to the following:
excessive physical punishment;
bruises, scratches, lacerations;
burns, and/or scalds;
reddening or blistering of the tissue through application of heat by fire, chemical substances, cigarettes, matches, electricity, scalding water, friction, etc.;
injuries to bone, muscle, cartilage, ligaments:
fractures, dislocations, sprains, strains, displacements, hematomas, etc.;
head injuries;
internal injuries;
death;
misuse of medical treatments or therapies;
malnutrition related to acts of commission or omission by an established caregiver resulting in a child’s malnourished state that can be supported by professional medical opinion;
deprivation of necessities acts of commission or omission by an established caregiver resulting in physical harm to child; and/or
cruel punishment.
Sexual Abuse/Exploitation Sexual Abuse/Exploitation
Sexual Abuse/Exploitation is any incident involving a child's non-accidental exposure to sexual behavior.
Evidence of sexual abuse includes, but is not limited to the following:
rape;
penetration: digital, penile, or foreign objects;
oral / genital contact;
indecent exposure for the purpose of sexual gratification of the offender, or for purposes of shaming, humiliating, shocking or exerting control over the victim;
incest;
fondling, including kissing, for the purpose of sexual gratification of the offender, or for purposes of shaming, humiliating, shocking or exerting control over the victim;
sexual exploitation, including possession, manufacture, or distribution of child pornography, online enticement of a child for sexual acts, child prostitution, child-sex tourism, unsolicited obscene material sent to a child, or misleading domain name likely to attract a child to an inappropriate website;
coercing or forcing a child to participate in, or be negligently exposed to, pornography and/or sexual behavior;
disease or condition that arises from sexual transmission; and/or
other verbal, written or physical behavior not overtly sexual but likely designed to “groom” a child for future sexual abuse.
Legal References: Federal Law 18 U.S.C. 2251 Sexual Exploitation of Children.
Emotional Maltreatment-Abuse
Emotional Maltreatment-Abuse is an:
act(s), statement(s), or threat(s), which
has had, or is likely to have an adverse impact on the child; and/or
interferes with a child’s positive emotional development.
Evidence of emotional maltreatment-abuse includes, but is not limited to, the following:
rejecting;
degrading;
isolating and/or victimizing a child by means of cruel, unusual, or excessive methods of discipline; and/or
exposing the child to brutal or intimidating acts or statements.
Indicators of Adverse Impact of emotional maltreatment-abuse may include, but are not limited to, the following:
depression; withdrawal; low self-esteem; anxiety; fear;
aggression/ passivity; emotional instability; sleep disturbances;
somatic complaints with no medical basis; inappropriate behavior for age or
development; suicidal ideations or attempts;
extreme dependence; academic regression; and/or trust issues.
Physical Neglect
A child may be found neglected who:
has been abandoned;
is being denied proper care and attention physically, educationally, emotionally, or morally;
is being permitted to live under conditions, circumstances or associations injurious to the child’s well-being; and/or
has been abused.
Evidence of physical neglect includes, but is not limited to:
inadequate food;
malnutrition;
inadequate clothing;
inadequate housing or shelter;
erratic, deviant, or impaired behavior by the person responsible for the child’s health, welfare or care; by a person given access to the child; or by a person entrusted with the child’s care which adversely impacts the child;
permitting the child to live under conditions, circumstances or associations injurious to the child’s well-being including, but not limited to, the following:
substance abuse by caregiver, which adversely impacts the child physically;
substance abuse by the mother of a newborn child and the newborn has a positive urine or meconium toxicology for drugs;
psychiatric problem of the caregiver which adversely impacts the child physically;
exposure to family violence which adversely impacts the child physically;
exposure to violent events, situations, or persons that would be reasonably judged to compromise a child’s physical safety;
non-accidental, negligent exposure to drug trafficking and/or individuals engaged in the active abuse of illegal substances;
voluntarily and knowingly entrusting the care of a child to individuals who may be disqualified to provide safe care, e.g., persons who are subject to active protective or restraining orders; persons with past history of violent/drug/sex crimes; persons appearing on the Central Registry;
non-accidental or negligent exposure to pornography or sexual acts;
inability to consistently provide the minimum of child-caring tasks;
inability to provide or maintain a safe living environment;
action/inaction resulting in death; abandonment;
action/inaction resulting in the child’s failure to thrive; transience;
inadequate supervision:
creating or allowing a circumstance in which a child is alone for an excessive period of time given the child’s age and cognitive abilities;
holding the child responsible for the care of siblings or others beyond the child’s ability; and/or
failure to provide reasonable and proper supervision of a child given the child’s age and cognitive abilities.
Note:
Inadequate food, clothing, or shelter or transience finding must be related to caregiver acts of omission or commission and not simply a function of poverty alone.
Whether or not the adverse impact has to be demonstrated is a function of the child’s age, cognitive abilities, verbal ability and developmental level.
The presence of legal or illegal substances in the bodily fluids of (1) a parent or legal guardian or (2) a pregnant person shall not form the sole or primary basis for any action or proceeding by the Department. Any action or proceeding by the Department must be based on harm or risk of harm to a child and the parent or guardian's ability to provide appropriate care for the child.
Adverse impact may not be required if the action/inaction is a single incident that demonstrates a serious disregard for the child’s welfare.
Medical Neglect
Medical Neglect is the unreasonable delay, refusal or failure on the part of the person responsible for the child's health, welfare or care or the person entrusted with the child’s care to seek, obtain, and/or maintain those services for necessary medical, dental or mental health care when such person knows, or should reasonably be expected to know, that such actions may have an adverse impact on the child.
Evidence of medical neglect includes, but is not limited to:
frequently missed appointments, therapies or other necessary medical and/or mental health treatments;
withholding or failing to obtain or maintain medically necessary treatment from a child with life-threatening, acute or chronic medical or mental health conditions; and/or
withholding medically indicated treatment from disabled infants with life-threatening conditions.
Note: Failure to provide the child with immunizations or routine well-child care in and of itself does not constitute medical neglect.
Educational Neglect
Except as noted below, Educational Neglect occurs when a school-aged child has excessive absences from school through the intent or neglect of the parent or caregiver.
Definition of School-Aged Child: Except as noted below, a school-aged child is a child five years of age and older and under 18 years of age who is not a high school graduate. Note: Excessive absenteeism and school avoidance may be presenting symptoms of a failure to meet the physical, emotional or medical needs of a child. Careline staff shall consider these potential additional allegations at the time of referral.
Criteria:
For children school-aged to age 12, excessive absenteeism may be indicative of the parent’s or caregiver’s failure to meet the educational needs of a student.
For children older than age 12, excessive absenteeism, coupled with a failure by the parent or caregiver to engage in efforts to improve the child’s attendance, may be indicative of educational neglect.
For children older than age 12, excessive absenteeism through the child’s own intent, despite the parent’s or caregiver’s efforts, is not educational neglect. Rather, this is truancy, which is handled through the school district.
Child’s Characteristics. In determining the criteria for excessive absenteeism, the following characteristics of the child shall be considered by the social worker:
Age;
Health;
Level of functioning;
Academic standing; and
Dependency on parent or caregiver
Parent or Caregiver’s Characteristics. In determining the criteria for excessive absenteeism, the following characteristics of the parent or caregiver shall be considered by the social worker:
Rationale provided for the absences;
Efforts to communicate and engage with the educational provider; and
Failure to enroll a school-aged child in appropriate educational programming (including homeschooling)
Exceptions (in accordance with Conn. Gen. Stat. § 10-184):
1. A parent or person having control of a child may exercise the option of not sending the child to school at age five (5) or age six (6) years by personally appearing at the school
district office and signing an option form. In these cases, educational neglect occurs if the parent or person having control of the child has registered the child at age five (5) or age (6) years and then does not allow the child to attend school or receive home instruction.
2. A parent or person having control of a child seventeen (17) years of age may consent to such child’s withdrawal from school. Such parent or person shall personally appear at the school district office and sign a withdrawal form.
Note: Failure to sign a registration option form for such child is not in and of itself educational neglect.
Emotional Neglect
Emotional Neglect is the denial of proper care and attention, or failure to respond, to a child’s affective needs by the person responsible for the child's health, welfare or care; by the person given access to the child; or by the person entrusted with the child’s care which has an adverse impact on the child or seriously interferes with a child’s positive emotional development.
Note: Whether or not the adverse impact has to be demonstrated is a function of the child’s age, cognitive abilities, verbal ability and developmental level. Adverse impact is not required if the action/inaction is a single incident which demonstrates a serious disregard for the child’s welfare.
Note: The adverse impact may result from a single event and/or from a consistent pattern of behavior and may be currently observed or predicted as supported by evidence-based practice.
Evidence of emotional neglect includes, but is not limited to, the following:
inappropriate expectations of the child given the child's developmental level;
failure to provide the child with appropriate support, attention and affection; permitting the child to live under conditions, circumstances or associations;
injurious to the child’s well-being including, but not limited to, the following:
- substance abuse by caregiver, which adversely impacts the child emotionally;
- psychiatric problem of the caregiver, which adversely impacts the child emotionally; and/or
- exposure to family violence which adversely impacts the child emotionally.
Indicators may include, but are not limited to, the following:
depression;
withdrawal;
low self-esteem;
anxiety;
fear;
aggression/ passivity;
emotional instability;
sleep disturbances;
somatic complaints with no medical basis;
inappropriate behavior for age or development;
suicidal ideations or attempts;
extreme dependence; academic regression; and/or trust issues.
Moral Neglect
Moral Neglect: Exposing, allowing, or encouraging the child to engage in illegal or reprehensible activities by the person responsible for the child’s health, welfare or care or person given access or person entrusted with the child’s care.
Evidence of Moral Neglect includes but is not limited to:
stealing;
using drugs and/or alcohol; and/or
involving a child in the commission of a crime, directly or by caregiver indifference.
Appendix C
INDICATORS OF CHILD ABUSE AND NEGLECT
Indicators of Physical Abuse
HISTORICAL
Delay in seeking appropriate care after injury
No witnesses
Inconsistent or changing descriptions of accident by child and/or parent
Child's developmental level inconsistent with history
History of prior "accidents"
Absence of parental concern
Child is handicapped (physically, mentally, developmentally) or otherwise perceived as "different" by parent
Unexplained school absenteeism
History of precipitating crisis
PHYSICAL
Soft tissue injuries on face, lips, mouth, back, buttocks, thighs or large areas of the torso
Clusters of skin lesions; regular patterns consistent with an implement
Shape of lesions inconsistent with accidental bruise Bruises/welts in various stages of healing
Burn pattern consistent with an implement on soles, palms, back, buttocks and genitalia; symmetrical and/or sharply demarcated edges
Fractures/dislocations inconsistent with history Laceration of mouth, lips, gums or eyes
Bald patches on scalp
Abdominal swelling or vomiting
Adult-size human bite mark(s)
Fading cutaneous lesions noted after weekends or absences
Rope marks
BEHAVIORAL
Wary of physical contact with adults
Affection inappropriate for age
Extremes in behavior, aggressiveness/withdrawal
Expresses fear of parents
Reports injury by parent
Reluctance to go home
Feels responsible (punishment "deserved")
Poor self-esteem
Clothing covers arms and legs even in hot weather
Indicators of Sexual Abuse
HISTORICAL
Vague somatic complaint
Excessive school absences Inadequate supervision at home
History of urinary tract infection or vaginitis
Complaint of pain; genital, anal or lower back/abdominal
Complaint of genital itching
Any disclosure of sexual activity, even if contradictory
PHYSICAL
Discomfort in walking, sitting
Evidence of trauma or lesions in and around mouth
Vaginal discharge/vaginitis
Vaginal or rectal bleeding
Bruises, swelling or lacerations around genitalia, inner thighs
Dysuria
Vulvitis
Any other signs or symptoms of sexually transmitted disease
Pregnancy
BEHAVIORAL
Low self-esteem
Change in eating pattern
Unusual new fears
Regressive behaviors
Personality changes (hostile/aggressive or extreme compliance)
Depression
Decline in school achievement
Social withdrawal or poor peer relationships
Indicates sophisticated or unusual sexual knowledge for age
Seductive behavior, promiscuity or prostitution
Substance abuse
Suicide ideation or attempt Runaway
Indicators of Emotional Abuse
HISTORICAL
Parent ignores/isolates/belittles/rejects/scapegoats child
Parent's expectations inappropriate to child's development
Prior episode(s) of physical abuse
Parent perceives child as "different"
PHYSICAL
(Frequently none)
Failure to thrive
Speech disorder
Lag in physical development
Signs/symptoms of physical abuse
BEHAVIORAL
Poor self-esteem
Regressive behavior (sucking, rocking, enuresis)
Sleep disorders
Adult behaviors (parenting sibling)
Antisocial behavior
Emotional or cognitive developmental delay
Extremes in behavior - overly aggressive/compliant
Depression
Suicide ideation/attempt
Indicators of Physical Neglect
HISTORICAL
High rate of school absenteeism
Frequent visits to school nurse with nonspecific complaints
Inadequate supervision, especially for long periods and for dangerous activities
Child frequently unattended; locked out of house
Parental inattention to recommended medical care
No food intake for 24 hours
Home substandard (no windows, doors, heat), dirty, infested, obvious hazards
Family member addicted to drugs/alcohol
PHYSICAL
Hunger, dehydration
Poor personal hygiene, unkempt, dirty
Dental cavities/poor oral hygiene
Inappropriate clothing for weather/size of child, clothing dirty;
wears same clothes day after day
Constant fatigue or listlessness
Unattended physical or health care needs Infestations
Multiple skin lesions/sores from infection
BEHAVIORAL
Comes to school early, leaves late
Frequent sleeping in class
Begging for/stealing food
Adult behavior/maturity (parenting siblings)
Delinquent behaviors
Drug/alcohol use/abuse
NOTE: Please download the PDF here:
PERSONNEL
Series 4000
Policy #4006.1.1
CODE OF ETHICS AND PROFESSIONAL RESPONSIBILITY FOR PERSONNEL
The EASTCONN Board of Directors (the “Board”) requires all EASTCONN employees to follow any applicable Board policy concerning employee conduct, maintain high ethical and professional standards, and exhibit professional conduct and responsibility.
EASTCONN employees shall comply with the following standards:
1. Maintain a just and courteous professional relationship with students, parents, staff members, Board members, and others.
2. Make the well-being of students the fundamental value of all decision-making and actions.
3. Fulfill professional responsibilities with honesty and integrity.
4. Support the principle of due process and protect the civil and human rights of all individuals.
5. Obey local, state, and national laws.
6. Adhere to, implement, and (as applicable) enforce the Board’s policies and administrative rules and regulations.
7. Avoid using positions for personal gain through political, social, religious, economic, or other influence.
8. Accept academic degrees or professional certification only from duly accredited institutions.
9. Maintain the standards and seek to improve the effectiveness of the profession through research and continuing professional development.
10. Honor all contracts until fulfillment, release, or dissolution mutually agreed upon by all parties to the contract.
11. Refrain from engaging or participating in any activity and/or conduct, whether on duty or off duty, that is incompatible with the proper discharge of the employee’s official duties, that would tend to impair the employee’s independent judgment or action in the
performance of the employee’s professional duties, and/or that would erode the public’s trust in the employee’s ability to fulfill his/her professional duties.
12. Exhibit candor with supervisors and report to a supervisor any arrest or conviction of the employee that could erode the public’s trust in the employee’s ability to fulfill his/her professional duties.
13. Refrain from soliciting, accepting, or receiving, directly or indirectly, from any person, by rebate, gifts, or otherwise, any money, or anything of value whatsoever, or any promise, obligation, or contract for future reward or compensation in exchange for the performance of his/her duties as an EASTCONN employee. It is recognized that instructional personnel may receive unsolicited gifts from time to time from students and their families, typically associated with holidays, the end of the year or other special occasions. This policy is not intended to prevent school personnel from accepting typical and customary gifts from students and their families in such circumstances.
14. Refrain from offering or providing any special consideration, treatment, favor, or advantage to any person, beyond that which is generally available to students and their families.
15. Teachers must adhere to the Connecticut Code of Professional Responsibility for Teachers (Regulations of Connecticut State Agencies Section 10-145d-400a), which Code is incorporated herein by reference.
16. Administrators must adhere to the Connecticut Code of Professional Responsibility for School Administrators (Regulations of Connecticut State Agencies Section 10-145d-400b), which Code is incorporated herein by reference.
Violations of this policy may result in disciplinary action, up to and including termination of employment.
Legal References:
Regulations of Connecticut State Agencies, § 10-145d-400a Code of Professional Responsibility for Teachers; Connecticut Code of Professional
Regulations of Connecticut State Agencies, § 10-145d-400b, Code of Professional Responsibility for School Administrators
ADOPTED: April 23, 2024
REVISED:
NOTE: Please download the PDF here:
PERSONNEL
Series 4000
Policy #4008.2.1
Emergencies and Disaster Preparedness
The EASTCONN Board of Directors recognizes its obligation to students, staff and the community to be prepared to deal with various emergencies as they arise, ensuring to the greatest extent possible the safety of EASTCONN students, staff and visitors.
The administration shall require the Building Principal to maintain procedures for fire, civil defense, and other emergencies, in accordance with EASTCONN’s plan and to insure the maintenance of the fire alarm system and regular and emergency exits of all buildings. All building security and safety plans must be compliant with the National Incident Management System (NIMS), incorporate the National Incident Command System and be based upon the standards issued by the Department of Emergency Services and Public Protection, beginning with the 2014-2015 school year.
The Executive Director of EASTCONN shall develop and maintain an emergency preparedness plan which shall make provisions for handling a variety of foreseeable emergencies, all-hazard threats, including terroristic activity. The emergency plan shall be kept current. The Executive Director of EASTCONN shall use state-approved Standardized Emergency Management System guidelines and the accompanying School Security and Safety Plan Template, be compliant with the National Incident Management System (NIMS), and incorporate the National Incident Command System when updating EASTCONN and site-level emergency and disaster preparedness plans and be compliant with the standards issued by the Department of Emergency Services and Public Protection.
Governmental agencies and bodies vested with the responsibility for directing and coordinating emergency services on local and state levels shall be included in the preparation and implementation of the plan.
The plan shall specify procedures to be taken in EASTCONN in the event of an emergency. As appropriate, the EASTCONN Board of Directors shall enter into cooperative agreements with other governmental entities to assure proper coordination and support during emergencies. At the beginning of each school year, parents and staff of each school shall receive a written summary of relevant sections of the plan relevant to that school.
The EASTCONN Board of Directors will conduct a security and vulnerability assessment for each of its schools every two years and develop a school security and safety plan for each such school in compliance with Section 87 of P.A. 13-3. By November 1 of each year, EASTCONN must submit to the DEMHS Regional Coordinator one of the following: (1) those plan pages that have been updated; (2) the DEMHS provided form that the plan has not changed; or (3) a revised plan if the current plan has undergone a major revision.
First Aid
At least one person at each school site should hold current first aid and/or CPR certification.
(cf. 5003.3.1 - Crisis Management Plan)
(cf. 5003.4.1 - Student Safety)
(cf. 4008.4.1 - Fire Emergency/Crisis Response Drills)
(cf. 4008.3.1 - Bomb Threats)
(cf. 4008.6.1 - Safe Schools)
Legal Reference: Connecticut General Statutes
10-221 Boards of education to prescribe rules
10-231 Fire drills
52-557b Immunity from liability for emergency medical assistance, first aid or medication by injection. School personnel not required to administer or render.
P.A. 13-3 An Act Concerning Gun Violence Prevention and Children's Safety (Section 86, 87, 88)
10-222m - School security and safety plans. School security and safety committees
10-222n - School security and safety plan standards
Adopted: January 26, 2021
Revised:
Replaces: 6114
NOTE: Please download the PDF here:
PERSONNEL
Series 4000
Policy #4008.3.1
Bomb Threats
The EASTCONN Board of Directors recognizes that bomb threats are a significant concert to the schools. Whether real and carried out or intended as a prank or for some other purpose, a bomb threat represents a potential danger to the safety and welfare of students and staff and to the integrity of school property. Bomb threats disrupt the instructional program and learning environment and also place significant demands on school financial resources and public safety services. These effects occur even when such threats prove to be false.
Any bomb threat will be regarded as an extremely serious matter and treated accordingly. The EASTCONN Board of Directors directs the Executive Director of EASTCONN to react promptly and appropriately to information concerning bomb threats and to initiate or recommend suitable disciplinary action.
A. Conduct Prohibited
No person shall make, or communicate by any means, whether verbal or non-verbal, a threat that a bomb has been, or will be, placed on school premises. Because of the potential for evacuation of the schools and other disruption of school operations, placement of a bomb or of a “look-alike” bomb on school premised will be considered a threat for the purpose of this policy.
It is also a violation of the EASTCONN Board of Directors policy to communicate by any means that any toxic or hazardous substance or material has been placed, or will be placed, on school premises with the intent to endanger the safety and welfare of students or staff and/or to disrupt the operations of the schools. For the purpose of this policy, “toxic or hazardous substance or material” means any material or substance, including biomedical materials or organisms that, when placed as threatened, could be harmful to humans.
B. Definitions
1. A “bomb” mans an explosive, incendiary or poison gas bomb, grenade, rocket, missile, mine, “Molotov cocktail” or other destructive device.
2. A “look-alike bomb” means any apparatus or object that conveys the appearance of a bomb or other destructive device.
3. A “bomb threat” is the communication, by any means, whether verbal or non-verbal, that a bomb has been, or will be, placed on school premises, including possession or placement of a bomb or look-alike bomb on school premises.
4. “School premises” means any school property, school buses and any location where any school activities take place.
C. Development of Bomb Threat Procedures
The Executive Director of EASTCONN or his/her designee shall be responsible for developing and implementing procedures specific to bomb threats as part of the EASTCONN’s Crisis Response Plan. These procedures are intended to inform administrators and staff of appropriate protocols to follow in the event that a bomb threat is received and should include provisions to address:
1. Threat assessment (for the purpose of identifying a response that is in proportion to the threat, in light of what I necessary to ensure safety);
2. Building evacuation and re-entry (including selection of potential alternative sites for those wo are evacuated);
3. Incident “command and control” (who is in charge, and when);
4. Communications contacts and mandatory bomb threat reporting;
5. Parent notification process;
6. Training for staff members; and
7. Support services for students and staff
The initial bomb threat procedure will be subject to approval by the EASTCONN Board of Directors. The EASTCONN Executive Director or his/her designee will be responsible for overseeing a review or evaluation of bomb threat procedures.
D. Reporting of Bomb Threats
A student who learns of a bomb threat or existence of a bomb on school premises must immediately report such information to the building principal, teacher, the School Resource Officer or other employee is a position of authority.
An employee of the school unit who learns of a bomb threat shall immediately inform the building administrator. The building administrator shall immediately take appropriate steps to protect the safety of students and staff in accordance with EASTCONN’s bomb threat procedure, as developed under Section C, and inform the EASTCONN Executive Director.
All bomb threats shall be reported immediately to the local law enforcement authority, as provided in the bomb threat procedures.
The EASTCONN Executive Director shall be responsible for reporting any bomb threat to the EASTCONN Board of Directors. Reports will include the name of the school, the date and time of the threat, the medium used to communicate the threat, and whether or not the perpetrators have been apprehended.
E. Student Discipline Consequences
Making a bomb threat is a crime. Any student suspected of making a bomb threat shall be reported to law enforcement authorities for investigation and possible prosecution. Apart from any penalty imposed by law, and without regard to the existence or status of criminal charges, a student who makes a bomb threat shall be subject to disciplinary action.
The administration shall suspend and may recommend for expulsion any student who makes a bomb
threat.
F. Aiding Other Students in Making Bomb Threats
A student who knowingly encourages, causes, aids or assists another student in making or communicating a bomb threat shall be subject to the disciplinary consequences described in Section E of this policy.
G. Failure to Report a Bomb Threat
A student who fails to report information or knowledge of a bomb threat will be reported to appropriate law enforcement authorities and will be subject to disciplinary action up to and including termination of employment. Disciplinary action taken shall be consistent with collective bargaining agreements, other employment agreements and EASTCONN Board of Directors’ policies.
A school system employee who fails to report information or knowledge of a bomb threat or the existence of a bomb on school premises will be subject to discipline up to and including termination of employment.
H. Staff Discipline Consequences
A school system employee who makes or communicates a bomb threat will be reported to appropriate law enforcement authorities and will be subject to disciplinary action up to and including termination of employment. Disciplinary action taken shall be consistent with collective bargaining agreements, other employment agreements and EASTCONN Board of Directors’ policies.
I. Civil Liability
EASTCONN reserves the right to bring suit against any individual responsible for a violation of this policy and to seek restitution and other damages as permitted by law.
J. Lost Instructional Time
Instructional time lost as a result of a bomb threat will be rescheduled at the earliest appropriate opportunity as determined by the EASTCONN Executive Director within parameters set by the EASTCONNN Board of Directors.
Time lost may be rescheduled on a vacation day, or after what would normally be the last day of the school year, except on days when schools must be closed as required by law.
K, Notification Through Student Handbook
All student handbooks shall address EASTCONN’s bomb threat policy and procedures and explain the educational consequences of bomb threats. In addition, student handbooks shall notify students and parents that bomb threats violate EASTCONN’s Board of Directors’ policy and civil and criminal law.
(cf. 5023.1.1 – Conduct and Discipline)
(cf. 5021.4.1 – Weapons and Dangerous Instruments)
(cf. 5003.3.1 – Crisis Management Plan)
(cf. 5003.5.1 – Student Safety)
(cf. 4008.2.1 – Emergencies and Disaster Preparedness)
(cf. 4008.4.1 – Fire Emergencies/Drills)
(cf. 4008.6.1 – Safe Schools)
Legal References:
18 U.S.C. §921;8921
A succinct, short version:
The EASTCONN Executive Director or his/her designee shall develop procedures to promote the safety of students and personnel in the event of a bomb threat.
Adopted: 11/23/2021
Revised:
Replaces: 6114.3
NOTE: Please download the PDF here:
PERSONNEL
Series 4000
Policy #4008.4.1
Fire Emergency (Drills)/Crisis Response Drills
A fire drill shall be held at least once a month in each school building. The initial fire drill must be held no later than thirty days after the first day of each school year. A crisis response drill shall be substituted for one of the required monthly school fire drills every three months. Each Building Principal shall prepare a definite fire emergency plan, and furnish to all teachers and students information as to route and manner of exit. Fire drills shall be planned in such a way as to accomplish the evacuation of school buildings in the shortest possible time and in the most efficient and orderly fashion.
The format of the crisis response drill shall be developed in consultation with the appropriate local law enforcement agency. Further, a representative of the law enforcement agency may supervise and participate in any of the required crisis response drills. Such drills shall incorporate the basic protocols of lockdown, evacuation and shelter-in-place responses. The activation and utilization of the Incident Command System shall also be a part of the crisis response drills.
Principals shall keep a record of all fire and crisis response drills held in their schools, stating the date the drill was held and the time required for the response protocols utilized in the drill. They shall furnish such reports to the Executive Director or his designate as may from time to time be required.
Local law enforcement and other local public safety officials shall evaluate, score and provide feedback on fire drills and crisis response drills conducted pursuant to Connecticut General Statutes 10-231. "Public Safety Officials" include the local emergency management director, fire marshal, building inspector and emergency medical services representative. Each of the named officials should evaluate and provide feedback on a representative sampling of fire/crisis response drills each year. The EASTCONN Board of Directors shall annually submit reports to the Department of Emergency Services and Public Protection regarding such fire drills and crisis response drills.
(cf. 5003.3.1 - Crisis Management Plan)
(cf. 5003.4.1 - Student Safety)
(cf. 4008.2.1 - Emergencies and Disaster Preparedness)
Legal Reference: Connecticut General Statutes
10-222m School security and safety plans. School security and safety committees
10-222n School security and safety plan standards
10-231 Fire drills. (as amended by PA 00-220 and PA 09-131)
Adopted: January 26, 2021
Revised:
Replaces: 6114.1
NOTE: Please download the PDF here:
PERSONNEL
Series 4000
Policy #4008.5.1
Pandemic/Epidemic Emergencies
The EASTCONN Board of Directors recognizes that a pandemic/epidemic outbreak is a serious threat that stands to affect students, staff, and the community as a whole. With this consideration in mind, EASTCONN Board of Directors establishes this policy in the event the town/municipality and/or EASTCONN is threatened by a reasonably likely pandemic/epidemic outbreak. At all times the health, safety and welfare of the students shall be of foremost concern along with the health, safety and welfare of EASTCONN employees and mindful of the overall health and welfare of the community.
Planning and Coordination
The Executive Director of EASTCONN shall designate the head School Nurse or other appropriate staff members who in conjunction with the School Medical Advisor, shall serve as a liaison between EASTCONN and local and state health officials. This designee and the School Medical Advisor are jointly responsible for connecting with health officials to identify local hazards, determine what crisis plans exist in EASTCONN and community, and to establish procedures to account for student well-being and safety during such a crisis. The designee shall work with local health officials and shall keep the Executive Director of EASTCONN advised when the risk of a pandemic or an epidemic of a serious illness has materially increased.
The Principals and/or school nurse or other designee shall develop a curriculum component to health classes that is designed to teach students about preventing or limiting the spread of communicable diseases.
With fiscal concerns in mind, EASTCONN shall purchase and store supplies necessary for an epidemic/pandemic outbreak, including but not limited to disinfectant products, face masks, water, examination gloves, and other supplies as recommended by the school nurse and/or School Medical Advisor.
The Executive Director of EASTCONN shall develop procedures and plans for the transportation of students in the event of an evacuation. Such procedures shall include provisions for students who cannot be transported to home at the time of the evacuation.
Response
In the event anyone within the school is discovered or suspected to have a communicable disease that may result in an epidemic/pandemic, that person shall be immediately quarantined pending further medical examination, as recommended by state and national protocols. Local and state health officials shall be notified immediately.
In conjunction with local and state health officials, the Executive Director of EASTCONN shall ascertain whether an evacuation, lockdown, or shelter-in-place needs to be established. As soon as such a decision has been made, EASTCONN shall attempt to notify the parents of all students.
In the event of an evacuation, the Executive Director of EASTCONN is charged with determining when the school shall re-open. In the event of a lockdown or shelter-in-place, the Executive Director of EASTCONN shall notify all proper authorities and relief agencies to seek their assistance for the duration of the lockdown or shelter-in-place.
Infection Control
Any student or staff member found to be infected with a communicable disease that bears risk of pandemic/epidemic will not be allowed to attend school until medical clearance is provided by that individual’s primary care physician or other medical personnel indicating that that person does not bear the risk of transmitting the communicable disease.
Students with excessive absences due to a communicable disease shall be given a reprieve from other EASTCONN Board of Directors’ policies relative to excessive student absences. Efforts will be made by the staff to determine what, if any, schoolwork the student can complete while absent.
Staff members who are forced to miss excessive days of work shall first use any leave entitled to them through the Family and Medical Leave Act and/or accrued sick leave or as contracted and/or legal provisions. If a staff member has still not received medical clearance to resume his/her work duties, absences in excess of a staff member’s allotted leave be managed through existing contract provisions and will not affect the employee’s right to continued employment.
Continuance of Education
The Executive Director of EASTCONN shall develop a plan of alternate means of educating students in the event of prolonged school closings and/or extended absences. Such a plan may include, but are not limited to, providing students with assignments via mail or by email, local access cable television, or EASTCONN’s website.
The Executive Director of EASTCONN, in consultation with the EASTCONN Board of Directors, may amend the traditional class schedule and schedule of days. Such a plan may include extending the school day, having school days held on Saturdays if Connecticut statute changes, the use of previously scheduled vacation days, and/or extend the school year beyond the previously established end of school year, within applicable statutory requirements.
(cf. 5013.4.1 - Communicable/Infectious Diseases)
(cf. 5003.3.1 - Crisis Management Plan)
(cf. 4008.2.1 - Emergencies and Disaster Preparedness)
Legal Reference: Connecticut General Statutes
10-154a Professional communications between teacher or nurse and student.
10-207 Duties of medical advisors.
10-209 Records not to be public.
10-210 Notice of disease to be given parent or guardian.
10-221 Boards of education to prescribe rules.
19a-221 Quarantine of certain persons.
52-557b Immunity from liability for emergency medical assistance, first aid or medication by injection. School personnel not required to administer or render.
The Family Educational Rights and Privacy Act of 1974, (FERPA), 20
U.S.C. 1232g, 45 C.F.R. 99.
Adopted: January 26, 2021
Revised:
Replaces: 6114.8
NOTE: Please download the PDF here:
PERSONNEL
Series 4000
Policy #4009.1.1
Technology: Acceptable-Use Policy
Acceptable use of computer resources and e-mail at EASTCONN requires that all e-mail be business related and respect professional boundaries. Non-EASTCONN-related e-mail communications by staff, students or customers is prohibited.
As a reminder, users are not permitted to use EASTCONN computer resources to:
- Create, use, access, upload, download, transmit or distribute profane, pornographic, obscene, sexually explicit, harassing, discriminatory, threatening or illegal material or communications;
- Harass, cyber bully or intentionally offend others; EASTCONN computer resources shall not to be used for the creation or distribution of any disruptive or offensive messages, including offensive comments about race, gender, disabilities, age, sexual orientation, pornography, religious beliefs and practice, political beliefs, or national origin;
- Share passwords with others, circumvent the menu/ password and/or Internet filtering software installed on District computers;
- Violate copyright or otherwise use the intellectual property of another individual or organization without permission;
- Plagiarize (to take material created by others and presenting it as if it were one’s own) or cheat (to deceive by trickery, mislead or fool):
- Send, transmit, or otherwise disseminate proprietary data, personal information about minors or other confidential information;
- Violate any local, state, or federal law or school policy.
Users may not do any of the following without prior written authorization from a supervisor:
- Access EASTCONN networks with privately owned laptop computers, cell phones, or any other personal electronic devices
- Copy software for use on their home computers;
- Provide copies of software to any independent contractors or clients of the District or to a third person;
- Install software on any of EASTCONN’s work stations or servers;
- Download any software from the Internet or other on-line service to any of EASTCONN’s work stations or servers;
- Modify, revise, transform, recast, or adapt any software;
- Reverse engineer, disassemble or decompile any EASTCONN software.
Similarly, EASTCONN’s Internet system shall not be used for non-EASTCONN-related purposes or to access inappropriate websites, such as pornographic, gambling, video games, or personal on- line business sites etc. Employees that misuse and/or abuse EASTCONN’s technology resources may be subject to the agency’s progressive discipline policy, up to and including termination and/or referral to law enforcement.
Adopted: April 24, 2018
Revised:
Replaces: 5.018
NOTE: Please download the PDF here:
PERSONNEL
Series 4000
Policy #4009.2.1
POLICY REGARDING USE OF EASTCONN RESOURCES/PROPERTY
It is the policy of the EASTCONN Board of Directors that EASTCONN resources/property shall be used solely for the conduct of official EASTCONN business. EASTCONN resources/property shall not be used for personal or individual/private business matters. It is the responsibility of each program manager and supervisor to ensure that all employees of EASTCONN are cognizant of, and comply with, this policy.
For purposes of this policy, employees shall include but not necessarily be limited to:
- Full and part time staff members;
- Contractors who have access to EASTCONN property;
- Student interns and student workers, both paid and unpaid; and
- Volunteer workers.
EASTCONN resources/property includes, but is not limited to, services, electronic devices, personal computers (including e-mail and the Internet), office equipment, vehicles, telephones, photocopy machines, facsimile machines, office supplies, credit cards, mail delivery and receiving of personal items at the workplace.
All EASTCONN property must be used properly and maintained in good working order. Employees who damage, lose, steal, or misuse EASTCONN property may be personally liable for replacing or repairing the item.
Employees must use EASTCONN computer systems and technology only for business purposes in accordance with EASTCONN’s Technology Acceptable Use Policy. Using e- mail or the Internet for personal, non-business, purposes is prohibited. Users are bound by the EASTCONN Technology Acceptable Use Policy, which includes the prohibition of any use of software that violates the terms of the License Agreement issued by the copyright holder. A copy of the EASTCONN Technology Acceptable Use Policy can be found on the Internet at:
https://www.eastconn.org/our-agency/eastconn-board/agency-policies
Regarding the use of telephones, while personal calls on occasion and of brief duration are understandable, employees should be aware that extensive numbers of such calls and/or calls of long duration would be considered misuse of EASTCONN time and equipment. In addition, telephone calls, which are not accepted and paid for by EASTCONN, are:
- Long distance calls unrelated to EASTCONN business
- Third party billing (a call made from other than an EASTCONN telephone to another telephone and billed to an EASTCONN number)
- Collect calls of any kind
Bulletin boards are reserved for the exclusive use of EASTCONN for posting work related notices or notices which must be posted pursuant to local, state and federal law. From time to time, EASTCONN will post special notices and information for employees on the bulletin boards. Please check the boards regularly for such notices. Employee postings are not permitted.
Whether information is entered or sent during or outside of working time, employees have no right of privacy as to any information or file maintained in or on EASTCONN property or transmitted or stored through EASTCONN computer systems, voice mail, e-mail or other technical resources. If, during the course of their employment, employees perform or transmit work on EASTCONN computer systems or other technical resources, that work may be subject to investigation, search and review in accordance with this policy and the Technology Acceptable Use Policy. In addition, any electronically stored communications that are either sent to or received from others may be retrieved and reviewed when doing so serves the legitimate business interests and obligations of EASTCONN.
EASTCONN reserves the right, at all times and without further notice, to inspect and search all EASTCONN property for the purpose of determining whether this policy or any other policy of EASTCONN has been violated, or when an inspection and investigation is necessary for purposes of promoting safety in the workplace or compliance with state and federal laws. These inspections may be conducted during or outside of business hours and in the presence or absence of the affected employee.
Further, to protect EASTCONN’s legitimate business interests, EASTCONN reserves the right to question and inspect or search any employee or other individual entering or leaving EASTCONN premises, with or without notice. The inspection or search may include any packages or items that the individual may be carrying, including briefcases, handbags, knapsacks, shopping bags, et cetera. The individual may be requested to display the contents of any packages and/or turn out his or her pockets, et cetera, in the presence of a representative of EASTCONN, typically a management employee of the same gender.
Failure to adhere to this policy may result in appropriate disciplinary action, up to and including dismissal. In addition, EASTCONN may advise appropriate legal officials of any illegal violations.
Employees are encouraged to report any observed violations of this policy to their supervisor, HR department, or through the established reporting channels.
Questions or concerns regarding this policy, should be directed to Melanie Marcaccio, Director of Human Resources, at phone number 860-455-1630.
ADOPTED: February 27, 2024
REVISED:
NOTE: Please download the PDF here:
PERSONNEL
Series 4000
Policy #4010.2.1
FINGERPRINT-BASED CRIMINAL HISTORY RECORD INFORMATION (CHRI) CHECKS MADE FOR NON-CRIMINAL JUSTICE PURPOSES
Purpose
This policy is applicable to any fingerprint-based state and national criminal history record check made for non-criminal justice purposes and requested under applicable federal authority and/or state statute authorizing such checks for employees, contractors, and volunteers. Where such checks are allowable by law, the following practices and procedures will be followed.
The following policies were developed using the FBI’s Criminal Justice Information Services (CJIS) Security Policy. The EASTCONN Board of Directors may complement this policy with other local policy; however, the CJIS Security Policy shall always be of the minimum standard. The local policy may augment, or increase the standards, but shall not detract from the CJIS Security Policy standards.
Criminal Justice Information (CJI) and Criminal History Record Information (CHRI)
CJI is the term used to refer to all of the FBI CJIS provided data necessary for law enforcement and civil agencies to perform their missions including, but not limited to biometric, identity history, biographic, property, and case/incident history data.
CHRI, is a subset of CJI and for the purposes of this document is considered interchangeable. Due to its comparatively sensitive nature, additional controls are required for the access, use and dissemination of CHRI. In addition to the dissemination restrictions outlined below, Title 28, Part 20, Code of Federal Regulations (CFR), defines CHRI and provides the regulatory guidance for dissemination of CHRI.
Requesting CHRI checks
Fingerprint-based CHRI checks will only be conducted as authorized by the FBI and the Connecticut Department of Emergency Services and Public Protection - COLLECT CJBAU, in accordance with all applicable state and federal rules and regulations. If an applicant or employee is required to submit to a fingerprint-based state and national criminal history record check, they shall be informed of this requirement and instructed on how to comply with the law. Such instruction will include information on the procedure for submitting fingerprints. In addition, the applicant or employee will be provided with all information needed to successfully register for a fingerprinting appointment.
Acceptable Use
All CHRI is subject to strict state and federal rules and regulations. CHRI is used only for the official purpose for which it was requested, and CHRI cannot be shared with other entities for any purpose, including subsequent hiring determinations. All receiving entities are subject to audit by the COLLECT CJBAU and the FBI, and failure to comply with such rules and regulations could lead to sanctions. Furthermore, an entity can be charged with federal and state crimes for the willful, unauthorized disclosure of CHRI.
Personnel Training
An informed review of a criminal record requires training. Accordingly, all personnel authorized to receive and/or review CHRI at EASTCONN will review and become familiar with the educational and relevant training materials regarding CHRI laws and regulations made available by the appropriate agencies.
In addition to the above, all personnel authorized to receive and/or review CHRI must undergo Security Awareness Training on a biennial basis. This training will be accomplished using the training provided by CJIS Online.
Personnel Security
All Personnel
All personnel requiring access to CHRI must first be deemed “Authorized Personnel.” The COLLECT CJBAU will review and determine if access is appropriate. Access is denied if the individual has ever had a felony conviction, of any kind, no matter when it occurred. Access may be denied if the individual has one or more recent misdemeanor convictions.
In addition to the above, an individual believed to be a fugitive from justice, or having an arrest history without convictions, will be reviewed to determine if access to CHRI is appropriate. The COLLECT CJBAU will take into consideration extenuating circumstances where the severity of the offense and the time that has passed would support a possible variance.
Persons already having access to CHRI and who are subsequently arrested and/or convicted of a crime will:
- Have their access to CHRI suspended until the outcome of an arrest is determined and reviewed by the COLLECT CJBAU, to determine if continued access is appropriate.
- Have their access suspended indefinitely if a conviction results in a felony of any kind.
- Have their access denied by the COLLECT CJBAU where it is determined that access to CHRI by the person would not be in the public’s best interest.
All access to CHRI by support personnel, contractors, and custodial workers will be denied. If a need arises for such persons to be in an area(s) where CHRI is maintained or processed (at rest or in transit); they will be escorted by, or be under the supervision of, authorized personnel at all times while in these area(s).
Personnel Termination
The LASO shall terminate access to CHRI immediately upon notification of an individual’s termination of employment.
EASTCONN CHRI access termination process:
- Notification will be sent via email to the COLLECT CJBAU
- This is to be done within 24 hours of receiving notification of termination.
- All keys, email accounts, etc. will be obtained/disabled from the user within 24 hours.
Adverse Decisions Based on CHRI
If inclined to make an adverse decision based on an individual’s CHRI, EASTCONN will take the following steps prior to making a final adverse determination:
- Provide the individual the opportunity to complete or challenge the accuracy of his/her CHRI; and
- Provide the individual with information on the process for updating, changing, or correcting CHRI.
A final adverse decision based on an individual’s CHRI will not be made until the individual has been afforded a reasonable time of 15 days to correct or complete the CHRI.
Non-Criminal Agency Coordinator (TAC)
The EASTCONN TAC is Andrew DePalma. The TAC is responsible for the following:
Maintaining an updated Authorized Personnel List on file with the COLLECT CJBAU.
- Ensuring everyone included on this list must undergo the appropriate level of CJIS - Security Awareness Training.
- Ensuring everyone included on the list has appropriate access based on job functions and a need-to-know basis.
Inform the COLLECT CJBAU of changes in the agency head or any relevant business information (agency name changes, mailing/physical address changes, etc.).
- Contact the COLLECT CJBAU immediately to update the User Agreement and, if necessary, submit the new authorization to the COLLECT CJBAU
- Submit a TAC change form to the COLLECT CJBAU in the event of a change in roles.
Local Agency Security Officer (LASO)
The EASTCONN LASO is Andrew DePalma.
The LASO is responsible for the following:
- Identifying who is using or accessing CHRI and/or systems with access to CHRI.
- Ensuring that personnel security screening procedures are being followed as stated in this policy.
- Ensuring the approved and appropriate security measures are in place and working as expected.
When changes in the LASO appointment occur, EASTCONN shall notify the COLLECT CJBAU of the change.
Storage of CHRI
CHRI shall only be stored for extended periods of time when needed for the integrity and/or utility of an individual’s personnel file. Administrative, technical, and physical safeguards, which comply with the most recent COLLECT CJBAU and FBI Security Policy, have been implemented to ensure the security and confidentiality of CHRI. Each individual involved in the handling of CHRI is to familiarize himself/herself with these safeguards.
In addition to the above, each individual involved in the handling of CHRI will strictly adhere to the policy on the storage and destruction of CHRI.
Media/Physical Protection
All media containing CHRI is to be protected and secured at all times. The following is established and to be implemented to ensure the appropriate security, handling, transporting, and storing of CHRI media in all its forms.
Controls shall be in place to protect electronic and physical media containing CHRI while at rest, stored, or actively being accessed. “Electronic media” includes memory devices in laptops and computers (hard drives) and any removable, transportable digital memory media, such as magnetic tape or disk, backup medium, optical disk, flash drives, external hard drives, or digital memory card. “Physical media” includes printed documents and imagery that contain CHRI.
The agency shall securely store electronic and physical media within physically secure locations or controlled areas. The agency shall restrict access to electronic and physical media to authorized individuals. If physical and personnel restrictions are not feasible then the data shall be encrypted per Section 5.10.1.2.
Physical Storage and Access
Physical CHRI media shall be securely stored within physically secured locations or controlled areas. A physically secure location is a facility or an area, a room, or a group of rooms within a facility with both the physical and personnel security controls sufficient to protect the FBI CJI and associated information systems. The perimeter of the physically secure location shall be prominently posted and separated from non-secure locations by physical controls. Access to such media is restricted to authorized personnel only and shall be secured at all times when not in use or under the supervision of an authorized individual.
Only authorized personnel will have access to physically secure non-public locations. EASTCONN will maintain and keep a list of authorized personnel. All physical access points into the agency’s secure areas will be authorized before granting access. The agency will implement access controls and monitoring of physically secure areas for protecting all transmission and display mediums of CJI.
Authorized personnel will take necessary steps to prevent and protect the agency from physical, logical and electronic breaches.
Physical CHRI media:
- Is to be stored within employee records when feasible or by itself when necessary.
- Is to be maintained within a lockable filing cabinet, drawer, closet, office, safe, vault, or other secure container.
Electronic CHRI media:
The LIVESCAN system incorporates several security measures to protect electronic Criminal History Record Information (CHRI) media:
- Secure data transmission: Fingerprint data and associated CHRI are transmitted electronically using encrypted channels to authorized state repositories or the FBI's Automated Fingerprint Identification System (AFIS).
- Access control: The system requires authorized operators who are trained and certified to use the LIVESCAN equipment and software. This helps prevent unauthorized access to sensitive data.
- Two-factor authentication: the LIVESCAN system implements two-factor authentication for operator access, adding an extra layer of security.
- Real-time image quality checks: The software performs quality checks on captured fingerprint images to ensure accuracy and completeness, reducing the risk of errors in CHRI.
- Secure storage: storage of CHRI on the LIVESCAN system is encrypted and access- restricted.
- Compliance with CJIS Security Policy: LIVESCAN systems handling CHRI must adhere to the FBI's Criminal Justice Information Services (CJIS) Security Policy, which outlines strict guidelines for protecting criminal justice information.
- Physical security: The LIVESCAN equipment itself is located in a physically secure area with controlled access, monitoring, and visitor restrictions.
- Secure workstation: The computer workstation used to operate the LIVESCAN system has additional security measures such as firewalls, antivirus software, and regular security updates.
- Audit trails: LIVESCAN system maintains logs of all access and transactions for accountability and security auditing purposes.
These security measures work together to ensure that electronic CHRI media captured and processed through the LIVESCAN system remains protected from unauthorized access, tampering, or disclosure throughout its lifecycle
Destruction of CHRI
Disposal of Physical Media
Once physical CHRI media (paper/hard copies) is determined to be no longer needed by EASTCONN, it shall be destroyed and disposed of appropriately. Physical CHRI media shall be destroyed by shredding, cross-cut shredding, or incineration. EASTCONN will ensure such destruction is witnessed or carried out by authorized personnel:
- The LASO shall witness or conduct disposal.
- Cross-cut shredding will be the method of destruction used by EASTCONN.
Media Sanitization and Disposal (Disposal of Electronic Media)
Once electronic CHRI media (data stored on computers) is determined to be no longer needed by EASTCONN, it shall be destroyed and disposed of appropriately.
Overwriting:
As the name implies, overwriting uses a program to write (1s, 0s, or a combination of both) onto the location of the media where the file to be sanitized is located.
The NCJA will sanitize the electronic CHRI by overwriting the data at least three times prior to disposing of or reusing the computer/device/system the electronic CHRI was stored on. Overwriting the CHRI data must be completed or witnessed by authorized personnel within the agency.
Remote Access
EASTCONN shall authorize, monitor, and control all methods of remote access to the information systems that can access, process, transmit, and/or store FBI CJI. Remote access is any temporary access to an agency’s information system by a user (or an information system) communicating temporarily through an external, non-agency-controlled network (e.g., the Internet).
The EASTCONN shall employ automated mechanisms to facilitate the monitoring and control of remote access methods. EASTCONN shall control all remote access through managed access control points. EASTCONN may permit remote access for privileged functions only for compelling operational needs but shall document the rationale for such access in the security plan for the information system.
Utilizing publicly accessible computers to access, process, store or transmit CJI is prohibited. Publicly accessible computers include but are not limited to hotel business center computers, convention center computers, public library computers, public kiosk computers, etc.
Personally Owned Information Systems
A personally owned information system shall not be authorized to access, process, store or transmit CJI unless the agency has established and documented the specific terms and conditions for personally owned information system usage. A personal device includes any portable technology like camera, USB flash drives, USB thumb drives, DVDs, CDs, air cards and mobile wireless devices such as Androids, Blackberry OS, Apple iOS, Windows Mobile, Symbian, tablets, laptops or any personal desktop computer. When bringing your own devices (BYOD) are authorized, they shall be controlled using the requirements in Section 5.13 of the CJIS Security Policy.
Disciplinary
If an individual at EASTCONN has misused or is currently misusing CHRI, the following requirements will be adhered to.
- Using CHRI for any purpose other than what is allowed by state statute or Federal code is considered misuse.
- The specific steps your agency will take in the event intentional misuse is discovered.
- Misuse of CHRI can result in loss of access to CHRI, loss of employment and/or criminal prosecution.
- Misuse of CHRI shall be reported to the state.
Incident Response
The security of information and systems in general, and of CHRI in particular, is a top priority for EASTCONN. Therefore, we have established appropriate operational incident handling procedures for instances of an information security breach. It is each individual’s responsibility to adhere to established security guidelines and policies and to be attentive to situations and incidents which pose risks to security. Furthermore, it is each individual’s responsibility to immediately report potential or actual security incidents to minimize any breach of security or loss of information. The following security incident handling procedures must be followed by each individual:
- All incidents will be reported directly to the LASO.
- If any records were stolen, the incident will also be reported to appropriate authorities.
- Once the cause of the breach has been determined, disciplinary measures will be taken in accordance with the disciplinary policy.
In addition to the above, the LASO shall report all security-related incidents to the COLLECT CJBAU within 24 hours.
All agency personnel with access to FBI and/or COLLECT CJBAU CHRI have a duty to protect the system and related systems from physical and environmental damage and are responsible for correct use, operation, care and maintenance of the information. All existing laws and EASTCONN regulations and policies apply, including those that may apply to personal conduct. Misuse or failure to secure any information resources may result in temporary or permanent restriction of all privileges up to employment termination.
(cf. 4112.5/4212.5 - Security Check/Fingerprinting)
(cf. 4112.51/4212.51 - Employment/Reference Checks)
Legal Reference: Connecticut General Statutes
10-221d Criminal history records checks of school personnel. Fingerprinting. Termination or dismissed. (as amended by PA 01-173, PA 04-181 and June 19 Special Session, PA 09- 1, PA 11-93 and PA 16-67)
29-17a Criminal history checks. Procedure. Fees.
PA 16-67 An Act Concerning the Disclosure of Certain Education Personnel Records
Criminal Justice Information Services (CJIS) Security Policy, Version 5.4, U.S. Department of Justice, Federal Bureau of Investigation, Criminal Justice Information Services Division, October 6, 2015.
CJIS Security Policy Title 28 C.F.R. Part 20
Adopted: September 24, 2024
Revised:
Replaces:
NOTE: Please download the PDF here:
PERSONNEL
Series 4000
Policy #4012.1.1
FAMILY AND MEDICAL LEAVE
PURPOSE
The purpose of this policy is to apprise employees of their rights, and establish guidelines for leaves taken by employees of the EASTCONN Board of Directors (the “Board”), under the federal Family and Medical Leave Act of 1993 (“FMLA”) and applicable Connecticut state law. This policy is not intended to, and does not, recite every provision of applicable law and regulations.
ELIGIBILITY
Employees other than school paraprofessionals who have been employed by the Board for at least twelve (12) months, and who have worked at least 1,250 actual work hours during the twelve (12) months immediately preceding the start of a leave, are eligible for unpaid leave under the FMLA.
A school paraprofessional in an educational setting is eligible for the leave described in this policy if the paraprofessional has worked for the Board for at least twelve (12) months, and has worked at least 950 service hours during the twelve (12) months immediately preceding the start of such leave.
Full-time instructional employees meet the 1,250 hours of service requirement unless the Board can demonstrate that the full-time instructional employee did not meet the 1,250 hours of service requirement in the 12-month period prior to the start of leave.
DEFNITIONS
Genetic information: For purposes of this policy, “genetic information” includes an individual’s family medical history, the results of an individual’s or family member’s genetic tests, the fact that an individual or an individual’s family member sought or received genetic services, and genetic information of a fetus carried by an individual or an individual’s family member or an embryo lawfully held by an individual or family member receiving assistive reproductive services.
Instructional employee: For purposes of this policy, an “instructional employee” is defined as a teacher or other employee of the Board who is employed principally in an instructional capacity and whose principal function is to teach and instruct students in a class, a small group, or an individual setting, and includes athletic coaches, driving instructors, and special education assistants such as signers for the hearing impaired. The term does not include teacher assistants or aides who do not have as their principal function actual teaching or instructing, nor auxiliary personnel such as counselors, psychologists, curriculum specialists, cafeteria workers, maintenance workers, bus drivers, or other primarily non-instructional employees.
Paraprofessional: For purposes of this policy, a “paraprofessional” means a school employee who performs duties that are instructional in nature or deliver either direct or indirect services to students and/or parents and serves in a position for which a teacher has ultimate responsibility for the design and implementation of educational programs and services. This definition is only used for the purpose of calculating eligibility for the leave described in this policy at the 950 hour threshold.
REASONS FOR LEAVE
Leaves under the FMLA and applicable state law may be taken for the following reasons:
- incapacity due to pregnancy, prenatal medical care or child birth; or
- to care for the employee's newborn child; or
- the placement of a child with the employee by adoption or for foster care; or
- to care for the employee's spouse, child or parent who has a serious health condition (as defined in accordance with the federal FMLA); or
- to care for the employee's own serious health condition that renders the employee unable to perform the functions of the employee’s position; or
- to serve as an organ or bone marrow donor; or
- to care for an injured or ill servicemember (see below – Length of Leave – for further information); or
- a qualifying exigency arising out of a family member’s military service, including one or more of the following reasons (note – more detailed information on the following categories is available from the Human Resources office:
- short-notice deployment;
- military events and related activities;
- childcare and school activities;
- financial and legal arrangements;
- counseling;
- rest and recuperation;
- post-deployment activities;
- parental care leave for military member’s parent who is incapable of self-care and care is necessitated by the military member’s covered active duty;
- additional activities that arise out of the active duty or call to active duty status of a covered military member, provided that the Board and the employee agree that such leave qualifies as an exigency, and agree to both the timing and the duration of such leave.
LENGTH OF LEAVE
a. Basic FMLA Leave Entitlement
If a leave is requested for one of the above-listed reasons, each eligible employee may take up to a total of twelve (12) weeks unpaid family or medical leave in the 12-month entitlement period.
The 12-month entitlement period for family or medical leave is measured on the basis of a "rolling" 12-month period measured backward from the date an employee uses any FMLA leave.
b. Leave to Care for an Injured or Ill Servicemember
In addition to the reasons for leave listed above, an eligible employee may take up to twenty-six (26) workweeks of FMLA leave during a 12-month period to care for (i) a servicemember who is the employee’s spouse, parent, child or next of kin, and who incurred a serious injury or illness in the line of duty and while on active duty in the Armed Forces or had a preexisting injury or illness prior to beginning active duty that was aggravated by service in the line of duty on active duty in the Armed Forces; or (ii) a covered veteran with a serious injury or illness who is the employee’s spouse, parent, child or next of kin.
For servicemembers, the injury or illness must render the servicemember medically unable to perform the duties of office, grade, rank or rating. This provision applies to servicemembers who are undergoing medical treatment, recuperation, or therapy, are in outpatient status, or who are on the temporary disability retired list, for a serious injury or illness.
For covered veterans, the veteran must be undergoing medical treatment, recuperation or therapy for a serious injury or illness and must have been (1) a member of
the Armed Forces (including the National Guard or Reserves); (2) discharged or released under conditions that were other than dishonorable; and (3) discharged within the five-year period before the eligible employee first takes FMLA military caregiver leave to care for the veteran.1
1 The employee’s first date of leave must be within the five-year period. However, the employee may continue to take leave throughout the single 12-month period even if the leave extends past the five-year period. Note - special rules may apply to calculating the five-year period for veterans discharged between October 28, 2009 and March 8, 2013. This period will effectively be excluded from the five-year calculation.
Intermittent leave means leave taken due to a single qualifying reason in separate periods of time rather than for one continuous period of time. Examples of intermittent leave include: leave taken one day per week over a period of a few months; or leave taken on an occasional/as-needed basis for medical appointments.
For covered veterans, serious injury or illness means any of the following:
i. a continuation of a serious injury or illness that was incurred or aggravated when the covered veteran was a member of the Armed Forces and rendered the servicemember unable to perform the duties of the servicemember's office, grade, rank, or rating; or
ii. a physical or mental condition for which the covered veteran has received a
U.S. Department of Veterans Affairs Service-Related Disability Rating (VASRD) of 50 percent or greater, and such VASRD rating is based, in whole or in part, on the condition precipitating the need for military caregiver leave; or
iii. a physical or mental condition that substantially impairs the covered veteran's ability to secure or follow a substantially gainful occupation by reason of a disability or disabilities related to military service, or would do so absent treatment; or
iv. an injury, including a psychological injury, on the basis of
which the covered veteran has been enrolled in the Department of Veterans Affairs Program of Comprehensive Assistance for Family Caregivers.
When combined with any other type of FMLA qualifying leave, total leave time may not exceed twenty-six (26) weeks in a single twelve (12) month period. Standard FMLA leave procedures described below apply to all requests for and designation of leave for this purpose. However, in the case of leave to care for a servicemember with a serious injury or illness, the 12-month period begins on the day such leave actually commences.
TYPES OF LEAVE AND CONDITIONS
A. Full-Time, Intermittent and Reduced Schedule Leave
Full-time leave excuses the employee from work for a continuous period of time.
Full-time unpaid leave may be taken for any of the reasons permitted by the FMLA.
Intermittent leave means leave taken due to a single qualifying reason in separate periods of time rather than for one continuous period of time. Examples of intermittent leave include: leave taken one day per week over a period of a few months; or leave taken on an occasional/as-needed basis for medical appointments.
Reduced schedule leave is leave that reduces the employee's usual number of work hours per day for some period of time. For example, an employee may request half-time work for a number of weeks so the employee can assist in the care of a seriously ill parent.
Intermittent or reduced schedule leave may be taken (a) when medically necessary for an employee’s or covered family member’s serious health condition, or for a covered service member’s serious illness or injury, and (b) the need for leave can be best accommodated through an intermittent or reduced schedule leave. In addition, FMLA leave may be taken intermittently or on a reduced schedule basis (1) due to a qualifying exigency; or (2) to effectuate the placement of a child for adoption or foster care before the placement of the child in the home.
If foreseeable intermittent or reduced schedule leave is medically required based upon planned medical treatment of the employee or a family member or a covered service member, including during a period of recovery from an employee’s or family member’s serious health condition or a serious injury or illness of a covered service member, , the Board may, in its sole discretion, temporarily transfer the employee to another job with equivalent pay and benefits that better accommodates the type of leave requested. Also, special arrangements may be required of an instructional employee who needs to take intermittent or reduced-schedule leave which will involve absence for more than twenty
(20) percent of the work days in the period over which the leave will extend (for example, more than five days over a five-week period), if the leave is to care for a family member with a serious health condition, to care for a covered service member with a serious injury or illness, or for the employee’s own serious health condition, which is foreseeable based on planned medical treatment. In such situations, the Board may require the instructional employee to transfer temporarily to another job or take leave for a particular duration, not to exceed the duration of the planned medical treatment.
b. Both Spouses Working for the Same Employer
If both spouses are eligible employees of the Board and request leave for the birth, placement of a child by adoption or for foster care, or to care for a parent with a serious health condition, they only will be entitled to a maximum combined total leave equal to twelve (12) weeks in the 12-month entitlement period. If either spouse (or both) uses a portion of the total 12-week entitlement for one of the purposes in the preceding sentence, each is entitled to the difference between the amount the employee has taken individually and the 12 weeks for FMLA leave for their own or their spouse's serious health condition in the 12-month entitlement periods.
c. Leave Taken by Instructional Employees Near the End of an Academic Term
If a leave taken by an instructional employee for any reason begins more than five
(5) weeks before the end of an academic term, the Board may require that instructional employee to continue the leave until the end of the term if the leave will last at least three (3) weeks and the instructional employee would return to work during the three-week period before the end of the term.
If the instructional employee begins a leave during the five-week period preceding the end of an academic term for a reason other than the instructional employee's own serious health condition, the Board may require the instructional employee to continue taking leave until the end of the term if the leave will last more than two (2) weeks and the instructional employee would return to work during the two-week period before the end of the term.
If the instructional employee begins a leave during the three-week period preceding the end of an academic term for a reason other than the instructional employee's own serious health condition, the Board may require the instructional employee to continue taking leave until the end of the term if the leave will last more than five (5) working days.
REQUESTS FOR LEAVE
a. Foreseeable Leave
An employee must notify Human Resources of the need for a family or medical leave at least thirty (30) days before the leave is to begin if the need for the leave is foreseeable based on the expected birth of the employee’s child, placement of a child with the employee for adoption or foster care, planned medical treatment for the employee’s or family member’s serious health condition, or the planned medical treatment for a serious injury or illness of a covered service member. If 30 days-notice is not practicable, then the employee must provide notice as soon as practicable under the circumstances, usually the same day or the next business day after the employee becomes aware of the need for FMLA leave.
b. Qualifying Exigency.
An employee must provide notice as soon as practicable if the foreseeable leave is for a qualifying exigency, regardless of how far in advance such leave is foreseeable.
c. Unforeseeable Leave.
When the employee’s need for leave is not foreseeable, an employee must provide notice as practicable under the circumstances.
SCHEDULING PLANNED MEDICAL TREATMENT
When planning medical treatment for foreseeable FMLA leave, an employee must consult with Human Resources and make a reasonable effort to schedule the treatment so as not to disrupt unduly EASTCONN’s operations, subject to the approval of the health care provider. Similarly, if an employee needs leave intermittently or on a reduced leave schedule for planned medical treatment, the employee must make a reasonable effort to schedule the treatment so as not to disrupt unduly EASTCONN’s operations. Ordinarily, the employee should consult with Human Resources prior to scheduling the treatment in order to work out a treatment schedule that best suits the needs of EASTCONN and the employee. Human Resources and the employee shall attempt to work out a schedule for leave that meets the employee’s needs without unduly disrupting EASTCONN’s operations, subject to the approval of the health care provider as to any modification of the treatment schedule.
REQUIRED CERTIFICATIONS/DOCUMENTATION
For leaves taken for any FMLA-qualifying reason, an employee must submit a completed certification form supporting the need for leave. The appropriate form will be provided to the employee. The employee must submit a complete and sufficient certification form as required within fifteen (15) calendar days of receiving the request for the completed certification. If it is not practicable for the employee to provide the completed form by the due date despite the employee’s diligent, good faith efforts, the employee must inform Human Resources of the reason(s) for delay and what efforts the employee undertook to obtain the required certification. FMLA-protected leave may be delayed or denied if the employee does not provide a complete and sufficient certification as required. Depending on the reason for leave, an employee may be required to submit medical certification from the employee’s health care provider, medical certification the employee’s family member’s health care provider, and/or other documentation (e.g., to establish a family relationship, military active duty orders, etc.). In certain circumstances and under certain conditions, employees may also be required to obtain second or third medical opinions and/or recertifications, in accordance with applicable law.
If an employee takes leave for the employee’s own serious health condition (except on an intermittent or reduced-schedule basis), prior to returning to work the employee must provide a medical fitness-for-duty certification that the employee is able to resume work and the health condition that created the need for the leave no longer renders the employee unable to perform the essential functions of the job. This certification must be submitted to Human Resources. If the employee is unable to perform one or more of the essential functions of the employee’s position, Human Resources will determine whether the employee is eligible for additional FMLA leave (if such leave has not been exhausted) or whether an accommodation is appropriate, in accordance with the Americans with Disabilities Act.
In connection with the request for medical information, employees must be aware that the Genetic Information Nondiscrimination Act of 2008 (“GINA”) prohibits
employers and other entities covered by Title II of GINA from requesting or requiring genetic information of an individual or family member of the individual, except as specifically allowed by this law. To comply with this law, the Board requests that employees not provide any genetic information when responding to a request for medical information.
USE OF PAID LEAVE
Accrued paid personal leave and accrued paid vacation will be substituted (in that order) for any unpaid portions of family or medical leave taken for any reason. However, where the leave is for the employee's own serious health condition, accrued paid sick leave shall be substituted for unpaid portions of family or medical leave prior to the substitution of accrued paid personal and accrued paid vacation leave. The amount of unpaid family or medical leave entitlement is reduced by the amount of paid leave that is substituted.
In addition, in cases involving absences due to a Workers’ Compensation injury that also qualifies as an FMLA serious health condition, and if the employee (and the employee’s collective bargaining agent, if applicable) and Human Resources agree to do so, Human Resources will apply the employee’s available accrued paid leave in increments as a supplement to the Workers’ Compensation weekly benefit in an appropriate amount so that the employee can maintain the employee’s regular weekly income level.
MEDICAL INSURANCE AND OTHER BENEFITS
During approved family or medical leaves of absence, EASTCONN will continue to pay its portion of medical insurance premiums for the period of unpaid family or medical leave. The employee must continue to pay the employee’s share of the premium, and failure to do so may result in loss of coverage. If the employee does not return to work after expiration of the leave, the employee will be required to reimburse EASTCONN for payment of medical insurance premiums during the family or medical leave.
During an unpaid FMLA leave, an employee shall not accrue sick or vacation leave unless otherwise required by any applicable collective bargaining agreement or Board policy. However, unused employment benefits accrued by the employee up to the day on which the leave begins will not be lost upon return to work. Leave taken under this policy does not constitute an absence under the Board's attendance policy, if any.
REINSTATEMENT
Except for circumstances unrelated to the taking of a family or medical leave, and unless an exception applies, an employee who returns to work following the expiration of a family or medical leave is entitled to return to the job such employee held prior to the leave or to an equivalent position with equivalent pay and benefits.
ADDITIONAL INFORMATION
Questions regarding family or medical leave may be directed to Director of Human Resources or designee. An employee may file a complaint with the U.S. Department of Labor or may bring a private lawsuit against an employer. FMLA does not affect any federal or state law prohibiting discrimination, or supersede any state or local law or collective bargaining agreement that provides greater family or medical leave rights.
Legal References:
Connecticut General Statutes:
Conn. Gen. Stat. § 31-51rr Family and medical leave benefits for employees of political subdivisions
Regs. Conn. State Agencies 31-51rr-1, et seq.
United States Code:
Family and Medical Leave Act of 1993, 29 U.S.C. Section 2601 et seq., as amended
29 CFR Part 825.100 et seq.
Title II of the Genetic Information Nondiscrimination Act of 2008, 42 USC 2000ff et seq.
29 CFR 1635.1 et seq.
ADOPTED: August 20, 2024
REVISED:
NOTE: Please download the PDF here:
PERSONNEL
Series 4000
Policy #4013.1.1
HIRING OF CERTIFIED STAFF
It is the policy of the EASTCONN Board of Directors (the “Board”) to appoint the most qualified applicants to positions of employment within the EASTCONN Schools.
The Board retains sole authority for the appointment of the Executive Director.
The Executive Director or his/her designee shall be responsible for the appointment of all certified staff and shall make such appointments in accordance with the procedures set forth in Section 10-151 of the Connecticut General Statutes, and in accordance with any applicable collective bargaining agreement.
Legal Reference:
Connecticut General Statutes §10-151
Adopted: September 24, 2024
Revised:
Replaces:
NOTE: Please download the PDF here:
PERSONNEL
Series 4000
Policy #4014.1.1
HIRING OF NON-CERTIFIED STAFF
It is the policy of the EASTCONN Board of Directors (the “Board”) to appoint the most qualified applicants to positions of employment within the EASTCONN, subject to the provisions of any applicable collective bargaining agreement. The Executive Director or his/her designee shall be responsible for appointments to all positions of employment within the EASTCONN which do not require a certificate issued by the State Board of Education.
Legal Reference:
Connecticut General Statutes § 10-220
Adopted: September 24, 2024
Revised:
Replaces:
NOTE: Please download the PDF here:
PERSONNEL
Series 4000
Policy #4015.1.1
NEPOTISM
Purpose
It is the policy of the EASTCONN Board of Directors (the “Board”) to recruit and hire qualified applicants for employment within EASTCONN, while avoiding both nepotism and the appearance of nepotism.
Definitions
“Immediate family” means a spouse, child, parent, sister, brother, half-sister or half-brother.
“Relative” means a sister-in-law, brother-in-law, mother-in-law, father-in-law, daughter-in-law, son-in-law, step parent, aunt, uncle, niece, nephew, first cousin, grandparent, step child, foster child, grandchild or individual living in the same household.
“Familial relationship” means a relationship between a member of one’s immediate family or a relative, as defined within this policy.
Prohibitions on Hiring
No relative or immediate family member of the Executive Director shall be hired to any position of employment.
No immediate family member of a Board member or any other EASTCONN administrator shall be hired to any position of employment unless the Executive Director approves such an assignment in writing.
Restrictions on Employment of Relatives
No individuals shall be hired in a position of employment that would result in a supervisory or evaluative relationship between a current employee and a relative.
No employee may be involved in the process of screening for advancement in the application process, interviewing or hiring of his or her relatives.
Employees will not be hired, promoted, transferred or assigned to work in positions in the same school or program or work unit or department in which a relative is already employed, unless the Executive Director approves such an assignment in writing.
No administrator or supervisor shall supervise any of his or her relatives.
Employees will not be hired, promoted, transferred or assigned to work in positions in which they will have access to confidential information regarding a relative, such as, but not limited to, information regarding benefits selections, confidential medical information or personnel records that are not subject to public disclosure.
Restrictions on Employment of Immediate Family Members
No employee may be involved in the process of screening for advancement in the application process, interviewing or hiring of an immediate family member.
Employees will not be hired, promoted, transferred or assigned to work in positions in the same school or program or work unit or department in which an immediate family member is already employed, unless the Executive Director approves such an assignment in writing.
No person who is a member of the immediate family of a building administrator or department supervisor may be nominated for or transferred or otherwise assigned to any position within that administrator’s building or supervisor’s department. No administrator or supervisor shall supervise any member of his or her immediate family.
Employees will not be hired, promoted, transferred or assigned to work in positions in which they will have access to confidential information regarding an immediate family member, such as, but not limited to, information regarding benefits selections, confidential medical information or personnel records that are not subject to public disclosure.
Disclosure Requirements
A Board member or administrator who has an existing familial relationship with an employee, as defined above, or who has had a change in circumstances which creates a familial relationship with any employee of EASTCONN, shall declare such relationship to the Executive Director or Director of Human Resources immediately.
If a change in circumstances creates a familial relationship between an employee and his or her supervisor, the Board, through its Executive Director, reserves the right to seek a transfer of any employee in order to resolve any concerns about the operations of EASTCONN with respect to nepotism or the appearance of nepotism. The Executive Director may also provide for the evaluation and/or supervision of the employee outside of the typical chain of command in order to resolve any concerns about nepotism or the appearance of nepotism.
A Board member or administrator who knows that his or her relative or immediate family member has applied for a position with EASTCONN shall declare such relationship to the Executive Director or the Director of Human Resources as soon practicable.
In addition to the requirements set forth above regarding familial relationships, if a romantic relationship develops between an employee and (1) an administrator who has a supervisory or evaluative relationship with the employee, or (2) a member of the Board, the affected administrator or member of the Board shall declare such relationship to the Executive Director or the Director of Human Resources if it involves the Executive Director.
Recusal
A member of the Board should not vote on any action of the Board that will directly affect a relative or member of his or her immediate family.
Discharge and Denial of Re-Employment
No current employee will be discharged or denied re-employment pursuant to an applicable recall provision based on this policy.
ADOPTED:
REVISED: April 23, 2024
REPLACES: Policy #2.010
NOTE: Please download the PDF here:
PERSONNEL
Series 4000
Policy #4016.1.1
NON-DISCRIMINATION
Protected Class Discrimination Prohibited:
The EASTCONN Board of Directors (the “Board”) will not make employment decisions (including decisions related to hiring, assignment, compensation, promotion, demotion, disciplinary action and termination) on the basis of race, color, religion, age, sex, marital status, sexual orientation, national origin, alienage, ancestry, disability, pregnancy, genetic information, veteran status, gender identity or expression, status as a victim of domestic violence, or any other basis prohibited by state or federal law (“Protected Class”), except in the case of a bona fide occupational qualification.
It is the policy of the Board that any form of discrimination or harassment on the basis of an individual’s actual or perceived membership in a Protected Class, whether by students, Board employees, Board members or third parties subject to the control of the Board, is prohibited in EASTCONN Facilities (the “District”). The Board’s prohibition of discrimination or harassment in its educational programs or activities expressly extends to academic, nonacademic and extracurricular activities, including athletics.
Discrimination on the Basis of Erased Criminal History Prohibited:
The Board will not discriminate against any employee or applicant for employment solely on the basis of the individual’s erased criminal history record information, as defined in Conn. Gen. Stat. § 46a-80a.
Retaliation Prohibited:
The Board further prohibits reprisal or retaliation against any individual who reports incidents in good faith that may be a violation of this policy, or who participates in the investigation of such reports.
Discrimination on the Basis of Protected Class Association Prohibited:
Discrimination and/or harassment against any individual on the basis of that individual’s association with someone in a Protected Class may also be considered a form of Protected Class discrimination and/or harassment, and is therefore prohibited by this policy.
Scope and Applicability:
Students, Board employees, Board members and community members (e.g., other individuals affiliated with the District, accessing or seeking access to District facilities) are expected to adhere to a standard of conduct that is respectful of the rights of all members of the school community.
It is also the policy of the Board to provide for the prompt and equitable resolution of complaints alleging Protected Class discrimination or harassment. The District will investigate both formal and informal complaints of discrimination, harassment, or retaliation.
Definitions:
The following definitions apply for purposes of this policy:
A. Discrimination
It is illegal for employers to treat employees differently in relation to hiring, discharging, compensating, or providing the terms, conditions, and privileges of employment because of such employee’s actual or perceived membership in a Protected Class.
B. Harassment
Harassment is a form of Protected Class discrimination that is prohibited by law and by this policy. Harassment is unwelcome conduct that is based on an employee’s actual or perceived membership in a Protected Class. Harassment constitutes unlawful discrimination when 1) enduring the offensive conduct becomes a condition of continued employment, or 2) the conduct is severe or pervasive enough to create a work environment that a reasonable person would consider intimidating, hostile, or abusive.
The following non-exhaustive list provides examples of the types of prohibited conduct that may be considered Protected Class harassment that can lead to an intimidating, hostile, or abusive environment, and are therefore prohibited by this policy:
- objectively offensive racial, ethnic, or religious epithets (or epithets commonly associated with any Protected Class membership);
- other words or phrases commonly considered demeaning or degrading on the basis of Protected Class membership;
- display of images or symbols commonly associated with discrimination against individuals on the basis of their membership in a Protected Class;
- graphic, written or electronic communications that are harmful or humiliating based on Protected Class membership;
- bigoted conduct or communications; or
- physical, written, electronic or verbal threats based on Protected Class membership.
Harassment does not have to include intent to harm, be directed at a specific target, or involve repeated incidents.
Sexual harassment is a form of harassment that is prohibited by law and Board Policy #4020.1.1, Policy Regarding Prohibition of Sex Discrimination and Sexual Harassment in the Workplace (Personnel). For more information regarding harassment based on sex, sexual orientation, pregnancy, or gender identity or expression, contact the District’s Title IX Coordinator at:
Director of Human Resources 376 Hartford Turnpike
Hampton, CT 06247
(860) 455-1630
humanresources@eastconn.org
C. Genetic information
The information about genes, gene products, or inherited characteristics that may derive from an individual or a family member. “Genetic information” may also include an individuals’ family medical history, the results of an individual’s or family member’s genetic tests, the fact that an individual or an individual’s family member sought or received genetic services, and genetic information of a fetus carried by an individual or an individual’s family member or an embryo lawfully held by an individual or family member receiving assistive reproductive services.
D. Veteran
A veteran is any person honorably discharged from, released under honorable conditions from or released with an other than honorable discharge based on a qualifying condition from, active service in, the United States Army, Navy, Marine Corps, Coast Guard and Air Force and any reserve component thereof, including the Connecticut National Guard. “Qualifying condition” means (i) a diagnosis of post-traumatic stress disorder or traumatic brain injury made by an individual licensed to provide health care services at a United States Department of Veterans Affairs facility, (ii) an experience of military sexual trauma disclosed to an individual licensed to provide health care services at a United States Department of Veterans Affairs facility, or (iii) a determination that sexual orientation, gender identity, or gender expression was more likely than not the primary reason for an other than honorable discharge, as determined in accordance with Conn. Gen. Stat. §§ 27-103(c), (d).
E. Gender identity or expression
Gender identity or expression refers to a person's gender-related identity, appearance or behavior, whether or not that gender-related identity, appearance or behavior is different from that traditionally associated with the person's physiology or assigned sex
at birth, which gender-related identity can be shown by providing evidence including, but not limited to, medical history, care or treatment of the gender-related identity, consistent and uniform assertion of the gender-related identity or any other evidence that the gender- related identity is sincerely held, part of a person's core identity or not being asserted for an improper purpose.
F. Sexual orientation
Sexual orientation refers to a person’s identity in relation to the gender or genders to which they are romantically, emotionally or sexually attracted, inclusive of any identity that a person (i) may have previously expressed, or (ii) is perceived by another person to hold.
G. Race
The term race is inclusive of ethnic traits historically associated with race, including but not limited to, hair texture and protective hairstyles. “Protective hairstyles” includes, but is not limited to, wigs, headwraps and hairstyles such as individual braids, cornrows, locs, twists, Bantu knots, afros and afro puffs.
H. Domestic violence
The term domestic violence means (1) a continuous threat of present physical pain or physical injury against a family or household member, as defined in Conn. Gen. Stat. § 46b-38a; (2) stalking, including but not limited to, stalking as described in Conn. Gen. Stat. § 53a-181d, of such family or household member; (3) a pattern of threatening, including but not limited to, a pattern of threatening as described in Conn. Gen. Stat. § 53a-62, of such family or household member or a third party that intimidates such family or household member; or (4) coercive control of such family or household member, which is a pattern of behavior that in purpose or effect unreasonably interferes with a person's free will and personal liberty. “Coercive control” includes, but is not limited to, unreasonably engaging in any of the following: (a) isolating the family or household member from friends, relatives or other sources of support; (b) depriving the family or household member of basic necessities; (c) controlling, regulating or monitoring the family or household member's movements, communications, daily behavior, finances, economic resources or access to services; (d) compelling the family or household member by force, threat or intimidation, including, but not limited to, threats based on actual or suspected immigration status, to (i) engage in conduct from which such family or household member has a right to abstain, or (ii) abstain from conduct that such family or household member has a right to pursue; (e) committing or threatening to commit cruelty to animals that intimidates the family or household member; or (f) forced sex acts, or threats of a sexual nature, including, but not limited to, threatened acts of sexual conduct, threats based on a person's sexuality or threats to release sexual images.
Reporting to District Officials:
It is the policy of the Board to provide for the prompt and equitable resolution of complaints alleging Protected Class discrimination or harassment.
Any employee who believes they or another employee has experienced Protected Class discrimination or harassment or an act of retaliation or reprisal in violation of this policy should report such concern in writing to Melanie Marcaccio, Director of Human Resources, EASTCONN, 376 Hartford Turnpike, Hampton, CT 06247, 860-455-1630, in accordance with the Board’s complaint procedures included in the Board’s Administrative Regulations Regarding Non-Discrimination/Personnel, which accompany this policy and are available online at www.eastconn.org or upon request from the main office of any District facility.
Employees are encouraged to report incidents of alleged Protected Class discrimination, harassment, or retaliation immediately.
If a complaint involves allegations of discrimination or harassment based on sex, sexual orientation, pregnancy, or gender identity or expression, such complaints will be handled in accordance with the procedures set forth in Board Policy #4020.1.1, Policy Regarding Prohibition of Sex Discrimination and Sexual Harassment in the Workplace (Personnel).
If a complaint involves allegations of discrimination or harassment based on disability, such complaints will be addressed in accordance with the procedures set forth in the Board Policy #4019.1.1, Section 504/ADA (Personnel).
In the event conduct reported as Protected Class discrimination and/or harassment allegedly violates more than one policy, the Board will coordinate any investigation in compliance with the applicable policies.
Mandatory Staff Reporting for Employee Incidents:
District employees are required to report incidents of alleged student-to-student and employee-to-student discrimination, harassment or retaliation that may be based on a Protected Class when District employees witness such incidents or when District employees receive reports or information about such incidents, whether such incidents are verbal or physical or amount to discrimination, harassment or retaliation in other forms. Reports should be made to any District administrator or to:
Director of Human Resources 376 Hartford Turnpike
Hampton, CT 06247
(860) 455-1630
Remedial Action:
If the District makes a finding of discrimination, harassment or retaliation, the District will take remedial action designed to:
A. eliminate the discriminatory/harassing/retaliatory conduct,
B. prevent its recurrence, and
C. address its effects on the complainant and any other affected individuals.
Examples of appropriate action may include, but are not limited to:
A. In the case of a student respondent, interventions for the individual who engaged in the discrimination/harassment may include, but are not limited to, discipline (including but not limited to suspension and/or expulsion), educational interventions, exclusion from extra-curricular activities and/or sports programs, and/or referral to appropriate state or local agencies;
B. In the case of an employee respondent, interventions for the individual who engaged in the discrimination/harassment may include, but are not limited to, supervisor notification, discipline (including possible termination of employment), training, and/or referral to appropriate state or local agencies;
C. In the case of respondent who is otherwise associated with the school community, interventions for the individual who engaged in the discrimination/harassment may include, but are not limited to, exclusion from school property and/or activities and/or referral to appropriate state or local agencies;
D. Follow-up inquiries with the complainant and witnesses to ensure that the discriminatory/harassing conduct has stopped and that they have not experienced any retaliation;
E. Supports for the complainant; and
F. Training or other interventions for the larger school community designed to ensure that students, staff, parents, Board members and other individuals within the school community understand the types of behavior that constitute discrimination/harassment, that the District does not tolerate it, and how to report it.
Reporting to State and Federal Agencies:
In addition to reporting to the Board, any employee also may file a complaint with the following:
Office for Civil Rights, U.S. Department of Education (“OCR”):
Office for Civil Rights, Boston Office
U.S. Department of Education 8th Floor
5 Post Office Square Boston, MA 02109- 3921
(617-289-0111)
https://www2.ed.gov/about/offices/list/ocr/docs/howto.html
Equal Employment Opportunity Commission:
Equal Employment Opportunity Commission, Boston Area Office John F. Kennedy Federal Building
475 Government Center
Boston, MA 02203
(800-669-4000)
Connecticut Commission on Human Rights and Opportunities:
Connecticut Commission on Human Rights and Opportunities
450 Columbus Blvd.
Hartford, CT 06103-1835
(860-541-3400 or Connecticut Toll Free Number 1-800-477-5737)
Questions/Requests for Accommodation:
Any employee who:
1. has questions or concerns about this policy or its accompanying regulations;
2. wishes to request or discuss accommodations based on religion; OR
3. would like a copy the Board’s complaint procedures or complaint forms related to claims of discrimination or harassment should contact the following District official:
Director of Human Resources
376 Hartford Turnpike
Hampton, CT 06247
(860) 455-1630
Any employee who has questions or concerns about the Board’s policies regarding discrimination on the basis of gender/sex/sexual orientation /pregnancy/gender identity or expression applicable to employees should contact the District’s Title IX Coordinator:
Director of Human Resources
376 Hartford Turnpike
Hampton, CT 06247
(860) 455-1630
Any employee who:
1. has specific questions or concerns about the Board’s policies regarding discrimination on the basis of disability applicable to employees; OR
2. wishes to request an accommodation on the basis of disability
should contact the District’s Section 504/ADA Coordinator:
Director of Human Resources
376 Hartford Turnpike
Hampton, CT 06247
(860) 455-1630
Legal References:
Title VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d et seq. Title VII of the Civil Rights Act of 1964, 42 U.S.C. § 2000e et seq.
Title IX of the Education Amendments of 1972, 20 U.S.C. § 1681 et seq. Age Discrimination in Employment Act, 29 U.S.C. § 621 et seq.
Americans with Disabilities Act, 42 U.S.C. § 12101
Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. § 794
Title II of the Genetic Information Nondiscrimination Act of 2008, Pub.L.110-233, 42 U.S.C. § 2000ff; 29 CFR 1635.1 et seq.
Connecticut General Statutes § 1-1n, “Gender Identity or Expression” defined
Connecticut General Statutes § 10-153, Discrimination on the basis of sex, gender or expression or marital status prohibited
Connecticut General Statutes § 27-103 Connecticut General Statutes § 31-51i
Connecticut General Statutes § 46a-51, Definitions Connecticut General Statutes § 46a-58, Deprivation of rights
Connecticut Fair Employment Practices Act, Connecticut General Statutes
§ 46a-60
Connecticut General Statutes § 46a-80a
Connecticut General Statutes § 46a-81c, Sexual orientation discrimination: Employment
Connecticut General Statutes § 46b-1, Family relations matters and domestic violence defined
Public Act No. 23-145, “An Act Revising the State’s Antidiscrimination Statutes”
ADOPTED: February 27, 2024
REVISED:
REPLACES POLICY #4118.11
ADMINISTRATIVE REGULATIONS REGARDING DISCRIMINATION COMPLAINTS (PERSONNEL)
Protected Class Discrimination Prohibited:
The EASTCONN Board of Directors (the “Board”) will not make employment decisions (including decisions related to hiring, assignment, compensation, promotion, demotion, disciplinary action and termination) on the basis of race, color, religion, age, sex, marital status, sexual orientation, national origin, alienage, ancestry, disability, pregnancy, genetic information, veteran status, gender identity or expression, status as a victim of domestic violence, or any other basis prohibited by state or federal law (“Protected Class”), except in the case of a bona fide occupational qualification.
It is the policy of the Board that any form of discrimination or harassment on the basis of an individual’s actual or perceived membership in a Protected Class, whether by students, Board employees, Board members or third parties subject to the control of the Board, is prohibited in EASTCONN Facilities (the “District”). Students, Board employees, Board members and third parties are expected to adhere to a standard of conduct that is respectful of the rights of all members of the school community.
Discrimination on the Basis of Erased Criminal History Prohibited:
It is also the policy of the Board to provide for the prompt and equitable resolution of complaints alleging Protected Class discrimination or harassment. The District will investigate both formal and informal complaints of discrimination, harassment or retaliation.
Retaliation Prohibited:
The Board further prohibits reprisal or retaliation against any individual who reports incidents in good faith that may be a violation of this policy, or who participates in the investigation of such reports.
The District will not tolerate any reprisals or retaliation that occur as a result of the good faith reporting of charges of Protected Class discrimination or harassment. Any such reprisals or retaliation may result in disciplinary action against the retaliator, and other corrective actions as appropriate.
Discrimination on the Basis of Protected Class Association Prohibited:
Discrimination and/or harassment against any individual on the basis of that individual’s association with someone in a Protected Class may also be considered a form of Protected Class discrimination and/or harassment.
Scope and Applicability:
Students, Board employees, Board members and community members (e.g., other individuals affiliated with the District, accessing or seeking access to District facilities) are expected to adhere to a standard of conduct that is respectful of the rights of all members of the school community.
It is also the policy of the Board to provide for the prompt and equitable resolution of complaints alleging Protected Class discrimination or harassment. The District will investigate both formal and informal complaints of discrimination, harassment, or retaliation.
The following non-exhaustive list provides examples of the types of prohibited conduct that may be considered Protected Class harassment that can lead to a hostile environment, and are therefore prohibited:
- objectively offensive racial, ethnic, or religious epithets (or epithets commonly associated with any Protected Class membership);
- other words or phrases commonly considered demeaning or degrading on the basis of Protected Class membership;
- display of images or symbols commonly associated with discrimination against individuals on the basis of their membership in a Protected Class;
- graphic, written or electronic communications that are harmful or humiliating based on Protected Class membership;
- bigoted conduct or communications; OR
- physical, written, electronic or verbal threats based on Protected Class membership.
Harassment does not have to include intent to harm, be directed at a specific target, or involve repeated incidents.
Reporting to District Officials:
It is the policy of the Board to provide for the prompt and equitable resolution of complaints alleging Protected Class discrimination or harassment.
Employees are encouraged to report incidents of alleged Protected Class discrimination, harassment, or retaliation immediately.
Any employee who believes they or another employee has experienced Protected Class discrimination or harassment or an act of retaliation or reprisal in violation of Board policy should report such concern in writing to Melanie Marcaccio, Director of Human Resources,
EASTCONN, 376 Hartford Turnpike, Hampton, CT 06247, 860-455-1630 in accordance with the Board’s complaint procedures included in these Administrative Regulations Regarding Non-Discrimination/Personnel.
If a complaint involves allegations of discrimination or harassment based on sex, sexual orientation, pregnancy, or gender identity or expression, such complaints will be handled in accordance with the procedures set forth in Board Policy #4020.1.1, Policy Regarding Prohibition of Sex Discrimination and Sexual Harassment in the Workplace (Personnel).
If a complaint involves allegations of discrimination or harassment based on disability, such complaints will be addressed in accordance with the procedures set forth in Board Policy #4019.1.1, Section 504/ADA (Personnel).
In the event conduct reported as Protected Class discrimination and/or harassment allegedly violates more than one policy, the Board will coordinate any investigation in compliance with the applicable policies.
Mandatory Staff Reporting for Student Incidents:
District employees are required to report incidents of alleged student-to-student and employee-to-student discrimination, harassment or retaliation that may be based on a Protected Class when District employees witness such incidents or when District employees receive reports or information about such incidents, whether such incidents are verbal or physical or amount to discrimination, harassment or retaliation in other forms. Reports should be made to any District administrator or to:
Director of Human Resources
376 Hartford Turnpike
Hampton, CT 06247
(860) 455-1630
Complaint Procedure
Preferably, complaints should be filed within thirty (30) calendar days of the alleged occurrence. Timely reporting of complaints facilitates the investigation and resolution of such complaints. The District will investigate such complaints promptly and equitably, and will take corrective action when allegations are verified.
As soon as an individual feels that they, or another employee has been subjected to Protected Class discrimination or harassment, the individual should make a written complaint to the Executive Director or designee.
The individual who is alleged to have experienced Protected Class discrimination/harassment (the “complainant”) and any individual accused of Protected Class discrimination/harassment (the “respondent”) (if applicable) will be provided a copy of the Board’s policy and regulation and made aware of the individual’s rights under this policy and regulation. In the event the Executive Director or designee receives a complaint alleging discrimination or harassment based on sex, sexual orientation, pregnancy, or gender identity or expression, the Executive Director or designee shall follow the procedures identified in Board Policy #4020.1.1, Policy Regarding Prohibition of Sex Discrimination and Sexual Harassment in the Workplace (Personnel). In the event the Executive Director or designee receives a complaint alleging discrimination or harassment based on disability, the Executive Director or designee shall follow the procedures identified in Board Policy #4019.1.1, Section 504/ADA (Personnel).
The complaint should state the:
A. Name of the complainant,
B. Date of the complaint,
C. Date(s) of the alleged harassment/discrimination,
D. Name(s) of the harasser(s) or discriminator(s),
E. Location where such harassment/discrimination occurred,
F. Names of any witness(es) to the harassment/discrimination,
G. Detailed statement of the circumstances constituting the alleged harassment/discrimination; and
H. Proposed remedy.
Any individual who makes an oral complaint of discrimination or harassment of an employee will be provided a copy of this regulation and will be requested to make a written complaint pursuant to the above procedure. If an individual is unable to make a written complaint, the employee receiving the oral complaint will either reduce the complaint to writing, assist the individual with completing the written complaint form or request that a District administrator assist the individual.
All complaints received by employees are to be forwarded immediately to the Executive Director or designee. Upon receipt of a complaint alleging discrimination or harassment of an employee under this complaint procedure, the Executive Director shall promptly investigate the complaint, or designate a District administrator or other trained individual to do so.
During the course of the investigation, the investigator shall interview or consult with all individuals reasonably believed to have relevant information, including the complainant, the reporter (if different from the complainant), the respondent, and any witnesses to the conduct. Complaints will be investigated promptly within the timeframes identified below.
Timeframes may be extended as needed given the complexity of the investigation, availability of individuals with relevant information and/or other extenuating circumstances. Confidentiality will be maintained by all persons involved in the investigation to the extent possible, to the extent consistent with due process, as determined by the investigator.
Upon receipt of a written complaint of discrimination or harassment of an employee, the investigator should:
1. Offer to meet with the complainant and respondent (if applicable) within ten (10) business days (provided that such timeframe may be reasonably extended based on the availability of necessary witnesses and/or participants, the complexity of the investigation, and/or other extenuating circumstances) to discuss the nature of the complaint, discuss the availability of interim measures, identify individuals the complainant or respondent believes has relevant information, and obtain any relevant documents the complainant or respondent may have;
2. Provide the complainant and respondent (if applicable) with a copy of the Board’s non-discrimination policy and accompanying regulations;
3. Conduct an investigation that is adequate, reliable, and impartial. Investigate the factual basis of the complaint, including, as applicable, conducting interviews with the parties to the complaint and any relevant witnesses or other individuals deemed relevant to the complaint;
4. Review any records, notes, statements, or other documents relevant to the complaint;
5. Maintain confidentiality to the extent practicable throughout the investigative process, in accordance with state and federal law;
6. Complete a final investigation report that includes: (i) a findings of fact based on the evidence gathered; (ii) for each allegation, the conclusion(s) and reasoning(s) as to whether the discrimination or harassment occurred; and (iii) for any individual(s) found to have engaged in discrimination or harassment, a broad statement of consequences imposed (to the extent permitted by state and federal confidentiality requirements) (i.e. “Consequences were imposed.”).
7. Communicate the outcome of the investigation in writing to the complainant and respondent (if any) (to the extent permitted by state and federal confidentiality requirements), within thirty (30) business days (provided that such timeframe may be reasonably extended based on the availability of necessary witnesses and/or participants, the complexity of the investigation, and/or other extenuating circumstances) from the date the complaint was received by the Executive Director’s office. The complainant and respondent (if any) shall be notified of such extension. The written notice shall include a finding whether the complaint was substantiated and if so, shall identify, to the extent possible, how the District will remedy the discrimination or harassment, adhering to the requirements of state and federal law;
8. If a complaint is made during summer recess, the complaint will be reviewed and addressed as quickly as possible given the availability of employees and/or other individuals who may have information relevant to the complaint. If fixed timeframes cannot be met, the complainant and respondent (if any) will receive notice and interim measures may be implemented as necessary (see sub- paragraph 6);
9. Whenever allegations are verified, ensure that appropriate corrective action is taken (including, but not limited to, disciplinary action) aimed at preventing the recurrence of the discrimination or harassment. Corrective action should include steps to avoid continuing discrimination or harassment;
10. If a complainant or a respondent is not satisfied with the findings and conclusions of the investigation, such party may present the complaint and written outcome to the Executive Director within thirty (30) calendar days of receiving the findings. Upon review of a written request from the party requesting an appeal, the Executive Director shall review the investigative results of the investigator and determine if further action and/or investigation is warranted. Such action may include consultation with a designated investigator (if applicable), complainant, and respondent (if any) and meeting with appropriate individuals to attempt to resolve the complaint, or a decision affirming or overruling a designated investigator’s conclusions or findings (if applicable). The Executive Director shall provide written notice to the complainant and respondent (if any) of the proposed actions within thirty (30) business days (provided that such timeframe may be reasonably extended based on the availability of necessary witnesses and/or participants, the complexity of the investigation, and/or other extenuating circumstances) following the receipt of the written request for review.
Complaint Procedure for Executive Director /Board Members Complaints:
Any District administrator or Board member who receives a complaint of discrimination, harassment or retaliation of any employee by a Board Member or by the Executive Director shall forward the complaint promptly to Melanie Marcaccio, Director of Human Resources, EASTCONN, 376 Hartford Turnpike, Hampton, CT 06247, 860-455-1630. Complaints pertaining to the Executive Director or Board members will be forwarded to the Chair of the EASTCONN Board of Directors. Complaints pertaining to the Board Chair will be forwarded to the Board Vice Chair. In all cases, the individual receiving the complaint shall take appropriate steps to cause the matter to be investigated in a manner consistent with the procedures described above.
If a complainant or a respondent is not satisfied with the findings and conclusions of an investigation in which the Executive Director or a member of the Board is the respondent, within (30) calendar days of receiving the findings such party may present the complaint and written outcome to the Board Chair (or, if initially presented by the Board Chair, the Board Vice Chair), who will take appropriate steps to cause the matter to be reviewed in a manner consistent with the Board’s non-discrimination policy and regulation. Such steps may include retention of an independent investigator different from the investigator who investigated the complaint.
Remedial Action:
If the District makes a finding of discrimination, harassment or retaliation of an employee, the District will take remedial action designed to:
A. eliminate the discriminatory/harassing/retaliatory conduct,
B. prevent its recurrence, and
C. address its effects on the complainant and any other affected individuals.
Examples of appropriate action may include, but are not limited to:
A. In the case of a student respondent, interventions for the individual who engaged in the discrimination/harassment may include, but are not limited to, discipline (including but not limited to suspension and/or expulsion), educational interventions, exclusion from extra-curricular activities and/or sports programs, and/or referral to appropriate state or local agencies;
B. In the case of an employee respondent, interventions for the individual who engaged in the discrimination/harassment may include, but are not limited to, supervisor notification, discipline (including possible termination of employment), training, and/or referral to appropriate state or local agencies;
C. In the case of respondent who is otherwise associated with the school community, interventions for the individual who engaged in the discrimination/harassment may include, but are not limited to, exclusion from school property and/or activities and/or referral to appropriate state or local agencies;
D. Follow-up inquiries with the complainant and witnesses to ensure that the discriminatory/harassing conduct has stopped and that they have not experienced any retaliation;
E. Supports for the complainant; and
F. Training or other interventions for the larger school community designed to ensure that students, staff, parents, Board members and other individuals within the school community understand the types of behavior that constitute discrimination/harassment, that the District does not tolerate it, and how to report it.
Staff Development:
The District will periodically provide staff development for District administrators and periodically distribute the Board’s Non-Discrimination policies and the implementing administrative regulations to staff and students in an effort to maintain an environment free of discrimination and harassment.
Reporting to State and Federal Agencies:
In addition to reporting to the Board, any employee also may file a complaint with the following:
Office for Civil Rights, U.S. Department of Education (“OCR”):
Office for Civil Rights, Boston Office
U.S. Department of Education 8th Floor
5 Post Office Square Boston, MA 02109- 3921
(617-289-0111)
https://www2.ed.gov/about/offices/list/ocr/docs/howto.html
Equal Employment Opportunity Commission:
Equal Employment Opportunity Commission, Boston Area Office
John F. Kennedy Federal Building
475 Government Center
Boston, MA 02203
(800-669-4000)
Connecticut Commission on Human Rights and Opportunities:
Connecticut Commission on Human Rights and Opportunities
450 Columbus Blvd.
Hartford, CT 06103-1835
(860-541-3400 or Connecticut Toll Free Number 1-800-477-5737)
Questions/Requests for Accommodation:
Any employee who:
1. has questions or concerns about this policy or its accompanying regulations;
2. wishes to request or discuss accommodations based on religion; OR
3. would like a copy the Board’s complaint procedures or complaint forms related to claims of discrimination or harassment
should contact the following District official:
Director of Human Resources
376 Hartford Turnpike
Hampton, CT 06247
(860) 455-1630
Any employee who has questions or concerns about the Board’s policies regarding discrimination on the basis of gender/sex/sexual orientation/pregnancy/gender identity or expression applicable to employees should contact the District’s Title IX Coordinator:
Director of Human Resources
376 Hartford Turnpike
Hampton, CT 06247
(860) 455-1630
Any employee who:
has specific questions or concerns about the Board’s policies regarding discrimination on the basis of disability applicable to employees; OR
wishes to request an accommodation on the basis of disability
should contact the District’s Section 504/ADA Coordinator:
Director of Human Resources
376 Hartford Turnpike
Hampton, CT 06247
(860) 455-1630
DISCRIMINATION/HARASSMENT COMPLAINT FORM
This Policy contains a form. To access the form, download the PDF.
NOTE: Please download the PDF here:
PERSONNEL
Series 4000
Policy #4018.1.1
Psychotropic Drug Use
The EASTCONN Board of Directors, in accordance with CGS 10-212b, prohibits all school personnel from recommending the use of psychotropic drugs for any student enrolled within the school system. Moreover, personnel may not require that a child obtain a prescription for a controlled substance in order for the child to: (1) attend school; (2) receive an initial evaluation or reevaluation to determine eligibility for special education; or (3) receive special education and related services. For purposes of this policy, the term "recommend" shall mean to directly or indirectly suggest that a child use psychotropic drugs.
Psychotropic drugs are defined as prescription medications for behavioral or social-emotional concerns, such as attentional deficits, impulsivity, anxiety, depression and thought disorders and includes, but is not limited to stimulant medications and anti-depressants.
However, school health or mental health personnel, including school nurses or nurse practitioners, EASTCONN’s Medical Advisor, school psychologists, school social workers, and school counselors (note: The EASTCONN Board of Directors may also include other school personnel it has identified as the person responsible for communication with a parent or guardian about a child's need for medical evaluation, such as EASTCONN’s director of special services/special education.) may recommend that a student be evaluated by an appropriate medical practitioner and school personnel may consult with such practitioner with the consent of the parents/guardian of such child in accordance with this policy.
EASTCONN shall follow procedures for identification, evaluation, placement and delivery of services to children with disabilities or suspected disabilities provided in state and federal statutes that govern special education.
(cf. 5005.1.1 - Child Sexual Abuse and Assault Response Policy and Reporting Procedure)
Legal Reference: Connecticut General Statutes
10-212b Policies prohibiting the recommendation of psychotropic drugs by school personnel. (as amended by PA 03-211)
46b-120. Definitions
10 76a Definitions. (as amended by PA 00-48)
10 76b State supervision of special education programs and services.
10 76d Duties and powers of boards of education to provide special education programs and services. (as amended by PA 97-114 and PA 00-48)
10 76h Special education hearing and review procedure. Mediation of disputes. (as amended by PA 00-48)
State Board of Education Regulations.
34 C.F.R. 3000 Assistance to States for Education for Handicapped Children. 34
C.F.R. §300.174 Prohibition on mandatory medication
American with Disabilities Act, 42 U.S.C. §12101 et seq. Individuals with Disabilities Education Act, 20 U.S.C. §1400 et seq. Rehabilitation Act of 1973, Section 504, 29 U.S.C. § 794.
Adopted:8/23/2022
Revised:
Replaces: 4118.234
NOTE: Please download the PDF here:
PERSONNEL
Series 4000
Policy #4019.1.1
POLICY REGARDING EMPLOYEES AND
SECTION 504 OF THE REHABILITATION ACT OF 1973 AND TITLE II OF THE AMERICANS WITH DISABILITIES ACT OF 1990
Section 504 of the Rehabilitation Act of 1973 (“Section 504”) prohibits discrimination against individuals with a disability in any program receiving Federal financial assistance. Similarly, Title II of the Americans with Disabilities Act of 1990 (“Title II” or “ADA”) prohibits discrimination against individuals with a disability by state and local governments. To be protected under Section 504 and the ADA (“collectively, “Section 504/ADA”), an individual must (1) have a physical or mental impairment that substantially limits one or more major life activities; (2) have a record of such an impairment; or (3) be regarded as having such an impairment.
In order to fulfill its obligation under Section 504/ADA, the EASTCONN Board of Directors (the “District”) recognizes a responsibility to avoid discrimination in policies and practices regarding its personnel, students, parents/guardians and members of the public who participate in school sponsored programs. In this regard, the District prohibits discrimination against any person with a disability in any of the services, programs or activities.
Employees who are interested in requesting or discussing reasonable accommodations for a disability should contact:
Director of Human Resources 376 Hartford Turnpike
Hampton, CT 06247
(860) 455-1630
Any employee may file an internal grievance/complaint regarding discrimination on the basis of disability by or within the District by utilizing the grievance/complaint procedures outlined in the Districts’ Administrative Regulations Regarding Employees and Section 504 of Rehabilitation Act of 1973 and Title II of Americans with Disabilities Act, and/or may file a complaint with the Office for Civil Rights, U.S. Department of Education (“OCR”):
Office for Civil Rights, Boston Office
U.S. Department of Education
8th Floor
5 Post Office Square Boston, MA 02109- 3921
(617) 289-0111
Employees may also file a complaint regarding employment discrimination on the basis of disability with the Equal Employment Opportunity Commission, Boston Area Office, John
F. Kennedy Federal Building, 15 New Sudbury Street, Room 475, Boston, MA 02203- 0506 (TELEPHONE NUMBER 800-669-4000).
Employees may also file a complaint with the Connecticut Commission on Human Rights and Opportunities, 450 Columbus Blvd., Hartford, CT 06103-1835 (TELEPHONE NUMBER 800-477-5737).
Anyone who wishes to file a grievance/complaint with the District, or who has questions or concerns about this policy, should contact Melanie Marcaccio, Director of Human Resources, the Section 504/ADA Coordinator for EASTCONN, at phone number 860-455- 1630.
Legal References:
29 U.S.C. §§ 705, 794
34 C.F.R. Part 104
42 U.S.C. § 12101 et seq.
28 C.F.R. Part 35
ADOPTED: February 27, 2024
REVISED:
ADMINISTRATIVE REGULATIONS REGARDING EMPLOYEES AND SECTION 504 OF THE REHABILITATION ACT OF 1973
AND TITLE II OF THE AMERICANS WITH DISABILITIES ACT OF 1990
EASTCONN Board of Education Section 504/ADA Grievance/Complaint Procedures Regarding Discrimination Against Employees
Section 504 of the Rehabilitation Act of 1973 (“Section 504”) and Title II of the Americans with Disabilities Act of 1990 (“Title II” or “ADA”) (collectively, “Section 504/ADA”) prohibit discrimination on the basis of disability. For the purposes of Section 504/ADA, the term “disability” with respect to an individual means: (a) a physical or mental impairment that substantially limits one or more major life activities of such individual; (b) a record of such an impairment; or (c) being regarded as having such an impairment.
I. Definitions
Major life activities: include, but are not limited to, caring for oneself, performing manual tasks, seeing, hearing, eating, sleeping, walking, standing, sitting, reaching, lifting, bending, speaking, breathing, learning, reading, concentrating, thinking, communicating, interacting with others, and working. A major life activity also includes the operation of a major bodily function, such as the functions of the immune system, special sense organs and skin, normal cell growth, and digestive, genitourinary, bowel, bladder, neurological, brain, respiratory, circulatory, cardiovascular, endocrine, hemic, lymphatic, musculoskeletal, and reproductive systems. The operation of a major bodily function includes the operation of an individual organ within a body system.
Mitigating measures: include, but are not limited to, (a) medication, medical supplies, equipment, appliances, low-vision devices (defined as devices that magnify, enhance, or otherwise augment a visual image, but not including ordinary eyeglasses or contact lenses), prosthetics including limbs and devices, hearing aid(s) and cochlear implant(s) or other implantable hearing devices, mobility devices, oxygen therapy equipment and supplies; (b) use of assistive technology; (c) reasonable modifications or auxiliary aids or services; (d) learned behavioral or adaptive neurological modifications; or (e) psychotherapy, behavioral therapy, or physical therapy.
Physical or mental impairment: (a) any physiological disorder or condition, cosmetic disfigurement, or anatomical loss affecting one or more of the following body systems, such as: neurological, musculoskeletal, special sense organs, respiratory (including speech organs), cardiovascular, reproductive, digestive, genitourinary, immune, circulatory, hemic, lymphatic, skin, and endocrine;(b) any mental or psychological disorder, such as intellectual disability, organic brain syndrome, emotional or mental illness, and specific learning disability; or (c) an impairment that is episodic or in remission if it would substantially limit a major life activity when active. Physical or mental impairment includes, but is not limited to, contagious and noncontagious diseases and conditions such as the following: orthopedic, visual, speech, and hearing impairments, and cerebral palsy, epilepsy, muscular dystrophy,
multiple sclerosis, cancer, heart disease, diabetes, intellectual disability, emotional illness, dyslexia and other specific learning disabilities, Attention Deficit Hyperactivity Disorder, Human Immunodeficiency Virus infection (whether symptomatic or asymptomatic), tuberculosis, drug addiction, and alcoholism.
II. Procedures for Grievances/Complaints Alleging Discrimination on the Basis of Disability
Any eligible person, including any student, parent/guardian, staff member or other employee who feels that he/she has been discriminated against on the basis of disability (including differential treatment, harassment and retaliation) may submit a written complaint to the District’s designated Section 504/ADA Coordinator (see contact information below) within thirty (30) school days of the alleged occurrence.
Timely reporting of complaints facilitates the prompt investigation and resolution of such complaints. If a complaint is filed relating to alleged discrimination occurring more than thirty (30) school days after the alleged occurrence, the ability of EASTCONN (the “District”) to investigate the allegations may be limited by the passage of time. Therefore, complaints received after thirty (30) school days of the alleged occurrence shall be investigated to the extent possible, given the passage of time and the impact on available information, witnesses and memory. If a complaint is made verbally, the individual taking the complaint will reduce the complaint to writing. Individuals wishing to make a complaint about discrimination against students on the basis of disability should be referred to the District’s Section 504/ADA policies and regulations regarding students.
Retaliation against any individual who complains pursuant to the District’s policy and regulations listed herein is strictly prohibited. The District will not tolerate any retaliation that occurs as a result of the good faith reporting or complaint of disability-based discrimination or as a result of an individual’s participation or cooperating in the investigation of a complaint. The District will take necessary actions to prevent retaliation as a result of filing a complaint or the participation in an investigation of a complaint.
If the Section 504/ADA Coordinator is the subject of the complaint, the complaint should be submitted directly to the Executive Director who may conduct the investigation or appoint a designee to conduct the investigation in accordance with these procedures. If the Executive Director is the subject of the complaint, the District shall designate an appropriate party to conduct the investigation in accordance with these procedures.
Complaints will be investigated promptly within timeframes identified below. Timeframes may be extended as needed given the complexity of the investigation, availability of individuals with relevant information and other extenuating circumstances. Confidentiality will be maintained by all persons involved in the investigation to the extent possible.
The complaint should contain the following information:
1. The name of the complainant;
2.The date of the complaint;
3. The date(s) of the alleged discrimination;
4. The names of any witnesses or individuals relevant to the complaint;
5. A detailed statement describing the circumstances in which the alleged discrimination occurred; and
6. The remedy requested.
However, all complaints will be investigated to the extent possible, even if such information is not included in the complaint. In such circumstances, additional information may be requested by the investigator as part of the investigation process.
G. Upon receipt of the complaint, the individual investigating the complaint shall:
1. Provide a copy of the written complaint to the Executive Director;
2. Meet separately with the complainant and the respondent within ten (10) school days to discuss the nature of the complaint, identify individuals the complainant and respondent believe have relevant information, and obtain any relevant documents the complainant may have;
3. Provide the complainant and respondent with a copy of the applicable District’s Section 504/ADA Policy and these administrative regulations;
4. Consider whether and which interim measures might be appropriate for an alleged victim and the respondent pending the outcome of the District’s investigation;
5. Conduct an investigation of the factual basis of the complaint that is adequate, reliable, and impartial, including conducting interviews with individuals with information and review of documents relevant to the complaint;
6. Maintain confidentiality to the extent practicable throughout the investigative process in accordance with state and federal law;
7. Communicate the outcome of the investigation in writing to the complainant, and to the respondent (to the extent permitted by state and federal confidentiality requirements), within fifteen (15) school days from the date the complaint was received by the Section 504/ADA Coordinator or Executive Director. The written notice shall include a finding as to whether the complaint was substantiated and if so, shall identify how the District will remedy any identified violations of Section 504/ADA. The investigator may extend this deadline for no more than fifteen (15) additional school days if needed to complete the investigation. The complainant and the respondent shall be notified of any such extension;
8. If a complaint is made during summer recess, the complaint will be reviewed and addressed as quickly as possible given the availability of staff and/or other individuals who may have information relevant to the complaint, and no later than fifteen (15) school days after the start of the following school year. The complainant and the respondent will receive notice if the investigation has been impeded by the summer recess, and interim measures may be implemented as necessary (see sub-paragraph 4);
9. Ensure that appropriate corrective action is taken whenever allegations are verified. When allegations are verified, ensure that measures to remedy the effects of the discrimination and prevent its recurrence are appropriately considered, and offered, when appropriate. Corrective action should include steps to avoid continuing discrimination;
10. In the event the investigator concludes that there is no violation of Section 504/ADA, the District may attempt to resolve the complainant’s ongoing concerns, if possible.
H. If the complainant or respondent is not satisfied with the findings and conclusions of the investigation, the appealing party may request review and reconsideration of the conclusion of the complaint within thirty (30) days of receipt of the written outcome. In requesting review, the appealing party must submit the complaint, the written outcome of the complaint, and explain why he/she believes the factual information relied upon by the investigator was incomplete, the analysis of the facts was incorrect, and/or the appropriate legal standard was not applied, and how this information would change the investigator’s determination in the case. Failure to provide all such information may result in the denial of the review.
Upon review of a written request from the appealing party, the Executive Director shall review the investigative results of the investigator and determine if further action and/or investigation is warranted. Such action may include consultation with the investigator and other relevant witnesses, a meeting with appropriate individuals to attempt to resolve the complaint or a decision affirming or overruling the investigator’s conclusions or findings. The Executive Director shall provide written notice to the appealing party and other party of his/her decision within ten (10) school days following the receipt of the written request for review. When a written request for review is received during summer recess, the Executive Director will conduct the review as quickly as possible given the availability of staff and/or other individuals who may have information relevant to the review, and no later than ten (10) school days after the start of the following school year. The Executive Director ‘s decision shall be final.
The Section 504/ADA Coordinator for this District is:
Melanie Marcaccio
Director of Human Resources 376 Hartford Turnpike
Hampton, CT 06247
(860) 455-1630
IV. Complaints to Federal or State Agencies
At any time, the complainant has the right to file a formal complaint with the: Office for Civil Rights, U.S. Department of Education (“OCR”):
U.S. Department of Education, Office for Civil Rights 8th Floor
5 Post Office Square, Suite 900
Boston, MA 02109-0111
(617) 289-0111)
Employees may also file a complaint regarding employment discrimination on the basis of disability with the:
Equal Employment Opportunity Commission:
Equal Employment Opportunity Commission, Boston Area Office John F. Kennedy Federal Building
475 Government Center
Boston, MA 02203
(800-669-4000)
Connecticut Commission on Human Rights and Opportunities:
Connecticut Commission on Human Rights and Opportunities 450 Columbus Blvd.
Hartford, CT 06103-1835
(860-541-3400 or Connecticut Toll Free Number 1-800-477-5737)
NOTE: This policy contains forms, to view these forms, please download the policy below
NOTE: Please download the PDF here:
PERSONNEL
Series 4000
Policy #4020.1.1
POLICY REGARDING PROHIBITION OF SEX DISCRIMINATION AND SEXUAL HARASSMENT IN THE WORKPLACE (PERSONNEL)
It is the policy of EASTCONN Board of Directors (the “Board”) for EASTCONN that any form of sex discrimination or sexual harassment is prohibited in the Board’s education programs, business and activities, whether by students, Board employees or third parties subject to substantial control by the Board. It is the policy of the Board to maintain a working environment free from harassment, insults or intimidation on the basis of an employee's sex and free from discrimination based on sex.
The Board does not discriminate on the basis of sex in the education programs, business or activities that it operates and the Board is required by Title IX of the Education Amendments of 1972 and its implementing regulations (“Title IX”), Title VII of the Civil Rights Act of 1964 (“Title VII”), and Connecticut law not to discriminate in such a manner. Discrimination or harassment on the basis of sex includes discrimination or harassment on the basis of gender identity or sexual orientation. Students, Board employees and third parties are required to adhere to a standard of conduct that is respectful of the rights of all parties. Any employee or student who engages in conduct prohibited by this Policy shall be subject to disciplinary action, up to and including termination or expulsion, respectively. Third parties who engage in conduct prohibited by this Policy shall be subject to other sanctions, which may include exclusion from Board property and/or activities. Individuals who engage in acts of sex discrimination or sexual harassment may also be subject to civil and criminal penalties.
For conduct to violate Title IX, the conduct must have occurred in an education program, business or activity of the Board; the conduct must have occurred within the United States of America; and the complainant must be participating in or attempting to participate in the education program, business or activity of the Board. Conduct that does not meet these requirements still may constitute a violation of Title VII, Connecticut law, and/or another Board policy.
The Executive Director shall develop Administrative Regulations implementing this Policy and in accordance with Title IX, Title VII, and Connecticut law (the “Administrative Regulations”).
Sex discrimination occurs when an employer refuses to hire, disciplines or discharges any individual, or otherwise discriminates against an individual with respect to his or her compensation, terms, conditions, or privileges of employment on the basis of the individual’s sex. Sex discrimination also occurs when a person, because of the person’s sex, is denied participation in or the benefits of any education program, business or activity receiving federal financial assistance.
Sexual harassment under Title IX means conduct on the basis of sex that satisfies one or more of the following:
1. An employee of the Board conditioning the provision of an aid, benefit, or service of the Board on an individual’s participation in unwelcome sexual conduct (i.e., quid pro quo);
2. Unwelcome conduct determined by a reasonable person to be so severe, pervasive, and objectively offensive that it effectively denies a person equal access to the Board’s education programs, business or activities; or
3. “Sexual assault” as defined in 20 U.S.C. 1092(f)(6)(A)(v), “dating violence” as defined in 34 U.S.C. 12291(a)(10), “domestic violence” as defined in 34 U.S.C. 12291(a)(8), or “stalking” as defined in 34 U.S.C. 12291(a)(30).
Sexual harassment under Title VII and Connecticut law means unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature when:
1. Submission to such conduct is made either explicitly or implicitly a term or condition of an individual's employment;
2. Submission to or rejection of such conduct by an individual is used as the basis for employment decisions affecting such individual; or
3. Such conduct has the purpose or effect of unreasonably interfering with an individual's work performance or creating an intimidating, hostile, or offensive working environment.
Reporting Sex Discrimination or Sexual Harassment
It is the express policy of the Board to encourage victims of sex discrimination and/or sexual harassment to report such claims. Employees are encouraged to report complaints of sex discrimination and/or sexual harassment promptly in accordance with the appropriate process set forth in the Administrative Regulations. The Board directs its employees to respond to such complaints in a prompt and equitable manner.
Violations of this Policy by employees will not be permitted and may result in discipline up to and including discharge from employment. Individuals who engage in acts of sex discrimination or sexual harassment may also be subject to civil and criminal penalties. Retaliation against any employee for complaining about sex discrimination or sexual harassment is prohibited under this Policy and illegal under state and federal law.
Any Board employee with notice of sex discrimination and/or sexual harassment allegations shall immediately report such information to the building principal and/or the Title IX Coordinator, or if the employee does not work in a school building, to the Title IX Coordinator.
EASTCONN’s administration (the “Administration”) shall provide training to Title IX Coordinator(s), investigators, decision-makers, and any person who facilitates an informal resolution process (as set forth in the Administrative Regulations), which training shall include, but need not be limited to, the definition of sex discrimination and sexual harassment, the scope of the Board’s education program, business and activity, how to conduct an investigation and implement the grievance process, and how to serve impartially, including by avoiding prejudgment of the facts at issue, conflicts of interest, and bias. The Administration shall make the training materials used to provide these trainings publicly available on the Board’s website. The Administration shall also periodically provide training to all Board employees on the topic of sex discrimination and sexual harassment under Title IX, Title VII, and Connecticut law, which shall include but not be limited to when reports of sex discrimination and/or sexual harassment must be made. The Administration shall distribute this Policy and the Administrative Regulations to employees, union representatives, students, parents and legal guardians and make the Policy and the Administrative Regulations available on the Board’s website to promote an environment free of sex discrimination and sexual harassment.
The Board’s Title IX Coordinators are:
Hampton Central Administration Offices: Director of Human Resources
376 Hartford Turnpike
Hampton, CT 06247
(860) 455-1630
Arts at the Capitol Theater (ACT): Principal
896 Main Street
Willimantic, CT 06226
(860) 465-5636
Quinebaug Middle College (QMC): Principal
742 Upper Maple Street Danielson, CT 06239
(860) 932-4100
Clinical Day Treatment (CDT) Programs:
Northeast Regional Program (NRP): Program Director
79 Westfield Avenue
Danielson, CT 06239
(860) 779-6794
Educational & Vocational Center (EVC): Program Director
14 Route 66
Columbia, CT 06237
(860) 228-4317
Bridges Community School (Autism Program): Program Director
10 Commerce Drive
Columbia, CT 06237
(860) 228-3240
Psychological & Behavioral Services:
Clinical Director for Psychological & Behavioral Services 376 Hartford Turnpike
Hampton, CT 06247
(860) 228-3420, Ext. 213
Regional Transition Services:
Assistant Director of Special Services 1320 Main Street, Suite 27
Willimantic, CT 06226
(860) 931-0250
Any individual may make a report of sex discrimination and/or sexual harassment to any Board employee or directly to the Title IX Coordinator using any one, or multiple, of the above points of contact.
Any Board employee in receipt of allegations of sex discrimination or sexual harassment, or in receipt of a formal complaint, shall immediately forward such information to a Title IX Coordinator. Board employees may also make a report of sexual harassment and/or sex discrimination to the U.S. Department of Education: Office for Civil Rights, Boston Office, U.S. Department of Education, 8th Floor, 5 Post Office Square, Boston, MA 02109-3921 (Telephone: 617-289-0111).
Employees may also make a report of sexual harassment and/or sex discrimination to the Connecticut Commission on Human Rights and Opportunities, 450 Columbus Boulevard, Hartford, CT 06103-1835 (Telephone: 860-541-3400 or Connecticut Toll Free Number: 1-800- 477-5737).
Legal References:
Civil Rights Act of 1964, Title VII, 42 U.S.C. § 2000e-2(a).
Equal Employment Opportunity Commission Policy Guidance on Current Issues of Sexual Harassment (N-915.050), March 19, 1990.
Title IX of the Education Amendments of 1972, 20 U.S.C. § 1681, et seq. Title IX of the Education Amendments of 1972, 34 CFR § 106, et seq.
Meritor Savings Bank, FSB v. Vinson, 477 U.S. 57 (1986) Conn. Gen. Stat. § 46a-54 - Commission powers Connecticut
Conn. Gen. Stat. § 46a-60 - Discriminatory employment practices prohibited.
Conn. Gen. Stat. § 46a-81c - Sexual orientation discrimination: Employment
Conn. Gen. Stat. § 10-153 - Discrimination on the basis of sex, gender identity or expression or marital status prohibited
Conn. Agencies Regs. §§ 46a-54-200 through § 46a-54-207
ADOPTED: April 24, 2018
REVISED: August 20, 2024
REPLACES: Policy #3.002 Sexual Harassment
ADMINISTRATIVE REGULATIONS REGARDING
THE PROHIBITION OF SEX DISCRIMINATION AND SEXUAL HARASSMENT(PERSONNEL)
It is the policy of EASTCONN Board of Directors (the “Board”) for EASTCONN that any form of sex discrimination or sexual harassment is prohibited in the Board’s education programs, business and activities, whether by students, Board employees or third parties subject to substantial control by the Board. Discrimination or harassment on the basis of sex includes discrimination or harassment on the basis of gender identity or sexual orientation. Students, EASTCONN employees and third parties are expected to adhere to a standard of conduct that is respectful of the rights of students, EASTCONN employees, and third parties. It is the policy of the Board to maintain a working environment free from harassment, insults or intimidation on the basis of an employee's sex and free from discrimination based on sex. Verbal or physical conduct by a supervisor or co- worker relating to an employee's sex that has the effect of creating an intimidating, hostile or offensive work environment, unreasonably interfering with the employee's work performance, or adversely affecting the employee's employment opportunities is prohibited.
Any employee or student who engages in conduct prohibited by the Board’s Policy regarding the Prohibition of Sex Discrimination and Sexual Harassment (Personnel) shall be subject to disciplinary action. Any third party who engages in conduct prohibited by the Board’s Policy regarding the Prohibition of Sex Discrimination and Sexual Harassment (Personnel) shall be subject to remedial measures, which may include exclusion from EASTCONN property.
Sex discrimination occurs when a person, because of the person’s sex, is denied participation in or the benefits of any education program, business or activity receiving federal financial assistance.
Sexual harassment under Title IX means conduct on the basis of sex that satisfies one or more of the following:
1. An employee of the Board conditioning the provision of an aid, benefit, or service of the Board on an individual’s participation in unwelcome sexual conduct (i.e., quid pro quo);
2. Unwelcome conduct determined by a reasonable person to be so severe, pervasive, and objectively offensive that it effectively denies a person equal access to EASTCONN’s education programs, business or activities; or
3. “Sexual assault” as defined in 20 U.S.C. 1092(f)(6)(A)(v), “dating violence” as defined in 34 U.S.C. 12291(a)(10), “domestic violence” as defined in 34 U.S.C. 12291(a)(8), or “stalking” as defined in 34 U.S.C. 12291(a)(30). These definitions can be found in Appendix A of these Administrative Regulations.
Sexual harassment under Title VII and Connecticut law means unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature when:
1. Submission to such conduct is made either explicitly or implicitly a term or condition of an individual's employment;
2. Submission to or rejection of such conduct by an individual is used as the basis for employment decisions affecting such individual; or
3. Such conduct has the purpose or effect of unreasonably interfering with an individual's work performance or creating an intimidating, hostile, or offensive working environment.
Although not an exhaustive list, the following are other examples of conduct prohibited by the Board’s Policy regarding the Prohibition of Sex Discrimination and Sexual Harassment (Personnel):
1. Unwelcome sexual advances from a co-worker or supervisor, such as unwanted hugs, touches, or kisses;
2. Unwelcome attention of a sexual nature, such as degrading, suggestive or lewd remarks or noises;
3. Dirty jokes, derogatory or pornographic posters, cartoons or drawings;
4. The threat or suggestion that continued employment advancement, assignment or earnings depend on whether or not the employee will submit to or tolerate harassment;
5. Circulating, showing, or exchanging emails, text messages, digital images or websites of a sexual nature;
6. Using computer systems, including email, instant messaging, text messaging, blogging or the use of social networking websites, or other forms of electronic communications, to engage in any conduct prohibited by the Board’s Policy regarding the Prohibition of Sex Discrimination and Sexual Harassment (Personnel).
NOTICE OF THE TITLE IX COORDINATOR
EASTCONN’s Title IX Coordinators are:
Hampton Central Administration Offices: Director of Human Resources
376 Hartford Turnpike
Hampton, CT 06247
(860) 455-1630
Arts at the Capitol Theater (ACT): Principal
896 Main Street
Willimantic, CT 06226
(860) 465-5636
Quinebaug Middle College (QMC): Principal
742 Upper Maple Street Danielson, CT 06239
(860) 932-4100
Clinical Day Treatment (CDT) Programs:
Northeast Regional Program (NRP): Program Director
79 Westfield Avenue
Danielson, CT 06239
(860) 779-6794
Educational & Vocational Center (EVC): Program Director
14 Route 66
Columbia, CT 06237
(860) 228-4317
Bridges Community School (Autism Program): Program Director
10 Commerce Drive
Columbia, CT 06237
(860) 228-3240
Psychological & Behavioral Services:
Clinical Director for Psychological & Behavioral Services 376 Hartford Turnpike
Hampton, CT 06247
(860) 228-3420, Ext. 213
Regional Transition Services:
Assistant Director of Special Services 1320 Main Street, Suite 27
Willimantic, CT 06226
(860) 931-0250
Any individual may make a report of sex discrimination and/or sexual harassment to any EASTCONN employee or directly to a Title IX Coordinator using any one, or multiple, of the above points of contact.
Any EASTCONN employee in receipt of allegations of sex discrimination or sexual harassment, or in receipt of a formal complaint, shall immediately forward such information to a Title IX Coordinator. The Title IX Coordinator manages EASTCONN’s compliance with Title IX, Title VII and Connecticut law with respect to sexual harassment and/or sex discrimination and is an available resource to anyone seeking information or wishing to file a formal complaint of same. When a student, EASTCONN employee, or other participant in EASTCONN’s programs and activities feels that such person has been subjected to discrimination on the basis of sex in any EASTCONN program or activity, including without limitation being subjected to sexual harassment, such person may contact the Title IX Coordinator or utilize the Title IX, Title VII and Connecticut law grievance systems set forth herein to bring concerns forward for the purpose of obtaining a prompt and equitable resolution.
EXPLANATION OF COMPLAINT PROCESS AND PROCEDURE
The federal regulations implementing Title IX require the adoption and publication of two separate grievance systems: a grievance process for complaints of sex discrimination involving allegations of sexual harassment and grievance procedures for complaints of sex discrimination that are not sexual harassment. Accordingly, the Administration will process any complaints of sex discrimination involving allegations of sexual harassment, as defined above, pursuant to the grievance process set forth in Section I of these regulations. The Administration will process any complaints of sex discrimination that are not sexual harassment pursuant to the grievance procedures set forth in Section II of these regulations.
EASTCONN will keep confidential the identity of any individual who has a made a report or complaint of sex discrimination, including any individual who has made a report or filed a formal complaint of sexual harassment, any complainant, any individual who has been reported to be the perpetrator of sex discrimination, any respondent, and any witness, except as may be permitted by the Family Educational Rights and Privacy Act (FERPA), or as required by law, or to carry out the purposes of these Administrative Regulations, including the conduct of any investigation, hearing, or judicial proceeding arising from these Administrative Regulations.
The obligation to comply with Title IX is not obviated or alleviated by the FERPA.
SECTION I. GRIEVANCE PROCESS FOR COMPLAINTS OF SEXUAL HARASSMENT UNDER TITLE IX
A. Definitions
• Bias occurs when it is proven that the Title IX Coordinator, investigator(s), and/or decision-maker(s) demonstrate actual bias, rather than the appearance of bias. Actual bias includes, but is not limited to, demonstrated personal animus against the respondent or the complainant and/or prejudgment of the facts at issue in the investigation.
Complainant means an individual who is alleged to be the victim of conduct that could constitute sexual harassment.
• A conflict of interest occurs when it is proven that the Title IX Coordinator, investigator(s), and/or decision-maker(s) have personal, financial and/or familial interests that affected the outcome of the investigation.
• Consent means an active, clear and voluntary agreement by a person to engage in sexual activity with another person (also referred to hereafter as “affirmative consent”).
For the purposes of an investigation conducted pursuant to these Administrative Regulations, the following principles shall be applied in determining whether consent for sexual activity was given and/or sustained:
A. Affirmative consent is the standard used in determining whether consent to engage in sexual activity was given by all persons who engaged in the sexual activity.
B. Affirmative consent may be revoked at any time during the sexual activity by any person engaged in the sexual activity.
C. It is the responsibility of each person engaging in sexual activity to ensure that the person has the affirmative consent of all persons engaged in the sexual activity to engage in the sexual activity and that the affirmative consent is sustained throughout the sexual activity.
D. It shall not be a valid excuse to an alleged lack of affirmative consent that the respondent to the alleged violation believed that the complainant consented to the sexual activity:
i. because the respondent was intoxicated or reckless or failed to take reasonable steps to ascertain whether the complainant affirmatively consented, or
ii. if the respondent knew or should have known that the complainant was unable to consent because such individual was unconscious, asleep, unable to communicate due to a mental or physical condition, unable to consent due to the age of the individual or the age difference between the individual and the respondent, or incapacitated due to the influence of drugs, alcohol or medication.
E. The existence of a past or current dating or sexual relationship between the complainant and the respondent, in and of itself, shall not be determinative of a finding of consent.
• For purposes of investigations and complaints of sexual harassment, education program, business or activity includes locations, events, or circumstances over which the Board exercises substantial control over both the respondent and the context in which the sexual harassment occurs.
• Employee means (A) a teacher, substitute teacher, school administrator, school Executive Director, guidance counselor, school counselor, psychologist, social worker, nurse, physician, school paraprofessional or coach employed by the Board or working in an EASTCONN school or program; or (B) any other individual who is employed by and under contract with the Board.
• Formal complaint means a document filed by a complainant or signed by the Title IX Coordinator alleging sexual harassment (as defined under Title IX) against a respondent and requesting that the Administration investigate the allegation of sexual harassment. A “document filed by a complainant” means a document or electronic submission that contains the complainant’s physical or digital signature, or otherwise indicates that the complainant is the person filing the formal complaint.
• Respondent means an individual who has been alleged to be the perpetrator of conduct that could constitute sexual harassment.
• School days means the days that school is in session as designated on the calendar posted on the Board’s website. In its discretion, and when equitably applied and with proper notice to the parties, EASTCONN may consider business days during the summer recess as “school days” if such designation facilitates the prompt resolution of the grievance process.
• Supportive measures means non-disciplinary, non-punitive individualized services offered as appropriate, as reasonably available, and without fee or charge to the complainant or the respondent before or after the filing of a formal complaint or where no formal complaint has been filed. Such measures are designed to restore or preserve equal access to EASTCONN’s education program, business or activity without unreasonably burdening the other party, including measures designed to protect the safety of all parties or EASTCONN’s educational environment, or deter sexual harassment. Supportive measures may include counseling, extensions of deadlines or other course-related adjustments, modifications of work or class schedules, mutual restrictions on contact between the parties, increased security and monitoring, and other similar measures.
B. Reporting Sexual Harassment
1. It is the express policy of the Board to encourage victims of sexual harassment to report such claims. Any person may report sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. If EASTCONN receives notice of sexual harassment or alleged sexual harassment against a person in EASTCONN’s education program, business or activity, the Title IX Coordinator will promptly contact the complainant to discuss the availability of supportive measures, whether or not the complainant files a formal complaint, and will consider the complainant’s wishes with respect to such measures. If the complainant has yet to file a formal complaint, the Title IX Coordinator will explain to the complainant the process for doing so.
2. EASTCONN will treat complainants and respondents equitably. A respondent is presumed not responsible for the alleged conduct and a determination regarding responsibility will be made at the conclusion of the grievance process if a formal complaint is filed. Nothing in these Administrative Regulations shall preclude EASTCONN from placing an employee respondent on administrative leave during the pendency of the grievance process. Further, nothing in these Administrative Regulations shall limit or preclude EASTCONN from removing a respondent from EASTCONN’s education program, business or activity on an emergency basis, provided that EASTCONN undertakes an individualized safety and risk analysis, and determines that an immediate threat to the physical health or safety of any student or other individual arising from the allegations of sexual harassment justifies removal. If a respondent is removed on an emergency basis, EASTCONN shall provide the respondent with notice and an opportunity to challenge the decision immediately following the removal.
C. Formal Complaint and Grievance Process
1. A formal complaint may be filed with a Title IX Coordinator in person, by mail, or by electronic mail, by using the contact information listed for the Title IX Coordinator. At the time of filing a formal complaint, a complainant must be employed in, participating in or attempting to participate in EASTCONN’s education programs, business or activity. A formal complaint may be signed by a Title IX Coordinator. If the formal complaint being filed is against the Title IX Coordinator, the formal complaint should be filed with the Executive Director. If the formal complaint being filed is against the Executive Director, the formal complaint should be filed with the Board Chair, who will then retain an independent investigator to investigate the matter.
2. EASTCONN may consolidate formal complaints as to allegations of sexual harassment against more than one respondent, or by more than one complainant against one or more respondents, or by one party against the other party, where the allegations of sexual harassment arise out of the same facts or circumstances. If possible, formal complaints should be filed within ten (10) school days of the alleged occurrence in order to facilitate the prompt and equitable resolution of such claims. EASTCONN will attempt to complete the formal grievance process within ninety (90) school days of receiving a formal complaint. This timeframe may be temporarily delayed or extended in accordance with Subsection G of this Section.
3. Upon receipt of a formal complaint, if the Title IX Coordinator has not already discussed the availability of supportive measures with the complainant, the Title IX Coordinator will promptly contact the complainant to discuss the availability of such measures and consider the complainant’s wishes with respect to them. The Title IX Coordinator or designee may also contact the respondent, separately from the complainant, to discuss the availability of supportive measures for the respondent. EASTCONN will maintain as confidential any supportive measures provided to the complainant or respondent, to the extent that maintaining such confidentiality would not impair the ability of EASTCONN to provide such supportive measures.
4. Within ten (10) school days of receiving a formal complaint, EASTCONN will provide the known parties with written notice of the allegations potentially constituting sexual harassment under Title IX and a copy of this grievance process. The written notice must also include the following:
i. The identities of the parties involved in the incident, if known;
ii. The conduct allegedly constituting sexual harassment as defined above;
iii. The date and the location of the alleged incident, if known;
iv. A statement that the respondent is presumed not responsible for the alleged conduct and that a determination regarding responsibility is made at the conclusion of the grievance process;
v. A statement that the parties may have an advisor of their choice, who may be, but is not required to be, an attorney, and may inspect and review evidence; and
vi. A statement of any provision in EASTCONN’s policies that prohibits knowingly making false statements or knowingly submitting false information during the grievance process.
If, in the course of an investigation, EASTCONN decides to investigate allegations about the complainant or respondent that are not included in the written notice, EASTCONN must provide notice of the additional allegations to the parties whose identities are known.
5. The parties may have an advisor of their choice accompany them during any grievance proceeding at which the party’s attendance is required. EASTCONN may, in its discretion, establish certain restrictions regarding the extent to which an advisor may participate in the proceedings. If any such restrictions are established, they will be applied equally to all parties.
6. The Title IX Coordinator will, as applicable, promptly commence an investigation of the formal complaint, designate a school administrator to promptly investigate the formal complaint, or dismiss the formal complaint in accordance with Subsection F of this Section. The standard of evidence to be used to determine responsibility is the preponderance of the evidence standard (i.e., more likely than not). The burden of proof and the burden of gathering evidence sufficient to reach a determination regarding responsibility rest on EASTCONN and not on the parties.
7. The parties will be given an equal opportunity to discuss the allegations under investigation with the investigator(s) and are permitted to gather and present relevant evidence. This opportunity includes presenting witnesses, including fact and expert witnesses, and other inculpatory and exculpatory evidence. Credibility determinations will not be based on a person’s status as a complainant, respondent, or witness. EASTCONN will provide to a party whose participation is invited or expected (including a witness) written notice of the date, time, location, participants, and purpose of all hearings (if applicable), investigative interviews, or other meetings, with sufficient time for the party to prepare to participate.
8. Both parties will be given an equal opportunity to inspect and review any evidence obtained as part of the investigation that is directly related to the allegations raised in the formal complaint, including the evidence upon which EASTCONN does not intend to rely in reaching a determination regarding responsibility and inculpatory or exculpatory evidence whether obtained from a party or other source, so that each party can meaningfully respond to the evidence prior to the conclusion of the investigation. Prior to completion of the investigative report, EASTCONN will send to each party and the party’s advisor, if any, the evidence subject to inspection and review in an electronic format or a hard copy, and
the parties will have ten (10) school days to submit a written response, which the investigator(s) will consider prior to completion of the investigative report, as described in Paragraph 9 of this Subsection.
9. The investigator(s) will create an investigative report that fairly summarizes relevant evidence. The investigator(s) will send the investigative report, in an electronic format or hard copy, to each party and to each party’s advisor for their review and written response at least ten (10) school days prior to the time a determination regarding responsibility is made.
10. The Executive Director will appoint a decision-maker(s), who shall be an EASTCONN employee or third-party contractor and who shall be someone other than the Title IX Coordinator or investigator(s). If the formal complaint filed is against the Executive Director, the Board Chair shall appoint the decision-maker, who shall be someone other than the Title IX Coordinator or investigator(s). The investigator(s) and the decision- maker(s) shall not discuss the investigation’s facts and/or determination while the formal complaint is pending. The decision-maker(s) will afford each party the opportunity to submit written, relevant questions that a party wants asked of any party or witness, provide each party with the answers, and allow for additional, limited follow-up questions from each party. Questions and evidence about the complainant’s sexual predisposition or prior sexual behavior are not relevant, unless such questions and evidence about the complainant’s prior sexual behavior are offered to prove that someone other than the respondent committed the conduct alleged by the complainant, or if the questions and evidence concern specific incidents of the complainant’s prior sexual behavior with respect to the respondent and are offered to prove consent. The decision-maker(s) will explain to the party proposing the questions any decisions to exclude a question as not relevant.
11. The decision-maker(s) will issue a written determination regarding responsibility. To reach this determination, the decision-maker must apply the preponderance of the evidence standard. The written determination will include: (1) identification of the allegations potentially constituting sexual harassment; (2) a description of the procedural steps taken from the receipt of the formal complaint through the determination, including any notifications to the parties, interviews with parties and witnesses, site visits, methods used to gather other evidence, and hearings held; (3) findings of fact supporting the determination; (4) conclusions regarding the application of EASTCONN’s code of conduct to the facts; (5) a statement of, and rationale for, the result as to each allegation, including a determination regarding responsibility, any disciplinary sanctions EASTCONN will impose on the respondent, and whether remedies designed to restore or preserve equal access to EASTCONN education program, business or activity will be provided by EASTCONN to the complainant; and (6) EASTCONN’s procedures and permissible bases for the complainant and respondent to appeal. If the respondent is found responsible for violating the Board’s Policy regarding the Prohibition of Sex Discrimination and Sexual Harassment (Personnel), the written determination shall indicate whether the respondent engaged in sexual harassment as defined by the Board’s Policy and these Administrative Regulations. The written determination will be provided to both parties simultaneously.
12. Student respondents found responsible for violating the Board’s Policy regarding the Prohibition of Sex Discrimination and Sexual Harassment (Personnel) may be subject to discipline up to and including expulsion. Employee respondents found responsible for violating the Board’s Policy regarding the Prohibition of Sex Discrimination and Sexual Harassment (Personnel) may be subject to discipline up to and including termination of employment. Other respondents may be subject to exclusion from EASTCONN’s programs, activities and/or property. In appropriate circumstances, EASTCONN may make a criminal referral. Remedies will be designed to restore or preserve equal access to EASTCONN’s education programs, business or activities.
13. After receiving notification of the decision-maker(s)’ decision, or after receiving notification that EASTCONN dismissed a formal complaint or any allegation therein, both complainant and respondent may avail themselves of the appeal process set forth in Section E of this Section.
D. Informal Resolution
At any time prior to reaching a determination regarding responsibility, but only after the filing of a formal complaint, EASTCONN may suggest to the parties the possibility of facilitating an informal resolution process, such as mediation, to resolve the formal complaint without the need for a full investigation and adjudication. If it is determined that an informal resolution may be appropriate, the Title IX Coordinator or designee will consult with the parties.
Prior to facilitating an informal resolution to a formal complaint, the Title IX Coordinator or designee will provide the parties with written notice disclosing the sexual harassment allegations, the requirements of an informal resolution process, and any consequences from participating in the informal resolution process. Upon receipt of this document, complainants and respondents have five (5) school days to determine whether they consent to participation in the informal resolution. EASTCONN must obtain voluntary, written consent to the informal resolution process from both parties.
Prior to agreeing to any resolution, any party has the right to withdraw from the informal resolution process and resume the grievance process with respect to the formal complaint. If a satisfactory resolution is reached through this informal process, the matter will be considered resolved. If these efforts are unsuccessful, the formal grievance process will continue.
Nothing in this section precludes an employee from filing a complaint of retaliation for matters related to an informal resolution, nor does it preclude either party from filing complaints based on conduct that is alleged to occur following EASTCONN’s facilitation of the informal resolution.
An informal resolution is not permitted to resolve allegations that an employee sexually harassed a student.
E. Appeal Process
After receiving notification of the decision-maker(s)’ decision, or after receiving notification that EASTCONN dismissed a formal complaint or any allegation therein, both complainant and respondent have five (5) school days to submit a formal letter of appeal to the Title IX Coordinator specifying the grounds upon which the appeal is based. Upon receipt of an appeal, the Executive Director shall appoint a decision-maker(s) for the appeal, who shall be someone other than the Title IX Coordinator, investigator(s) or initial decision-maker(s).
Appeals will be appropriate only in the following circumstances:
• new evidence that was not reasonably available at the time the determination regarding responsibility or dismissal was made, that could affect the outcome of the matter;
• procedural irregularity that affected the outcome of the matter;
• the Title IX Coordinator, investigator(s), and/or decision-maker(s) had a conflict of interest or bias for or against complainants or respondents generally or the individual complainant or respondent that affected the outcome of the matter. A conflict of interest or bias does not exist solely because the Title IX Coordinator, investigators(s), and/or decision-maker(s) previously worked with or disciplined the complainant or respondent.
EASTCONN will provide the other party with written notice of such appeal. The appealing party will then have ten (10) school days to submit to the decision-maker(s) for the appeal a written statement in support of, or challenging, the outcome of the grievance process. The decision- maker(s) for the appeal will provide the appealing party’s written statement to the other party. The other party will then have ten (10) school days to submit to the decision-maker for the appeal a written statement in support of, or challenging, the outcome of the grievance process. The decision- maker(s) for the appeal, in their discretion, will determine any additional necessary and appropriate procedures for the appeal.
After considering the parties’ written statements, the decision-maker(s) for the appeal will provide a written decision. The decision-maker(s) for the appeal will attempt to issue the written decision within thirty (30) school days of receipt of all written statements from the parties. If it is found that one of the bases for appeal exists, the decision-maker(s) for the appeal will issue an appropriate remedy.
Supportive measures for either or both parties may be continued throughout the appeal process.
F. Dismissal of a Formal Complaint
The Title IX Coordinator shall dismiss any formal complaint that, under Title IX, 1) would not constitute sexual harassment as defined under Title IX even if proved, 2) did not occur in the ’s education program, business or activity, or 3) did not occur against a person in the United States. Such dismissal does not preclude action under another Board policy.
EASTCONN may dismiss a formal complaint or any allegations therein, if at any time during the investigation or hearing: 1) a complainant notifies the Title IX Coordinator in writing that the complainant would like to withdraw the formal complaint or any allegations therein; 2) the respondent is no longer enrolled or employed in EASTCONN; or 3) specific circumstances prevent
EASTCONN from gathering evidence sufficient to reach a determination as to the formal complaint or allegations therein.
Upon a dismissal, EASTCONN will promptly and simultaneously send written notice of the dismissal and reason(s) therefor to each party. Either party can appeal from EASTCONN’s dismissal of a formal complaint or any allegations therein using the appeals procedure.
In the event a formal complaint is dismissed prior to the issuance of a decision under Title IX, the Title IX Coordinator shall determine if the allegations of sexual harassment shall proceed through the grievance procedures identified in Section II of these Administrative Regulations for claims of sex discrimination for consideration as to whether the allegations constitute sexual harassment under Title VII or Connecticut law.
A dismissal pursuant to this section does not preclude action by EASTCONN under the Student Discipline policy, Code of Conduct for students/or and employees, or any other applicable rule, policy, and/or collective bargaining agreement.
G. Miscellaneous
1. Any timeframe set forth in these Administrative Regulations may be temporarily delayed or extended for good cause. Good cause may include, but is not limited to, considerations such as the absence or illness of a party, a party’s advisor, or a witness; concurrent law enforcement activity; concurrent activity by the Department of Children and Families; or the need for language assistance or accommodation of disabilities. If any timeframe is altered on a showing of good cause, written notice will be provided to each party with the reasons for the action.
2. If a sexual harassment complaint raises a concern about discrimination or harassment on the basis of any other legally protected classification (such as race, religion, color, national origin, age, or disability), the Title IX Coordinator or designee shall make a referral to other appropriate personnel within EASTCONN (e.g. Section 504 Coordinator, etc.), so as to ensure that any such investigation complies with the requirements of policies regarding nondiscrimination.
3. If the sexual harassment complaint results in reasonable cause to suspect or believe that a child has been abused or neglected, has had a nonaccidental physical injury, or injury which is at variance with the history given of such injury, is placed at imminent risk of serious harm, or that a student has been sexually assaulted by a school employee, then, the person to whom the complaint is given or who receives such information shall report such matters in accordance with the Board's policy on the Reports of Suspected Child Abuse or Neglect of Children.
4. Retaliation against any individual who complains pursuant to the Board’s Policy regarding the Prohibition of Sex Discrimination and Sexual Harassment (Personnel) and these Administrative Regulations is strictly prohibited. Neither EASTCONN nor any other person may intimidate, threaten, coerce, or discriminate against any individual for the
purpose of interfering with any right or privilege secured by Title IX or these Administrative Regulations, or because the individual has made a report or complaint, testified, assisted, or participated or refused to participate in any manner in an investigation, proceeding, or hearing under these Administrative Regulations. EASTCONN will take actions designed to prevent retaliation. Complaints alleging retaliation may be filed according to the grievance procedures for sex discrimination described herein.
5. EASTCONN will maintain for a period of seven (7) years records of:
i. Each sexual harassment investigation including any determination regarding responsibility, any disciplinary sanctions imposed on the respondent, and any remedies provided to the complainant designed to restore or preserve equal access to the Board’s education program, business or activity;
ii. Any appeal and the result therefrom;
iii. Any informal resolution and the result therefrom; and
iv. All material used to train Title IX Coordinators, investigators, decision-makers, and any person who facilitates an informal resolution process. The Board will make these training materials publicly available on its website.
If EASTCONN has actual knowledge of sexual harassment in an education program, business or activity of the Board, and for any report or formal complaint of sexual harassment, EASTCONN will create and maintain for a period of seven (7) years, records of any actions, including any supportive measures, taken in response to a report or formal complaint of sexual harassment. EASTCONN will document the basis for its conclusion that its response was not deliberately indifferent, and document that it has taken measures designed to restore or preserve equal access to the Board’s education program, business or activity. If EASTCONN does not provide a complainant with supportive measures, then EASTCONN will document the reasons why such a response was not clearly unreasonable in light of the known circumstances.
SECTION II. GRIEVANCE PROCEDURES FOR CLAIMS OF SEX DISCRIMINATION (OTHER THAN SEXUAL HARASSMENT UNDER TITLE IX)
A. Definitions
• Complainant means an individual who is alleged to be the victim of conduct that could constitute sex discrimination.
• Respondent means an individual who has been reported to be the perpetrator of conduct that could constitute sex discrimination.
B. Reporting Sex Discrimination Other than Sexual Harassment under Title IX
It is the express policy of the Board to encourage victims of sex discrimination to report such claims. Any person may report sex discrimination (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. If EASTCONN receives notice of sex discrimination or alleged sex discrimination against a person in EASTCONN’s education program, business or activity, the Title IX Coordinator or designee will promptly notify the complainant of the grievance process. EASTCONN will treat complainants and respondents equitably during the grievance process. Sexual harassment is a form of sex discrimination, and any incident of sexual harassment under Title IX, as defined above, shall be handled pursuant to Section I of these Administrative Regulations. Any allegations of sexual harassment under Title VII or Connecticut law, as defined above, shall be handled pursuant to this Section II of these Administrative Regulations.
C. Grievance Procedures
1. As soon as an employee feels that the employee has been subjected to sex discrimination other than sexual harassment as defined under Title IX (including, without limitation, sexual harassment under Title VII or Connecticut law), the employee should make a written complaint to the Title IX Coordinator or to the building principal, or designee. The employee will be provided a copy of the Board’s Policy and Administrative Regulations and made aware of the employee’s rights under this Policy and Administrative Regulations. Preferably, complaints should be filed within ten (10) school days of the alleged occurrence. Timely reporting of complaints facilitates the investigation and resolution of such complaints.
2. The complaint should state the:
i. Name of the complainant;
ii. Date of the complaint;
iii. Date(s) of the alleged discrimination;
iv. Name(s) of the discriminator(s);
v. Location where such discrimination occurred;
vi. Names of any witness(es) to the discrimination;
vii. Detailed statement of the circumstances constituting the alleged discrimination; and
Viii. Remedy requested.
3. Any employee who makes an oral complaint of sex discrimination to any of the above- mentioned personnel will be provided a copy of these Administrative Regulations and will be requested to make a written complaint pursuant to the above procedure.
4. All complaints are to be forwarded immediately to the building principal or designee unless that individual is the subject of the complaint, in which case the complaint should be forwarded directly to the Executive Director or designee. In addition, a copy of any complaint filed under this Policy shall be forwarded to the Title IX Coordinator. If the complaint being filed is against the Title IX Coordinator, the complaint should be filed with the Executive Director. If the complaint being filed is against the Executive Director, the complaint should be filed with the Board Chair, who will then retain an independent investigator to investigate the matter.
5. The Title IX Coordinator or designee shall investigate all complaints of sex discrimination against an employee, regardless of whether the conduct occurred on or off-school grounds. Complaints will be investigated promptly within the timeframes identified below. Timeframes may be extended as needed given the complexity of the investigation, availability of individuals with relevant information, and other extenuating circumstances. The investigation shall be conducted discreetly, maintaining confidentiality insofar as possible while still conducting an effective and thorough investigation.
6. Any employee who makes a complaint shall be notified of EASTCONN’s intent to investigate the complaint. In the event the employee requests confidentiality or that an investigation not be conducted, EASTCONN will take reasonable steps to investigate and respond to the complaint to the extent possible, given the request for confidentiality or that EASTCONN not investigate the complaint. If the employee insists that this information not be shared with the alleged discriminator(s), the employee will be informed that EASTCONN’s ability to investigate and/or take corrective action may be limited.
7. Upon receipt of a sex discrimination complaint, the Title IX Coordinator shall either promptly commence an investigation of the complaint, or shall designate a school administrator to promptly investigate the complaint. The Title IX Coordinator or designee shall:
i. offer to meet with the complainant and respondent (if applicable) separately within ten (10) school days to discuss the nature of the complaint, identify individuals the complainant and respondent (if applicable) believe have relevant information, and obtain any relevant documents the complainant and respondent may have;
ii. provide the complainant and respondent (if applicable) with a copy of the Board’s sex discrimination policy and accompanying regulations;
iii. consider whether any interim measures may be appropriate to protect the complainant or respondent (if applicable), pending the outcome of the investigation;
iv. conduct an investigation that is adequate, reliable, and impartial. Investigate the factual basis of the complaint, including, as applicable, conducting interviews with individuals deemed relevant to the complaint;
v. consider whether alleged sex discrimination has created a hostile work environment, including consideration of the effects of off-campus conduct on the school;
vi. communicate the outcome of the investigation in writing to the complainant, to the respondent, and to any individual properly identified as a party to the complaint (to the extent permitted by state and federal confidentiality requirements), within ninety (90) school days from the date the complaint was received by the Executive Director’s office. The investigator may extend this deadline for no more than fifteen (15) additional school days if needed to
complete the investigation. The complainant and respondent (if applicable) shall be notified of such extension. The written notice shall include a finding whether the complaint was substantiated and if so, shall identify, to the extent possible, how EASTCONN will remedy the discrimination, adhering to the requirements of state and federal law; and
vii. when sex discrimination has been found, take steps that are reasonably calculated to end the discrimination, take corrective and/or disciplinary action aimed at preventing the recurrence of the discrimination, as deemed appropriate by the Executive Director or designee, and take steps to remedy the effects of the sex discrimination.
8. If a complaint is made during summer recess, the complaint will be reviewed and addressed as quickly as possible given the availability of staff and/or other individuals who may have information relevant to the complaint. If fixed timeframes cannot be met, the complainant and respondent will receive notice and interim measures may be implemented as necessary.
9. If the complainant or respondent (if applicable) is dissatisfied with the findings of the investigation, the complainant or respondent may file a written appeal within five (5) school days to the Title IX Coordinator, or, if the Title IX Coordinator conducted the investigation, to the Executive Director. The Title IX Coordinator or Executive Director shall review the Title IX Coordinator or designee's written report, the information collected by the Title IX Coordinator or designee together with the recommended disposition of the complaint to determine whether the alleged conduct constitutes sex discrimination. The Title IX Coordinator or Executive Director may determine if further action and/or investigation is warranted. After completing this review, the Title IX Coordinator or Executive Director shall respond to the complainant and respondent (if applicable), in writing, within fifteen (15) school days following the receipt of the written request for review.
D. Miscellaneous
1. If a sex discrimination complaint raises a concern about discrimination or harassment on the basis of any other legally protected classification (such as race, religion, color, national origin, age, or disability), the Title IX Coordinator or designee shall make a referral to other appropriate personnel within EASTCONN (e.g. Section 504 Coordinator, etc.), so as to ensure that any such investigation complies with the requirements of policies regarding nondiscrimination.
2. If the sex discrimination complaint results in reasonable cause to suspect or believe that a child has been abused or neglected, has had a nonaccidental physical injury, or injury which is at variance with the history given of such injury, is placed at imminent risk of serious harm, or that a student has been sexually assaulted by a school employee, then, the person to whom the complaint is given or who receives such information shall report such matters in accordance with the Board's policy on the Reports of Suspected Child Abuse or Neglect of Children.
3. Retaliation against any individual who complains pursuant to the Board’s Policy regarding the Prohibition of Sex Discrimination and Sexual Harassment (Personnel) and these Administrative Regulations is strictly prohibited. Neither EASTCONN nor any other person may intimidate, threaten, coerce, or discriminate against any individual for the purpose of interfering with any right or privilege secured by Title IX or these Administrative Regulations, or because the individual has made a report or complaint, testified, assisted, or participated or refused to participate in any manner in an investigation, proceeding, or hearing under these Administrative Regulations. EASTCONN will take actions designed to prevent retaliation as a result of filing a complaint. Complaints alleging retaliation may be filed according to the grievance procedures for sex discrimination described herein.
Section III. Further Reporting
At any time, a complainant alleging sex discrimination or sexual harassment may also file a complaint with the Office for Civil Rights, Boston Office, U.S. Department of Education, 8th Floor, 5 Post Office Square, Boston, MA 02109-3921 (Telephone (617) 289-0111).
Employees may also make a report of sexual harassment and/or sex discrimination to the Connecticut Commission on Human Rights and Opportunities, 450 Columbus Boulevard, Hartford, CT 06103-1835 (Telephone: 860-541-3400 or Connecticut Toll Free Number: 1-800- 477-5737).
NOTE: this policy contains forms, please download the pdf below:
NOTE: Please download the PDF here:
PERSONNEL
Series 4000
Policy #4024.1.1
Personnel Records
Personnel records shall be maintained in individual employee personnel files and shall include information required for good personnel administration. Personnel files shall be considered confidential and shall not be made available to persons other than the employee, members of EASTCONN Leadership team staff and others as required by law. Individually identifiable information contained in the personnel file or medical records of any employee shall not be disclosed by any member of EASTCONN without the written authorization of the employee except where the information is limited to a verification of dates of employment, the employee’s title or position and the employee’s wage or salary.
An employee may inspect his personnel file when the employee is off duty and at a time convenient to the Personnel Office. Personnel file inspections must be conducted in the presence of a designated employee of the Personnel Office. Upon written request, the employee shall be provided with copies of documents contained in the personnel file, provided the employee pays the established per page copying charge.
Personnel records retention shall be in accord with the Connecticut State Library guidelines, where applicable.
Adopted: April 24, 2018
Revised:
Replaces: 2.021
NOTE: Please download the PDF here:
PERSONNEL
Series 4000
Policy #4025.1.1
Confidentiality of Information
EASTCONN requires that employees who have access to confidential information be aware at all times of the need to protect confidential information. Employees should never discuss such confidential information with other employees or any other person, unless there is a specific professional purpose related to the program of an EASTCONN student or client.
Adopted: April 24, 2018
Revised:
Replaces: 2.002
NOTE: Please download the PDF here:
PERSONNEL
Series 4000
Policy #4026.1.1
Workplace Problem Resolution
It is the policy of EASTCONN that all employees be assured of fair and equitable behavioral treatment in the workplace. To ensure a positive and productive environment, it is expected that all EASTCONN employees will resolve problems related to their job responsibilities at the level at which they occur with positive communication and focus on the issues not the individuals.
Employees not able to resolve problems at this level may employ the grievance procedures of Policy 3.003A.
Adopted: March 27, 2018
Revised:
Replaces: 3.001
NOTE: Please download the PDF here:
PERSONNEL
Series 4000
Policy #4027.1.1
Grievance
The EASTCONN Grievance Policy is established to secure, at the lowest possible administration level, equitable solutions to employee grievances and complaints. However, any employee has the right to appeal to be heard by the EASTCONN Board of Directors if his or her grievance has not been satisfactorily resolved at a lower level. The confidentiality of these proceedings shall be maintained wherever possible in accordance with State Freedom of Information laws. The Executive Director of EASTCONN is authorized to develop appropriate procedures for implementation of this policy.
Definitions.
1. A “grievance” is an employee complaint alleging a violation of EASTCONN policies and procedures.
2. A “grievant” is the aggrieved employee or employees.
3. “Days” shall mean scheduled work days.
4. “Supervisor” shall mean the grievant’s immediate supervisor or the person whose decision or action gave rise to the grievance.
Step 1 – Supervisor
In an effort to resolve the issues, the grievant shall discuss the grievance informally with the supervisor. Such discussion shall take place within ten (10) days of when the grievant knew or should have known of the act or acts or circumstances upon which the grievance is based; otherwise, such grievance shall be deemed to have been waived. No formal written record shall be maintained at this step of the procedure with the exception of a record of the discussion. The grievant should attempt to resolve the grievance with the supervisor before initiating the formal proceeding.
Step 2 – Division Director
If the grievance has not been resolved at Step 1, the grievant shall submit the grievance and requested remedy in writing to his Division Director with a copy to the Human Resources Office. Such written grievance shall be submitted within five (5) days of the informal discussion with the supervisor. The written statement shall include the following:
1. A statement of the nature of the dispute.
2. A citation of the specific policy or procedure alleged to have been violated.
3. A concise statement of what action has given rise to the grievance.
4. A statement of what remedy the grievant is seeking.
The Division Director shall respond in writing to the grievant within ten (10) days of receipt of the grievance.
Step 3 – Executive Director
If the Division Director’s response at Step 2 has failed to resolve the grievance, the grievant may submit a copy of the grievance and the Step 2 response to the Executive Director of EASTCONN within three (3) days of receipt of the Step 2 response. The Executive Director of EASTCONN shall schedule a hearing to consider the grievance. Said hearing shall take place within ten (10) days of receipt of the grievance. Effort will be made at the grievance hearing to resolve the differences between the parties to the dispute. If the grievant and the Executive Director of EASTCONN agree, the hearing may be waived. If the Grievance is not resolved, the Executive Director of EASTCONN will issue a written decision on the matter within five (5) days of the hearing or within ten (10) days of receipt of the grievance if no hearing is held.
Step 4 – EASTCONN Board of Directors
If the EASTCONN Executive Director’s response at step 3 has failed to resolve the grievance, the grievant may submit a copy of the grievance and the Step 3 response to the Chair of the EASTCONN Board of Directors within three (3) days of receipt of the step 3 response.
The Chair of the EASTCONN Board of Directors shall schedule a hearing with the EASTCONN Board of Directors to consider the grievance. Said hearing shall take place no later than the next EASTCONN Board of Directors meeting provided the grievance has been received at least five (5) days before said meeting. Effort will be made at the grievance hearing to resolve the differences between the parties to the dispute. If the grievant and the Chair of the EASTCONN Board of Directors agree, the hearing may be waived.
If the grievance is not resolved, the Chair of the EASTCONN Board of Directors will issue a written statement of the EASTCONN Board of Directors’ decision on the matter within five (5) days of the hearing or, in the event no hearing is held, within five (5) days within the date of the decision by the EASTCONN Board of Directors. The decision of the EASTCONN Board of Directors shall be final and binding.
Alternate Procedure for Division Directors.
When the grievant is a Division Director, the grievance shall be initiated at step 3. The respondent at step 2 shall be the EASTCONN Executive Director, and the respondent at step 3 shall be the EASTCONN Board of Directors.
Time Limits.
Time limits applicable to the processing of grievances may be waived or extended by mutual agreement of the parties.
Non-Retaliation
No grievant or any other employee participating in a grievance procedure shall
be subjected to retaliation or reprisal because of participation in the processing of any grievance.
Adopted: March 27, 2018
Revised:
Replaces 3.003
NOTE: Please download the PDF here:
PERSONNEL
Series 4000
Policy #4028.1.1
Employee Attendance
Each employee is expected to appear on time and to be ready for work on each scheduled work day and to remain at work for the full day. Employees must report all absences, no later than the start of the work day, to their immediate supervisor. If the supervisor is not available, the report should be made to the secretary or director of the division in which the employee works. The Executive Director of EASTCONN shall establish and maintain a procedure for employees to report absences.
Any employee who fails to report an absence from work or who is absent without approval shall be deemed to be absent without leave and shall be subject to discipline up to and including termination of employment.
Supervisory personnel have a right as well as a responsibility to monitor, investigate and appropriately handle any instances of excessive absenteeism or tardiness.
Adopted: August 21, 2018
Revised:
Replaces 3.008
NOTE: Please download the PDF here:
PERSONNEL
Series 4000
Policy #4029.1.1
Reporting Injuries
In the event an employee receives an injury on the job, no matter how slight, the employee should report the injury and the incident precipitating the injury to their immediate Supervisor who is then responsible for notifying the Agency’s Human Resources Office. The injured party is required to complete a Workers’ Compensation form (Report of Injury) within twenty-four (24) hours. Accidents with or without personal injury to employees or which involve others, including students/clients, or cause property damage, must be reported to the Human Resources Office by the employees’ immediate supervisor within twenty-four (24) hours.
Adopted: August 21, 2018
Revised:
Replaces: 3.010
NOTE: Please download the PDF here:
PERSONNEL
Series 4000
Policy #4030.1.1
Dress
All employees shall dress in professional attire which is appropriate to their responsibilities and which will best allow them to carry out their specific job duties. The Executive Director shall determine what constitutes appropriate, professional dress.
Exceptions to this dress policy shall be made on an individual basis by the Executive Director.
Adopted: August 21, 2018
Revised:
Replaces: 3.010
NOTE: Please download the PDF here:
PERSONNEL
Series 4000
Policy #4031.1.1
Outside Employment
Employees shall not conduct any private business or undertaking during their EASTCONN working hours. Any outside business endeavor must not affect the time or quality of the employee’s work for EASTCONN, must not discredit or create embarrassment for EASTCONN and must not create a conflict of interest.
Employees shall not sell or promote the sale of instructional supplies, equipment or reference books at EASTCONN
Employees who engage in outside employment involving the promotion or sale of personal and household products do so entirely on their own initiative and without implied approval or endorsement by EASTCONN All such activity, including sampling, soliciting orders, and deliveries must be conducted outside of working hours and away from EASTCONN premises.
Adopted: August 21, 2018
Revised:
Replaces: 3.020
NOTE: Please download the PDF here:
PERSONNEL
Series 4000
Policy #4032.1.1
Consulting
EASTCONN staff members may, on occasion, be requested by other school systems, other school districts, governmental agencies and other organizations to serve as paid consultants. These activities may not be in areas that EASTCONN would offer to its constituent districts or to other districts as a normal function of EASTCONN operations. Accordingly, staff members should be free to accept such assignments within those limits established by the EASTCONN Executive Director.
When such assignments can be fulfilled by the staff members outside of EASTCONN regular working hours, such assignments may be undertaken provided advance notice is given to the EASTCONN Executive Director to avoid any conflict of interest. When such assignments require the staff member to act as a paid consultant during EASTCONN regular working hours, the staff member must meet with the EASTCONN Executive Director prior to accepting such assignment. The assignment may not be undertaken without the approval of the EASTCONN Executive Director who shall, in conjunction with the staff member, establish a suitable adjustment to the staff member’s compensation and/or work schedule.
Adopted: August 21, 2018
Revised:
Replaces: 3.021
NOTE: Please download the PDF here:
PERSONNEL
Series 4000
Policy #4033.1.1
Violence in the Workplace
EASTCONN is committed to providing a safe and healthy workplace for all employees. To that end, it is the policy of EASTCONN that workplace violence in any form is unacceptable. Any form of violence by an employee against another employee, student, vendor, or visitor to EASTCONN, including but not limited to physical attack, intimidation, threats or property damage, will be cause for disciplinary action up to and including dismissal as unacceptable personal conduct and/ or referral to law enforcement.
Adopted: April 24, 2018
Revised:
Replaces: 3.026
NOTE: Please download the PDF here:
PERSONNEL
Series 4000
Policy #4034.1.1
Use of Private Automobiles on School Trips (by EASTCONN Employees)
EASTCONN strongly encourages all transportation of students to be on buses or other transportation vehicles which conform to the requirements of law and regulations of the State Department of Education. EASTCONN Also recognizes that on limited occasions, it may be more cost effective and/or responsive for school employees to transport small numbers of students in private automobiles.
EASTCONN employees may use their cars, when properly insured, to transport students for small field trips when no other form of transportation is available.
Private automobiles may be used for EASTCONN programs to transport students under the following circumstances:
It is expressly forbidden for any student to drive a vehicle on an EASTCONN sponsored trip
1. The employee applies in writing and receives the advanced written permission of the Executive Director or his/her designee;
2. The employee possesses an automobile insurance policy with liability coverage of at least $300,000 and provides a copy of such policy to the Executive Director of his/her designee at the time he/she applies in writing;
3. In accordance with Connecticut laws, the employee possesses a valid Connecticut driver’s license, commercial or class D, with the appropriate endorsements and provides a copy of such license to the Executive Director or his/her designee at the time he/she applies in writing; when driving an EASTCONN vehicle or private vehicle which is not the result of an incidental, unplanned or emergency situation;
4. The employee agrees to maintain his/her privately owned vehicle in a safe operating condition;
5. The employee agrees to follow all federal and state laws and regulations regarding the operation of motor vehicles;
6. The employee agrees to follow all EASTCONN rules for motor vehicle safety, including use of seatbelts and codes of conduct;
7. The employee agrees to defend, indemnify, and hold harmless EASTCONN and their agents, servants or employees from any and all claims, suits or demands by anyone arising from said participant’s use of their personal auto for EASTCONN business.
8. No more passengers, including the driver, may be transported in the private vehicle than the vehicle was designed to carry and the number of seat belts provided
9. Parent authorization forms must include notification that staff member will be driving other than a school vehicle.
10. If only one student is involved, a second responsible adult must be present on the trip, except in emergencies or with the permission of the School Principal and Parents.
(cf. 4034.2.1 – Use of EASTCONN Vehicles or Privately Owned Vehicles)
Legal Reference: Connecticut General Statutes
14-1 (i) Motor Vehicles: definitions
14-212 *) Definitions – “Student transportation vehicle.” (as amended by PA 10- 110)
14-212 (2) Definitions – “Carrier” (as amended by PA 10-110)
PA 07-224 An Act Concerning Operator’s Licenses Bearing a School Bus Endorsement
Declaratory Ruling, Nov. 16, 2007 – Robert M. Ward, Commissioner, DMV
Adopted: November 23, 2021
Revised:
Replaces: 3541.44
NOTE: Please download the PDF here:
PERSONNEL
Series 4000
Policy #4034.2.1
Personnel – Certified/Non-Certified
Use of EASTCONN Vehicles or Privately Owned Vehicles
Employees should use contracted transportation for all school sponsored events and activities to transport students. In the event of an emergency, an employee should call 911 or police services. The use of privately owned vehicles for EASTCONN business shall be kept to a minimum, and such vehicles should only be used when absolutely necessary. In the event that contracted transportation is unavailable, an employee may only use an EASTCONN vehicle or a privately owned vehicle (when an EASTCONN vehicle is unavailable) if the following requirements are satisfied:
1. The employee applies in writing and receives the advanced written permission of the Executive Director or his/her designee;
2. The employee possesses an automobile insurance policy with liability coverage of at least $300,000 and provides a copy of such policy to the Executive Director of his/her designee at the time he/she applies in writing;
3. In accordance with Connecticut laws, the employee possesses a valid Connecticut driver’s license, commercial or class D, with the appropriate endorsements and provides a copy of such license to the Executive Director or his/her designee at the time he/she applies in writing; when driving an EASTCONN vehicle or private vehicle which is not the result of an incidental, unplanned or emergency situation;
4. The employee agrees to maintain his/her privately owned vehicle in a safe operating condition;
5. The employee agrees to follow all federal and state laws and regulations regarding the operation of motor vehicles;
6. The employee agrees to follow all EASTCONN rules for motor vehicle safety, including use of seatbelts and codes of conduct;
7. The employee agrees to defend, indemnify, and hold harmless EASTCONN and their agents, servants or employees from any and all claims, suits or demands by anyone arising from said participant’s use of their personal auto for EASTCONN business.
8. No more passengers, including the driver, may be transported in the private vehicle than the vehicle was designed to carry and the number of seat belts provided
9. Parent authorization forms must include notification that staff member will be driving other than a school vehicle.
10. If only one student is involved, a second responsible adult must be present on the trip, except in emergencies or with the permission of the School Principal and Parents.
Employees who do not satisfy the above requirements are prohibited from transporting students to and/or from school sponsored events and activities in EASTCONN Vehicles or privately owned vehicles.
(cf. 4034.1.1 – Use of Private Automobiles on School Trips (by EASTCONN Employees)
Legal Reference: Connecticut General Statutes
14-1(i) Motor vehicles: definitions
14-212 (8) Definitions – “Student transportation vehicle” 14-212 (2) Definitions – “Carrier”
114-261b Drug and alcohol testing of drivers of certain vehicles, mechanics and forklift operators
14-276 to 14-279 re: school bus operators et.al
PA 07-224 An Act Concerning Operator’s Licenses Bearing a School Bus Endorsement
Declaratory Ruling, Nov 16, 2007 – Robert M. Ward, Commissioner, DMV
2717 Alcohol and controlled substances testing (omnibus Transportation Employee Testing Act of 1991)
Adopted: November 23, 2021
Revised:
Replaces: 4133.1
NOTE: Please download the PDF here:
PERSONNEL
Series 4000
Policy #4035.1.1 Personnel — Certified
Personnel Reduction in Force (RIF)
Introduction
The EASTCONN Board of Directors may reduce the number of certified personnel employed, because of reduced enrollment within the district, lack of funds, elimination or reduction of a special program, or for other reasons.
When a reduction in force (RIF) plan is not included in negotiated agreements with certified personnel, this policy for selecting staff members to be released, with consideration of seniority, needs of the schools and quality and effectiveness of the individuals, will govern reductions in force.
Prior to commencing action to terminate teacher contracts upon the need to reduce staff, the EASTCONN Board of Directors will abide by procedures currently existing in employee organization agreements, or otherwise will give due consideration to its ability to reduce staff by:
Voluntary retirements.
Voluntary resignation.
Transfer of existing staff members.
Voluntary leaves of absence.
If a teacher has attained tenure status, the contract of employment may be terminated if the position is eliminated, but only if there is no other position for which that teacher is certified and qualified available within EASTCONN. “Position available” shall include any position for which said teacher is qualified and currently held by a teacher who has not completed thirty (30) months of continuous employment in the EASTCONN This shall include first preference for positions which are held by non-tenured teachers in addition to positions that are open and available. Determination of those to be released shall be in the following order:
Teachers holding temporary emergency permits.
Non-tenured teachers holding initial certification.
Non-tenured teachers holding provisional certification.
Non-tenured teachers holding professional certification.
Tenured teachers holding provisional certification.
Tenured teachers holding professional certification.
The following criteria will be used to select those employees who are to be considered for termination within the broad tenure and certification categories established above:
Areas of certification.
Teaching experience in other positions which may be available.
Degree status.
Total years of teaching experience.
Total years of teaching experience in the school system.
Qualifications and ability as determined by an objective evaluation of the teacher's performance.
When the EASTCONN Board of Directors considers termination of the contract of a teacher it shall authorize the Executive Director to notify the teacher in writing that termination of his/her contract is under consideration. The notification and any subsequent proceedings related to termination will be in accordance with the provisions of C.G.S. 10-151.
Nothing herein shall compel the promotion of a teacher to a higher rank even though the teacher is qualified for such promotion and the position is open, and the teacher is being considered for termination under the EASTCONN Board of Directors policy and this regulation.
Recall Procedure/Reemployment
If the contract of employment of a teacher is terminated without prejudice because of elimination of a position, the name of that teacher shall be placed on a reappointment list and remain on such list for a period of two years. If a position becomes open during such period and the teacher has been selected by the Board of the EASTCONN Board of Directors as the person who is certified and qualified for that position, then the teacher will be notified by certified mail sent to the last known address at least thirty days prior to the anticipated date of reemployment whenever possible. The teacher must accept or reject the appointment in writing within seven days after receipt of such notification. If the appointment is accepted the teacher shall receive a written contract within twenty days of receipt of the teacher's reply to the EASTCONN Board of Directors. If the teacher rejects the appointment offer or does not respond according to this procedure within seven days after receipt of the notification the name of the teacher will be removed from the recall list.
Legal Reference: Connecticut General Statutes
10-151 Employment of teachers. Notice and hearing on termination of contract.
Adopted:8/23/2022
Revised:
Replaces: 4117.3
NOTE: Please download the PDF here:
PERSONNEL
Series 4000
Policy #4036.1.1
THERAPY ANIMALS IN THE WORKPLACE
Purpose
This policy establishes guidelines for bringing therapy animals into the workplace to support employee mental health and well-being. Therapy animals can provide comfort, reduce stress, and create a more positive work environment. However, their presence must be balanced with considerations for employee safety, allergies, phobias, and work productivity.
Scope
This policy applies to all employees, contractors, and visitors who may seek to bring a therapy animal into the workplace. It addresses therapy animals only and does not apply to service animals, which are protected under the Americans with Disabilities Act (ADA) and have a separate policy. EASTCONN has separate policies regarding Service Animals and Emotional Support Animals.
Definitions
1. Therapy Animal: A domesticated animal trained to provide comfort and support through affection and companionship. Therapy animals are typically trained and certified but do not have the same legal protections as service animals. They may be invited to specific settings as part of approved programs.
2. Handler: The employee or person responsible for the care and supervision of the therapy animal within the workplace.
3. Therapy Animal Certification: A certification issued by an accredited therapy animal organization indicating that the animal has received training for handling workplace environments and public interactions.
Request and Approval Process
Employees who wish to bring a therapy animal into the workplace must obtain prior written approval from the Director of Human Resources (or the Executive Director in the absence of the Director of Human Resources), submitting required information/documentation as follows:
1. Description of Animal: A description of the animal.
2. Purpose of Visit: Clearly state the need for the therapy animal, such as emotional support to reduce stress, enhance mental health or assist with specific therapeutic goals related to an individual’s well-being.
3. Schedule of Visits/Duration: State the date(s), time(s) and location of the visit.
4. Therapy Animal Certification: Provide proof of current certification from a reputable therapy animal organization.
5. Vaccination and health records: Provide verification that the animal is current on vaccinations, free from illness, and has regular vet check-ups.
6. Insurance: Provide proof of liability insurance for any potential damages or injuries caused by the therapy animal while on EASTCONN property. EASTCONN may hold the owner or handler of a therapy animal liable for any property damage caused by the animal to the same extent required by other EASTCONN policy or administrative regulations that impose liability for property damage. In addition, either the owner or handler, or both, may be liable for personal injury caused by the animal or related to the presence of the animal on school property.
7. Provide the city/town license for the animal.
Requirements and Responsibilities
- Limited Access: Approved therapy animals are permitted in designated areas only, such as private offices, break rooms, or specified wellness spaces. Therapy animals are not permitted in shared workspaces, conference rooms, cafeterias, or any area where their presence could interfere with work or safety.
- Conduct/Control: Therapy animals must be well-behaved, leashed (if required by the animal type), and under the handler’s supervision and control at all times. If the handler cannot be present, the animal must leave the premises. They must not pose a distraction, create an unsanitary or unsafe environment and must not pose a threat to the health or safety of others disrupt workflow. Animals showing aggressive/inappropriate behavior, signs of illness, or lack of training will be required to leave immediately.
- Animal Care: Handlers are responsible for cleaning up after therapy animals and ensuring their animal's needs (e.g., water, bathroom breaks, any cleanup required) are met without disrupting work. EASTCONN will not provide food, care, or supervision for the animal.
- Hygiene: The animal must be clean and free of fleas, ticks, and other pests. The handler must ensure the animal’s hygiene is maintained to prevent workplace health risks.
Considerations for Others
Allergies and Phobias: HR will conduct an assessment to ensure no employees in the immediate area have allergies, phobias, or medical conditions that could be aggravated by the presence of a therapy animal. Reasonable accommodations will be made to support all employees.
Opt-Out Option: Employees who prefer not to work near a therapy animal for any reason can request a workspace adjustment.
Right to Restrict Access/Removal
EASTCONN reserves the right to revoke therapy animal privileges if:
- The animal behaves disruptively, aggressively, or unsanitarily.
- The handler fails to comply with policy requirements.
- The presence of the animal fundamentally alters the nature of a program or activity.
- Complaints from other employees indicate that the presence of the animal is adversely affecting the work environment.
Reporting Concerns
Employees with concerns or complaints about a therapy animal should contact HR. EASTCONN will address these concerns promptly, with respect for privacy and sensitivity toward all involved.
Emergency Procedures
In case of an emergency, employees with animals are responsible for ensuring the safety and evacuation of their animal, where possible. Emergency personnel should be informed of any service animals present.
Compliance with Other Policies
This policy should be considered alongside EASTCONN’s policies on health, safety, and workplace conduct. The Director of Human Resources will work with relevant departments to ensure fair accommodations for employees and animals. Nothing herein is intended to conflict with any rights or entitlements under applicable federal or state law.
Grounds for Denial
A request may be denied if the animal presents an undue hardship, health risk, or significant disruption to workplace operations. Allergies, phobias, or other employees’ concerns will also be considered, and additional accommodations may be made for both parties as needed.
Policy Review and Updates
This policy will be reviewed periodically to ensure compliance with applicable laws and regulations. Employees are encouraged to direct any questions or concerns to the Director of Human Resources.
(cf. Policy #5003.9.1 Service Dogs)
Legal References:
Connecticut General Statutes:
§ 10-220(a) Duties of board of education.
§ 10-231g Green cleaning program at schools: Definitions. Implementation.
Notice.
Adopted: February 25, 2025
Revised:
Replaces:
NOTE: Please download the PDF here:
PERSONNEL
Series 4000
Policy #4036.2.1
EMOTIONAL SUPPORT ANIMALS (ESAs) IN THE WORKPLACE
Purpose
This policy outlines the conditions under which employees may bring Emotional Support Animals (ESAs) into the workplace. While Connecticut law does not grant ESAs the same rights as service animals, EASTCONN recognizes the potential benefits ESAs provide for employees dealing with mental health challenges. The policy aims to balance these benefits with considerations for other employees' health, safety, and comfort.
Scope
This policy applies to all employees who wish to bring an ESA into the workplace. It does not cover service animals, which are protected by the Americans with Disabilities Act (ADA) and have a separate policy. Approval for an ESA is considered on a case-by-case basis and does not imply permanent or universal allowance for ESAs in the workplace.
Definitions:
1. Emotional Support Animal (ESA): An animal that provides companionship, relieves loneliness, and may help with depression, anxiety, or specific phobias. ESAs are not specifically trained to perform tasks related to a disability.
2. Handler: The employee responsible for the care, supervision, and behavior of the ESA in the workplace.
Request and Approval Process
Employees must submit a formal request to the Director of Human Resources (HR) (or to the Executive Director in the absence of the Director of Human Resources) with all required documentation for prior approval. HR will review the request based on Connecticut laws, EASTCONN policies, and the specific needs of the workplace. Required Documentation:
1. Description of Animal: A description of the type of animal and the need for its presence in the workplace.
2. Medical Documentation: Documentation from a healthcare provider, dated within the last 12 months, confirming the employee’s need for an emotional support animal to assist with a diagnosed mental health condition.
3. Schedule of Visits/Duration: State the date(s), time(s) and location of the visit.
4. Vaccination and health records: Verification that the ESA is up-to-date on vaccinations, is in good health, and has regular check-ups - a copy of the animal’s vaccination record.
5. Insurance: Provide proof of liability insurance for any potential damages or injuries caused by the emotional support animal while on EASTCONN property. EASTCONN may hold the owner or handler of an emotional support animal liable for any property damage caused by the animal to the same extent required by other EASTCONN policy or administrative regulations that impose liability for property damage. In addition, either the owner or handler, or both, may be liable for personal injury caused by the animal or related to the presence of the animal on school property.
6. Provide the city/town license for the animal.
The Director of Human Resources, in coordination with relevant managers, will review each request on a case-by-case basis to ensure it aligns with EASTCONN policy and legal requirements. EASTCONN may request additional documentation or clarification to assess the animal’s suitability and the EASTCONN’s ability to accommodate the request.
Upon receipt of all required documentation, the Director of Human Resources will inform the employee in writing of the decision within 10 business days, outlining any approved accommodations and expectations for the animal’s presence in the workplace.
Requirements and Responsibilities:
Limited Access: Approved emotional support animals are permitted in designated areas only, such as private offices, break rooms, or specified wellness spaces. Emotional support animals may not be permitted in shared workspaces, conference rooms, cafeterias, or any area where their presence is determined to interfere with work or safety.
Conduct/Control: ESA animals must be well-behaved, leashed (if required by the animal type), and under the handler’s supervision and control at all times. If the handler cannot be present, the animal must leave the premises. They must not pose a distraction, create an unsanitary or unsafe environment and must not pose a threat to the health or safety of others disrupt workflow. Animals showing aggressive/inappropriate behavior, signs of illness, or lack of training will be required to leave immediately.
Animal Care: Handlers are responsible for cleaning up after their emotional support animal and ensuring their animal's needs (e.g., water, bathroom breaks, any cleanup required) are met without disrupting work. EASTCONN will not provide food, care, or supervision for the animal.
Hygiene: The animal must be clean and free of fleas, ticks, and other pests. The handler must ensure the animal’s hygiene is maintained to prevent workplace health risks.
Considerations for Others
Allergies and Phobias: HR will conduct an assessment to ensure no employees in the immediate area have allergies, phobias, or medical conditions that could be aggravated by the presence of an emotional support animal. Reasonable accommodations will be made to support all employees.
Opt-Out Option: Employees who prefer not to work near an emotional support animal for any reason can request a workspace adjustment.
Right to Restrict Access/Removal
EASTCONN reserves the right to revoke emotional support animal privileges if:
- The animal behaves disruptively, aggressively, or unsanitarily.
- The handler fails to comply with policy requirements.
- The presence of the animal fundamentally alters the nature of a program or activity.
- Complaints from other employees indicate that the presence of the animal is adversely affecting the work environment.
Reporting Concerns
Employees with concerns or complaints about an emotional support animal should contact HR. EASTCONN will address these concerns promptly, with respect for privacy and sensitivity toward all involved.
Confidentiality
All information/documentation regarding an employee’s disability and need for a service or support animal will be kept confidential and stored separately from personnel files, in accordance with ADA and HIPAA regulations.
Emergency Procedures
In case of an emergency, employees with animals are responsible for ensuring the safety and evacuation of their animal, where possible. Emergency personnel should be informed of any service animals present.
Non-Discrimination
EASTCONN prohibits retaliation or discrimination against any individual who requests an accommodation for an emotional support animal. All employees are expected to respect this policy and the rights of individuals requiring animal assistance.
Compliance with Other Policies
This policy should be considered alongside EASTCONN’s policies on health, safety, and workplace conduct. The Director of Human Resources will work with relevant departments to ensure fair accommodations for employees and animals. Nothing herein is intended to conflict with any rights or entitlements under applicable federal or state law.
Grounds for Denial
A request may be denied if the animal presents an undue hardship, health risk, or significant disruption to workplace operations. Allergies, phobias, or other employees’ concerns will also be considered, and additional accommodations may be made for both parties as needed.
Policy Review and Updates
This policy will be reviewed periodically to ensure compliance with applicable laws and regulations. Employees are encouraged to direct any questions or concerns to the Director of Human Resources.
(cf. Policy #5003.9.1 Service Dogs)
Legal References:
Connecticut General Statutes:
§ 10-220(a) Duties of board of education.
§ 10-231g Green cleaning program at schools: Definitions. Implementation.
Notice.
Adopted: February 25, 2025
Revised:
Replaces:
NOTE: Please download the PDF here:
PERSONNEL
Series 4000
Policy #4037.3.1
SERVICE ANIMALS
The EASTCONN Board of Directors (the “Board”) adopts this policy to ensure that employees with disabilities are provided reasonable accommodations while maintaining a safe and comfortable work environment for all employees in compliance with all state and federal laws and regulations concerning the rights of employees who require the assistance of a service animal in the workplace.
In accordance with the Americans with Disabilities Act (ADA), a service animal is defined as any dog that is individually trained to do work or perform tasks for an individual with a disability. In some cases, other animals may also be considered service animals if they are specifically trained to assist an individual with a disability. These tasks must be directly related to the employee’s disability.
A “service animal” is a dog, or in specific circumstances, a miniature horse, that has been individually trained to do work or perform tasks for the benefit of an employee with a disability, and the work or tasks performed are directly related to the employee’s disability or necessary to mitigate the disability. No other species of animal, whether wild or domestic, will be permitted in EASTCONN schools, school activities or programs or school transportation vehicles as a “service animal”.
The Executive Director or designee shall be responsible for developing procedures regarding employees’ use of service animals in accordance with this policy.
Legal References: Connecticut General Statutes
10-221 Boards of education to prescribe rules, policies and procedures.
46a-42 Mobility impaired person.
46a-44 through 46a-64 Public accommodations and transportation, admittance to.
Federal Laws
Section 504 of the Federal Vocational Rehabilitation Act of 1973,
28 C.F.R. Parts 35 & 36, Nondiscrimination on the Basis of Disabilities in State and Local Government Services; Final Rules
Americans with Disabilities Act
Adopted: February 25, 2025
Revised:
Replaces:
ADMINISTRATIVE REGULATIONS REGARDING SERVICE ANIMALS (EMPLOYEES)
This regulation is adopted pursuant to EASTCONN policy and in compliance with all state and federal laws and regulations concerning the rights of employees with service animals.
Definitions
Partner/Handler: A person with a service animal. A person with a disability is called a partner; a person without a disability is called a handler.
Pet: A domestic animal kept for pleasure or companionship. Pets are not permitted in EASTCONN facilities.
Service Animal:
- Any dog that has been individually trained to do work or perform tasks for the benefit of a student with a disability, including, but not limited to, a physical, sensory, psychiatric, intellectual or other disability.
- A miniature horse that has been individually trained to do work or perform tasks for the benefit of a employee with a disability, provided that permitting the horse as a service animal is appropriate, after considering the following factors:
The type, size, and weight of the miniature horse and whether the EASTCONN facility can accommodate these features;
Whether the handler has sufficient control of the miniature horse;
Whether the miniature horse is housebroken; and
Whether the miniature horse’s presence in a specific EASTCONN facility compromises legitimate safety requirements that are necessary for safe operation.
The work or tasks performed by a service animal must be directly related to the employee’s disability or necessary to mitigate the disability.
Service animals do not include any other species of animal, whether wild or domestic, trained or untrained.
Emotional support animal: An animal whose sole function is to provide emotional support, well- being, comfort, companionship, or therapeutic benefits. Emotional support animals are not service animals for purposes of this regulation. Refer to EASTCONN Policy #4036.2.1 - Emotional Support Animals in the Workplace.
Team: A person with a disability, or a handler, and his or her service animal. The twosome works as a cohesive team in accomplishing the tasks of everyday living.
Functions of Service Animals
Service animals perform some of the functions and tasks that employees with disabilities cannot perform themselves. Service animals are not pets.
There are several kinds of service animals that assist employees with disabilities. Examples include but are not limited to, animals that:
assist employees who are blind or have severe sight impairments;
alert employees with hearing impairments to sounds;
pull wheelchairs or carry and pick-up items for employees with mobility impairments;
assist employees with mobility impairments with balance; and
assist employees by alerting or providing support during seizures.
Examples of service dogs include:
A Guide, or Seeing Eye Dog is a carefully trained dog that serves as a travel tool to employees with severe visual impairment or who are blind.
A Hearing or Signal Dog is a dog who has been trained to alert an employee with significant hearing loss or who is deaf when a sound, e.g., knock on the door, occurs.
A Psychiatric Service Dog is a dog that has been trained to perform tasks that assist employees with disabilities to detect the onset of psychiatric episodes and lessen their effects. Tasks performed by psychiatric service dogs may include reminding the handler to take medicine; providing safety checks or room searches, or turning on lights for students with Post Traumatic Stress Disorder; interrupting self-mutilation by employees with dissociative identity disorders; and keeping disoriented employees from danger.
An Assistance Dog is a dog that has been trained to assist an employee who has a mobility or health impairment. Types of duties the dog may perform include carrying, fetching, opening doors, ringing doorbells, activating elevator buttons, steadying an employee while walking, helping an employee up after a fall, etc.
A Seizure Response Dog is a dog trained to assist a student with a seizure disorder; how the dog serves depends on the employee’s needs. The dog may stand guard over the student during a seizure, or the dog may go for help. A few dogs have somehow learned to predict a seizure and warn the employee in advance to sit down or to move to a safe place.
Admission of Service Animals
EASTCONN will permit employees with disabilities to use service animals in buildings, on property, and in vehicles that are owned, leased or controlled by EASTCONN, upon request, submission of required documentation, and compliance with EASTCONN policy and legal
requirements.
Requirements for service animals and their partners/handlers, include:
Proof of Vaccination: The animal must be immunized against diseases common to that type of animal. Dogs must have had the general maintenance vaccine series, which includes vaccinations against rabies, distemper, and parvovirus. All vaccinations must be current.
Proof of Licensing: Dogs are to wear an owner identification tag at all times. The dog must also wear a current rabies tag and dog license tag. Connecticut law requires dogs to wear a harness or an orange-colored leash and collar which makes them readily identifiable as licensed guide dogs.
Proof of Good Health: The animal must be in good health.
Under Control of Partner/Handler: The partner/handler must be in full control of the animal at all times unless their medical condition prevents them from doing so. The care and supervision of a service animal is solely the responsibility of its partner/handler. A service animal must have a harness, leash, or other tether, unless the handler is unable because of a disability to use a harness, leash, or other tether, or the use of such devices would interfere with the service animal’s safe, effective performance of work or tasks. In such cases the service animal must be otherwise under the handler’s control using voice control, signals or other effective means.
An employee with a disability who believes (s)he needs to bring a service animal to work in accordance with their entitlements under state and federal law shall complete and submit a Request for Reasonable Accommodation form to the Director of Human Resources.
The request should include:
- A brief description of the nature of the employee’s disability.
- An explanation of how the service animal helps alleviate the symptoms or limitations of the disability.
- If applicable, a request for specific accommodations related to the animal’s presence.
The request should be made in a timely manner, ideally before the animal enters the workplace, to allow for proper accommodation planning.
Connecticut law does not require proof that a dog/miniature horse is being used to help a person with disabilities in order for it and its owner to be afforded the protections allowed under the law.
A person with a disability cannot be asked to remove his or her service dog/miniature horse from the premises unless: 1) the animal is out of control and the handler does
not take effective action to control it or 2) the animal is not housebroken. Under the ADA regulations, staff at facilities subject to the ADA can ask only two questions:
“Is the dog/miniature horse a service animal required because of a disability?” “What work or task has the dog/miniature horse been trained to perform?”
In the event the individual responds that the dog/miniature horse is a “comfort and/ or Emotional Support “dog/miniature horse” then the request can be denied.
Staff CANNOT ask about the person’s disability, require medical documentation, or ask that the dog/miniature horse demonstrate its ability to perform the work or task. Nor can they require documentation, such as proof that the dog/miniature horse has been certified, trained, or licensed as a service animal.
Once the request is submitted, the Human Resources will:
- Engage in an interactive process with the employee to discuss the need for the service animal and explore possible accommodations.
- Determine whether the service animal is necessary for the employee to perform the essential functions of their job.
- Evaluate any potential impact on other employees and workplace conditions.
- If appropriate, Human Resources will approve the request and issue guidelines on the animal’s integration into the workplace.
Considerations when a Employee has a Service Animal
When a request to use a service animal is approved, Human Resources will take the following steps:
- Notify appropriate staff that a service animal will be in the workplace.
- Provide a process for others in the workplace to inform Human Resources of any concerns about health and safety of others in the workplace. These concerns may include:
- Allergies to animal dander.
- Fear or anxiety around animals.
- Safety risks associated with specific work environments.
- If an issue arises, Human Resources will work with the employee and other impacted individuals to explore possible solutions, such as:
- Relocating the service animal’s work area.
- Implementing additional safety measures or precautions.
- In rare cases, exploring alternate reasonable accommodations if the presence of the animal poses an undue hardship on EASTCONN.
- Educate staff on proper behavior around a service animal.
Staff must:
- Allow a service animal to accompany the partner at all times and everywhere in the workplace except, where service animals are specifically prohibited.
- Not pet a service animal; petting a service animal when the animal is working distracts the animal from the task at hand.
- Not feed a service animal. The service animal may have specific dietary requirements. Unusual food or food at an unexpected time may cause the animal to become ill.
- Not deliberately startle a service animal.
- Not separate or attempt to separate a partner/handler from his or her service animal.
- Develop an emergency evacuation plan to include the service animal.
In the event of an emergency, emergency responders should be trained to recognize service animals and to be aware that the animal may be trying to communicate the need for help. The animal may become disoriented from the smell of smoke from a fire or laboratory emergency, from sirens or wind noise, or from shaking and moving ground. The partner and/or animal may be confused by the stressful situation. The emergency responders should be aware that the animal is trying to be protective and, in its confusion, is not to be considered harmful. The emergency responders should make every effort to keep the animal with its partner. However, the emergency responders’ first effort should be toward the partner; this may necessitate leaving an animal behind in certain emergency evacuation situations.
To help ensure appropriate emergency responder response, the EASTCONN policy and administrative regulation on service animals shall be disseminated to local law enforcement and fire departments.
EASTCONN staff shall not assume or take custody or control of, or responsibility for, any service animal or the care or feeding thereof.
The owner or handler of a service animal shall be solely responsible for:
Supervision and care of the animal, including any feeding, exercising, clean up and waste/stain removal.
Leashing and properly restraining the animal at all times.
Damages to EASTCONN buildings, property and vehicles caused by the animal.
Injuries to students, employees, volunteers and visitors caused by the animal.
Annual submission of documentation of vaccinations and immunizations.
Employees with service animals are expected to adhere to the same workplace standards as other employees. This includes following all safety protocols, maintaining a clean and professional workspace, and being mindful of coworkers.
In shared workspaces, employees should ensure that their service animals do not interfere with other employees' work, break times, or general activities. If other employees are uncomfortable or have concerns about the service animal, these issues should be addressed directly through Human Resources or supervisors, ensuring that respect and understanding are maintained.
Service Animal Access to Workplace Facilities
Service animals are permitted to access areas of the workplace where employees with disabilities need assistance. This includes:
- Office spaces.
- Meeting rooms.
- Break rooms and kitchens.
- Restrooms.
- Other common areas as necessary for the employee’s work.
Service animals will not be permitted in areas where they may pose a direct threat to the health or safety of others (e.g., food preparation areas or laboratories) unless specific precautions are in place.
Areas Off Limits to Service Animals
- Mechanical Rooms/Custodial Closets: Mechanical rooms, such as boiler rooms, facility equipment rooms, electric closets, elevator control rooms and custodial closets, are off- limits to service animals. The machinery and/or chemicals in these rooms may be harmful to animals.
- Areas where protective clothing is necessary: Any room where protective clothing is worn is off-limits to service animals. Examples include chemical laboratories, wood shops, metal/machine shops and photography dark rooms.
- Areas where there is danger to the service animal: Any room, including a classroom, where there are sharp metal cuttings or other sharp objects on the floor or protruding from a surface; where there are hot materials on the floor; where there is a high level of dust; or where there is moving machinery is off-limits to service animals.
Access to off-limits areas may be granted on a case-by-case basis, if warranted under the particular circumstances of such case. For instance, a laboratory instructor in a classroom or teaching laboratory with moving equipment may grant entry to a service animal, depending on the nature of the equipment or class and the best interest of the animal. For example, the equipment may have moving parts at a height such that the tail of a large dog could easily be caught, and thus a large service dog would be kept out; on the other hand, a very small service dog may be shorter than any moving parts and, thus, permitted in the classroom or laboratory.
Exclusion of Service Animal
Human Resources or designee may exclude a service animal from EASTCONN buildings, property and/or vehicles under the following circumstances:
The presence of the animal poses a direct threat to the health and safety of others.
Service animals that are ill will not be permitted in EASTCONN facilities.
Service animals that are unclean and/or bedraggled may be required to leave EASTCONN facilities. An animal that becomes wet from walking in the rain or mud or from being splashed by a passing automobile, but is otherwise clean, should be considered a clean animal. Animals that shed in the spring sometimes look bedraggled. If the animal in question usually is well groomed, it will be considered tidy even though its spring coat is uneven and messy-appearing or it has become wet from weather or weather-related incidents.
The owner or handler is unable to control the animal.
If any service animal is out of control in the school setting or during EASTCONN transportation and the animal’s handler does not take effective action to control it, the permission granted pursuant to this regulation may be immediately revoked. The employee having custody and control of the service animal will be required to remove the animal from the premises immediately.
The presence of the animal significantly disrupts or interferes with the educational process, and/or fundamentally alters the school program or activity.
A service animal that is unruly or disruptive (e.g., barking, running around, bringing attention to itself) may be excluded from EASTCONN facilities. If the improper behavior happens repeatedly, the partner may be told not to bring the animal into any facility until the partner takes significant steps to mitigate the behavior. Mitigation can include muzzling a barking animal or refresher training for both the animal and the partner. If the animal materially disrupts or interferes with the business activity of the program, school activities or student learning, or the animal’s presence would result in a fundamental alteration of any program, it may be excluded from the workplace. However, annoyance on the part of others is not considered an unreasonable risk to property or others to justify
the removal of a service animal.
The animal is not housebroken.
If a service animal is excluded from EASTCONN premises based upon the above reasons, the employee with a disability shall be given the opportunity to propose other accommodations to perform the essential functions of their job without having the service animal on the premises.
If Human Resources or designee excludes a service animal from the workplace, they must document the reasons for such exclusion and notify the Executive Director. The Executive Director or designee will make a determination on whether a service animal will be allowed to return to the workplace and, if possible, notify the employee with the disability in writing of the decision within five school days of the initial exclusion.
Complaint Procedure
If there are concerns or complaints about the presence or behavior of a service animal, employees should report these issues to Human Resources. Human Resources will address the situation promptly and in accordance with company policies, ADA, and state law. Any complaints about discrimination or harassment related to the use of service animals will be taken seriously and investigated.
Termination of Service Animal Accommodation
EASTCONN may terminate the accommodation of a service animal if:
The animal is found to be out of control and the employee does not take effective action to control the animal.
The animal is not housebroken or poses a direct threat to the health or safety of others.
The employee no longer requires the service animal as part of a reasonable accommodation.
In these cases, the employee will be offered alternative accommodations as necessary.
Liability
EASTCONN may hold the owner or handler of a service animal liable for any property damage caused by the animal to the same extent required by other EASTCONN policy or administrative regulations that impose liability for property damage. In addition, either the owner or handler, or both, may be liable for personal injury caused by the animal or related to the presence of the animal in the workplace.
This policy is designed to comply with the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, and the Connecticut Fair Employment Practices Act (CFEPA). EASTCONN will continue to monitor developments in federal and state law and will update this policy as necessary.
Adopted: February 25, 2025
Revised:
Replaces:
NOTE: Please download the PDF here:
5000 Policies - Students
STUDENTS
Series 5000
Policy #5001.1.1
Administering Medications
The purpose of this policy is for the EASTCONN Board of Directors to determine who shall administer medications in EASTCONN and the circumstances under which self-administration of medication by students shall be permitted.
The EASTCONN Board of Directors allows students to self-administer medication and EASTCONN personnel to administer medication to students in accordance with the established procedures, and applicable state regulations, sections 10-212a-1 through 10-212a-10 inclusive. In order to provide immunity afforded to school personnel who administer medication, the EASTCONN Board of Directors, with the advice and approval of EASTCONN’s Medical Advisor and the EASTCONN nurse supervisor, shall review and/or revise this policy and regulation biennially concerning the administration of medications to EASTCONN students by a nurse, or in the absence of a nurse, by qualified personnel for schools. EASTCONN’s Medical Advisor (or other qualified physician) shall approve this policy, its regulations and any changes prior to adoption by the EASTCONN Board of Directors.
Definitions
Administration of medication means any one of the following activities: handling, storing, preparing or pouring of medication; conveying it to the student according to the medication order; observing the student inhale, apply, swallow, or self-inject the medication, when applicable; documenting that the medication was administered; and counting remaining doses to verify proper administration and use of the medication.
Advanced practice registered nurse means an individual licensed pursuant to C.G.S. 20-94a.
Authorized prescriber means a physician, dentist, optometrist, advanced practice registered nurse or physician assistant, and for interscholastic and intramural athletic events only, a podiatrist.
Before- and after-school program means any child care program operated and administered by a local or regional Board of Directors or municipality exempt from licensure by the Office of Early Childhood. Such programs shall not include public or private entities licensed by the Office of Early Childhood or Board of Directors enhancement programs and extra-curricular activities.
Board of Directors means a regional EASTCONN Board of Directors, a regional educational service center, a unified school Agency, the regional vocational-technical school system, an approved private special education facility, the Gilbert School, the Norwich Free Academy, Woodstock Academy or a non-public school whose students receive services pursuant to Section 10-217a of the Connecticut General Statutes.
Cartridge injector means an automatic prefilled cartridge injector or similar automatic injectable equipment used to deliver epinephrine in a standard dose for emergency first aid response to allergic reaction.
Controlled drugs means those drugs as defined in Connecticut General Statutes Section 21a- 240.
Cumulative health record means the cumulative health record of a student mandated by Connecticut General Statutes Section 10-206.
Director means the person responsible for the operation and administration of any school readiness program or before- and after-school program.
Eligible student means a student who has reached the age of eighteen or is an emancipated minor.
Error means:
1) the failure to do any of the following as ordered:
a) administer a medication to a student;
b) administer medication within the time designated by the prescribing physician;
c) administer the specific medication prescribed for a student;
d) administer the correct dosage of medication;
e) administer medication by the proper route; and/or
f) administer the medication according to generally accepted standards of practice; or
-
2) the administration of medication to a student which is not ordered by an authorized prescriber, or which is not authorized in writing by the parent or guardian of such student, except for the administration of epinephrine for the purpose of emergency first aid pursuant to Connecticut General Statutes 10-212a and Section 10-212a-2 of the Regulations of Connecticut State Agencies.
Extracurricular activities means activities sponsored by local or regional Boards of Education that occur outside of the school day, are not part of the educational program, and do not meet the definition of before- and after-school programs and school readiness programs.
Guardian means one who has the authority and obligations of guardianship of the person of a minor, and includes: (1) the obligation of care and control; and (2) the authority to make major decisions affecting the minor's welfare, including, but not limited to, consent determinations regarding marriage, enlistment in the armed forces and major medical, psychiatric or surgical treatment.
Intramural athletic events means tryouts, competition, practice, drills, and transportation to and from events that are within the bounds of EASTCONN for the purpose of providing an opportunity for students to participate in physical activities and athletic contests that extend beyond the scope of the physical education program.
Interscholastic athletic events means events between or among schools for the purpose of providing an opportunity for students to participate in competitive contests which are highly organized and extend beyond the scope of intramural programs and includes tryouts, competition, practice, drills, and transportation to and from such events.
Investigational drug means any medication with an approved investigational new drug (IND) application on file with the Food and Drug Administration (FDA), which is being scientifically tested and clinically evaluated to determine its efficacy, safety and side effects and which has not yet received FDA approval.
Licensed athletic trainer means a licensed athletic trainer employed by EASTCONN pursuant to Chapter 375a of the Connecticut General Statutes.
Medication means any medicinal preparation including over-the-counter, prescription and controlled drugs, as defined in Connecticut General Statutes Section 21a-240. This definition includes Aspirin, Ibuprofen or Aspirin substitutes containing Acetaminophen.
Medication emergency means a life-threatening reaction of a student to a medication.
Medication plan means a documented plan established by the school nurse in conjunction with the parent and student regarding the administration of medication in school. Such plan may be a stand-alone plan, part of an individualized health care plan, an emergency care plan or a medication administration form. Homeopathic and herbal preparations will also require authorizations from a licensed provider and for this purpose will ne considered medication.
Medication order means the written direction by an authorized prescriber for the administration of medication to a student which shall include the name of the student, the name and generic name of the medication, the dosage of the medication, the route of administration, the time of administration, the frequency of administration, the indications for medication, any potential side effects including overdose or missed dose of the medication, the start and termination dates not to exceed a 12-month period, and the written signature of the prescriber.
Nurse means an advanced practice registered nurse, a registered nurse or a practical nurse licensed in Connecticut in accordance with Chapter 378 of the Connecticut General Statutes.
Occupational therapist means an occupational therapist employed full time by the local or regional Board of Directors and licensed in Connecticut pursuant to Chapter 376a of the Connecticut General Statutes.
Paraprofessional means a health care aide or assistant or an instructional aide or assistant employed by the Agency who meets the requirements of the EASTCONN Board of Directors for employment as a health care aide or assistant or instructional aide or assistant.
Physical therapist means a physical therapist employed full time by EASTCONN and licensed in Connecticut pursuant to Chapter 376 of the Connecticut General Statutes.
Physician means a doctor of medicine or osteopathy licensed to practice medicine in Connecticut pursuant to Chapters 370 and 371 of the Connecticut General Statutes, or licensed to practice medicine in another state.
Physician assistant means an individual licensed to prescribe medications pursuant to Section 20-12d of the Connecticut General Statutes.
Principal means the administrator in the school.
Qualified medical professional, as defined in C.G.S. 10-212, means a physician licensed under Chapter 370, an optometrist licensed to practice optometry under Chapter 380, an advanced practice registered nurse licensed to prescribe in accordance with Section 20-94a or a physician assistant licensed to prescribe in accordance with Section 20-12d.
Qualified personnel for schools means (a) a qualified EASTCONN employee who is a full time employee or is a coach, athletic trainer, or school paraprofessional or for school readiness programs and before and after school programs, means the director or director's designee and any lead teachers and school administrators who have been trained in the administration of medications. For school readiness programs and before- and after- school programs, Directors or Director's designee, lead teachers and school administrators who have been trained in the administration of medication may administer medications pursuant to Section 10-212a-10 of the State regulations. Qualified personnel may include clinicians, social workers and guidance counselors.
Qualified school employee, as defined in C.G.S. 10-212, means a principal, teacher, licensed athletic trainer, licensed physical or occupational therapist employed by EASTCONN, coach or school paraprofessional.
Research or study medications means FDA-approved medications being administered according to an approved study protocol. A copy of the study protocol shall be provided to the school nurse along with the name of the medication to be administered and the acceptable range of dose of such medication to be administered.
School means any educational facility or program which is under the jurisdiction of the EASTCONN Board of Directors excluding extracurricular activities.
School medical advisor means a physician appointed pursuant to C.G.S. 10-205.
School nurse means a nurse appointed in accordance with Connecticut General Statutes Section 10-212.
School nurse supervisor means the nurse designated by the EASTCONN Board of Directors as the supervisor or, if no designation has been made by the Board of Directors, the lead or coordinating nurse assigned by the EASTCONN Board of Directors.
School readiness program means a program that receives funds from the Office of Early Childhood for a school readiness program pursuant to subsection (b) of Section 10-16p of the Connecticut General Statutes and exempt from licensure by the Department of Public Health pursuant to subdivision (1) of subsection (b) of Section 19a-77 of the Connecticut General Statutes.
Self-administration of medication means the control of the medication by the student at all times and is self- managed by the student according to the individual medication plan.
Supervision means the overseeing of the process of the administration of medication in a school.
Teacher means a person employed full time by EASTCONN who has met the minimum standards as established by the EASTCONN Board of Directors for performance as a teacher and has been approved by the School Medical Advisor and school nurse to be designated to administer medications pursuant to the Regulations ofConnecticut State Agencies Sections 10- 212a-l through 10-212a-7.
General Policies on Administration of Medication
A child with diabetes may test his/her own blood glucose level per the written order of a physician stating the need and the capacity of such child to conduct self-testing along with written authorization of the parent/guardian. Such self-testing shall be pursuant to guidelines promulgated by the Commissioner of Education. The time or place where a student with diabetes may test his/her blood-glucose level on school grounds shall not be restricted provided the student has written parental/guardian permission and a written order from a physician licensed in Connecticut.
The school nurse or school principal shall select a qualified school employee to, under certain conditions, give a glucagon injection to a student with diabetes who may require prompt treatment to protect him/her from serious harm or death. The nurse or principal must have the written authority from the student's parent/guardian and a written order from the student's Connecticut-licensed physician. The authorization shall be limited to situations when the school nurse is absent or unavailable. No qualified EASTCONN employee shall administer this medication unless he/she has annually completed any training required by the school nurse and school medical advisor in the administration of medication with injectable equipment used to administer glucagon, the school nurse and school medical advisor must attest that the qualified school employee has completed such training and the qualified school employee voluntarily agrees to serve as a qualified school employee. The injections are to be given through an injector or injectable equipment used to deliver an appropriate dose of glucagon as emergency first aid response to diabetes.
A child diagnosed with asthma or an allergic condition, pursuant to State Board of Directors regulations, may carry an inhaler or an Epipen or similar device in the school at all times if he/she is under the care of a physician, physician assistant, or advanced practice registered nurse (APRN) and such practitioner certifies in writing to the EASTCONN Board of Directors that the child needs to keep an asthmatic inhaler or Epipen cartridge injector at all times to ensure prompt treatment of the child's asthma or allergic condition and protect the child against serious harm or death. A written authorization of the parent/guardian is also required.
- Students deemed at risk for the misuse or abuse of medication may be unsafe to carry an inhaler or ephedrine cartridge injector. These students will be identified on a case by case basis and a plan will be developed with the school nurse, authorized prescriber, administrator and classroom staff to maintain the emergency medication in a safe location, immediately accessible to ensure prompt treatment of the child’s asthma or allergic condition and protect the child against serious harm or death. The parent or guardian will be notified of the plan in writing by the program administration or school nurse.
A school nurse may administer medication to any student pursuant to the written order of an authorized prescriber (physician, dentist, optometrist, an advanced practice registered nurse, or a physician assistant and for interscholastic and intramural athletic events only, a podiatrist) and the written authorization of a parent or guardian of such child or eligible student and the written permission of the parent/guardian for the exchange of information between the prescriber and the school nurse necessary to ensure the safe administration of such medication.
In the absence of a school nurse, any other nurse licensed pursuant to the provisions of Chapter 378, including a nurse employed by, or providing services under the direction of the EASTCONN Board of Directors, at a school-based clinic, only qualified personnel for schools who have been properly trained may administer medications to students as delegated by the school nurse upon approval of the School Medical Advisor and the school nurse may administer medication to any student in the school following the successful completion of specific training in administration of medication and satisfactory completion of the required criminal history check. Training must include current certification in CPR/AED/First Aid.
Medications with a cartridge injector may be administered by qualified personnel for schools only to a student with a medically diagnosed allergic condition which may require prompt treatment to protect the student against serious harm or death. Qualified personnel for schools, as defined, may administer oral, topical, intranasal, or inhalant medication in the absence of a licensed nurse. Investigational drugs or research or study medications may not be administered by qualified personnel for schools.
Coaches and licensed athletic trainers during intramural and interscholastic events may administer medications pursuant to Section 10-212a-9 of the Regulations of Connecticut State Agencies and as described in this policy and in the administrative regulations to this policy.
In compliance with all applicable state statutes and regulations, parents/guardians may administer medications to their own children on school grounds.
Administration of Medication by Paraprofessionals
A specific paraprofessional, through a plan approved by a school nurse supervisor and school medical advisor, in the absence of the nurse, may administer glucagon to a specific student with a diagnosis of diabetes that may require prompt treatment in order to protect the student against serious harm or death pursuant to Public Act No. 12-198 (HB5348) of the State of Connecticut. The approved plan also requires the written authorization of the student’s parent/guardian and pursuant to the written order from the student’s authorized prescriber licensed and prescribed medication.
A specific paraprofessional, through a plan approved by a school nurse supervisor and EASTCONN’s Medical Advisor in the absence of the nurse, may administer medications including, but not limited to, medications administered with a cartridge injector, to a specific student with a medically diagnosed allergic condition that may require prompt treatment in order to protect the student against serious harm or death pursuant to Section 10-212a-9 of the Regulations of Connecticut State Agencies and as described in the administrative regulations. The approved plan also requires the written authorization of the student's parent/guardian and pursuant to the written order from the student's authorized prescriber licensed to prescribe medication.
Administration of Medications in School Readiness Programs and Before- and After- School Programs
The Executive Director of EASTCONN or his/her designees, who may include lead teachers or school administrators, who have been properly trained, may administer medications to students as delegated by the school nurse or other registered nurse, in school readiness programs and before- and after-school programs that are child care programs. Such programs must either be EASTCONN-administered or administered by a municipality exempt from licensure by the Department of Public Health and are located in an EASTCONN school. Medicine may be administered pursuant to the Regulations of Connecticut State Agencies, Section 10- 212a-10, to children enrolled in these programs.
Administration of medications shall be provided only when it is medically necessary for program participants to access the program and maintain their health status while attending the program. A child attending any before- or after-school program, defined as any child care program operated and administered by the EASTCONN Board of Directors in any building or on the grounds of any EASTCONN school, upon the request and with the written authorization of the child's parent/guardian and pursuant to the written order from the student's authorized prescriber, will be supervised by the EASTCONN staff member (Director or designee, lead teacher, school administrator) trained to administer medication including a cartridge injector. Such administration shall be to a particular student medically diagnosed with an allergy that may require prompt treatment to avoid serious harm or death.
Investigational drugs or research or study medications may not be administered by Directors or their designees, lead teachers or school administrators.
Properly trained Directors, Directors' designees, lead teachers or school administrators may administer medications to students as delegated by the school nurse or other registered nurse. They may administer oral, topical, intranasal, or inhalant medications. No medication shall be administered without the written order of an authorized prescriber and the written approval of the parent/guardian.
The selected staff member shall be trained in the use of a cartridge injector by either a licensed physician, physician's assistant, advanced practice registered nurse or registered nurse and should maintain current CPR/AED/FIRST AID Certification.
The administration shall determine, in cooperation with the EASTCONN’s Medical Advisor and EASTCONN nurse [supervisor] whether additional school nursing services/nurses are required based on the needs of the program and the participants in the program. This determination shall include whether a licensed nurse is required on site. The recommendation shall be subject to the EASTCONN’s Board of Directors approval.
The EASTCONN Board of Directors will allow students in the school readiness and before- and after-school programs to self-administer medication according to the student's individual health plan and only with the written order of an authorized prescriber, written authorization of the child's parent or guardian, written approval of the school nurse (The nurse has evaluated the situation and deemed it appropriate and safe and has developed a plan for general supervision of such self-medication.), and with the written permission of the parent or guardian for the exchange of information between the prescriber and the school nurse necessary to ensure the safe administration of such medication.
An error in the administration of medication shall be reported immediately to the school nurse, the parents/guardians and the prescribing physician. In case of an anaphylactic reaction or the risk of such reaction a school nurse may administer emergency oral and/or injectable medication to any child in need thereof on school grounds, or in the school building, according to the standing order of the School Medical Advisor or the child's private physician. However, in an emergency any other person trained in CPR and First Aid may administer emergency oral and/or injectable medication to any child in need on school grounds, or in the school building. In addition, local poison control center information shall be readily available at the sites of these programs. The Program Director or his/her designee shall be responsible for decision making in the absence of the nurse.
In the event of a medical emergency, the following will be readily available: (1) local poison information center contact information; (2) the physician, clinic or emergency room to be contacted in such an emergency; and (3) the name of the person responsible for the decision making in the absence of a school nurse.
All medications shall be handled and stored in accordance with the provisions of subsection (a) to (k) inclusive of the Regulations of Connecticut State Agencies, as outlined in the accompanying administrative regulation to this policy.
Where possible, a separate supply of the child's medication shall be stored at the site of the before- or after- school program or school readiness program. If this is not possible, a plan should be in place to ensure the timely transfer of the medication from the school to the program and back on a daily basis.
Documentation and record keeping shall be done in compliance with the stipulations outlined in the administrative regulation accompanying this policy.
* THE PORTION OF THIS POLICY PERTAINING TO THE ADMINISTRATION OF MEDICATION IN SCHOOL READINESS PROGRAMS AND BEFORE- AND AFTER- SCHOOL PROGRAMS SHALL BE REVIEWED BY THE EXECUTIVE COMMITTEE OF THE BOARD OF DIRECTORS ON AN ANNUAL BASIS WITH INPUT FROM THE SCHOOL MEDICAL ADVISOR OR A LICENSED PHYSICIAN AND THE SCHOOL NURSE SUPERVISOR.
Administration of Medication by Coaches and Licensed Athletic Trainers During Intramural and Interscholastic Events
During intramural and interscholastic athletic events, a coach or licensed athletic trainer who has been trained in the general principles of medication administration applicable to receiving, storing, and assisting with inhalant medications or cartridge injector medications and documentation, may administer medication for select students for whom self-administration plans are not viable options as determined by the school nurse.
The medication which may be administered is limited to: (1) inhalant medications prescribed to treat respiratory conditions and (2) medication administered with a cartridge injector for students with a medically diagnosed allergic condition which may require prompt treatment to protect the student against serious harm or death.
The school nurse is responsible for the student's individualized medication plan and shall provide the coach with a copy of the authorized prescriber's order and the parental/guardian permission form. Parents are responsible for providing the medication, such as the inhaler or cartridge injector, to the coach or licensed athletic trainer, which shall be kept separate from the medication stored in the school health office during the school day.
Medications to be used in athletic events shall be stored in containers for the exclusive use of holding medications; in locations that preserve the integrity of the medication; under the general supervision of the coach or licensed athletic trainer trained in the administration of medication; and in a locked secure cabinet when not in use at athletic events.
The agreement of the coach or licensed athletic trainer is necessary for the administration of emergency medication and the implementation of the emergency care plan.
Coaches and athletic trainers are required to fulfill the documentation requirements as outlined in the administrative regulations accompanying this policy. Errors in the administration of medication shall be addressed as specified in Section 10-212a-6 of the Regulations of Connecticut State Agencies, and detailed in the administrative regulation pertaining to this policy. If the school nurse is not available, a report may be submitted by the coach or licensed athletic trainer to the school nurse on the next school day.
Storage and Use of Epinephrine Cartridge Injectors (Emergency Administration of Epinephrine to Students without Prior Written Authorization)
A school nurse or, in the absence of a school nurse, a "qualified school employee" who has completed the training required by PA 14-176, shall maintain epinephrine in cartridge injectors for the purpose of emergency first aid to students who experience allergic reactions, who were not previously known to have serious allergies and who do not have a prior written authorization of a parent/guardian or a prior written order of a qualified medical professional for the administration of epinephrine.
Note: Epipen cartridge injectors expire yearly and are dispensed by pharmacies as a two-pack. Therefore schools are responsible for refilling their prescriptions annually. It is estimated that each school would require two to three two-pack epipen, including both adult and pediatric dosing as requested for the student populate of the program.
The school nurse or school principal shall select qualified school employees who voluntarily agree to be trained to administer such epinephrine as emergency first aid. There shall be at least one such qualified school employee on the grounds of each EASTCONN school during regular school hours in the absence of the school nurse. Each school must maintain a supply of epinephrine in cartridge injectors (epipens) for such emergency use.
Note: This requirement pertains only during regular school hours and does not include after- school activities.
EASTCONN shall fulfill all conditions and procedures promulgated in the regulations established by the State Board of Directors for the storage and administration of epinephrine by EASTCONN personnel to students for the purpose of emergency first aid to students who experience allergic reaction and do not have prior written authorization for epinephrine administration.
The school nurse or, in the absence or unavailability of such school nurse, such qualified EASTCONN employee may administer epinephrine to a student experiencing a life-threatening undiagnosed allergic reaction as emergency first aid, to students who do not have a prior written authorization from a parent or guardian or a prior written order from a qualified medical professional for the administration of epinephrine. A qualified school employee must annually complete the required training program in order to be permitted to administer epinephrine utilizing a cartridge injector.
Following the emergency administration of epinephrine by a qualified school employee to a student who does not have a prior written authorization of a parent/guardian or a prior written order of a qualified medical professional, such administration must be reported immediately to the school nurse or medical advisor, the student's parent/guardian by the school nurse or the qualified school employee and a medication administration record shall be submitted by the qualified school employee at the earliest possible time, but not later than the next school day. Such record must be filed in or summarized on the student's cumulative health record.
The parent/guardian of a student may submit, in writing, to the school nurse and school medical advisor, if any, that epinephrine shall not be administered to his/her child permitted by statute. EASTCONN shall annually notify parents/guardians of the need to provide such written notice.
The EASTCONN Board of Directors, recognizing this emergency use of epinephrine for previously undiagnosed students, per the statute, is to take place during "regular school hours" establishes such hours to be from the arrival of the first students to the school site to the departure of the last bus serving the school at the conclusion of the day's instructional programs.
Note: The regulations indicate that boards of education determine the regular school hours for each school. Another definition could be the hours specified in the Teacher's Contract for the normal school/employment day in terms of hours.
(cf. 4010.2.1 - Security Check/Fingerprinting)
(cf. 5013.3.1 - Student Health Services)
(cf. 5013.7.1 - Students with Special Health Care Needs)
Legal Reference: Connecticut General Statutes
10-206 Health Assessment
10-212 School nurses and nurse practitioners. Administration of medications by parents or guardians on school grounds. Criminal history; records check.
10-212a Administration of medications in schools. (as amended by PA 99-2, and June Special Session and PA 03-211, PA 04-181, PA 07-241, PA 07-252, PA 09-
155, PA 12-198 and PA
14-176)
10-220j Blood glucose self-testing by children. Guidelines. (as amended by PA 12-198)
19a-900 Use of cartridge injector by staff member of before- or after-school program, day camp or day care facility.
21a-240 Definitions
29-17a Criminal history checks. Procedure. Fees.
52-557b Immunity from liability for emergency medical assistance first aid or medication by injection. School personnel not required to administer or render. (as amended by PA 05-144, An Act Concerning the Emergency Use of Cartridge Injectors)
Connecticut Regulations of State Agencies 10-212a-1 through 10-212a-10, inclusive, as amended.
Code of Federal Regulations: Title 21 Part 1307.2
20-12d Medical functions performed by physician assistants. Prescription authority.
20-94a Licensure as advanced practice registered nurse.
PA 07-241 An Act Concerning Minor Changes to the Education Statutes 29-17a Criminal history checks. Procedure. Fees.
Adopted: 8/27/19
Revised: 10/27/2020
Replaces: 5141.21
To download, please view the PDF here:
STUDENTS
Series 5000
Policy #5001.2.1
Administering Medication
Opioid Overdose Prevention (Emergency Administration of Naloxone) (Narcan)
The EASTCONN Board of Directors is committed to enhancing the health and safety of Agency students and staff. EASTCONN will identify specific locations for the storage of Naloxone and protocols for its administration in emergency situations to assist individuals suspected to be experiencing an opioid overdose.
Definitions
Drug overdose means an acute medical condition, including, but not limited to, severe physical illness, coma, mania, hysteria or death, which is the result of consumption or use of one or more controlled substances causing an adverse reaction. The signs of opioid overdose include unresponsiveness; nonconsciousness; shallow breathing with rate less than 10 breaths per minute or not breathing at all; blue or gray face, especially fingernails and lips; and loud, uneven snoring or gurgling noises.
Naloxone means a medication that can reverse an overdose caused by an opioid drug. As a narcotic antagonist, Naloxone displaces opiates from receptor sites in the brain and reverses respiratory depression that usually is the cause of overdose deaths.
Opioid means illegal drugs such as heroin, as well as prescription medications used to treat pain such as morphine, codeine, methadone, oxycodone (OxyContin, Percodan, Percocet), hydrocodone (Vicodin), fentanyl, hydromorphone (Dilaudid), and buprenorphine.
Delegation of Responsibility
The EASTCONN physician/School Medical Advisor shall provide and annually renew a standing order for the administration of Naloxone to students, staff members or other individuals believed or suspected to be experiencing an opioid overdose on school grounds or at a school- sponsored activity. The standing order shall include at least the following information:
Type of Naloxone (intranasal and auto-injector)
Date of issuance
Dosage
Signature of the school physician/School Medical Advisor
The standing order shall be maintained in the EASTCONN Executive Director’s office and copies of the standing order shall be kept in each location where Naloxone is stored.
The Agency nurse shall be responsible for building-level administration and management of Naloxone and management of Naloxone stocks. Each school nurse and any other individual(s) authorized by the EASTCONN Executive Director shall be trained in the administration of Naloxone.
Naloxone shall be safely stored in the school nurse's office or other location designated by the school nurse in accordance with the drug manufacturer's instructions.
The EASTCONN Board of Directors permits school nurses to administer Naloxone to any person at school or a school event displaying symptoms of an opioid overdose. The school nurse will store the Naloxone kits in a secure but accessible location consistent with the district's emergency response plan, such as the nurse's office. Naloxone shall be accessible during school hours and during on-site school-sponsored activities.
Acquisition, Storage and Disposal
Naloxone shall be safely stored in the school nurse's office or other location designated by the school nurse in accordance with the drug manufacturer's instructions.
The school nurse shall obtain sufficient supplies of Naloxone pursuant to the standing order in the same manner as other medical supplies acquired for the school health program. The school nurse or designee shall regularly inventory and refresh Naloxone stocks, and maintain records thereof. In accordance with internal procedures, manufacturer's recommendations and any applicable Department of Public Health guidelines.
(cf. 5001.1.1 - Administering Medications)
Legal Reference: Connecticut General Statutes
10-212 School nurses and nurse practitioners. Administration of medications by parents or guardians on school grounds. Criminal history; records check.
10-212a Administration of medications in schools. (as amended by PA 99-2, and June Special Session and PA 03-211, PA 04-181, PA 07-241, PA 07-252,
PA 09-155, PA 12-198, PA 14-176 and PA 15-215)
17a-714 Immunity for prescribing, dispensing or administering an opioid antagonist to treat or prevent a drug overdose.
21a-279(g)Penalty for illegal possession. Alternate sentences. Immunity.
52-557b Immunity from liability for emergency medical assistance first aid or medication by injection. School personnel not required to administer or render. (as amended by PA 05-144, An Act Concerning the Emergency Use of Cartridge
Injectors)
Connecticut Regulations of State Agencies 10-212a-1 through 10-212a-10, inclusive, as amended.
PA 15-198: An Act Concerning Substance Abuse and Opioid Overdose Prevention
PA 16-43: An Act Concerning Opioids and Access to Overdose Reversal Drugs
Policy adopted: May 23, 2023
Revised:
Replaces: 5142.213
To download, please view the PDF here:
STUDENTS
Series 5000
Policy #5002.1.1
Truancy
Unexcused Absences/Truancy
In accordance with Board policy regarding truancy (unexcused absences), the following regulations pertain:
1. Twenty Absence Limit. No student may receive course credit for a full year course after having been absent from that course more than twenty (20) class periods during the school year. These absences will be pro rated for other than full year courses and for courses meeting other than five (5) periods per week. All absences in a class will be counted except those incurred while a student participates in school sponsored activities and/or essential administrative business.
2. Waiver of Policy. A student who has accumulated more absences than allowed by the policy, but who feels that the situation warrants special consideration, may appeal to the administration for a waiver increasing the number of allowable absences for that particular student. At the discretion of the administration, the parent may be requested to appear at the hearing to verify the legitimacy of the appeal.
Waivers are to be applied in a systemic manner. The administrator will consider all approved absences and any extenuating circumstances and render an impartial judgment.
3. Grade Reduction for Unapproved Absences. Students will be warned by teachers upon the first unexcused absence from a class. For each subsequent unexcused absence from that class, the student's grade for the marking period will be reduced by five (5) points. However, in applying this policy, a student's grade may not be reduced more than 50 points in any marking period.
At the beginning of each marking period, automatic grade reductions will begin anew, although the accumulation toward the twenty maximum for the full year course is cumulative for the year.
Upon recommendation of the teacher, the principal may adjust a grade when a student's outstanding performance for the latter portion of a marking period may not otherwise be recognized appropriately because of policy grading restrictions.
4. Student Responsibilities. Students are responsible for regular attendance in all classes to benefit from continuity of instruction, sequential presentation of material, class
interaction, and the attendant self discipline and responsibility. It is a student responsibility to have absences approved and notify his/her teachers by presenting approval verification at the next class meeting.
5. Teacher Responsibilities
A. At the first confirmed unexcused absence from a class, as determined by the administration, the teacher will:
(1) Notify the student that for each unexcused absence after this warning the student's grade will be reduced by five (5) points.
(2) Notify the office on the designated form of the unexcused absence as soon as confirmed. The teacher or the office will in turn notify the parent of the absence and the consequences.
B. For every subsequent unapproved absence, the teacher will:
(1) Inform the student that his/her grade for the marking period will be reduced by five(5) points.
(2) Notify the administrator and guidance counselor involved on the designated form of the action taken.
(3) When a student has accumulated either four unexcused absences in one month or ten unexcused absence in a school year, the teacher will send the designated form to the office notifying the administrator, guidance counselor and parent of the student's attendance problem. Within ten (10) days of the last unexcused absence, the guidance counselor will contact the parent and initiate arrangements for a conference between the parent and school personnel.
(4) When a student has accumulated half the maximum allowable number of absences (excused and unexcused) in a course, the teacher will send the designated form to the office notifying the administrator, guidance counselor, and parent. The guidance counselor will contact the parent and initiate arrangements for a conference between the parent and school personnel.
All absences are to be recorded in the teacher's record book even though they may be school approved. Teachers will maintain class attendance records and submit them to the administration on the final day of school.
C. Teachers should, when practical, obtain at least one grade or mark per week for each student. Marks or grades can come from a variety of sources, e.g., homework, class participation, projects, quizzes, etc., and the sources of grades and their weights are at the teacher's discretion.
6. Counselor Responsibilities. The guidance counselor will:
A. At the first unexcused absence, arrange a conference with the student to provide counseling and make any required program adjustments.
B. When notified that the student's grade has been reduced for the second time because of unexcused absences, arrange a conference between the student and guidance counselor.
C. Arrange a meeting within ten (10) days of the fourth unexcused absence in a month or the tenth unexcused absence during the school year.
7. Administrative Responsibilities. Whenever a child enrolled in school, ages five (5) to eighteen (18) inclusive, unless such child has either graduated from high school or withdrawn with written parental/guardian permission at ages sixteen or seventeen fails to report to school on a regularly scheduled school day and no indication has been received by school personnel that the child's parent, (or other person having control of the child), is aware of the student's absence, a reasonable effort to notify, by telephone, the parent or such other person shall be made by school personnel or volunteers under the direction of the school Principal.
The school administration will make early concentrated efforts to prevent and remedy truancy in its beginning stages. These efforts will include:
A. For the student's first unexcused absence from a course which results in grade reduction, the administrator will:
(1) Confer with the student.
(2) Inform the parent by phone and by mail.
(3) Arrange for the student to meet with his/her guidance counselor if the situation warrants.
(4) The required mailed notice shall include a warning that two unexcused absences from school in one month or five unexcused absences in a school year may result in a complaint filed with the Superior Court alleging the belief that the acts or omissions of the child are such that the child's family is a family with service needs.
B. For the second and third unexcused absence and for the third unapproved absence thereafter, the administrator will:
(1) Notify the parent by phone and by mail.
(2) Confer with the student.
(3) Enforce disciplinary measures or arrange for referral services as appropriate. This may include referral to the student assistance team (SAT) or other student assistance programs.
(4) The required mailed notice shall include a warning that two unexcused absences from school in one month or five unexcused absences in a school year may result in a complaint filed with the Superior Court alleging the belief that the acts or omissions of the child are such that the child's family is a family with service needs.
C. The school will have the appropriate staff member(s) arrange a meeting with the parent (or other person having control) of the child who is truant within ten(10) school days after the child's fourth unexcused absence in one month or tenth unexcused absence in one school year. At this meeting a designated staff shall coordinate services with and referrals of children to community agencies providing child and family services. Documentation of the meeting will be necessary to make adequate any referral to the Superior Court, Juvenile Matters Division.
The Executive Director of Schools shall bring the child's case to Superior Court under the Families with Service Needs law if the parent (or other person having control fails to:)
1) attend the required meeting to evaluate why the child is truant, or
2) cooperate with the school in trying to solve the truancy problem.
Such filing shall take place not later than 15 calendar days after such failure to attend such meeting or such failure to cooperate with the student attempting to solve the truancy problem.
D. Prior to the filing of a petition with the Superior Court, an educational evaluation of the student shall be performed if no such evaluation has been performed within the preceding year. Such an evaluation would assess, as appropriate, the areas of health, vision, hearing, social and emotional states, general intelligence, academic performance, communicative status and motor abilities and shall be administered by appropriate school personnel. The PPT process may be utilized to fulfill this responsibility.
E. When a student's outstanding performance for the latter portion of a marking period may not fully be acknowledged because of the grading restrictions of this policy and upon teacher recommendation, the principal may review the circumstances and adjust the student's grade.
F. At the beginning of each new school year, any student who has had twenty or more unexcused absences will be identified as an "at risk student" and monitored by appropriate staff. A letter will be sent to parents, and the attendance officer and school social worker will meet with the student to discuss the importance of regular attendance.
8. Method of Reporting. Four basic forms will be utilized to implement this policy:
A. Excused Absence Form - for students to verify an excused absence upon confirmation.
B. Unexcused Absence Notice - for teachers to inform the office of each unexcused absence.
C. Midpoint Warning Notice - for teachers, this four part form notifies the office when students reach half the maximum specified number of absences.
D. Final Notice - completed by teacher when student reaches 20 absences in a full year course or 10 absences in a semester course.
Chronic Absenteeism
An attendance review team shall be established when chronic absenteeism rates in the Agency or at individual schools in the Agency meet the following circumstances:
1. A Agency team must be established when the Agency chronic absenteeism rate is 10 percent or higher;
2. A school team must be established when the school's chronic absenteeism rate is 15 percent or higher.
3. A team for either the Agency or each school must be established when (a) more than one Agency school has a school chronic absenteeism rate of 15 percent or higher or (b) the Agency's chronic absenteeism rate is 10 percent or higher and one or more Agency schools have a school chronic absenteeism rate of 15 percent or higher.
The membership of attendance review teams may consist of school administrators, guidance counselors, school social workers, teachers, chronically absent children, parents or guardians of chronically absent children, and representatives from community-based programs who address issues related to student attendance by providing programs and services to truants.
Each attendance review team shall be responsible for reviewing the cases of truants and chronically absent children, discussing school interventions and community referrals for such truants and chronically absent children and making any additional recommendations for such truants and chronically absent children and their parents or guardians. Each attendance review team shall meet at least monthly.
The Agency shall utilize the chronic absenteeism prevention and intervention plan developed by the State Department of Education when it becomes available. (SDE to develop by 1/1/16.)
The Agency will include in information for the strategic school profile report for each school and the Agency that is submitted to the Commissioner of Education, data pertaining to truancy and chronically absent children.
For Alliance Agencys:
The principal or his/her designee of any elementary or middle school Agency may refer to the children's truancy clinic established by the Probate Court serving the town/city, a parent/guardian with a child defined as a truant or who is at risk of becoming a truant. (An attendance officer or a
police officer shall deliver the citation and summons and a copy of the referral to the parent/guardian.)
Tardiness to School or Class
Continued tardiness by a student is a serious problem. Students are expected to be in their places, ready for work, at the bell.
Legal Reference: Connecticut General Statutes
10-184 Duties of parents.
10-198 a Policies and procedures concerning truants. (Revised by PA 95- 304 and PA 00-157 and PA 11-136)
10-199 through 10 202 Attendance, truancy in general.
10-202e-f Policy on dropout prevention and grant program.
10-22(c) Duties of boards of education (as amended by PA 15- 225)
45a-8c Truancy clinic. Administration. Policies and procedures. Report. (as amended by PA 15-225)
46b-149 Family with Service Needs.
PA 15-25 An Act Concerning Chronic Absenteeism Campbell v New Milford, 193 Conn 93 (1984)
Action taken by the State Board of Directors on January 2, 2008, to define "attendance."
Action taken by the State Board of Directors on June 27, 2012, to define "excused" and "unexcused" absences.
Approved:5/23/23
Revised:
Replaces: 5113.2
To download, please view the PDF here:
STUDENTS
Series 5000
Policy #5002.2.1
Attendance and Excuses
Attendance
Connecticut state law requires parents to cause their children, ages five through eighteen inclusive, to attend school regularly during the hours and terms the public school is in session. Parents or persons having control of a child five years of age have the option of not sending the child to school until ages six or seven. Mandatory attendance terminates upon graduation or withdrawal with written parent/guardian consent at age seventeen.
A student is considered to be "in attendance" if present at his/her assigned school, or an activity sponsored by the school (e.g., field trip), for at least half of the regular school day. A student who is serving an out-of-school suspension or expulsion should always be considered absent. A student not meeting the definition of "in attendance" shall be considered absent.
Note: P.A. 15-225 requires the SBE to define "disciplinary absence" by January 1, 2016 to assist local boards of education calculate Agency and school chronic absenteeism rates.
Classroom learning experiences are the basis for public school education. Time lost from class is lost instructional opportunity. The Board of Directors requires that accurate records be kept of the attendance of each child, and students should not be absent from school without parental knowledge and consent.
Definitions (related to chronic absenteeism)
Chronically absent child: An enrolled student whose total number of absences at any time during a school year is equal to or greater than ten percent of the total number of days that such student has been enrolled at such school during such school year.
Absence: An excused absence, unexcused absence or disciplinary absence, as those terms are defined by the State Board of Directors or an in-school suspension that is greater than or equal to one-half of a school day.
Agency chronic absenteeism rate: The total number of chronically absent children in the previous school year divided by the total number of children under the jurisdiction of the Board of Directors for such school year.
School chronic absenteeism rate: The total number of chronically absent children for a school in the previous school year divided by the total number of children enrolled in such school for such school year.
Excuses
Note: The use of the state approved definitions of "excused" and "unexcused" absences are for state purposes for the reporting of truancy. Agencys are not precluded from using separate definitions of such absences for their internal uses such as involving decisions on areas such as promotion and grading.
A student's absence from school shall be considered "excused" if written documentation of the reason for such absence has been submitted within ten (10) school days of the student's return to school and meets the following criteria:
A. For absences one through nine, a student's absences from school are considered "excused" when the student's parent/guardian approves such absence and submits appropriate documentation to school officials.
Such documentation includes a signed note from the student's parent/guardian, a signed note from a school official that spoke in person with the parent/guardian regarding the absence, or a note confirming the absence by the school nurse or by a licensed medical professional, as appropriate. Documentation should explain the nature of and the reason for the absence as well as the length of the absence. Separate documentation must be submitted for each incidence of absenteeism.
B. For the tenth absence and all absences thereafter, a student's absences from school are considered excused for the following reasons:
- Student illness (must be verified by a licensed medical professional to be deemed excused, regardless of the length of the absence);
- Student's observance of a religious holiday;
- Death in the student's family or other emergency beyond the control of the student's family;
- Mandated court appearances (documentation required);
- The lack of transportation that is normally provided by an Agency other than the one the student attends (no parental documentation required);
- Extraordinary educational opportunities pre-approved by EASTCONN administration and to be in accordance with Connecticut State Department of Education guidance.
- C. A student's absence from school shall be considered unexcused unless:
- The absence meets the definition of an excused absence and meets the documentation requirements; or
- The absence meets the definition of a disciplinary absence, which is the result of school or EASTCONN disciplinary action and are excluded from these State Board of Directors approved definitions.
When the school in which a child is enrolled receives no notification from a parent or other person having control of the child is aware of the child's absence, a reasonable effort shall be made by school personnel or volunteers under the direction of school personnel to notify by telephone and by mail such parent or other person having control of the child.
The required mailed notice shall include a warning that two unexcused absences from school in one month or five unexcused absences in a school year may result in a complaint filed with the Superior Court alleging the belief that the acts or omissions of the child are such that the child's family is a family with service needs.
Responsibility for completion of missed classwork lies with the student, not the teacher. Unless a student has an extended illness, all make-up work will be complete within five days after the student returns to school.
Excused Absences for Children of Service Members
An enrolled student, age five to eighteen, inclusive, whose parent or legal guardian is an active duty member of the armed forces, as defined in section 27-103, and has been called to duty for, is on leave from, or has immediately returned from deployment to a combat zone or combat support posting, shall be granted ten days of excused absences in any school year and, at the discretion of he Board of Directors, additional excused absences to visit such child's parent or legal guardian with respect to such leave or deployment of the parent or legal guardian. In the case of such excused absences such child and parent or legal guardian shall be responsible for obtaining assignments from the student's teacher prior to any period of excused absence, and for ensuring that such assignments are completed by such child prior to his or her return to school from such period of excused absence.
Chronic Absenteeism
The Board of Directors, in compliance with statute, requires the establishment of attendance review teams when chronic absenteeism rates in EASTCONN or at individual schools in the EASTCONN meet the following circumstances:
A team for EASTCONN must be established when EASTCONN’s chronic absenteeism rate is 10 percent or higher.
A team for the school must be established when the school chronic absenteeism rate is 15 percent or higher.
A team for either EASTCONN or each school must be established when (a) more than one school in EASTCONN has a school chronic absenteeism rate of 15 percent or higher or
(b) EASTCONN has a chronic absenteeism rate of 10 percent or higher and one or more schools in EASTCONN have a school chronic absenteeism rate of 15 percent or higher.
The membership of attendance review teams may consist of school administrators, guidance counselors, school social workers, teachers, chronically absent children, parents or guardians of chronically absent children, and representatives from community-based programs who address issues related to student attendance by providing programs and services to truants.
Each attendance review team shall be responsible for reviewing the cases of truants and chronically absent children, discussing school interventions and community referrals for such truants and chronically absent children and making any additional recommendations for such truants and chronically absent children and their parents or guardians. Each established attendance review team shall meet at least monthly.
EASTCONN shall utilize the chronic absenteeism prevention and intervention plan developed by the State Department of Education when it becomes available. (SDE to develop by 1/1/16.)
EASTCONN shall annually include in information for the school profile report for each school and EASTCONN that is submitted to the Commissioner of Education, data pertaining to truancy and chronically absent children.
The Principal or his/her designee of any elementary or middle school located in a town/city designated as an alliance Agency may refer to the children's truancy clinic established by the Probate Court serving the town/city, a parent/guardian with a child defined as a truant or who is at risk of becoming a truant. (An attendance officer or a police officer shall deliver the citation and summons and a copy of the referral to the parent/guardian.)
Dismissal
No school, grade, or class may be dismissed before the regularly scheduled dismissal time without the approval of the Executive Director of EASTCONN or his/her designee.
No teacher may permit any individual student to leave school prior to the regular hour of dismissal without the permission of the Principal.
No student may be permitted to leave school at any time other than at regular dismissal without the approval of the student's parent/guardian. If a court official with legal permission to take custody of a child, or if a police officer arrests a student, the parent/guardian should be notified of these situations by the administration.
(cf. 5003.4.1 - Student Safety)
(cf. 5002.1.1 - Truancy)
(cf. 6113 - Released Time)
Legal Reference: Connecticut General Statutes
10-184 Duties of parents (as amended by PA 98-243 and PA 00-157)
10-185 Penalty
10-198a Policies and procedures concerning truants (as amended by P.A.11- 136, An Act Concerning Minor Revisions to the Education Statutes and PA 14- 198, An Act Concerning Excused Absences from School for Children of Service Members.)
45a-8c Truancy clinic. Administration. Policies and procedures. Report. (as amended by PA 15-25)
PA 15-225 An Act Concerning Chronic Absenteeism 10-199 through 10-202
Attendance, truancy - in general
Action taken by State Board of Directors on January 2, 2008, to define "attendance."
Action taken by State Board of Directors on June 27, 2012, to define "excused" and "unexcused" absences.
Policy adopted: January 22, 2019
Revised:
Replaces: 5113
To download, please view the PDF here:
STUDENTS
Series 5000
Policy #5003.2.1
Bullying Behavior
EASTCONN recognizes that it is the responsibility of program personnel to maintain a secure and safe school climate, conducive to teaching and learning that is free from threat, harassment and any type of bullying behavior in school, school-sponsored activities on or off school grounds and transportation to and from school. Therefore, bullying behavior, of any form, will not be tolerated.
Consistent with legislative requirements the EASTCONN’s Executive Director is authorized to develop and implement a Safe School Climate Plan that contains the essential elements outlined in Public Act 11-232 An Act Concerning the Strengthening of School Bullying Laws.
Bullying takes many forms and may include many different behaviors, such as, but not limited to:
- Physical violence and attacks;
- Verbal harassment or taunts, name-calling and use of disparaging language, including disability-, ethnically- or racially-based verbal abuse and gender-based disparaging language;
- Sexual harassment including unwanted sexual attention or insulting or degrading sexual remarks or conduct;
- Harassment, threats and intimidation;
- Extortion or stealing of money and possessions;
- Exclusion from the peer group;
- Teen dating violence;
- Using the Internet as a means of harassment and intimidation (i.e., Cyber-bullying).
Definitions:
"Bullying" is defined as the repeated use by one or more students of a written, verbal, or electronic communication, such as cyberbullying, or a physical act or gesture directed at another student in the same school district that: (A) Causes physical or emotional harm to the student or damage to the student's property, (B) places the student in reasonable fear of harm to himself or herself, or of damage to his or her property, (C) creates a hostile environment at school for such student (a hostile environment is a situation in which bullying among students is sufficiently severe or pervasive as to alter the conditions of the
school climate), (D) infringes on the rights of the student at school, or (E) substantially disrupts the education process or the orderly operation of a school. This definition of "bullying" includes, but is not limited to, written, verbal, or electronic communications, or physical acts or gestures that are based on any actual or perceived differentiating characteristics, such as race, color, religion, ancestry, national origin, gender, sexual orientation, gender identity and expression, socioeconomic status, academic status, physical appearance, or mental, physical, developmental or sensory disability, or by association with an individual or group who has or is perceived to have one or more of such characteristics.
"Cyberbullying" - Any act of bullying through the use of the Internet, interactive and digital technologies, cellular mobile telephone or other mobile electronic devices, or any electronic communications. In order for it to be identified as "cyberbullying" requiring school/program intervention, the students involved must attend school in the same district.
"School Climate" - The quality and character of school life with a particular focus on the quality of the relationships within the school community between and among students and adults.
"School Employee" - A teacher, substitute teacher, school administrator, school superintendent, guidance counselor, psychologist, social worker, nurse, physician, school paraprofessional, or coach employed by a local or regional board of education or working in a public elementary, middle, or high school; or any other individual who, in the performance of his or her duties, has regular contact with students and who provides services to, or on behalf of students, enrolled in a public elementary, middle, or high school, pursuant to a contract with the local or regional board of education.
"Off Campus Bullying" - The new law explicitly requires school districts to prohibit bullying which occurs outside of the school setting if such bullying 1) creates a hostile school environment for the victim; 2) infringes on the rights of the victim at school; or 3) substantially disrupts the education process or the orderly operation of a school.
"Harassment" - Any physical or verbal hostility toward someone with legally protected status. Such status pertains to race, color, religious creed, sex, age, national origin, ancestry, marital status, sexual orientation, disability (Including past or present history of mental disability), physical disability, learning disability, mental retardation, genetic information, prior criminal conviction, or other lawfully protected status. Such hostility can be severe, persistent, or pervasive.
"Teen Dating Violence" - is defined as any act of physical, emotional or sexual abuse, including stalking, harassment and threatening that occurs between two students who are currently in or who have recently been in a dating relationship.
EASTCONN SAFE SCHOOL CLIMATE PLAN
Under the direction of the EASTCONN Executive Director, EASTCONN will appoint a safe school climate coordinator. The coordinator's duties include:
- Monitoring and implementing the safe school climate plan;
- Collaborating with the safe school climate specialists on matters pertaining to bullying and teen dating violence;
- Providing data to the superintendent, district, and CSDE regarding bullying and teen dating violence;
- Meeting at least twice annually with the safe school climate specialists to make recommendations concerning amendments to the district's safe school climate plan.
Each EASTCONN school-based program unit will designate a safe school climate specialist. This specialist will be the program administrator or a designee of the administrator. The specialist's duties include:
- Investigate or supervise the investigation of reported acts of bullying and teen dating violence in accordance with the district's safe school climate plan;
- Collect and maintain records of reports and investigations of bullying and teen dating violence in the school and act as the primary school official responsible for preventing, identifying, and responding to reports of bullying and teen dating violence in the school.
- Coordinate annual in-service training for their respective school-based program unit on the prevention, identification, and response to bullying, and the prevention of teen dating violence and youth suicide collaboratively with the Safe School Climate Committee;
- Chair the Safe School Climate Committee in each school-based program unit.
Each EASTCONN school-based program unit will establish a committee (or designate an existing committee) that is responsible for developing and fostering a safe school climate and addressing issues related to bullying and teen dating violence in school, school related activities, on transportation vehicles to and from school sponsored activities. Each school-based program unit administrator must appoint at least one parent or guardian of a student enrolled in the school to the committee. It is recommended that the Safe School Climate Specialist is the chair of the committee. The responsibilities of the Safe School Climate Committee are to:
- Receive copies of completed forms from bullying and teen dating violence investigations;
- Identify and address patterns of student bullying and teen dating violence;
- Review and amend school practices related to bullying and teen dating violence;
- Review and make recommendations to the district's Safe School Climate Coordinator regarding the districts safe school climate plan;
- Educate all school community members (students, school employees, parents/guardians) on issues related to bullying and teen dating violence;
- Collaborate with the district's Safe School Climate Coordinator in the collection of data (allegations and verified acts of bullying; school climate assessment results); and
- Perform other duties determined by the principal/program administrator related to the identification, prevention and response to schoolbullying;
- Any parent/guardian serving on this committee may not have full access to information that would compromise the confidentiality of any individual student(s).
Professional Development
-
EASTCONN will minimally provide annual in-service training program to all school employees that must include information addressing the prevention of, identification of, and response to bullying, teen dating violence, and the prevention of and response to youth suicide. This professional development will be determined by the Safe School Climate Specialists and the Safe School Climate Committee in each school-based program unit. It may also include:
- Classroom management;
- Positive youth development;
- Positive relationship building;
- Managing the cyber-arena;
- Conflict resolution;
- Cultural and gender diversity training;
- Violence prevention.
Assessment
Require each school-based program unit at least biannually, to complete a school climate assessment, and submit the assessment to the CSDE. While required biannually, it is recommended that the assessment is completed annually if prior survey data or bullying data supports a need for improvement. Each program within a unit will contribute data for the unit assessment. The assessment should align with the National School Climate Standards that provide a comprehensive and standards-based approach to overall school climate.EASTCONN will utilize the school climate assessment instruments developed by the Connecticut State Department of Education. The Safe School Climate Plan will be monitored using the assessment data from these school climate assessment instruments.
The Essential Requirements of the Safe School Climate Plan
The safe school climate plan must:
• Be approved by the EASTCONN Representative Council and submitted to the Connecticut State Department of Education. Within thirty (30) calendar days of EASTCONN Representative Council approval, the plan must be available on the EASTCONN website, and on each individual school/Program websites;
• Be included in each program's publication of rules, procedures, and standards of conduct for schools, and in all student handbooks, and must be distributed prior to start of school year to all stakeholders;
• Require each school/program to provide all school employees with a written or electronic copy of the plan at the beginning of each schoolyear;
Prohibit discrimination and retaliation against an individual who reports, orassists in the investigation of, an act of bullying;
• Annually notify parents and students on how to anonymously report bullying prior to school year commencement;
• Prohibit bullying and teen dating violence
o on school grounds;
o at a school-sponsored or school-related activities, whether on or off o school grounds;
o or school bus stop, school bus, or other transportation vehicle owned, leased, or used by EASTCONN;
o through the use of an electronic device or electronic mobile device owned, leased, or used by the district.
• Prohibit bullying and teen dating violence outside of the school setting if it
o creates a hostile environment for the victim
o infringes on the rights of the victim in school
o substantially disrupts the educational process or the orderly operation of the school
Reporting Requirements
Enable students to report acts of bullying and/or teen dating violence to any school employee;
Provide student mechanisms to anonymously report bullying and teen dating violence to any school employee (i.e. Bullying Box);
Require students and their parents be annually notified of the process for reporting acts of bullying and teen dating violence at beginning of school year;
Parents are encouraged to call school employees or school/program administrators if they feel bullying and/or teen dating violence has occurred and will be asked to submit a written request to initiate an investigation;
School employees who witness acts of bullying and/or teen dating violence or receive reports of either must immediately contact the Safe School Climate Specialist not later than one school day and must then submit a written report not later than two school days after making their oral report;
Safe School Climate Specialist to investigate or supervise the investigation of all reports of bullying and/or teen dating violence promptly after the receipt of the written report;
Safe School Climate Specialist must review all anonymous reports provided that no discipline or action be issued solely on the basis of an anonymous report;
School/program administrators or designee must notify the appropriate law enforcement agency when they believe any act of bullying and/or teen dating violence constitutes criminal conduct;
Program administrator or designee (e.g. Safe School Climate Specialist) will notify parents/guardians of any student who commits any verified acts of bullying and/or teen dating violence and parents/guardians of students againstwhom such acts were directed not later than 48 hours after the completion of the investigation;
Program administrator or designee (e.g. Safe School Climate Specialist) will invite the parents/guardians of the perpetrator and victim of the bullying and/or teen dating violence to separate meetings to communicate the measures being taken to ensure the student's safety and prevent further acts of bullying and/or teen dating violence;
Each school/program will document and maintain records related to reports and investigation of bullying and/or teen dating violence using designated log and maintain a list of the number of verified acts of bullying using designated log (see appendix);
Verified acts of bullying log must be available to the public in main offices and submitted to the CSDE annually;
EASTCONN Discipline Policy 5023.1.1 contains guidelines for appropriate disciplinary action related to verified acts of bullying and/or teen dating violence.
Intervention Measures:
The swift and consistent actions of the staff and administrators will contribute to building a social climate in which students feel that they can trust that all adults are involved in their safety. Therefore, consistent steps of intervention must be taken upon awareness of an incident, or continued threatening situation.
Steps for intervention may include the following:
- Intervene immediately to stop the bullying and/or teen dating violence behavior;
- Talk to the student who engaged in the bullying and/or teen dating violence behavior and the student who was victim of this behavior separately. If there are several students who engaged in behavior, separate them also;
- Inform the student who engaged in the bullying and/or teen dating violence behavior and the student who was victim of this behavior of the unacceptable nature of the behavior and the consequences imposed through the school discipline plan;
- Inform the parents of both the student who engaged in the bullying and/or teen dating violence behavior and the student who was victim of this behavior, invite them to at least one meeting to discuss the matter, and construct a plan of action to prevent the reoccurrence;
- If peer mediation is deemed appropriate, give special consideration to the intimidating nature of this situation and preserve a balance of power;
- If students are frequent victims, involve this student in social skills groups, or assertiveness skills development sessions;
- Monitor the behavior of the student who engaged in the bullying and/or teendating violence behavior and the student who was victim of this behavior and the victim regularly as intimidation may continue unseen;
- If the bullying and/or teen dating violence circumstances do not change, despite concerted efforts by school staff, consider options such as, change in class assignment, rearrangement of transportation, etc... as consequence, he/she, not the victim, may be removed from the class or situation;
- Develop on a case-by-case basis interventions for students, who repeatedly bully or are bullied repeatedly, including cases involving teen dating violence, such as counseling or discipline.
Prevention Measures:
In order to perpetuate a safe social climate free of bullying and/or teen dating violence, the agency will:
- Implement a program positive behavioral interventions and supports;
- Implement procedures to confront bullying and/or teen dating violence in any form;
- Listen to all parties involved in incidents;
- Investigate as fully as possible all written and anonymous reports;
- Treat all verified acts of bullying that are similar in nature and severity in a consistent fashion;
- Inform parents of both the perpetrators and the victims of bullying and/or teen dating violence incidents and invite them to at least one meeting;
- Promote via grade appropriate bullying, teen dating violence, and youth suicide prevention curricula the use of a range of teaching and learning styles and strategies that promote a safe school climate;
- Promote open management styles that facilitate communication and consultation throughout each school setting;
- Maintain an accurate log of verified bullying acts (see appendix);
- Provide annual training in bullying, teen dating violence, safe school climates as well as prevention of and response to youth suicide;
- Require Beginning Teachers involved in the EASTCONN TEAM Program to include training regarding the prevention and identification of, and response to, school bullying, teen dating violence, as well as youth suicide in their Classroom Management and Climate module;
- Promote the use of interventions that are least intrusive and most effective.
- Hold regular discussions about bullying with administration, staff, students, and parents;
- Develop an anonymous method of student reporting of incidents;
- Support victims of bullying and/or teen dating violence by means of individual and peer counseling;
- Initiate efforts to change the behavior of those students who have engaged in bullying and/or teen dating violence behavior through class discussions, counseling, reinforcement and sanctions, where appropriate;
- Utilize resources from the CSDE that have been created as part of their state-wide Safe School Climate Resource Network;
- Annually submit a letter to all parents about bullying and reporting procedures (see appendix);
- Designate a week in October where each school-based program unit will conduct safe school climate awareness activities.
Adopted: 10/27/2020
Revised:
Replaces: 5157
To download, please view the PDF here:
STUDENTS
Series 5000
Policy #5003.2.1
Hazing
Hazing, harassment, intimidation or any act that injures, degrades, or disgraces a student or staff member will not be tolerated. Any student who engages in such behavior is subject to disciplinary action including suspension, expulsion or referral to law enforcement officials.
No person in charge of a school-sponsored activity will permit the above-mentioned behavior. Violations will result in disciplinary action.
(cf. 5023.1.1 – Conduct and Discipline)
(cf. 5030.1.2 - Sexual Harassment)
Adopted: April 23, 2019
Revised:
Replaces: 5131.91
To download, please view the PDF here:
STUDENTS
Series 5000
Policy #5003.3.1
CRISIS RESPONSE CRISIS MANAGEMENT PLAN (EMERGENCIES AND DISASTER PREPAREDNESS PLAN)
It is the policy of the EASTCONN Board of Directors to maintain a safe, orderly, civil, and positive learning environment, and to be prepared, in so far as possible, to prevent and respond to unexpected crises quickly and appropriately. While the very nature of a crisis may make preparation difficult, the EASTCONN Board of Directors believes that staff and students should be ready to respond quickly and appropriately to emergency situations.
The EASTCONN Board of Directors recognizes that all EASTCONN staff and students must be prepared to respond quickly and responsibly to emergencies, disasters, and threats of disaster.
Annually the EASTCONN Board of Directors shall develop, maintain and implement an emergency disaster preparedness and response plan ("School Security and Safety Plan") and administrative procedures which detail provisions for responding to emergency situations and disasters and the role that local emergency service providers shall play in crisis preparedness and incident management, and which shall be included in EASTCONN’s comprehensive school safety plan. Such plans shall be based on the school security and safety plan standards and the accompanying School Security and Safety Plan Template developed by the Department of Emergency Services and Public Protection, pursuant to section 86 of PA 13-3. This shall include the establishment at each school of a school security and safety committee and consultation and cooperation with law enforcement, fire department, and emergency rescue squads.
Examples of school crises include, but are not limited to, fire, bus accidents, nuclear disaster, criminal acts, civil disturbances, disease epidemic, physical injury, death, presence of intruders on school premises, hazardous material spills, weather-related emergencies, natural disasters, bomb threats, or terrorist activities.
In developing the EASTCONN and school security and safety plans, the Executive Director of EASTCONN or designee shall collaborate with local and state emergency responders, including local public health administrators.
The Executive Director of EASTCONN or designee shall also develop and maintain emergency plans for each school site, with the cooperation of the school's security and safety committee.
Note: The U.S. Department of Education has published Practical Information on Crisis Planning, which is available on its web site, to provide guidance for schools in developing crisis plans. This
document recommends that Agencys work with city and county emergency planners to help integrate resources and that school staff participate in local emergency planning so that the Agency perspective is addressed by the local government. In addition, as part of the Pandemic Influenza Planning Checklist, the U.S. Department of Health and Human Services and the Centers for Disease Control and Prevention recommend that local public health administrators be involved in EASTCONN’s planning process.
The EASTCONN Board of Directors shall annually, by November 1 of each year, submit the school security and safety plan for each school to the Department of Emergency Services and Public Protection, via submission to EASTCONN’s DEMHS Regional Coordinator in the manner prescribed by said agency.
The Executive Director of EASTCONN or designee shall use the school security and safety plan standards and plan templates developed by the Department of Emergency Services, state-approved Standardized Emergency Management System guidelines, be compliant with the National Incident Management System (NIMS), and incorporate the National Incident Command System when updating Agency and site-level emergency and disaster preparedness plans.
The crisis management plan (School Security and Safety Plan) shall be developed within the context of the four recognized phases of crisis management:
- Mitigation/Prevention addresses what schools and EASTCONN can do to reduce or eliminate the risk to life and property.
- Preparedness focuses on the process of planning for the worst case scenario.
- Response is devoted to the steps to take during a crisis.
- Recovery pertains to how to restore the learning and teaching environment after a crisis.
Security and safety plans shall also provide guidance on the recovery from an emergency incident, in addition to including provisions regarding preparedness and response.
Crisis management must be viewed as a continuous process in which all phases of the plan are being reviewed and revised. The plan must be continuously updated based upon experience, research and changing vulnerabilities. Therefore, the EASTCONN Board of Directors will conduct a security and vulnerability assessment, every two years, for each EASTCONN school and develop and/or revise a school security and safety plan for each school based on the aforementioned standards for such plans.
Schools shall collaborate closely with law enforcement, fire and emergency services personnel and community partners, including public health and mental health professionals who can assist with the development of a plan that addresses a wide range of crises.
The EASTCONN crisis response team is responsible for:
- Initiating, building and maintaining relationships with community partners; Conducting safety and security needs assessments;
- Establishing and updating the emergency management plan;
- Assisting individual school-based crisis response teams, (the school security and safety committee) to include community partners and school-based personnel as specified in section 87 of PA 13-3; and
- Developing training activities and conducting emergency exercises to support and improve the plan.
At a minimum, school and EASTCONN emergency management plans shall outline procedures for faculty, staff and students for the following three primary responses:
- Evacuation when it is safer outside the school than it is inside the school.
- Lockdown when there is an immediate threat of violence in, on or in the vicinity of the school.
- Shelter-in-place when students and staff must remain in a school building for extended periods of time during an event such as a chemical spill or terrorist attack.
The EASTCONN Board of Directors shall grant the use of school buildings, grounds, and equipment to public agencies, including the American Red Cross, for mass care and welfare shelters during disasters or other emergencies affecting the public health and welfare. The EASTCONN Board of Directors shall cooperate with such agencies in furnishing and maintaining whatever services they deem necessary to meet the community's needs.
Note: The Readiness and Emergency Management for Schools (REMS) Technical Assistance (TA) Center is a hub of information and services available to assist in emergency management planning and preparedness. The website is http://rems.ed.gov.
(cf. 3516 - Safe and Secure School Facilities, Equipment and Grounds)
(cf. 4148.1/4248.1 - School Security and Safety Committee) (cf. 5131.7 - Weapons and Dangerous Instruments)
(cf. 5141.22 - Communicable/Infectious Diseases)
(cf. 5142 - Student Safety)
(cf. 6114 - Emergencies and Disaster Preparedness)
(cf. 6114.6 - Emergency Closings)
(cf. 6114.8 - Pandemic/Epidemic Emergencies)
Legal Reference: Connecticut General Statutes
10-154a Professional communications between teacher or nurse and student.
10-207 Duties of medical advisors.
10-209 Records not to be public.
10-210 Notice of disease to be given parent or guardian.
10-221 Boards of education to prescribe rules.
10-222m - School security and safety plans. School security and safety committees
10-222n - School security and safety plan standards
19a-221 Quarantine of certain persons.
52-557b Immunity from liability for emergency medical assistance, first aid or medication by injection. School personnel not required to administer or render.
PA 13-3 An Act Concerning Gun Violence and Children's Safety
The Family Educational Rights and Privacy Act of 1974, (FERPA), 20 U.S.C. 1232g, 45 C.F.R. 99.
Adopted: April 23, 2019
Revised:
Replaces: 5141.6
To download, please view the PDF here:
STUDENTS
Series 5000
Policy #5003.4.1
Student Safety
The EASTCONN Board of Directors shall strive to build safe, supportive, and academically challenging school learning environments in partnership with students, staff members and families. The EASTCONN Board of Directors shall develop and adopt a mission statement that promotes a safe and secure environment for learning. Such mission statement shall emphasize respect, caring, and high academic achievement.
The EASTCONN Board of Directors shall ensure that all facilities, grounds, equipment, and vehicles meet acceptable injury and violence prevention standards for design, installation, use and maintenance.
Student safety shall be a priority of all EASTCONN personnel through close supervision of students in all school buildings and grounds and through special attention to:
- Maintenance of safe school environments through conducting regular safety vulnerability and hazard assessments of all school facilities, school grounds, sports-related equipment and vehicles used to transport students. Security and vulnerability assessments shall be conducted every two years, resulting in a school safety plan for each school, based upon the assessment results.
- Safe practices by school personnel and students - particularly in instructional areas or in extracurricular activities presenting special hazards.
- Development of school programs and activities consistent with appropriate abilities and limitations of students at each age level.
- Offering safety education to students germane to particular subjects, such as laboratory courses in science, industrial arts, and health and physical education.
- Appropriate first aid care for students in case of accident or sudden illness.
- Adequacy of emergency response procedures at each school within EASTCONN (first aid, cardiopulmonary resuscitation, infection control security).
- Development, adoption and implementation of a code of conduct and other appropriate rules that are designed to promote health and safety and prevent unintended injury, harassment, bullying and other forms of violence. Such code shall prohibit the use and possession of alcohol, tobacco and other drugs and weapons and dangerous instruments at school.
- Training exercises for all school staff designed to help them maintain a positive climate for learning and to effectively enforce safety and discipline rules.
- Requiring EASTCONN and its individual schools to have safety and security plans which serve as a guide to address the various safety needs in the school, such as lockdown procedures, evacuations, drills and safety protocols, and personnel assignments. The school security and safety plan for each of EASTCONN’s schools shall annually be submitted to the Department of Emergency Services and Public Protection.
- Conducting regular audits (at least annually) to evaluate and analyze the effectiveness of each school's safety and security plans. First responders, local law enforcement and the entire school community shall be involved in this process. Law enforcement and local public safety officials shall evaluate all fire and crisis response drills.
- Communicating with parents/guardians and community members about school- level emergency preparedness protocols to the greatest extent possible.
- Providing regular training for all school employees on EASTCONN’s school emergency management systems and protocols, as well as violence prevention training.
- Creating a partnership between schools, local law enforcement and appropriate community agencies, including mental health, to prevent and reduce school violence.
- Establishing a school security and safety committee at each school. Such committee shall be responsible for assisting in the development of the school's security and safety plan and administering such plan.
- Assistance of the safe school climate committee at each school, originally established to address issues related to bullying in the school, to also collect, evaluate, and report information relating to instances of disturbing or threatening behavior that may not meet the statutory definition of bullying.
The EASTCONN Board of Directors shall establish an advisory committee to review specific policies, regulation, plans and procedures in order to ensure a comprehensive and effective program to increase student and staff awareness of safety and health issues and to review emergency response procedures at each school in EASTCONN. Members of the safety committee shall include a Board of Directors’ member, the Executive Director of Personnel Supervising Programs or his/her designee, appropriate school personnel supervising programs, a high school student, parents, law enforcement personnel, first responders and other community representatives.
(cf. 5023.1.1 - Conduct and Discipline)
(cf. 5007.1.1 - Alcohol Use, Drugs, and Tobacco)
(cf. 5021.4.1 - Weapons and Dangerous Instruments) (cf. 4008.6.1 - Safe Schools)
(cf. 5003.1.1 – Bullying)
(cf. 5003.3.1 – Crisis Management Plan) (cf. 5001.1.1 - Administering Medications)
(cf. 5013.4.1 - Communicable and Infectious Diseases)
(cf. 5013.1.1 - Student Health Assessments and Immunizations)
(cf. 5005.1.1 - Child Sexual Abuse and Assault Response Policy and Reporting Procedure) (cf. 5028.1.1 - Suicide Prevention and Intervention)
(cf. 5003.3.1 - Crisis Management Plan) (cf. 6017.8.1 - Family Life Education)
(cf. 4008.2.1 - Emergencies and Disaster Preparedness) (cf. 4008.6.1 - Safe Schools)
(cf. 4008.5.1- Pandemic/Epidemic Emergencies)
Legal Reference: Connecticut General Statutes
10-220f Safety committee.
P.A. 13-3 An Act Concerning Gun Violence Prevention and Children's Safety (Sections 86, 87, 88)
Adopted: October 22, 2019
Revised:
Replaces: 5142
To download, please view the PDF here:
STUDENTS
Series 5000
Policy #5003.5.1
Safety
School Resource Officer
In order to make schools more orderly, safer and secure, EASTCONN may employ police officers to deliver security services as school resources officers (SROs).
The utilization of school resource officers in EASTCONN schools is to accomplish the following goals:
To provide a safe learning environment and help reduce school violence.
To improve school/law enforcement collaboration.
To improve perceptions and relations among students, staff and law enforcement officials.
To collaborate with designated members of the school and EASTCONN staff and with local law enforcement, fire service, public safety and emergency management agencies, and parents/guardians in the development of school safety/crisis plans.
Alternative language:
It is understood and agreed that the EASTCONN Board of Directors and the Police Department officials share the following goals and objectives with regard to the School Resource Officer (SRO) Program in the schools:
To foster educational programs and activities that will increase student's knowledge of and respect for the law and the function of law enforcement agencies;
To encourage SROs to attend extra-curricular activities held at schools, when possible;
To act swiftly and cooperatively when responding to major disruptions and flagrant criminal offenses at school, such as: disorderly conduct by trespassers, the possession and/or use of weapons on campus, the sale and/or distribution of controlled substances, and riots;
To report serious crimes that occur on campus and to cooperate with the law enforcement officials in their investigation of crimes that occur at school; and
To cooperate with law enforcement officials in their investigations of criminal offenses which occur off campus.
To be involved in the development the EASTCONN school safety/crisis plans.
- Duties include, but are not limited to:
- The observation and reporting of any unlawful act;
- The prevention of theft or misappropriation of any item of value;
- The control of access to premises being protected;
- The maintenance of order and safety at public activities;
- Protection of EASTCONN property, students, staff and persons and property on or about EASTCONN property or while attending EASTCONN-sponsored activities.
Optional Language:
- Investigating and documenting specific incidents;
- Assistance in identifying, intervening and communicating with at-risk students;
- Provision of crime prevention education;
- Promotion of a positive student attitude towards law enforcement;
- Operating as a liaison between the community and EASTCONN.
The Executive Director of EASTCONN will develop administrative regulations as necessary to implement this policy.
Alternative language:
The EASTCONN Board of Directors will work in cooperation with the law enforcement agency/police department in the placement of school resource officers in its high/middle/elementary schools. The objectives and qualifications of resource officers will be determined by the police department and shall be subject to approval by the EASTCONN Board of Directors.
EASTCONN shall enter into a Memorandum of Understanding (MOU) with the local police department that defines the officer's role and responsibilities. The MOU must address daily interactions among students, school personnel, and police officers, and must include a graduated response model for student discipline.
(cf. 5023.1.1 – Conduct and Discipline)
(cf. 5023.5.1 - Vandalism)
(cf. 5007.1.1 - Alcohol Use, Drugs, and Tobacco)
(cf. 5021.4.1 - Weapons and Dangerous Instruments)
(cf. 5023.6.1 - Out of School Misconduct)
(cf. 5023.7.1 - Gang Activity or Association)
(cf. 5003.3.1 - Crisis Management Plan)
(cf. 5003.4.1 – Student Safety)
(cf. 5020.1.1 - Use of Physical Force and Physical Restraint Seclusion)
(cf. 5021.1.1 - Search and Seizure)
Legal Reference: Connecticut General Statutes
±-l 76e through ±-l 80a. Contested Cases. Notice. Record. 10-220 Duties of boards of education.
10-233a through 10-233f. Suspension, removal and expulsion of students, as amended by PA 95-304, PA 96-244, and PA 98-139.
53a-l Definitions.
53a-217b Possession of Firearms and Deadly Weapons on School Grounds.
PA 15-168 An Act Concerning Collaboration Between Boards of Education and School Resource Officers and the Collection and Reporting of Data on School- Based Arrests
PA 94-221 An Act Concerning School Discipline and Safety. GOALS 2000: Educate America Act, Pub. L. 103-227.
18 U.S.C. 921 Definitions.
Title III - Amendments to the Individuals with Disabilities Education Act. Sec. 314 (Local Control Over Violence)
Elementary and Secondary Act of 1965 as amended by the Gun Free Schools Act of 1994.
P.L. 105-17 The Individuals with Disabilities Act, Amendment of 1997.
Kyle P. Packer PPA Jane Packer v. Thomaston Board of Directors.
Adopted: 8/27/19
Revised:
Replaces: 5142.4
NOTE: This policy contains apendicies. To download, please view the PDF here:
STUDENTS
Series 5000
Policy#5003.6.1
Police in Schools
Schools are responsible for students during school hours which includes protecting each student's constitutional rights, assuring due process in questioning and arrest, and protecting students from any form of illegal coercion.
When police are investigating possible criminal acts which occurred, or may have occurred, on school property, or while under the jurisdiction of EASTCONN, they may question students at school when the following procedures are observed:
Students will be questioned as confidentially and inconspicuously as possible.
An attempt will be made to notify the student's parents so that they may be present during the questioning. The school Principal, or his/her designee, will be present.
Preferably, the officer doing the questioning will wear civilian clothes.
When investigating a possible criminal violation occurring off school grounds or not part of a school program, police will be encouraged to question students in their homes; however, they may be permitted to question students in the schools when the procedures outlined in 1-3 above are observed.
Adopted: November 26, 2019
Revised:
Replaces: 5145.11
To download, please view the PDF here:
STUDENTS
Series 5000
Policy #5003.7.1
Students/Probation/Police/Courts
Notification to Executive Director when Student Arrested for Felony
Police who arrest an enrolled EASTCONN student for a felony are required by Public Act 94- 221 to notify orally the Executive Director of EASTCONN not later than the school day following the arrest of the identity of the student and the offense or offenses for which the student was arrested and follow up in writing, including a brief description of the incident, not later than seventy-two hours of the arrest.
The Executive Director of EASTCONN shall maintain this information confidential in accordance with 46b-124 and in a secure location and disclosed only to the Principal of the school in which such person is a student or to the Principal or supervisory agent of any other school in which the Executive Director of EASTCONN knows such person is a student. The Principal may disclose the information only to special services staff or a consultant (such as a psychiatrist, psychologist, or social worker) for the purpose of assessing the danger posed by such person to himself, other students, school employees, or school property and effectuating an appropriate modification of such person’s educational plan or placement, and for disciplinary purposes.
Attendance of Students Placed on Probation by a Court
Before allowing a student placed on probation to return to school, the Connecticut court will request from the Executive Director of EASTCONN information on the attendance, adjustment, and behavior of the student along with the Executive Director’s recommendation for conditions of sentencing or disposition of the case.
School Officials and Probation Investigations
If requested by the court prior to disposition of a case, the Executive Director of EASTCONN, or designee, shall provide information on a student’s attendance, adjustment, and behavior, and any recommendations regarding the proposed conditions of probation included in the probation officer’s investigation report.
School Attendance As a Condition of Probation
Under Section 46b-140, a court may include regular school attendance and compliance with school policies on student conduct and discipline as a condition of probation.
Information to Executive Directors on a Student Adjudged to be a Delinquent as a Result of Felony
Under Section 46b-124 of CGS, courts are required to release the identity of a student adjudged a delinquent as a result of felony to the Executive Director of EASTCONN who may only use this information for school placement and disciplinary decisions.
Information to Executive Directors on a Student Adjudged to be a Youthful Offender
Under Section 54-761 of CGS, courts are required to release the identity of a student adjudged a youthful offender to the Executive Director of EASTCONN who may only use this information for school placement and disciplinary decisions.
(cf. 5003.6.1 Police in Schools)
Legal Reference: Connecticut General Statutes
46b-121 re juvenile records
46b-124 re juvenile matters and the law.
46b-134 re school officials and probation investigations.
46b-140 re school attendance and compliance with Board policies on student conduct and discipline as a condition of probation.
54-761 re confidentiality of records on youthful offenders.
10-233a through 10-233g re student suspension, expulsion.
Adopted: November 26, 2019
Revised:
Replaces: 5145.111
To download, please view the PDF here:
STUDENTS
Series 5000
Policy#5003.8.1
Research Involving Students
All requests for the services of student volunteers in research projects, special studies, and surveys not part of the regular educational program must have parent, Executive Director of EASTCONN, and EASTCONN Board of Directors’ approval.
Staff members shall submit their request through regular administrative channels.
Adopted: November 26, 2019
Revised:
Replaces: 5156
To download, please view the PDF here:
STUDENTS
Series 5000
Policy #5003.9.1
Service Dogs
The ADA prohibits discrimination against, and ensures equal opportunity for, persons with disabilities in public accommodations, commercial facilities, transportation, and state and local government services.
Public accommodations are businesses that are generally open to the public, such as stores, restaurants, theaters, schools and day care and recreation facilities.
Under the ADA, service dogs (or miniature ponies) must be harnessed, leashed, or tethered, unless these devices interfere with the pony/ dog’s work or the individual’s disability prevents using these devices. Connecticut law does not require proof that a dog/miniature pony is being used to help a person with disabilities in order for it and its owner to be afforded the protections allowed under the law.
A. A person with a disability cannot be asked to remove his or her service dog/miniature pony from the premises unless: 1) the animal is out of control and the handler does not take effective action to control it or 2) the animal is not housebroken. Under the ADA regulations, staff at facilities subject to the ADA can ask only two questions:
“Is the dog/miniature pony a service animal required because of a disability?” “What work or task has the dog/miniature pony been trained to perform?” In the event the individual responds that the dog/miniature pony is a “comfort and/ or Emotional Support “dog/miniature pony” then the request can be denied.
B. Staff CANNOT ask about the person’s disability, require medical documentation, or ask that the dog/miniature pony demonstrate its ability to perform the work or task. Nor can they require documentation, such as proof that the dog/miniature pony has been certified, trained, or licensed as a service animal.
C. According to CT Law, any person who has a dog/miniature pony placed with him or her temporarily by a nonprofit organization that trains or educates guide dogs/miniature pony must obtain a license and tag from the town clerk where the animal is owned. The person who temporarily cares for the animal must present written evidence that the organization placed the dog/miniature pony with him or her.
D. The Individuals with Disabilities Education Act (IDEA) and Section 504 of the Rehabilitation Act also allow a student to use a service animal that does not meet the ADA definition of a service animal, if that student’s Individual Education Plan (IEP) or Section 504 team decides the animal is necessary for the student to receive a free and appropriate education (FAPE). Emotional support animals, therapy animals, and companion animals are seldom allowed to accompany students in public schools. The ADA, as previously indicated, does not contemplate the use of animals other than those meeting the definition of a “service animal.” Ultimately, the determination whether a student may utilize an animal should be made on a case-by-case basis by the IEP or Section 504 team.
E. There is no Connecticut law on making false claims that an animal is a service dog.
Adopted: 10/27/2020
Revised:
Replaces: 5158
To download, please view the PDF here:
STUDENTS
Series 5000
Policy #5003.9.2
SERVICE ANIMALS
The EASTCONN Board of Directors (the “Board”) adopts this policy to ensure that students with disabilities are permitted to participate in and benefit from EASTCONN programs, activities and services, and to ensure that the EASTCONN does not discriminate on the basis of disability.
EASTCONN will comply with all state and federal laws and regulations concerning the rights of students with service animals.
A “service animal” is a dog, or in specific circumstances, a miniature horse, that has been individually trained to do work or perform tasks for the benefit of a student with a disability, and the work or tasks performed are directly related to the student’s disability or necessary to mitigate the disability. No other species of animal, whether wild or domestic, will be permitted in EASTCONN schools, school activities or programs or school transportation vehicles as a “service animal”.
The Executive Director or designee shall be responsible for developing procedures regarding students’ use of service animals in accordance with this policy.
Legal References: Connecticut General Statutes
10-221 Boards of education to prescribe rules, policies and procedures.
46a-42 Mobility impaired person.
46a-44 through 46a-64 Public accommodations and transportation, admittance to.
Federal Laws
Section 504 of the Federal Vocational Rehabilitation Act of 1973,
28 C.F.R. Parts 35 & 36, Nondiscrimination on the Basis of Disabilities in State and Local Government Services; Final Rules
Adopted:
Revised: February 25, 2025
Replaces: Policy # 5003.9.1 – Service Dogs
ADMINISTRATIVE REGULATIONS REGARDING SERVICE ANIMALS (STUDENTS)
This regulation is adopted pursuant to EASTCONN policy and in compliance with all state and federal laws and regulations concerning the rights of students with service animals.
Definitions
Partner/Handler: A person with a service animal. A person with a disability is called a partner; a person without a disability is called a handler.
Pet: A domestic animal kept for pleasure or companionship. Pets are not permitted in EASTCONN facilities.
Service Animal:
1) Any dog that has been individually trained to do work or perform tasks for the benefit of a student with a disability, including, but not limited to, a physical, sensory, psychiatric, intellectual or other disability.
2) A miniature horse that has been individually trained to do work or perform tasks for the benefit of a student with a disability, provided that permitting the horse as a service animal is appropriate, after considering the following factors:
1. The type, size, and weight of the miniature horse and whether the EASTCONN facility can accommodate these features;
2. Whether the handler has sufficient control of the miniature horse;
3. Whether the miniature horse is housebroken; and
4. Whether the miniature horse’s presence in a specific EASTCONN facility compromises legitimate safety requirements that are necessary for safe operation.
The work or tasks performed by a service animal must be directly related to the student’s disability or necessary to mitigate the disability.
Service animals do not include any other species of animal, whether wild or domestic, trained or untrained.
Emotional support animal: An animal whose sole function is to provide emotional support, well- being, comfort, companionship, or therapeutic benefits, or to act as a crime deterrent. Emotional support animals are not service animals for purposes of this regulation. Refer to EASTCONN Policy #4036.2.1 - Emotional Support Animals in the Workplace.
Team: A person with a disability, or a handler, and his or her service animal. The twosome works as a cohesive team in accomplishing the tasks of everyday living.
Functions of Service Animals
Service animals perform some of the functions and tasks that students with disabilities cannot perform themselves. Service animals are not pets.
There are several kinds of service animals that assist students with disabilities. Examples include but are not limited to, animals that:
- assist students who are blind or have severe sight impairments;
- alert students with hearing impairments to sounds;
- pull wheelchairs or carry and pick-up items for students with mobility impairments;
- assist students with mobility impairments with balance; and
- assist students by alerting or providing support during seizures.
Examples of service dogs include:
A Guide, or Seeing Eye Dog is a carefully trained dog that serves as a travel tool to students with severe visual impairment or who are blind.
A Hearing or Signal Dog is a dog who has been trained to alert a student with significant hearing loss or who is deaf when a sound, e.g., knock on the door, occurs.
A Psychiatric Service Dog is a dog that has been trained to perform tasks that assist students with disabilities to detect the onset of psychiatric episodes and lessen their effects. Tasks performed by psychiatric service dogs may include reminding the handler to take medicine; providing safety checks or room searches, or turning on lights for students with Post Traumatic Stress Disorder; interrupting self-mutilation by students with dissociative identity disorders; and keeping disoriented students from danger.
An Assistance Dog is a dog that has been trained to assist a student who has a mobility or health impairment. Types of duties the dog may perform include carrying, fetching, opening doors, ringing doorbells, activating elevator buttons, steadying a student while walking, helping a student up after a fall, etc.
A Ssig Dog (sensory signal dog or social signal dog) is a dog trained to assist a student with autism. The dog alerts the partner to distracting repetitive movements common among those with autism, allowing the student to stop the movement (e.g., hand flapping). A student with autism may have problems with sensory input and need the same support services from a dog that a dog might give to a student who is blind or deaf.
A Seizure Response Dog is a dog trained to assist a student with a seizure disorder; how the dog serves depends on the student’s needs. The dog may stand guard over the student during a seizure, or the dog may go for help. A few dogs have somehow learned to predict a seizure and warn the student in advance to sit down or to move to a safe place.
Admission of Service Animals
EASTCONN will permit students with disabilities to use service animals in buildings, on property, and in vehicles that are owned, leased or controlled by EASTCONN, upon request, submission of required documentation, and compliance with EASTCONN policy and legal requirements.
Requirements for service animals and their partners/handlers, include:
Proof of Vaccination: The animal must be immunized against diseases common to that type of animal. Dogs must have had the general maintenance vaccine series, which includes vaccinations against rabies, distemper, and parvovirus. All vaccinations must be current.
Proof of Licensing: Dogs are to wear an owner identification tag at all times. The dog must also wear a current rabies tag and dog license tag. Connecticut law requires dogs to wear a harness or an orange-colored leash and collar which makes them readily identifiable as licensed guide dogs.
Proof of Good Health: The animal must be in good health.
Under Control of Partner/Handler: The partner/handler must be in full control of the animal at all times unless their medical condition prevents them from doing so. The care and supervision of a service animal is solely the responsibility of its partner/handler. A service animal must have a harness, leash, or other tether, unless the handler is unable because of a disability to use a harness, leash, or other tether, or the use of such devices would interfere with the service animal’s safe, effective performance of work or tasks. In such cases the service animal must be otherwise under the handler’s control using voice control, signals or other effective means.
A student with a disability (or his/her parent/guardian) who believes (s)he needs to bring a service animal to school in order to receive a free and appropriate public education shall complete and submit the written request form to the Administrator or the Section 504 or IEP/PPT team.
The appropriate team shall review the form, gather any necessary information, and determine whether the request to use the service animal will be approved.
If it is determined that an animal does not meet the definition of a service animal or that such animal is excluded for the reasons cited in this regulation, the student’s Section 504 or IEP Team shall meet to consider and document whether the animal’s presence is necessary for the child to receive a free appropriate public education or to have equal access to the educational program, and, if not, whether the student needs other aids, services or accommodations.
Considerations when a Student has a Service Animal
When a request to use a service animal is approved, the Administrator or designee will take the following steps:
Notify appropriate staff that a service animal will be on campus.
- Provide a process for staff, students and parents to inform administrators of any animal allergies that may require accommodation.
If any student or staff member assigned to the classroom in which a service animal is permitted suffers an allergic reaction to the service animal, the person having custody and control of the service animal will be required to remove the service animal to a different location designated by the Administrator or designee and an alternative plan will be developed with appropriate staff. Such plan could include the reassignment of the person having custody and control of the service animal to a different classroom. If any student or staff member suffers an allergic reaction to a service animal while on school transportation, an alternate plan will be developed in coordination with appropriate school, EASTCONN, and transportation staff, and the parents/guardians of any affected students.
Educate students and staff on proper behavior around a service animal.
Students and staff must:
- Allow a service animal to accompany the partner at all times and everywhere on campus except, where service animals are specifically prohibited.
- Not pet a service animal; petting a service animal when the animal is working distracts the animal from the task at hand.
- Not feed a service animal. The service animal may have specific dietary requirements. Unusual food or food at an unexpected time may cause the animal to become ill.
- Not deliberately startle a service animal.
- Not separate or attempt to separate a partner/handler from his or her service animal.
Plan for transportation of the service animal, including on the bus and field trips.
Develop an emergency evacuation plan to include the service animal.
In the event of an emergency, emergency responders should be trained to recognize service animals and to be aware that the animal may be trying to communicate the need for help. The animal may become disoriented from the smell of smoke from a fire or laboratory emergency, from sirens or wind noise, or from shaking and moving ground.
The partner and/or animal may be confused by the stressful situation. The emergency responders should be aware that the animal is trying to be protective and, in its confusion, is not to be considered harmful. The emergency responders should make every effort to keep the animal with its partner. However, the emergency responders’ first effort should be toward the partner; this may necessitate leaving an animal behind in certain emergency evacuation situations.
To help ensure appropriate emergency responder response, the EASTCONN policy and administrative regulation on service animals shall be disseminated to local law enforcement and fire departments.
Any service animal accompanying a student with a disability to school or school activities shall be handled and cared for in a manner detailed in the student’s IEP or Section 504 Plan.
EASTCONN staff shall not assume or take custody or control of, or responsibility for, any service animal or the care or feeding thereof.
The owner or handler of a service animal shall be solely responsible for:
- Supervision and care of the animal, including any feeding, exercising, clean up and waste/stain removal.
- Leashing and properly restraining the animal at all times.
- Damages to EASTCONN buildings, property and vehicles caused by the animal.
- Injuries to students, employees, volunteers and visitors caused by the animal.
Annual submission of documentation of vaccinations and immunizations.
Connecticut law does not require proof that a dog/miniature horse is being used to help a person with disabilities in order for it and its owner to be afforded the protections allowed under the law.
A. A person with a disability cannot be asked to remove his or her service dog/miniature horse from the premises unless: 1) the animal is out of control and the handler does not take effective action to control it or 2) the animal is not housebroken. Under the ADA regulations, staff at facilities subject to the ADA can ask only two questions:
“Is the dog/miniature horse a service animal required because of a disability?” “What work or task has the dog/miniature horse been trained to perform?”
In the event the individual responds that the dog/miniature horse is a “comfort and/ or Emotional Support “dog/miniature horse” then the request can be denied.
B. Staff CANNOT ask about the person’s disability, require medical documentation, or ask that the dog/miniature horse demonstrate its ability to perform the work or task. Nor can they require documentation, such as proof that the dog/miniature horse has been certified, trained, or licensed as a service animal.
Areas Off Limits to Service Animals
Mechanical Rooms/Custodial Closets: Mechanical rooms, such as boiler rooms, facility equipment rooms, electric closets, elevator control rooms and custodial closets, are off- limits to service animals. The machinery and/or chemicals in these rooms may be harmful to animals.
Areas where protective clothing is necessary: Any room where protective clothing is worn is off-limits to service animals. Examples impacting students include chemical laboratories, wood shops, metal/machine shops and photography dark rooms.
- Areas where there is danger to the service animal: Any room, including a classroom, where there are sharp metal cuttings or other sharp objects on the floor or protruding from a surface; where there are hot materials on the floor; where there is a high level of dust; or where there is moving machinery is off-limits to service animals.
Access to off-limits areas may be granted on a case-by-case basis, if warranted under the particular circumstances of such case. For instance, a laboratory instructor in a classroom or teaching laboratory with moving equipment may grant entry to a service animal, depending on the nature of the equipment or class and the best interest of the animal. For example, the equipment may have moving parts at a height such that the tail of a large dog could easily be caught, and thus a large service dog would be kept out; on the other hand, a very small service dog may be shorter than any moving parts and, thus, permitted in the classroom or laboratory.
Exclusion of Service Animal
The Administrator or designee may exclude a service animal from EASTCONN buildings, property and/or vehicles under the following circumstances:
1. The presence of the animal poses a direct threat to the health and safety of others.
2. Service animals that are ill will not be permitted in EASTCONN facilities.
3. Service animals that are unclean and/or bedraggled may be required to leave EASTCONN facilities. An animal that becomes wet from walking in the rain or mud or from being splashed by a passing automobile, but is otherwise clean, should be considered a clean animal. Animals that shed in the spring sometimes look bedraggled. If the animal in question usually is well groomed, it will be considered tidy even though its spring coat is uneven and messy-appearing or it has become wet from weather or weather-related incidents.
4. The owner or handler is unable to control the animal.
If any service animal is out of control in the school setting or during EASTCONN transportation and the animal’s handler does not take effective action to control it, the permission granted pursuant to this regulation may be immediately revoked. The parent or guardian of the student having custody and control of the service animal will be required to remove the animal from the premises immediately.
5. The presence of the animal significantly disrupts or interferes with the educational process, and/or fundamentally alters the school program or activity.
A service animal that is unruly or disruptive (e.g., barking, running around, bringing attention to itself) may be excluded from EASTCONN facilities. If the improper behavior happens repeatedly, the partner may be told not to bring the animal into any facility until the partner takes significant steps to mitigate the behavior. Mitigation can include muzzling a barking animal or refresher training for both the animal and the partner. If the animal materially disrupts or interferes with the instructional program, school activities or student learning, or the animal’s presence would result in a fundamental alteration of any school program, it may be excluded from school or school property. However, annoyance on the part of others is not considered an unreasonable risk to property or others to justify the removal of a service animal.
6. The animal is not housebroken.
If a service animal is excluded from EASTCONN premises based upon the above reasons, the student with a disability shall be given the opportunity to participate in the service, program, or activity without having the service animal on the premises.
If the Administrator or designee excludes a service animal from EASTCONN property, the Administrator or designee must document the reasons for such exclusion and notify the Executive Director. The Executive Director or designee will make a determination on whether a service animal will be allowed to return to school and, if possible, notify the student with the disability in writing of the decision within five school days of the initial exclusion.
Complaint Procedure
If a student, parent, or guardian has concerns about the implementation of this policy, a formal complaint may be filed with the school administrator or designee, who will investigate and respond to the issue in a timely manner.
Liability
EASTCONN may hold the owner or handler of a service animal liable for any property damage caused by the animal to the same extent required by other EASTCONN policy or administrative regulations that impose liability for property damage. In addition, either the owner or handler, or both, may be liable for personal injury caused by the animal or related to the
presence of the animal on school property.
Adopted:
Revised: February 25, 2025
Replaces:
To download, please view the PDF here:
STUDENTS
Series 5000
Policy #5005.1.1
CHILD SEXUAL ABUSE AND ASSAULT RESPONSE POLICY AND REPORTING PROCEDURE
The EASTCONN Board of Directors (the “Board”) has adopted a uniform child sexual abuse and/or sexual assault response policy and reporting procedure in connection with the implementation of its sexual assault and abuse prevention and awareness program.
Procedures for Reporting of Child Sexual Abuse and Sexual Assault
A. Students, or any individuals, may make written or verbal reports of suspected child sexual abuse and/or sexual assault to any school employee. For purposes of this policy, a “child” shall be considered any student enrolled in EASTCONN schools, except for those enrolled only in an adult education program who are over the age of eighteen (18). The Safe School Climate Specialist or designee for the school in which the student is enrolled shall be notified of the report and shall cause such reports to be reviewed and actions taken consistent with this policy.
B. School employees who receive a report of child sexual assault and/or abuse and have reasonable cause to suspect or believe that a child has been sexually abused and/or assaulted shall report such suspicion to the appropriate authority in accordance with Board Policy #4005.1.1, pertaining to REPORTS OF SUSPECTED ABUSE OR NEGLECT OF CHILDREN OR REPORTS OF SEXUAL ASSAULT OF STUDENTS BY SCHOOL EMPLOYEES.
II. Procedures for Review of Reports of Child Sexual Abuse and/or Assault
A. The Safe School Climate Specialist or designee for the school in which the student is enrolled shall be responsible for reviewing any reports of suspected child sexual abuse and/or sexual assault. In the event that the suspected child sexual abuse and/or sexual assault has not yet been reported to the appropriate authority in accordance with Board Policy #4005.1.1, pertaining to REPORTS OF SUSPECTED ABUSE OR NEGLECT OF CHILDREN OR REPORTS OF SEXUAL ASSAULT OF STUDENTS BY SCHOOL EMPLOYEES, the
Safe School Climate Specialist or designee shall promptly cause such a report to be made.
B. If/when such report alleges that a school employee, as defined by Conn. Gen. Stat § 53a-65, is the perpetrator of child sexual abuse and/or sexual assault, the Safe School Climate Specialist or designee shall immediately notify the Executive Director or designee, who shall immediately notify the child's parent or guardian that a report has been made to the appropriate authorities in accordance with Board Policy #4005.1.1, pertaining to REPORTS OF SUSPECTED ABUSE OR NEGLECT OF CHILDREN OR REPORTS OF SEXUAL ASSAULT OF STUDENTS BY SCHOOL EMPLOYEES. The notification requirement shall not apply if a parent or guardian is the individual suspected of perpetrating the child sexual abuse and/or sexual assault. If either a Department of Children and Families (“DCF”) investigation or a police investigation is pending pertaining to the report of suspected child sexual abuse and/or sexual assault, the Safe School Climate Specialist or designee shall obtain the permission of DCF and/or the police department conducting the investigation prior to informing the parents/guardians of the report.
C. The Safe School Climate Specialist or designee shall offer to meet with the student and the parents or guardians of the student about whom a report of suspected child sexual abuse and/or sexual assault has been made, in order to discuss EASTCONN’s support procedures, including but not limited to: 1) actions that child victims of sexual abuse and/or sexual assault and their families may take to obtain assistance, 2) intervention and counseling options for child victims of sexual abuse and/or assault, and 3) access to educational resources to enable child victims of sexual abuse and/or sexual assault to succeed in school.
D. In the event that the report of suspected child sexual abuse and/or sexual assault alleges that another student enrolled in EASTCONN is the perpetrator of the sexual abuse and/or sexual assault, the Safe School Climate Specialist or designee shall also take appropriate action to investigate or cause such a report to be investigated, and appropriate remedial actions taken, in accordance with Board Policy #4005.1.1, pertaining to REPORTS OF SUSPECTED ABUSE OR NEGLECT OF CHILDREN OR REPORTS OF SEXUAL ASSAULT OF STUDENTS BY SCHOOL EMPLOYEES, Board Policy #5157, pertaining to Bullying Behavior, and Board Policy #5030.1.1, Title IX/Sex Discrimination and Sexual Harassment. In the event either a DCF investigation or a police investigation is pending pertaining to the report of suspected child sexual abuse and/or sexual assault, the Safe School Climate Specialist shall coordinate investigatory activities with DCF and/or the police in order to minimize the number of interviews of any child or student victim of sexual assault and share information with other persons authorized to conduct an investigation of child abuse or neglect, as appropriate and permitted by law.
E. The Safe School Climate Specialist or designee shall develop a student support plan for anyone who has been a victim of child sexual abuse and/or sexual assault. The report of suspected sexual abuse and/or assault need not be verified prior to the implementation of a support plan. The elements of the support plan shall be
determined in the discretion of the Safe School Climate Specialist or designee, and shall be designed to support the student victim’s ability to access the school environment.
III. Support Strategies
A. Child sexual abuse and/or sexual assault can take many forms and can vary dramatically in the nature of the offense and the impact the behavior may have on the victim and other students. Accordingly, there is no one prescribed response to child sexual abuse and/or sexual assault.
B. The following sets forth possible interventions and supports which may be utilized to support individual student victims of child sexual abuse and/or sexual assault:
1. Referral to a school counselor, psychologist or other appropriate social or mental health service.
2. Encouragement of the student victim to seek help when feeling overwhelmed or anxious in the school environment.
3. Facilitated peer support groups.
4. Designation of a specific adult in the school setting for the student victim to seek out for assistance.
5. Periodic follow-up by the Safe School Climate Specialist and/or Title IX Coordinator with the victim of sexual abuse and/or assault.
C. The following sets forth possible interventions and supports that may be utilized systemically as prevention and intervention strategies pertaining to child sexual abuse and/or sexual assault:
1. School rules prohibiting sexual abuse and sexual assault and establishing appropriate consequences for those who engage in such acts.
2. School-wide training related to prevention and identification of, and response to, child sexual abuse and/or sexual assault.
3. Age-appropriate educational materials designed for children in grades kindergarten to twelve, inclusive, regarding child sexual abuse and sexual assault awareness and prevention that will include information pertaining to, and support for, disclosures of sexual abuse and sexual assault, including but not limited to:
(a) the skills to recognize child sexual abuse and sexual assault, boundary violations and unwanted forms of touching and contact, and the ways offenders groom or desensitize victims; and
(b) strategies to promote disclosure, reduce self-blame and mobilize bystanders.
4. Promotion of parent involvement in child sexual abuse and sexual assault prevention and awareness through individual or team participation in meetings, trainings and individual interventions.
5. Respectful and supportive responses to disclosures of child sexual abuse and/or sexual assault by students.
6. Use of peers to help ameliorate the plight of victims and include them in group activities.
7. Continuing awareness and involvement on the part of students, school employees and parents with regard to prevention and intervention strategies.
IV. Safe School Climate Specialists
The Safe School Climate Specialists for EASTCONN are:
- Hampton Central Administration Offices: Director of Human Resources
376 Hartford Turnpike
Hampton, CT 06247
(860) 455-1630
Arts at the Capitol Theater (ACT): Principal
896 Main Street
Willimantic, CT 06226
(860) 465-5636
Quinebaug Middle College (QMC): Principal
742 Upper Maple Street Danielson, CT 06239
(860) 932-4100
Clinical Day Treatment (CDT) Programs
Northeast Regional Program (NRP): Program Director
79 Westfield Avenue
Danielson, CT 06239
(860) 779-6794
Educational & Vocational Center (EVC): Program Director
14 Route 66
Columbia, CT 06237
(860) 228-4317
Bridges Community School (Autism Program - EAP): Program Director
10 Commerce Drive
Columbia, CT 06237
(860) 228-3240
Psychological & Behavioral Services:
Clinical Director for Psychological & Behavioral Services 376 Hartford Turnpike
Hampton, CT 06247
(860) 428-0506
EASTCONN Transition Academy:
Assistant Director of Special Services 1320 Main Street, Suite 27
Willimantic, CT 06226
(860) 931-0250
V. Community Resources
The Board recognizes that prevention of child sexual abuse and sexual assault requires a community approach. Supports for victims and families will include both school and community sources. The national, state and local resources below may be accessed by families at any time, without the need to involve school personnel.
A. National Resources:
National Center for Missing & Exploited Children Resource Center
http://www.missingkids.com/Publications
333 John Carlyle Street, Suite #125, Alexandria, Virginia 22314-5950
24-hour call center: 1-800-843-5678
- The online resource center contains publications on child safety and abuse prevention, child sexual exploitation, and missing children.
National Children’s Advocacy Center
210 Pratt Ave., Huntsville, Alabama 35801
Telephone: (256) 533-5437
National Child Traumatic Stress Network
NCCTS — Duke University
1121 West Chapel Hill Street Suite 201 Durham, NC 27701
Telephone: (919) 682-1552
The National Child Traumatic Stress Network offers general information on childhood trauma, including information on child sexual abuse.
National Sexual Violence Resource Center http://www.nsvrc.org/projects/multilingual-access/multilingual-access 2101 N. Front Street
Governor’s Plaza North, Building #2 Harrisburg, PA 17110
Toll Free Telephone: 877-739-3895
The resource center includes multilingual access.
Darkness to Light
1064 Gardner Road, Suite 210
Charleston, SC 29407
National Helpline: (866) FOR-LIGHT
Administrative Office: (843) 965-5444
Darkness to Light is a grassroots national non-profit organization to educate adults to prevent, recognize and react responsibly to child sexual abuse.
B. Statewide Resources:
Department of Children and Families
http://www.ct.gov/dcf/site/default.asp
505 Hudson Street
Hartford, Connecticut 06106
Child Abuse and Neglect Careline: 1-800-842-2288
Telephone, Central Office: (860) 550-6300
DCF is the Connecticut agency responsible for protecting children who are abused or neglected.
FAQs About Reporting Suspected Abuse and Neglect are available at: http://www.ct.gov/dcf/cwp/view.asp?a=2534&Q=314388&dcfNav=|
The Connecticut Alliance to End Sexual Violence
http://EndSexualViolenceCT.org/
96 Pitkin Street
East Hartford, CT 06108
24-hour toll-free hotline: 1-888-999-5545 English/1-888-568-8332 Espaňol Telephone: (860) 282-9881
The alliance is a statewide coalition of community-based sexual assault crisis service programs working to end sexual violence through victim assistance, public policy advocacy, and prevention education training. Each member center provides free and confidential 24/7 hotline services in English and Spanish, individual crisis counseling, support groups, accompaniment and support in hospitals, police stations, and courts, referral information, and other services to anyone in need.
To find a Connecticut Alliance to End Sexual Violence member program please visit:http://endsexualviolencect.org/who-we-are/
Connecticut Children’s Alliance
75 Charter Oak Ave Suite 1-309
Hartford, Connecticut 06106
Phone: (860) 610-6041
CCA is a statewide coalition of Child Advocacy Centers and Multidisciplinary Teams.
Connecticut Network of Care
http://connecticut.networkofcare.org
Connecticut Network of Care is an online information portal listing programs and support groups for sexual assault and abuse in Connecticut.
Legal References:
Conn. Gen. Stat § 17a-101b Report by mandated reporter. Notification of law enforcement agency when allegation of sexual abuse or serious physical abuse. Notification of person in charge of institution, facility or school when staff member suspected of abuse or neglect.
Conn. Gen. Stat § 17a-101q State-wide sexual abuse and assault awareness and prevention
program
ADOPTED: March 26, 2024
REVISED:
REPLACES: Policy #5141.4 (a) - Reporting Child Abuse, Neglect and Sexual Assault
To download, please view the PDF here:
STUDENTS (including Pre-K through Adult Ed)
Series 5000
Policy #5007.1.1
ALCOHOL USE, DRUGS, AND TOBACCO (INCLUDING PERFORMANCE ENHANCING SUBSTANCES)
Pursuant to the goal of the Executive Committee of the EASTCONN Board of Directors to maintain a drug, tobacco and alcohol-free school environment, EASTCONN schools shall take positive action through education, counseling, parental involvement, and medical and police referral in handling incidents in the schools involving possession, sale, and/or use of behavior affecting substances. These substances shall include but not be limited to alcohol and controlled substances as defined in the Penal Code of the State of Connecticut.
Alcohol, tobacco, stimulants, street drugs, including but not limited to marijuana, heroin and cocaine; anabolic steroids, hormones and analogues, diuretics and other performance enhancing substances; including supplements, are addressed by this policy and accompanying administrative regulations.
Possessing, using, or transmitting any substance which is represented to be or looks like a narcotic drug, hallucinogenic drug, amphetamine, barbiturate, marijuana, alcoholic beverage, stimulant, depressant, or intoxicant of any kind, including such substances that contain chemicals which produce the same effect of illegal substances including but not limited to Spice and K2 and bath salts are addressed by this policy.
Definitions
Drugs are defined as any substance other than food or water that is intended to be taken or administered (ingested, injected, applied, implanted, inhaled, etc.) for the purpose of altering, sustaining, or controlling the recipient's physical, mental, or emotional state. Drugs may include, but not be limited to, alcoholic beverages; controlled substances such as marijuana, hallucinogens, cocaine, barbiturates, amphetamines, narcotics; and non-authorized prescription drugs.
Controlled substances, for purposes of this policy shall include all controlled substances prohibited by federal and state law, look-alike drugs, alcoholic beverages, anabolic steroids, drug paraphernalia, any volatile solvents or inhalants, such as but not limited to glue and aerosol products, and prescription or patent drugs, except those for which permission for use in school has been granted pursuant to The Executive Committee of the EASTCONN Board of Directors policy.
Under the influence, for purposes of this policy shall include any consumption or ingestion of controlled substances by a student.
Electronic nicotine delivery system means an electronic device that may be used to simulate smoking in the delivery of nicotine or other substance to a person inhaling from the device, and includes, but is not limited to, an electronic cigarette, electronic cigar, electronic cigarillo, electronic pipe or electronic hookah and any related device and any cartridge or other component of such device.
Liquid nicotine container means a container that holds a liquid substance containing nicotine that is sold, marketed or intended for use in an electronic nicotine delivery system or vapor product, except "liquid nicotine container" does not include such a container that is prefilled and sealed by the manufacturer and not intended to be opened by the consumer.
Vapor product means any product that employs a heating element, power source, electronic circuit or other electronic, chemical or mechanical means, regardless of shape or size, to produce a vapor that may or may not include nicotine that is inhaled by the user of such product.
Privacy Rights
Personal privacy rights of students shall be protected as provided by law. EASTCONN properties may be inspected by school authorities to maintain health and safety. Searches to locate drugs, narcotics, liquor, weapons, poisons, and missing properties are matters relating to health and safety and may be regarded as reasonable grounds for searches by school personnel. Privileged communication between a certified or paraprofessional employee and a student concerning drug abuse shall remain confidential except in cases where the employee is obtaining physical evidence of a controlled substance, and/or where there is an immediate threat to, or where students' health, safety, and welfare may be jeopardized.
Illegal Activities
Use, possession, sale or distribution of drugs, including prescription drugs, drug paraphernalia and/or alcoholic beverages in violation of state law or Executive Committee of EASTCONN’s Board of Directors policy is prohibited at any time on school premises or at any school- sponsored activity. If a student is under the influence of a drug or alcohol, or engaged in the illegal activity of possessing or selling drugs and/or alcohol, the police will be notified, his/her parent(s)/guardian will be contacted, he/she will be suspended from school, referred to a Student Support Team, and considered for expulsion. In cases of the illegal activity of possessing or selling drugs or alcohol, students will be referred to the appropriate law enforcement authorities. If a student is arrested and is awaiting trial for possession of, or possession of with intent to sell drugs in or on school property or at a school-sponsored event, the student will not be allowed to attend school without the permission of the Executive Director, per the guidelines set forth in Policy #5114.
Notification of Policy
Annually, students will be notified through the student handbook, or through other means, of disciplinary sanctions for violation of this policy.
Principals shall include statements, appropriate to student maturity, in Agency handbooks and on EASTCONN websites to the effect that:
the unlawful manufacture, distribution, sale, dispensing, possession or use of controlled substances, other illegal drugs, performance-enhancing substances, alcohol or tobacco, including electronic nicotine delivery systems and vapor products, is prohibited in school, on school grounds, on school transportation and at school sponsored activities;
compliance with the standards of conduct stated in the handbook is mandatory;
a violation of its provisions will subject students to disciplinary action up to and including expulsion and referral for prosecution: and
CIAC controlled activities at the high school and middle school levels sponsored by the Agency are included in this policy and accompanying administrative regulations.
CIAC may impose sanctions beyond those applied by the Agency for the use of performance-enhancing substances, as defined in this policy, by athletes.
Disciplinary Action
Students who violate this policy will be subject to disciplinary action which includes, but is not limited to, suspension or expulsion, and/or a program recommended by the Student Support Team. Student athletes who violate this policy, participating in CIAC-controlled activities shall also be declared ineligible for such activities in accordance with CIAC policy and regulation. Any disciplinary actions imposed will ensure that similar violations will be treated consistently. The Executive Director shall propose and the Executive Committee of the EASTCONN Board of Directors shall approve procedures and regulations to ensure that any student violating this policy is subjected to disciplinary action, and that any disciplinary actions imposed for similar violations are treated consistently.
The following guidelines for reporting alleged violations are to be followed:
If an employee suspects student possession, use, abuse, distribution or sale of controlled substances, other illegal drugs, performance-enhancing drugs, alcohol, or tobacco/tobacco products the employee shall refer the matter to the Principal or his/her designee. The Principal or designee will notify the student's parent/guardian, recommend a specific assessment, as appropriate, and contact law enforcement personnel as appropriate.
If an employee obtains physical evidence of a controlled substance, other illegal drug, drug paraphernalia, performance-enhancing drugs, alcohol, tobacco products or tobacco paraphernalia from a student in school, on school grounds, on school provided transportation or at a school sponsored event, the employee shall turn the student and the controlled substance over to the school principal or designee. The Principal will notify the student's parent/guardian, recommend a specified assessment as appropriate, notify law enforcement personnel and shall surrender possession of the controlled substance to the proper authorities within the time period required by state law.
Drug-Free Awareness Program
The Executive Director shall assure that the school Agency provides a drug-free awareness program for students including the following topics:
- health and safety-related dangers of drug abuse;
- review of the EASTCONN Board of Director's policy of maintaining drug-free schools;
- notification of the availability of drug counseling and rehabilitation programs; and
- official penalties for drug abuse violations in schools.
Drugs and Alcohol
It is the policy of the Executive Committee of the EASTCONN Board of Directors to prevent and prohibit the use (except as duly authorized through the school nurse), possession, distribution or sale of any drug, drug paraphernalia, or alcohol by any student at any time on school property, at school-sponsored events or on school-provided transportation. EASTCONN provides (1) a supportive environment for recovering chemically dependent students during and/or after their involvement in a treatment program for chemical dependency; and will provide
(2) assistance to those students who are affected by drug/alcohol possession or use by others. Any student in EASTCONN schools found to be using, selling, distributing, in possession of or under the influence of intoxicants, mood altering drugs or substances, or look-alike drugs, or in possession of any related drug paraphernalia during a school session, on school premises, or anywhere at a school-sponsored activity or trip, on school-provided transportation, or otherwise off school grounds when such student's conduct violates the substance abuse policy and is seriously disruptive of the educational process shall be subject to consequences as stated in the student handbook.
A breath alcohol tester is approved for use at events/activities such as dances and proms at the middle school and high school levels where, in the judgment of the school administrator, there exists reasonable suspicion that a student has consumed an alcoholic beverage and then, only under the following circumstances:
The student denies to an administrator that he/she has consumed alcoholic beverages and wishes to establish his/her innocence. Should the student register a positive reading on the breath alcohol tester, consequences will be administered as outlined in the discipline/behavior regulations in the Code of Conduct.
The student denies to an administrator that he/she has consumed alcoholic beverages and elects not to utilize the breath alcohol tester to establish his/her innocence. The judgment of the administrator will then be utilized to determine if the student has consumed an alcoholic beverage. In this instance, consequences will be administered as outlined in the discipline/behavior regulations in the Code of Conduct.
Inhalant Abuse
In addition to the prohibitions pertaining to alcohol, drugs and tobacco contained in this policy, no student shall inhale, ingest, apply, use or possess an abusable glue, aerosol paint or substance containing a volatile chemical with intent to inhale, ingest, apply or use any of these in a manner:
Contrary to directions for use, cautions or warnings appearing on a label of a container of the glue, paint aerosol or substance; and
Designed to affect the central nervous system, create or induce a condition of intoxication, hallucination or elation, or change, distort, or disturb the person's eyesight, thinking process, balance or coordination.
For purposes of this policy, inhalants are defined as follows, but not limited to:
Nitrous Oxide - Laughing Gas, Whippets, C02 Cartridge
Amyl Nitrite - "Locker Room," "Rush," "Poppers," "Snappers"
Butyl Nitrite - "Bullet," "Climax"
Chlorohydrocarbons - Aerosol Paint Cans, Cleaning Fluids
Hydrocarbons - Aerosol Propellants, Gasoline, Glue, Butane
Further, no student, shall intentionally, knowingly or recklessly deliver or sell potentially abusable inhalant materials as listed above to a minor student.
No student shall intentionally use or possess with intent to use inhalant paraphernalia to inhale, ingest, or otherwise introduce into the body an abusable glue, aerosol paint or substance or other substance that contains a volatile chemical.
Any student in EASTCONN schools found to be in possession of, using, distributing, or selling potentially abusable inhalant materials shall be subject to disciplinary action as outlined in this policy, up to and including suspension and a recommendation for expulsion. Violators of this policy may also be required to complete an appropriate rehabilitation program. The Executive Director shall propose and the Executive Committee of the EASTCONN Board of Directors shall approve procedures and regulations to ensure that any student violating this policy is subjected to disciplinary action, and that any disciplinary actions imposed for similar violations are treated consistently.
The Executive Committee of the EASTCONN Board of Directors shall incorporate into the curriculum at all levels education pertaining to potential inhalant abuse which is appropriate for students given their age, maturity, and grade level. Inhalant abuse educational programs/information for parents/guardians will be offered in a manner convenient to parents/guardians.
Performance-Enhancing Drugs (including food supplement)
In addition to the prohibition pertaining to alcohol, drugs, tobacco and inhalants, the Executive Committee of EASTCONN’s Board of Directors prohibits the use, possession, distribution or sale of performance-enhancing drugs, including anabolic steroids and food supplements, by students involved in school-related athletics or any co-curricular or extracurricular school activity/program, other than use for a valid medical purpose as documented by a physician.
Bodybuilding and enhancement of athletic ability and performance are not considered valid medical purposes.
School personnel and coaches will not dispense any drugs, medication or food supplements except as in compliance with Connecticut State law, Agency policy and as prescribed by a student's physician, dentist, physician assistant or advanced practice registered nurse.
Students shall be made aware of the dangers of steroid abuse and that such abuse, unauthorized possession, purchase, or sale will subject them to disciplinary action and CIAC sanctions.
Students who violate this policy will be subject to disciplinary action. The Executive Director shall develop, procedures and regulations to ensure that any student violating this section is subjected to disciplinary action, and that any disciplinary actions imposed for similar violations are treated consistently.
It is the expectation of the Executive Committee of the EASTCONN Board of Directors that EASTCONN schools, as members of the Connecticut Interscholastic Athletic Association (CIAC), require all athletes playing in CIAC-controlled sports to be chemical free.
Tobacco/E-Cigarette Use by Students
There shall be no smoking or any other unauthorized use or possession of tobacco, tobacco products, including chewing tobacco or tobacco paraphernalia, and electronic nicotine delivery systems or vapor products by students in any school building or school vehicle at any time or on any school grounds during the school day, or at any time when the student is subject to the supervision of designated school personnel. Such as when the student is at any school function, extracurricular event, field trip, or school related activity such as a work-study program. An ongoing program of student support and counseling will be offered to provide support for students who wish to break the smoking habit.
Tobacco includes, but is not limited to cigarettes, cigars, snuff, smoking tobacco, smokeless tobacco, nicotine, nicotine delivering systems or vapor product, chemicals, or devices that produce the same flavor or physical effect of nicotine substances; and any other tobacco or nicotine innovations.
Alternate language to consider: For purposes of this policy, "use of tobacco" shall mean all uses of tobacco, including but is not limited to, cigarettes, cigars, snuff, blunts, bidis, pipes, chewing tobacco, or any other substance that contains tobacco or nicotine, and all other forms of smokeless tobacco, rolling papers and any other items containing or reasonably resembling tobacco or tobacco products. In order to protect students and staff, the EASTCONN Board of Directors prohibits the use of tobacco or nicotine-based products in school buildings, on school grounds, in school vehicles, or at any school-related event.
Students who violate this policy will be subject to disciplinary action. The Executive Director shall develop procedures and regulations to ensure that any student violating this policy is subjected to disciplinary action, and that any disciplinary actions imposed for similar actions are treated consistently.
Medical Marijuana
The conditions which follow are applicable to an EASTCONN student who holds a certificate authorizing the palliative use of marijuana issued by the Connecticut Department of Consumer Protection (DCP) for the medical use of marijuana as set out in P.A. 12-55, "An Act Concerning the Palliative Use of Marijuana" and as amended by P.A. 16-23.
EASTCONN will not refuse to enroll a student or otherwise penalize a student for being a medical marijuana certificate holder unless failure to do so would cause the school to lose a monetary or licensing benefit under federal law or regulations.
A student medical marijuana certificate holder is subject to, without bias, the same code of conduct and disciplinary standards applicable to all students attending EASTCONN schools. A student medical marijuana certificate holder shall not:
- Undertake any task under the influence of marijuana that would constitute negligence;
- Possess or engage in the medical use of marijuana
- On a school bus,
- On the grounds of any preschool, elementary or secondary school,
- Utilize marijuana on any form of public transportation or in any public place.
- Operate, navigate, or be in actual physical control of any motor vehicle while under the influence of marijuana, except that a qualifying certified marijuana user for medical purposes shall not be considered to be under the influence of marijuana solely because of the presence of metabolites or components of marijuana that appear in insufficient concentration to cause impairment;
- Use marijuana in any manner not authorized by P.A. 12-55 as amended by P.A.16-23; or
- Offer to give, sell, or dispense medical marijuana to another student or other individual on school property, in school-provided vehicles, at school events, or when functioning as a representative of the school.
If EASTCONN officials have reasonable belief that a student may be under the influence, in possession of, or distributing medical marijuana, in a manner not authorized by the medical marijuana statute, law enforcement authorities will be informed.
A student who violates any portion of this policy shall be subject to disciplinary action and applicable criminal prosecution.
(cf. 5114 - Suspension/Expulsion) (cf. 5131 - Conduct)
(cf. 5131.61 - Inhalant Abuse) (cf. 5131.62 - Steroid Use)
(cf. 5131.612 - Surrender of Physical Evidence Obtained from Students)
(cf. 5131.8 - Out of School Grounds Misconduct)
(cf. 5131.92 - Corporal Punishment) (cf. 5144 - Discipline/Punishment)
(cf. 5145.12 - Search and Seizure)
(cf. 5145.121 - Vehicle Searches on School Grounds)
(cf. 5145.122 - Use of Dogs to Search School Property)
(cf. 5145.124 - Breathalyzer Testing)
(cf. 5145.125 - Drug Testing-Extracurricular Activities)
(cf. 6164.11 - Drugs, Alcohol, Tobacco)
Legal Reference: Connecticut General Statutes
1-21b Smoking prohibited in certain places.
10-19 Teaching about alcohol, nicotine or tobacco, drugs and acquired immune deficiency syndrome. Training of personnel.
10-154a Professional communications between teacher or nurse and student. Surrender or physical evidence obtained from students.
10-220b Policy statement on drugs.
10-221(d) Boards of education to prescribe rules, policies and procedures re sale or possession of alcohol or controlled drugs.
2la-240 Definitions dependency producing drugs.
21a -240(8) Definitions "Controlled Drugs," dependency producing drugs.
21a-240(9) Definitions "controlled substance."
21a-243 Regulation re schedules of controlled substances.
21a-408 et. seq. Palliative Uses of Marijuana (as amended by P.A. 16-23)
53-198 Smoking in motor buses, railroad cars and school buses.
P.A. 11-73 An Act Regulating the Sale and Possession of Synthetic Marijuana and Salvia Divinorum.
P.A. 12-55 An Act Concerning the Palliative Use of Marijuana.
P.A. 16-23 An Act Concerning the Palliative Use of Marijuana
P.A. 14-76 An Act Concerning the Governor's Recommendations Regarding Electronic Nicotine Delivery Systems and Youth Smoking Prevention.
P.A. 15-206 An Act Regulating Electronic Nicotine Delivery Systems and Vapor Products
Federal Regulation 34 CFR Part 85 Drug-free Schools & Communities Act. 20 U.S.C. Section 7181 et. seq., No Child Left Behind Act.
Synthetic Drug Abuse Prevention Act of 2012. (part of s.3187, the Food and Drug Administration Safety and Innovation Act)
New Jersey v. T.L.O, 469 U.S. 325 (1985).
Veronia School Agency 47J v. Acton, 515 U.S. 646. (1995)
Board of Directors of Independent School Agency No 92 of Pottawatomie County v. Earls 01-332 U.S. (2002).
Policy adopted: April 23, 2019
Replaces: 5131.6
To download, please view the PDF here:
STUDENTS
Series 5000
Policy #5007.2.1
Steroid Use
The EASTCONN Board of Directors recognizes that the illegal and/or inappropriate use of androgenic/anabolic steroids constitutes a health hazard to the students of EASTCONN and, therefore, prohibits the use, possession or sale of non-prescriptive steroids. The use of physician prescribed steroids is exempt for the interpretation of this policy.
(cf. 5007.1.1 - Alcohol Use, Drugs, and Tobacco)
(cf. 6017.29.1- Drugs, Tobacco, Alcohol)
Legal Reference: Connecticut General Statutes
10-16b Prescribed courses of study.
10-221(d) Boards of education to prescribe rules.
21 U.S.C. 812 Controlled Substance Act
Adopted: April 23, 2019
Revised:
Replaces: 5131.62
To download, please view the PDF here:
STUDENTS
Series 5000
Policy 5008.2.1
Married/Pregnant Students
Married students shall have the same educational opportunities as unmarried students, and it is the EASTCONN Board of Directors’ responsibility for the education of all school-age children includes pregnant students whether married or unmarried who shall be allowed to remain in school and provided appropriate support services as a part of the school program. School administrators shall provide assistance and support to encourage pregnant and parenting students to remain enrolled in school and graduate.
Legal Reference: Connecticut General Statutes
10-184 Duties of parents.
10-186 Duties of local and regional boards of education re school attendance. State Board of Directors Regulations
10-76a-35 Educationally exceptional children.
10-76d-15 Homebound and hospitalized instruction (subsection b4).
10-76d(e)(2) Duties and powers of boards of education to provide special education programs and services.
Title IX of the Education Amendments of 1972, 20 U.S.C. §§1681-1688.
Adopted: April 23, 2019
Revised:
Replaces: 5134
NOTE: Please download the PDF here:
STUDENTS
Series 5000
Policy #5008.3.1
Relations with Noncustodial Parents
The EASTCONN Board of Directors unless informed otherwise, assumes that there are no restrictions regarding the noncustodial parent's right to be kept informed of the student's school progress and activities. If restrictions are made relative to these rights, the custodial parent will be required to submit a copy of the court order to the Executive Director of EASTCONN, which curtails these specific rights.
Unless there are specific court-imposed restrictions, such as a final divorce decree which includes specific denial of visitation rights or a restraining order denying such rights, the noncustodial parent, upon written request and in accordance with the EASTCONN Board of Directors records policies 5124 and 5125 (a-c) may view the student's educational, medical or similar records maintained in such student's cumulative record, receive school progress reports, visit the child briefly at school and have an opportunity to confer with the student's teacher(s).
In addition, upon written request to the child's school principal, the school will subsequently and routinely mail to the parent making the request copies of all school information which is normally sent home with the child. This will include mailings of copies of report cards and class and school newsletters during the school year in which the request is made. Noncustodial parents and parents with shared custody not normally receiving materials from the school may annually request this service.
The custodial parent has the responsibility to keep the school office informed as to the address of residence, in a manner determined by the school, and how he/she may be contacted at all times. Any legal documents which restrict the rights of the noncustodial parent must be provided by the custodial parent. Unless otherwise indicated by a verified note from the parent or by a legal document provided by a parent, only the custodial parent has the right to remove the student from school property. If school personnel anticipate a possible student abduction, law enforcement personnel are to be notified immediately, and the student will remain on school property pending the arrival of law enforcement officials.
(cf. 5002.2.1 - Attendance and Excuses)
(cf. 6009.2.1 - Reporting to Parents)
(cf. 5026.1.1 - Student Records/Confidentiality)
Legal Reference: Connecticut General Statutes
10-15b Access of parent or guardian to student's records
46b-56 Access of records of minor children by noncustodial parent
Federal Family Educational Rights and Privacy Act of 1974
Department of Education 34 C.F.R. Part 99 (May 9, 1980 45FR 30802) regs. implementing
FERPA enacted as part of 438 of General Education Provisions Act (20 U.S.C. 1232g) - parent and student privacy and other rights with respect to educational records.
Adopted: October 22, 2019
Revised:
Replaces: 5142.1
To download, please view the PDF here:
STUDENTS
Series 5000
Policy #5008.4.1
Surrogate Parent Program
Any student requiring special education and whose natural parents are unavailable as defined by law, or who is a ward of the State, may be provided a surrogate parent appointed by the Commissioner of Education in the manner provided by law.
The function of the surrogate parent will be to act as the child's advocate in the educational decision making process, which includes all special education identification, evaluation, placement, hearing, mediation and appeal procedures conducted for the student. In the case of a foster child, the surrogate parent shall represent the foster child in the educational decision- making process provided the foster child's parent or guardian (1) agrees or fails to object to the appointment of a surrogate parent; (2) receives identical notices as the surrogate parent; and (3) may revoke the appointment of a surrogate parent at any time.
In addition, the surrogate parent will also act as the child's advocate in the evaluation and planning procedures available to children under Section 504 of the U.S. Rehabilitation Act.
Surrogate parents will be informed, by the EASTCONN Board of Directors as are regular parents, annually of Board of Directors’ policies regarding student conduct and discipline and if the EASTCONN Board of Directors suspends or expels a child for conduct that violates EASTCONN Board of Directors’ policy and seriously disrupts the educational process, for carrying a weapon or for selling or distributing drugs.
The law makes provision whereby a parent or legal guardian or the student for whom a surrogate parent has been appointed may contest the surrogate parent appointment.
Legal Reference: Connecticut General Statutes
10 94f Definitions.
10 94g Commissioner of education to appoint surrogate parent. Procedure for objection to or extension of said appointment.
10 94h Duration of appointment as surrogate parent. Appointment of successor surrogate parent.
10 94i Rights and liabilities of surrogate parents.
10 94j Regulations re appointment of surrogate parents.
10 94k Funding of surrogate parent program.
10-233e Notice as to disciplinary policies and actions.
Section 504 U.S. Rehabilitation Act, 29 U.S.C. 791
17a-110 Permanency plans for children. Contracts with private child-placing agencies. Funding. Sections 243-244 of June Special Session PA 15-5
Adopted: November 26, 2019
Revised:
Replaces: 5145.71
To download, please view the PDF here:
STUDENTS
Series 5000
Policy #5009.1.1
Field Trips
The EASTCONN Board of Directors recognizes that field trips for students when properly planned, executed, evaluated, and used as a device for teaching and learning, are an educationally sound and important ingredient in the instructional program of EASTCONN.
For purposes of this policy, a field trip is defined as any journey by a group of students away from the school premises, under the supervision of a teacher, which is an integral part of an approved course of study, co-curricular activity or class trip and conducted for the purpose of affording a first-hand educational experience not available in the classroom or school.
The value of field trips is directly related to the orientation and preparation of the students by their teacher(s) prior to the trip and the care with which the teacher(s) uses follow-up activities upon the student's return.
Types of Field Trips
EASTCONN recognizes the following types of field trips:
School Sponsored Educational Field Trips
School sponsored educational field trips should be directly related to or be an extension of classroom learning experiences. Pre-teaching, planning, and evaluation should always be part of any given field trip. This category of trips includes competitive/performance field trips by academic, athletic, (excluding regularly scheduled interscholastic athletic contests) and performing art teams participating in competition or performance.
School Sponsored Recreational Field Trips
School groups may plan trips for recreational purposes. They are subject to final approval of the Building Principal and the EASTCONN Board of Directors (if necessary). Participation may be limited to the members of the sponsoring organization. Such trips are offered on a voluntary basis and are designed as a social activity. Overnight recreational field trips are prohibited.
School Sponsored Cultural/Enrichment Field Trips
School groups may plan trips for cultural/enrichment purposes. They are subject to final approval of the Building Principal and the EASTCONN Board of Directors , if necessary (see Approval of Field Trips).
Trips Unrelated to the Agency
The EASTCONN Board of Directors cannot accept responsibility for non-school sponsored trips/tours. Individuals who plan trips/tours that are not school sponsored must alert parents and students that the planned trip is not associated with EASTCONN Public Schools. The trip planners must clearly indicate in writing that they are serving as private agents or private individuals. The preparation for non-school sponsored trips shall not take place during school hours. No school materials may be used for letters to parents, directions or other communications.
Approvals of Field Trips
All school sponsored field trips require administrative approval.
- For all trips within the State of Connecticut, requests must be submitted to the building administrator 30 days in advance of the departure date. Costs must be ascertained.
- All out-of-state field trips require the approval of the EASTCONN Executive Director 60 days in advance of the departure date.
- All foreign travel field trips must be submitted for the EASTCONN Board of Directors approval 90 days in advance of the departure date.
- The EASTCONN Executive Director approval of all field trips shall be conditional. Approval for any field trip may be revoked at any time by the EASTCONN Executive Director or Building Principal if a change in circumstances, whether man-made or natural, would warrant cancellation in the interest of safety of the students or staff.
- Parents/guardians are responsible for obtaining trip cancellation insurance. The EASTCONN Board of Directors is not responsible to refund students for cancelled trips or to pursue reimbursement from travel agents or trip insurance carriers, under any circumstances.
Optional Considerations:
- Any trips involving swimming must receive special approval from the EASTCONN Executive Director.
- Parents/guardians who feel their child should not participate may deny permission and arrangements will be made for the child to remain at school on the day of the trip.
- Each field trip should be evaluated by students, teachers and administration.
- Use of privately owned vehicles or leased vans to transport students to and from field trips is strictly prohibited, except in the case of a bona fide emergency. Determination of a bona fide emergency will be made by the field trip leader if the EASTCONN Executive Director or Principal is not present or available or not possible to contact. Staff and parents/guardians who use their own vehicles risk being legally liable for any injury a student sustains while in the vehicle.
- Chaperons on school sponsored trips will be covered for liability purposes by the EASTCONN school and Agency policies.
- The administration reserve the right to deny the participation for any student on any overnight field trip based upon a record of inappropriate behavior and/or poor attendance pattern.
Costs of Field Trips
Students may be assessed for the cost of field trips which includes transportation, lodging, meals, and entry fees. Fund raising activities (following EASTCONN policies) may be used to defray the cost of a field trip. When the cost is considerable, a discreet arrangement can be made with the administrator for the possible assistance in payment for those individuals experiencing a hardship. Parents/guardians of students on the free and reduced lunch program should contact the administrator.
Additional Considerations
This policy does not apply to regular interscholastic athletic games/competitions, as that schedule is developed by the Athletic Director in conjunction with the administration. Any trips by athletic teams beyond the regular interscholastic schedule must be approved in accordance with this policy.
The EASTCONN Board of Directors may require a follow up review of any field trip at an Executive Committee Board meeting, at the discretion of the Chairperson.
The acceptance of any gratuities, discounts and/or gifts for personal use resulting from field trips is prohibited. Any gifts, gratuities, or promotional items provided by travel companies will become the property of EASTCONN and will be used for the benefit of the trip or the school.
The EASTCONN Executive Director shall establish regulations/procedures for the review and approval of field trips. These procedures shall address the process for prior screening, evaluating and approving field trips. All reasonable steps are to be taken to ensure the safety of participants. Additionally, the procedures should require prior Building Principal approval of all field trips, and prior approval of the EASTCONN Executive Director. Furthermore, the procedures shall establish assurances that:
- All students up to age 18 have parental/guardian permission for trips
- All trips are properly supervised, all safety precautions are observed All trips contribute substantially to the educational program
- All trips are funded by EASTCONN (or funding is addressed in the planning)
- All safety precautions are observed
- The administration reserve the right to deny the participation for any student on any overnight field trip based upon a record of inappropriate behavior and/or poor attendance pattern.
(cf. 5001.1.1 - Administration of Medications)
Adopted: 2/23/21
Revised:
Replaces: 6153
To download, please view the PDF here:
STUDENTS
Series 5000
Policy #5012.1.1
Graduation Requirements
Graduation from our public schools implies (1) that students have satisfactorily completed the prescribed courses of study for the several grade levels in accordance with their respective abilities to achieve; (2) that they have satisfactorily passed any examinations and/or standards established bythe faculty and approved by the EASTCONN Board of Directors; (3) that theyhave fulfilled the legally mandated number and distribution of credits; and (4) that they have successfully completed their IEP as determined by the Planning and Placement Team. The adopted school calendar shall indicate a graduation date which is no earlier than the 180th day.
EASTCONN conforms with state regulations regarding credits for graduation from high school. For classes graduating in 2023 and thereafter, graduation requirements will be as follows:
|
|
Graduation Requirements (25 credits) |
|
Humanities Including:
|
9 Credits |
|
Science, Technology, Engineering, and Mathematics (STEM) Including: -4 Mathematics -3 Laboratory Sciences -2 STEM Electives |
9 Credits |
|
Fitness, Health and Safety
|
2 Credits |
|
World Languages |
2 Credits |
|
Mastery Based Examination |
1 Credit |
|
Open Electives |
2 Credits |
In order to graduate and be granted a diploma students must satisfactorily complete a minimum of twenty-five (25) credits, twenty-three and one half (23.5) of which MUST consist of the following required courses/credits: (A) Nine credits in the Humanities, including not fewer than (i) four credits in English; (ii) three credits in Social Studies, including at least one credit in American History and at least one-half credit in Civics and American Government; (iii) one credit in Fine Arts; and (iv) one credit in a Humanities elective; (B) nine credits in Science, Technology, Engineering and Mathematics, including not fewer than (i) four credits in Mathematics; (ii) three credits in Laboratory Sciences; and (iii) two credits in a Science, Technology, Engineering and Mathematics elective; (C) one credit in Physical Education and Wellness; (D) one credit in Health and Safety Education; (E) two credits in World Languages; and (F) one credit in Mastery-Based Examination. The remaining two credits may consist of elective courses.
EASTCONN will provide adequate student support and remedial services for students. Such student support and remedial services shall provide alternate means for a student to complete any of the high school graduation requirements, previously listed, if such student is unable to satisfactorily complete any of the required courses or exams. Such student support and remedial services shall include but not be limited to, (1) allowing students to retake courses in summer school or through an on-line course; (2) allowing students to enroll in a class offered at a constituent unit of the state system of higher education; (3) allowing students who received a failing score, as determined by the Commissioner of Education, on an end of the school year exam to take an alternate form of the exam; and (4) allowing those students whose individualized education plans state that such students are eligible for an alternate assessment to demonstrate competency on any of the five core courses through success on such alternate assessment.
Credits
A credit defined as the equivalent of one forty minute class period for each day of a school year. One-half credit is given for courses that complete work in one semester. If physical education is not taken because of medical excuse, another subject may be substituted.
Only courses taken in grades nine through twelve, inclusive, and that are in accordance with the statewide subject matter content standards, adopted by the State Board of Education, shall satisfy this graduation requirement except that a student may be granted credit:
for the successful completion of coursework at an institution accredited by the Department of Higher Education or regionally accredited college or university;
for the successful completion of a summer course or summer courses comparable (as determined by the Principal) to the subject(s) in which the student was deficient.
for a study abroad course work that is deemed equivalent to the course work which the student would have completed had they not traveled abroad;
for the successful completion of on-line course work, provided that: (1) the workload required by the on-line course is equivalent to that of a similar course taught in a traditional classroom setting; (2) the content is rigorous and aligned with curriculum guidelines approved by the State Board of Education, where appropriate; (3) the course engages students and has interactive components, which may include, but are not limited to, required interactions between students and their teachers, participation in online demonstrations, discussion boards or virtual labs; (4) the program of instruction for such on-line coursework is planned, ongoing and systematic; and (5) the courses are (i) taught by teachers who are certified in the state or another state and have received training on teaching in an on-line environment, or (ii) offered by institutions of higher education that are accredited by the Board of Regents for Higher Education or Office of Higher Education or regionally accredited;
upon achievement of a passing grade on a subject area proficiency examination identified and approved by the Commissioner of Education;
for having satisfactorily completed community service, provided that such community service: is supervised by a certified school administrator or teacher; consists of no fewer than fifty hours of actual service that may be performed at times when school is not regularly in session, and no fewer than ten hours of related classroom instruction; does not include partisan political activities; and, provided further, no more than one-half credit may be granted for such service; or
for successful demonstration of mastery of the subject matter content achieved through educational experiences and opportunities that provide flexible and multiple pathways to learning, including cross-curricular graduation requirements, career and technical education, virtual learning, workbased learning, service learning, dual enrollment and early college, internships and student-designed independent studies, provided such demonstration of mastery is in accordance with such state-wide subject matter content standards.
These credits may be counted toward the required graduation total and satisfy course distribution requirements as determined by the EASTCONN Board of Directors.
Students may use course work successfully completed in middle school to satisfy the distribution requirements for World Language and Mathematics, and may not be required to re-take a course they have already completed. However, those waivers from a specific course requirement do not count as credits toward the total credits required for graduation.
Awards of High School Diplomas
Students who complete all graduation requirements shall receive a diploma at the June commencement.
Students who would otherwise be attending an EASTCONN school/program but are in the juvenile justice system and are being educated under the oversight of the administrative unit of the Department of Children and Families shall receive a diploma if they are seventeen years of age or older and have earned the minimum credits required for graduation.
Students who have achieved a high level of proficiency in English and one or more foreign languages, including American Sign Language and any other language spoken by a federally recognized Native American tribe, may have the Connecticut State Seal of Biliteracy affixed on their diplomas; and shall have included in their transcript a designation that they have received the Connecticut State Seal of Biliteracy.
Commencing with the graduating class of 2023 (beginning with the incoming class of 2019-2020) and for each graduating class thereafter, in order to graduate and be granted a diploma, students most satisfactorily complete a minimum of twenty-five (25) credits, including not fewer that (1) nine credits in the humanities, including civics and the arts; (2) nine credits in science, technology, engineering and mathematics; (3) one credit in physical education and wellness; (4) one credit in health and safety education; (5) two credits in world languages and (6) a one credit mastery-based diploma assessment, (7) Services Learning (no fewer than 50 hours), (8) Electives.
The EASTCONN Board of Directors shall grant a student credit towards meeting high school graduation requirements for (1) completing a world-language course provided by a non-profit organization and (2) passing a subject area proficiency test identified and approved by the Commissioner of Education. Up to four credits for a private non-profit world language course shall be granted if the student achieves a passing grade on a test prescribed by the Commissioner of Education. In other subject areas, credit shall be granted, based upon successful passage of the subject area proficiency tests prescribed or identified and approved by the Commissioner of Education, regardless of the number of hours spent by the student in a public school classroom learning the subject matter.
Instruction
Graduation Requirements (Based on a Mastery-Based Learning)
To ensure that all students graduate from our schools with the knowledge, skills, and work habits they will need in adult life, EASTCONN Schools have adopted a mastery (proficiency) based system of teaching, learning, promotion, and graduation. All students will need to demonstrate achievement of all cross-curricular and content-area graduation standards before receiving a high school diploma. These new graduation requirements will ensure that each student provides evidence that they have achieved expected learning standards, and acquired the knowledge, skills, and work habits that will prepare them for postsecondary education and modern careers.
EASTCONN’s standards-based diploma system also requires our schools and educators to provide the interventions, support systems, and personalized-learning pathways that each student needs to master the expected standards and graduate college, career and life ready.
Graduation from EASTCONN schools implies (1) that students have satisfactorily completed the prescribed courses of study for the several grade levels in accordance with their respective abilities to achieve, (2) that they have satisfactorily passed any examinations and satisfactorily demonstrated the district's performance standards, assessed in part by the statewide mastery examinations, established by the faculty and approved by the Board of Education, and (3) that they have fulfilled the legally mandated number and distribution of credits.
Commencing with the graduating class of 2023 (beginning with the incoming class of 2019-2020) and for each graduating class thereafter, in order to graduate and be granted a diploma, students most satisfactorily complete a minimum of twenty-five (25) credits, including not fewer that (1) nine credits in the humanities, including civics and the arts; (2) nine credits in science, technology, engineering and mathematics; (3) one credit in physical education and wellness; (4) one credit in health and safety education; (5) one credit in world languages and (6) a one credit mastery-based diploma assessment.
The Principal shall submit to the EASTCONN Board of Directors through the Executive Director his/her detailed requirements and standards to agree with the goals of our schools as adopted by the EASTCONN Board of Directors. It is expected that the faculty will apply measures of achievement to provide evidence that each student has progressed far enough toward school goals to warrant graduation.
Definitions
Competency-Based Learning refers to approaches used in which students advance upon demonstrated mastery. (Multiple terms have been used when discussing this approach, including proficiency-based, mastery-based, standards-based, outcomes-based and performance- based learning. Mastery-based learning is the term used in Connecticut) Students move ahead when they have demonstrated mastery of content, not when they have reached a certain birthday or completed the required hours in a classroom.
A Mastery-Based Learning Environment consists of state standards and Agency level- competencies that put the focus on students demonstrating what they know and are able to do through the compilation of a body of evidence. The competencies that all students are expected to meet are clearly articulated. The identified competencies must be drawn from, and align with, the various state-wide subject matter content standards adopted by the State Board of Education. The structure of the learning environment is based on locally-developed graduation competencies; content area graduation competencies; and unit-based student learning objectives. (Alternate: Mastery learning, an instructional strategy and educational philosophy, is a set of group-based, individualized, teaching and learning strategies based on the premise that students will achieve a high level of understanding in a given domain if they are given enough time.)
Mastery-Based Graduation Standards are when students earn credits toward graduation by demonstrating mastery of required knowledge and skills rather than by completing courses. Mastery is demonstrated within a traditional classroom setting or in other learning opportunities that are aligned with graduation standards.
Locally-Developed Graduation Competencies are standards created by the local district through research-based curricular concepts that focus instruction on the most foundational, enduring and leveraged concepts and skills within district-determined competencies.
Content Area Graduation Competencies are standards that focus instruction on the most foundational, enduring and leveraged concepts and skills within each content area. Attaining these competencies requires multiple years of learning as students engage with and deepen their capacity through age-appropriate goals. Students are expected to demonstrate achievement for each graduation competency in each required content area over time. (The SDE recommends five to eight graduation competencies in each content area.)
Unit-Based Student Learning Objectives derive from competencies. They are daily classroom learning expectations grouped by units of study or grade levels. They are defined statements of what a student needs to know or be able to do and facilitate the progression toward a complex critical knowledge base or skill.
A Personalized Learning System recognizes that students engage in different ways and in different places. Students benefit from individually paced, targeted learning task that start from where the student is, formatively assessing existing skills and knowledge, and addresses the student's needs and interests.
Blended Learning involves instruction that combines traditional face-to-face teaching with online and media-delivered instruction.
Carnegie Unit is a measure of the amount of time a student has studied a subject in class.
Dual enrollment is when students are concurrently earning college credits while enrolled in high school.
The EASTCONN Board of Directors has approved the following schedule of minimum requirements for graduation, which encompasses minimum graduation requirements specified by the state and described in relevant laws, rules, and regulations. The EASTCONN Board of Directors is aware that current law and regulations are subject to change.
1. All students will demonstrate that they have achieved mastery in the content-area graduation standards based on Connecticut state requirements: (or through a demonstration of mastery based on competency and performance standards, in accordance with guidelines adopted by the State Board of Education, aligned with state content standards.)
a. English Language Arts
b. Mathematics
c. Social Studies
d. Science and Technology
e. Health Education and Physical Education
f. Visual and Performing Arts
g. World Languages
EASTCONN’s administration, faculty, and staff will apply the set of standards and performance indicators that are aligned with the content-area standards of the State of Connecticut.
2. All students must satisfy graduation requirements utilizing personalized pathways through active engagement in mastery-based educational experiences in all the above content areas.
EASTCONN High School graduates will demonstrate that they have achieved mastery in the cross- curricular standards of Scholarship knows as EASTCONN’s Portrait of a Graduate.
Intrapersonal:
Self-directed
Personally responsible and resilient
Interpersonal:
Collaborative
Effective Communication
Global:
Informed Critical Thinker
Effective Problem-Solver
Creative Innovator
All students will complete a capstone project through which students will demonstrate their knowledge, skills, and work habits by conducting in-depth research, using technological applications, producing a high-quality exhibition of learning and presenting their research and findings to a review panel.
(cf. 5121 - Examination/Grading/Rating)
(cf. 6111 - School Calendar)
(cf. 6146.2 - Mastery Examinations)
Legal Reference: Connecticut General Statutes
10-16l Establishment of graduation date.
10-221a High school graduation requirements.
P.A. 22-42 An Act Concerning the Department of Children and Families’ Recommendations for Revisions to the Statutes Concerning Children
Adopted: 5/23/23
Revised:
Replaces: 6146
NOTE: Please download the PDF here:
STUDENTS
- Series 5000
- Policy #5013.1.1
- Health Assessments and Immunizations
- The Executive Committee of the Board of Directors recognizes the importance of periodic health assessments according to state health regulations.
- To determine health status of students, facilitate the removal of disabilities to learning and find whether some special adaptation of the school program may be necessary, the Executive Committee of the Board of Directors requires that students have health assessments.
- The Executive Committee of the Board of Directors adheres to those state laws and regulations that pertain to school immunizations and health assessments. It is the policy of the Executive Committee of the Board of Directors to ensure that all enrolled students are adequately immunized against communicable diseases. The Board may deny continued attendance in school to any student who fails to obtain the health assessments required under C.G.S. lQ-206, as may be periodically amended.
- The Executive Committee of the Board of Directors shall annually designate a representative to receive reports of health assessments and immunizations from health care providers.
- Parents wishing their children exempted or excused from health assessments, on religious grounds, must request such exemption to the Executive Director of EASTCONN in writing. This request must be signed by the parent/guardian.
- Parents/guardians wanting their children excused from immunizations on religious grounds (prior to kindergarten entry and grade 7 entry) must request such exemption in writing to the Executive Director of EASTCONN if such immunization is contrary to the religious beliefs of the child or of the parent/guardian of the child. The request must be officially acknowledged by a notary public or a judge, a clerk or deputy clerk of a court having a seal, a town clerk, a justice of the peace, a Connecticut-licensed attorney or a school nurse. It is the responsibility of the Principal to ensure that each student enrolled has been adequately immunized and has fulfilled the required health assessments. The school nurse shall check and document immunization and health assessments on all students enrolling in school and to report the status to the school principal. The school nurse shall also contact parents or guardians to make them aware if immunization and/or health assessments are insufficient or not up-to-date. The school nurse will maintain in good order the immunization and health assessment records of each student enrolled.
- Optional: The school nurse who is required to verify the immunization status for students enrolled in Agency schools, pre-K to grade 12, inclusive, pursuant to C.G.S. 10-204a, shall be provided with sufficient information on the student living within his/her jurisdiction and is listed on the Department of Public Health's registry of immunization status. The school nurse is authorized to determine which student in their jurisdiction are overdue for scheduled immunizations and provide outreach to help get them vaccinated.
- Students born in high risk countries and entering school in Connecticut for the first time, should receive either TST (tuberculin skin test) or IGRA (interferon-gamma release assay). Any individual found to be positive shall have an appropriate medical management plan developed that includes a chest radiograph.
- Students not already known to have a positive test for tuberculosis should be tested if they meet any of the risk factors for TB infection, as described in the administrative regulations accompanying this policy.
- No record of any student's medical assessment may be open to the public.
- As required, EASTCONN will annually report to the Department of Public Health and to the local Health Director the asthma data, pertaining to the total number of students per school and for EASTCONN, obtained through the required asthma assessments, including student demographics. Such required asthma diagnosis shall occur at the time of mandated health assessment at the time of enrollment, in either grade six or seven, and in either grade nine or ten. Such asthma diagnosis shall be reported whether or not it is recorded on the health assessment form, at the aforementioned intervals. EASTCONN, as required, will also participate in annual school surveys conducted by the Department of Public Health pertaining to asthma.
- (cf. 5034.1.1 - Admission)
- (cf. 5013.2.1 - Student Records)
- (cf. 5013.3.1- Student Health Services)
- Legal Reference: Connecticut General Statutes
- 10-204a Required immunizations (as amended by P.A. 15-174 and P.A. 15- 242)
- 10-204c Immunity from liability
- 10-205 Appointment of school medical adviser
- 10 206 Health assessments
- Duties of medical advisors
- 10-206a Free health assessments
- 10-208 Exemption from examination or treatment
- 10-208a Physical activity of student restricted; board to honor notice
- 10-209 Records not to be public. Provision of reports to school.
- 10-212 School nurses
- 10-214 Vision, audiometric and postural screenings. When required. Notification of parents re defects; record of results
- Department of Public Health, Public Health Code, 10-0204a-2a, 10- 204a-3a, 10-204a-4
- Section 4 of PA 14-231
- 20 U.S.C. Section 1232h, No Child Left Behind Act
- Federal Family Educational Rights and Privacy Act of 1974 (section 438 of the General Education Provisions Act, as amended, added by section 513 of P.L. 93-568, codified at 20 U.S.C. 1232g.
- P.L. 93-568; codified as 20 U.S.C. 1232g
- 42 U.S.C. 1320d-1320d-8 P.L. 104-191, Health Insurance Portability and Accountability Act of 1996 (HIPAA)
- Adopted: April 23, 2019
- Revised:
- Replaces: 5141.3
- Students
- Health Assessments and Immunizations
- In accordance with Connecticut General Statutes l0 206, as amended, 10 204a, and 10 214, the following health assessment procedures are established for students in the Agency:
- 1) Proof of immunization shall be required prior to school entry. A "school-aged child" also includes any student enrolled in an adult education program that leads to a high school diploma This immunization verification is mandatory for all new school enterers and must include complete documentation of those immunizations requiring a full series. A required immunization record includes:
- a) For initial entry into school for kindergarten, regular and special education pre-school programs, grades 1-6:
• 4 doses of DTP/DTaP vaccine (Diphtheria - Pertussis - Tetanus). At least one dose is required to be administered on or after the 4th birthday for children enrolled in school at kindergarten or above. Students who start the series at age 7 or older need a total of 3 doses.
(Pertussis immunization shall not be required after a student's sixth birthday),
• 3 doses of either trivalent oral polio vaccine (TOPV) or inactivated polio vaccine (IPV)with at least one dose of polio vaccine administered on or after the 4th birthday and before school entry. (This then usually results in 4 doses in total.)
• 2 doses of MMR vaccine (measles, mumps and rubella). One dose at 1 year of age or after and a second dose, given at least twenty-eight (28) days after the first dose, prior to school entry in kindergarten through grade twelve (12) OR disease protection, confirmed in writing, by a physician, physician assistant or advanced practical registered nurse that the child has had a confirmed case of such disease based on specific blood testing conducted by a certified laboratory.
• 3 doses of Hepatitis B vaccine (HBV) or has had protection confirmed in writing by a physician, physician assistant or advanced practice registered nurse based on specific blood testing by a certified laboratory.
• 1 dose of Hib (Hemophilus Influenza type b) given on or after the first birthday, is required of all school children who enter school prior to their fifth birthday or had a laboratory confirmed infection at age 24 months or older, confirmed in writing by a physician, physician assistant or advanced practice registered nurse. Children five and older do not need proof of Hib vaccination.
Varicella (Chickenpox) Immunity
(i) 1 dose on or after the 1st birthday or must show proof of immunity to Varicella (chickenpox) for entry into licensed pre-school programs and kindergarten; or on or after August I, 2011 for entry into kindergarten two (2) doses shall be required, given at least three (3) months apart, the first does on or after the 1st birthday.
(ii) Proof of immunity includes any of the following:
Documentation of age appropriate immunizations considered to be one dose administered on or after the student's first birthday (if the student is less than I3 years old) or two doses administered at least 30 days apart for students whose initial vaccination is at thirteen years of age or older.
Note: The National Advisory Committees on Immunization Practices (ACIP) changed the recommendation for routine vaccination against chicken pox (Varicella) from a single dose for all children beginning at 12 months of age to two doses, with the second dose given just prior to school entry. The ACIP also recommends that all school-aged children, up to 18 years of age, who have only had a single dose of Varicella vaccine to be vaccinated with a second dose.
Serologic evidence of past infection, confirmed in writing by a physician, physician assistant or advanced practice registered nurse based on specific blood testing by a certified laboratory, or
Statement signed and dated by a physician, physician assistant or advanced practice registered nurse indicating a child has already had varicella (chickenpox) based on diagnosis of varicella or verification of history of varicella. (Date of chickenpox illness not required)
(iii) All students are required to show proof of immunity (see above) to Varicella for entry into 7th grade.
Note: The Connecticut Department of Public Health has indicated that a school-aged child, 13 years of age or older, will only be considered fully immunized if he/she has had two doses of the Varicella vaccine given at least 4 weeks apart.
• Hepatitis A - Requirement for PK and K for children born on or after January 1 , 2007, is enrolled in preschool or kindergarten on or after August I, 2011.
(i) Two (2) doses of hepatitis A vaccine given at least six (6) months apart, the first dose given on or after the child's first birthday; or
(ii) Has had protection against hepatitis A confirmed in writing by a physician, physician assistant or advanced practice registered nurse based on specific blood testing by a certified laboratory.
• lnfluenza Requirement for PK.
(i) Effective January 1, 2012 and each January 1 thereafter, children aged 24-59 months enrolled in preschool are required to receive at least one (1) dose of influenza vaccine between August 1 and December 31 of the preceding year (effective August 1 , 2011).
(ii) Children aged 24-59 months who have not received vaccination against influenza previously must be given a second dose at least twenty-eight (28) days after the first dose.
• Pneumococcal Disease Requirement for PK and K
(i) Effective August 1, 2011 all students born on or after January 1, 2007, enrolled in PK and K who are less than five (5) years of age must show proof of having received one (1) dose of pneumococcal conjugate vaccine on or after the student's first birthday.
(ii) An individual shall be considered adequately protected if currently aged five (5) years or older.
b) For entry into seventh (7th) grade
All students in grades K-12 are required to show proof of2 doses of measles, mumps, rubella vaccine at least 28 days apart with the first dose administered on or after the first (1st) birthday, or laboratory confirmation of immunity confirmed in writing by a physician, physician assistant or advanced practice registered nurse.
• Proof of having received 2 doses of measles-containing vaccine.
In those instances at entry to seventh grade, where an individual has not received a second dose of measles contained vaccine, a second dose shall be given. If an individual has received no measles containing vaccines, the second dose shall be given at least 4 weeks after the first. (Students entering 7th grade must show proof of having received 2 doses of measles- containing vaccine)
• Proof of Varicella (Chickenpox) Immunity.
On or after August 1, 2011, two doses, given at least three (3) months apart, the first dose on or after the individual's first (1st) birthday and before the individual's thirteenth (13th) birthday or two doses given at least twenty-eight (28) days apart if the first does was given on or after the individual's thirteenth (13th) birthday,
(ii) Serologic evidence of past infection, or
(iii) A statement signed and dated by a physician, physician assistant, or advanced practice registered nurse indicating that the child has already had varicella (chickenpox) based on family and/or medical history. (Date of chickenpox illness not required)
• Proof of at least three doses of Hepatitis B vaccine or show proof of serologic evidence of infection with Hepatitis B.
• Proof of Diphtheria-Pertussis-Tetanus Vaccination (Adolescent Tday Vaccine Requirement for Grade 7 Students)
(i) On or after August 1, 2011, an individual eleven (11) years of age or older, enrolled in the seventh (7th) grade, shall show proof of one (1) dose of diphtheria, tetanus and pertussis containing vaccine. (Tdap booster) in addition to completion of the recommended primary diphtheria, tetanus and pertussis containing vaccination series unless:
(ii) Such individual has a medical exemption for this dose confirmed in writing by a physician, physician assistant or advanced practice registered nurse based on having last received diphtheria, tetanus and pertussis containing vaccine less than five (5) years earlier and no increased risk of pertussis according to the most recent standards of care for immunization in Connecticut (C.G.S. l 9a-7f)
• Meningococcal Vaccine (MCV4) Required for Grade 7 Students
(i) Effective August I, 2011, one dose of meningococcal vaccine
NOTE: Students must show proof of 3 doses of Hepatitis B vaccine or serologic evidence of infection to enter eighth grade.
• Immunization requirements are satisfied if a student
(i) presents verification of the above mentioned required immunizations;
(ii) presents a certificate from a physician, physician assistant, advanced practice registered nurse or a local health agency stating that initial immunizations have been administered to the child and additional immunizations are in process;
(iii) presents a certificate from a physician stating that in the opinion of the physician immunization is medically contraindicated in accordance with the current recommendation of the National Centers for Disease Control and Prevention Advisor Committee on Immunization Practices because of the physical condition of the child;
(iv) presents a written statement officially acknowledged by a notary public or a judge, family support magistrate, clerk/deputy clerk or a court having a seal, a town clerk, a justice of the peace, a Connecticut-licensed attorney or a school nurse or from the parents or guardian of the child that such immunization would be contrary to religious beliefs of the child or his/her parents/guardians;
(v) he/she has had a natural infection confirmed in writing by a physician, physician assistant, advanced practice registered nurse or laboratory.
Health assessment and health screening requirements are waived if the parent legal guardian of the student or the student (if he or she is an emancipated minor or is eighteen years of age or older) notifies the school personnel in writing that the parent, guardian or student objects on religious grounds. (CGS 10-204a)
Students failing to meet the above requirements shall not be allowed to attend school.
2) A physical examination including blood pressure, height, weight, hematocrit or hemoglobin, and a chronic disease assessment which shall include, but not be limited to, asthma and which must include public health related screening questions for parents to answer and other screening questions for providers and screenings for hearing, vision, speech, and gross dental shall be required for all new school enterers, and students in
grade6 and grade 9 or I0. This health assessment must be completed either prior to school entry or 30 calendar days after the beginning of school for new school enterers.This assessment must be conducted within the school year for students in grade 6 or grade 9 or I 0. Parents of students in grade6 or grade 9 or IO shall be notified, in writing, of the requirement of a health assessment and shall be offered an opportunity to be
present at the time of assessment.
The assessment shall also include tests for tuberculosis, sickle cell anemia or Cooley's anemia and test for lead levels in the blood when the Board of Directors, after consultation with the school medical advisor and the local health department, determine such tests are necessary.
A test for tuberculosis, as indicated above, is not mandatory, but should be performed if any of the following risk factors prevail:
1. birth in a high risk country of the world (to include all countries in Africa, Asia, the former Soviet Union, Eastern Europe, Central and South America, Dominican Republic and Haiti, see list of countries in Appendix B) and do not have a record of a TST (tuberculin skin test) or IGRA (interferon-gamma release assay) performed in the United States.
2. travel to a high risk country staying at least one week with substantial contact with the indigenous population since the previously required examination;
3. extensive contact with persons who have recently come to the United States from high risk countries since the previously required examination;
4. contact with persons suspected to have tuberculosis; or
5. lives with anyone who has been in a homeless shelter, jail or prison, uses illegal drugs or has HIV infection.
The results of the risk assessment and testing, when done, should be recorded on the State of Connecticut Health Assessment Record (HAR-3) or directly in the student's Cumulative Health Record (CHR-1).
Health assessments completed within two calendar years of new school entry or grade6 or grade 9 or 10 will be accepted by the school system. Failure of students to satisfy the above mentioned health assessment timeliness and/or requirements shall result in exclusion from school.
(*Note: As an alternative health assessment could be held in grades 7 and 10.)
The Agency shall annually report to the Department of Public Health and to the local Health Director the asthma data pertaining to the total number of students per school and in the Agency obtained through school assessments, including student demographics. Such required asthma diagnosis shall occur at the time of mandated health assessment at the time of enrollment, in either grade 6 or s7, and in either grade 9 or 10. Such asthma diagnosis shall be reported whether or not it is recorded on the health assessment form at the aforementioned intervals.
3) Parents or guardians of students being excluded from school due to failure to meet health assessment requirements shall be given a thirty calendar day notice in writing, prior to any effective date of school exclusion. Failure to complete required health assessment components within this thirty day grace period shall result in school exclusion. This exclusion shall be verified, in writing, by the Executive Director of Schools or his/her designee. Parents of excluded students may request administrative hearing of a health assessment related exclusion within five days of final exclusion notice. An administrative hearing shall be conducted and a decision rendered within fifteen calendar days after receipt of request. A subcommittee of the Board of Directors shall conduct an administrative hearing and will consider written and/or oral testimony offered by parents and/or school officials.
4) Health screenings shall be required for all students according to the following schedule:
| Vision Screening | Grades K, 1, 3, 4, 5 |
| Audiometric Screening | Grades K, 1, 3, 4, 5 |
| Postural Screening |
Grades 5 and 7 for female students Grades 8 or 9 for male students |
The school system shall provide these screening to students at no cost to parents. Parents shall be provided an annual written notification of screenings to be conducted. Parents wishing to have these screenings to be conducted by their private physician shall be required to report screening results to the school nurse. The Agency shall provide a brief statement to parents/guardians of students not receiving the required vision, hearing or postural screening explaining why the student did not receive such screening(s).
(Health assessments may be conducted by a licensed physician, advanced practice registered nurse, registered nurse. physician assistant or by the School Medical
Advisor.)
5) Parents of students failing to meet standards of screening or deemed in need of further testing shall be notified by the Executive Director of Schools.
Students eligible for free health assessments shall have them provided by the health services staff. Parents of these students choosing to have a health assessment conducted by medical personnel outside of the school system shall do so at no cost to the school system.
6) Health records shall be maintained in accordance with Policy #4013.2.1.
7) All candidates for all athletic teams shall be examined annually by the designated school physician at a time and place determined by the Director of Athletics and/or coach.
No candidate will be permitted to engage in either a practice or a contest unless this requirement has been met, and he or she has been declared medically fit for athletics.
An athlete need not be re-examined upon entering another sport unless the coach requests it.
If a student is injured, either in practice, a contest, or from an incident outside of school activities at requires him or her to forego either a practice session of contest, that student will not be permitted to return to athletic activity until the school physician examines the student and pronounces him/her medically fit for athletics.
Legal Reference: Connecticut General Statutes
10-204a Required immunizations (as amended by P.A. 15-174 and P.A. 15-242)
10-204c Immunity from liability
10-205 Appointment of school medical adviser
10-206 Health assessments (as amended by June Special Session PA 01-4, PA 01-9, PA 05-272 and PA 07-58)
10-206a Free health assessments (as amended by June Special Session PA 01-1)
10-207 Duties of medical advisers
10-208 Exemption from examination or treatment
10-208a Physical activity of student restricted; board to honor notice
10-209 Records not to be public. Provision of reports to school.
10-212 School nurses
To download, please view the PDF here:
STUDENTS
Series 5000
Policy #5013.2.1
Health/Medical Records
When applicable, EASTCONN schools will comply with the Health Insurance Portability and Accountability Act of 1996 (HIPAA) to maintain the privacy of protected health information that it receives, obtains, transmits or sends. The Board of Directors designates the Executive Director or his/her designee as its HIPAA Privacy Officer.
Student education records, including personally identifiable health information, maintained by EASTCONN is subject to and protected by the Family Educational Rights and Privacy Act (FERPA). Both the United States Department of Health and Human Services and the United States Department of Education Family Policy Compliance Office have stated that student records under FERPA are not subject to HIPAA. Therefore, EASTCONN schools will comply with FERPA’s confidentiality provisions rather than HIPAA’s.
EASTCONN will seek Medicaid eligibility information to determine if services to a student may be billed. Bills will be processed electronically for Medicaid reimbursement for qualified services to eligible special education students. EASTCONN will comply with HIPAA’s electronic transactions requirements. Procedures and safeguards will be developed to protect the privacy of health information and prevent wrongful user and disclosure. At a minimum, the policy and procedure for student records will comply with the Family Educational Rights and Privacy Act of 1974 (FERPA) with assurances that EASTCONN has obtained authorization from the parent or adult student prior to the release of protected health information for the purpose of Medicaid billing. Individuals involved in the Medicaid billing process for EASTCONN shall be trained on the privacy procedures. Discipline shall be imposed, up to and including discharge, for staff that wrongfully uses or discloses protected health information.
Incorporated NEW health assessment record into this policy (attached) (cf. 5026.1.1- Student Records; Confidentiality)
Legal Reference: Connecticut General Statutes
1-19(b)(11) Access to public records. Exempt records.
10-15b Access of parent or guardians to student's records.
10-154a Professional communications between teacher or nurse & student.
10-209 Records not to be public
46b-56 (e) Access to Records of Minors.
Connecticut Public Records Administration Schedule V - Disposition of Education Records (Revised 1983).
Federal Family Educational Rights and Privacy Act of 1974 (section 438 of the General Education Provisions Act, as amended, added by section 513 of P.L. 93-568, codified at 20 U.S.C.1232g.).
Dept. of Educ. 34 C.F.R. Part 99 (May 9, 1980 45 FR 30802) regs. implementing FERPA enacted as part of 438 of General Educ. provisions act (20 U.S.C. 1232g)-parent and student privacy and other rights with respect to educational records, as amended 11/21/96.
USA Patriot Act of 2001, PL 107-56, 115 Stat. 272, Sec 507, 18 U.S.C.
§2332b(g)(5)(B) and 2331
PL 107-110 "No Child Left Behind Act of 2001" Sections 5208 and
42 U.S.C. 1320d-1320d-8, P.L. 104-191, Health Insurance Portability and Accountability Act of 1996 (HIPAA)
65 Fed. Reg. 50312-50372
65 Fed. Reg. 92462-82829
63 Fed. Reg. 43242-43280
67 Fed. Reg. 53182-53273
Adopted: February 26, 2019
Revised: October 27, 2020
Replaces: 5125.11
To download, please view the PDF here:
STUDENTS
Series 5000
Policy #5013.3.1
Student Health Services
School District Medical Advisor
EASTCONN shall appoint an Agency medical advisor and appropriate medical support service personnel including nurses.
The Agency medical advisor, in cooperation with the EASTCONN Board of Directors and the board of health/health department for the school district, shall:
1. Plan and administer each Agency’s health program,
2. Advise on the provision of Agency health services,
3. Provide consultation on the Agency health environment, and
4. Perform any other duties as agreed between the advisor and the EASTCONN Board of Directors.
- EASTCONN health efforts shall be directed toward detection and prevention of health problems and to emergency treatment, including the following student health services:
1. Appraising the health status of student and Agency personnel;
2. Counseling students, parents, and others concerning the findings of health examination;
3. Encouraging correction of defects;
4. Helping prevent and control disease;
5. Providing emergency care for student injury and sudden illness;
6. Maintaining school health records.
Health Records
There shall be a health record for each student enrolled in EASTCONN’s schools and will be maintained in the school nurse’s room. For the purposes of confidentiality, records will be treated in the same manner as the student’s cumulative academic record.
Student health records are covered by the Family Educational Rights and Privacy Act (FERPA) and are exempt from the Health Insurance Portability Accountability Act (HIPAA) privacy rule.
However, it is recognized that obtaining medical information from health care providers will require schools to have proper authorization and to inform parents that such information once released by health care providers is no longer protected under HIPAA but is covered under FERPA.
Regular Health Assessments
Prior to enrollment in kindergarten, each child shall have a health assessment by one of the following medical personnel of the parents or guardians choosing to ascertain whether the student has any physical disability or other health problem tending to prevent him or her from receiving the full benefit of school work and to ascertain whether such school work should be modified in order to prevent injury to the student or to secure for the student a suitable program of education:
1. a legally qualified physician;
2. an advanced practice registered nurse;
3. a registered nurse;
4. a physician’s assistant.
5. an Agency’s medical advisor.
6. a legally qualified practitioner of medicine, an advanced practice registered nurse, or a physician assistant stationed at any military base.
Such health assessment shall include:
1. Physical examination which shall include hematocrit or hemoglobin tests, height, weight, blood pressure, and a chronic disease assessment which shall include, but not be limited to, asthma and allergies.
2. Updating of immunizations required under C.G.S. 10-204a as periodically amended;
3. Vision, hearing, postural, and gross dental screening;
4. If required by the school district medical advisor, testing for tuberculosis and sickle cell anemia or Cooley’s Anemia;
5. Any other information including a health history as the physician believes to be necessary and appropriate.
Health assessments shall also be required in grades 6 or 7 and in grades 9 or 10 by a legally qualified physician of each student’s parents or guardians own choosing, or by the school medical advisor, or the advisor’s designee, to ascertain whether a student has any physical disability or other health problem. Such health assessments shall include:
1. Physical examination which shall include hematocrit or hemoglobin tests, height, weight, blood pressure, and a chronic disease assessment which shall include, but not be limited to, asthma and allergies.
2. Updating of immunizations required under C.G.S. 10-204a and the Department of Public Health, Public Health Code, 10-204a-2a, 10-204-3a and 10-204a-4;
3. Vision, hearing, postural, and gross dental screening;
4. If required by EASTCONN’s medical advisor and the local health department, testing for tuberculosis and sickle cell anemia or Cooley’s Anemia.
5. Any other information including a health history as the physician believes to be necessary and appropriate.
A child will not be allowed, as the case may be, to begin or continue in EASTCONN schools unless health assessments are performed as required. Students transferring into the district must provide evidence of required Connecticut vaccinations, immunizations, and health assessments at enrollment and prior to school attendance.
Health assessments will be provided by the school medical advisor or the advisor’s designee without charge to all students whose parents or guardians meet the eligibility requirement of free and reduced priced meals under the National School Lunch Program or for free milk under the special milk program.
The EASTCONN Board of Directors shall annually designate a representative to receive reports of health assessments and immunizations from health care providers.
Health assessment results and recommendations signed by the examining physician or authorized medical personnel shall be recorded on forms provided by the Connecticut State Board of Education and kept on file in the school the student attends. Upon written authorization from the student’s parent or guardian, original cumulative health records shall be sent to the Principal of the school to which such student moves and a true copy of the student’s cumulative health records maintained with the student’s academic records. EASTCONN’s Executive Director, or designee, shall notify parents of any health-related problems detected in health assessments and shall make reasonable efforts to assure that further testing and treatment is provided, including advice on obtaining such required testing or treatment.
Students who are in violation of the EASTCONN Board of Directors’ requirements for health assessments and immunizations will be excluded from school after appropriate parental notice and warning. Health assessments shall be completed during the 6th and 9th grade years. Students entering the 7th and 10th grade years without compliant HAR’s will be excluded on a date mutually agreed upon by nursing and administration. Guardians will be notified by mail, phone and certified letter as appropriate of Policy and Exclusion Date. Students entering EASTCONN must meet the grade requirements by a date mutually agreed upon by nursing and administration. Medical Advisor shall be notified of any students to be excluded.
Vision Screening
All students in grades K, 1, 3, 4, & 5 will be screened using a Snellen chart, or equivalent screening, by the school nurse or school health aide. Additional vision screening will also be conducted in response to appropriate requests from parents/guardians or professionals working with the student in question. Results will be recorded in the student’s health record on forms supplied by the Connecticut State Board of Education, and the superintendent shall cause a written notice to be given to the parent or guardian of each student found to have any defect of vision, with a brief statement describing such defect.
As necessary, special educational provisions shall be made for students with disabilities.
Hearing Screening
All students will be screened for possible hearing impairments in grades K, 1, 3, 4, & 5. Additional audiometric screening will be conducted in response to appropriate requests from parents/guardians or professionals working with the student. Results will be recorded in the student’s health record on forms supplied by the Connecticut State Board of Education, and the EASTCONN Executive Director or their designee shall cause a written notice to be given to the parent or guardian of each student found to have any defect of hearing, with a brief statement describing such defect.
As necessary, special educational provisions shall be made for students with disabilities.
Postural Screening
EASTCONN nurses will screen all female students in grades 5 and 7 and male students in grade 8 or 9 for scoliosis or other postural problems. Additional postural screening will also be conducted in response to appropriate requests from parents/guardians or professionals working with the student. Results will be recorded in the student’s health record on forms supplied by the Connecticut State Board of Education, and the Executive Director shall cause a written notice to be given to the parent or guardian of each student found to have any postural defect of problem, with a brief statement describing such defect or disease.
As necessary, special educational provisions shall be made for students with disabilities.
Tuberculin Testing
Note: The Connecticut Department of Public Health discourages routine TB testing of all students at school enrollment or for any of the required health assessment. It is recommended that students, at each mandated health assessment, be screened for their risk of exposure to TB. A child, determined to be at risk for exposure to TB should be required to be tested.
In addition to tuberculin testing, if required by the school district medical advisor, as part of regular student health assessments, all new students, including preschool students, will be required to have at least one test for tuberculosis prior to entry in district schools, if determined to be at risk for exposure to TB.
Students born in high risk countries who are entering schools in Connecticut for the first time should receive either a TST (tuberculin skin test) or an IGRA (interferon-gamma release assay). Anyone found to be positive shall have an appropriate medical management plan developed that include a chest radiograph.
A test for tuberculosis should be performed if any of the following risk factors prevail: Birth, travel, or residence for at least one month in a country with an elevated TB rate
• Includes any country other than the United State, Canada, Australia, New Zealand, or a county in extern or northern Europe.
• If resources require prioritization within this group, prioritize patients with at least one medical risk for progression (see the CT Tuberculosis Risk Assessment User Guide for this list – attached).
• IGRA is preferred over TST for non-U.S.-born persons ≥2 years old
Immunosuppression, current or planned:
• HIV infection, organ transplant recipient, treated with TNF-alpha antagonist (e.g., infliximab, etanercept, others), steroids (equivalent of prednisone ≥2mg/kg/day, or ≥15 mg/day for ≥1 month) or other immunosuppressive medication
Close contact to someone with infectious TB disease:
• Should test if patient has never been tested for this exposure SEE RISK ASSESSMENT FORM ATTACHED
The results of the risk assessment and testing, when done, should be recorded on the State of Connecticut Health Assessment Record (HAR-3) or directly in the student’s Cumulative Health Record (CHR-1)
Immunizations/Vaccinations
No student will be allowed to enroll in any program operated as part of EASTCONN without adequate immunization against the following diseases unless under age:
1. Measles
2. Rubella
3. Poliomyelitis
4. Diphtheria
5. Tetanus
6. Pertussis
7. Mumps
8. Hemophilus influenza type B
9. Any other vaccine required by Section 19a-7f of Connecticut General Statutes.
10. Hepatitis B
11. Varicella (chickenpox)
12. Hepatitis A
13. Pneumococcal disease
14. Influenza
15. Meningococcal disease
All students in grades K-12 are required to have received 2 doses of measles, mumps and rubella vaccine or serologic proof of immunity. Students entering kindergarten and seventh grade shall show proof of having received 2 doses of varicella vaccine, laboratory confirmation of immunity, or present a written statement signed by a physician, physician assistant or advanced practice registered nurse indicating the individual has had varicella based on family or medical history. (Varicella requirement effective August 1, 2011)
All seventh grade students must show proof of 1 dose of meningococcal vaccine and 1 dose of Tdap in addition to the completion of the primary DTP series.
All students in grades K-12 are required to have 3 doses of Hepatitis B vaccine or serologic evidence of immunity.
Students shall be exempt from the appropriate provisions of this policy when:
1. they present a certificate from a physician or local health agency stating that initial immunizations have been given and additional immunizations are in process under guidelines and schedules specified by the Commissioner of Health Services; or
2. they present a certificate from a physician stating that in the opinion of such physician, immunization is medically contraindicated because of the physical condition of such child; or
3. they present a written statement from their parents or guardians that such immunization would be contrary to the religious beliefs of such child or his/her parents/guardians; such statement to be officially acknowledged by a notary public or a judge, a court clerk/deputy clerk, a town clerk, a justice of the peace, or a Connecticut attorney.
4. in the case of measles, mumps or rubella, present a certificate from a physician, physician assistant or advanced practice registered nurse or from the Director of Health in such child’s present or previous town of residence, stating that the child has had a confirmed case of such disease; or
5. in the case of Hemophilus influenza type B has passed his or her fifth birthday; or
6. in the case of diphtheria, tetanus and pertussis, has a medical exemption confirmed in writing by a physician, physician assistant or advanced practice registered nurse (per C.G.S. 19a-7f).
The school nurse will report to the local Director of Health any occurrence of State of Connecticut defined reportable communicable diseases.
Oral Health Assessments
Parents are encouraged to have oral health assessments for their child(ren) prior to enrollment in an EASTCONN school, in grade 6 or 7, and in grade 9 or 10. Such assessment may be conducted by a dentist, dental hygienist, physician, physician assistant (PA), or an advanced practice registered nurse (APRN), if he or she is trained in conducting such assessments as part of a DPH- approved training program. When conducted by a dentist the oral assessment must include a dental examination. If another such provider conducts the assessment, it must include a visual screening and risk assessment.
Parent/guardian consent is required prior to the oral health assessment. The assessment is to be made in the presence of the parent/guardian or another school employee. The parent/guardian must receive prior written notice and have a reasonable opportunity to opt his/her child out of the assessment, be present at the assessment, or provide for the assessment himself or herself.
A child’s EASTCONN school enrollment continued attendance shall not be denied for his/her failure to receive the oral health assessment.
EASTCONN may host a free oral health assessment event at which a qualified provider performs such oral health assessments. Parents/guardians will be given prior notice of such a free screening event providing the parents/guardians the opportunity to opt their children out of the assessment event. If the parent/guardian does not do so, the child must receive an assessment free of charge. The child is prohibited by the legislation from receiving any dental treatment as part of the assessment event without the parent’s/guardian’s informed consent.
The results of an oral health assessment shall be recorded on forms supplied by the State Board of Education. The provider performing the assessment must completely fill out and sign the form. Recommendations by the provider shall be in writing. For any child who receives an oral health assessment, the results must be included in the child’s cumulative health record.
Appropriate school health personnel shall review the assessment results. If it is determined that a child needs further testing or treatment, the Executive Director of EASTCONN or his/her designee shall give written notice to the child’s parent/guardian and make reasonable efforts to ensure that further testing or treatment is provided. Such efforts include determining whether the parent/guardian obtained the necessary testing or treatment for the child and, if not, advising the parent or guardian on how to do so. The results of the further testing or treatment must be recorded on the assessment forms and reviewed by school health personnel.
As with other EASTCONN health assessments no records of oral health assessments may be open to public inspection; and each provider who conducts an assessment for a child seeking to enroll in a public school must provide the assessment results to the school district’s designated representative and a representative of the child.
Health Assessments/Interscholastic Sports Programs
Any student participating in an interscholastic sports program must have a health assessment, within the past thirteen months prior to the first training session for the sport or sports. After the initial examination, repeat examinations are required every two years. Each participant in a sport program must complete a health questionnaire before participating in each sport.
Parents are expected to use the services of their private physician. If a student is unable to obtain a health assessment from his/her personal physician for financial or other reasons, an examination can be arranged with school medical advisor. Health assessment results shall be recorded on forms provided by the Connecticut State Board of Education, signed by the examining physician, school medical advisor or advisor’s designee, filed in the student’s health folder, and maintained up to date by the EASTCONN nurse.
Coaches and physical education staff shall insure appropriate monitoring of an athlete’s physical condition.
Student Medical Care at School
EASTCONN personnel are responsible for the immediate care necessary for a student whose sickness or injury occurs on the school premises during school hours or in school-sponsored and supervised activities.
Each school shall maintain files of emergency information cards for each student. If a child’s injury requires immediate care, the parent or guardian will be called by telephone by the nurse, the building principal, or other personnel designated by the principal, and advised of the student’s condition. When immediate medical or dental attention is indicated, and when parents or guardians cannot be reached, the student will be transported to the nearest hospital unless otherwise indicated on the student’s Emergency Information card. In this event, the family physician/dentist and EASTCONN medical advisor will be notified of EASTCONN actions.
(cf. 5125.11 - Health/Medical Records HIPAA)
(cf. 5003.4.1 - Student Safety)
(cf. 5013.1.1 - Health Assessments & Immunizations)
(cf. 5005.1.1 - Child Abuse and Neglect)
(cf. 5028.1.1 - Suicide Prevention)
(cf. 6017.8.1 - Family Life and Sex Education)
(cf. 6017.14.1 - Interscholastic/Intramural Athletics)
(cf. 6017.20.1 - Special Education)
Legal Reference: Connecticut General Statutes
10-203 Sanitation.
10-204a Required immunizations, as amended by PA 15-174 & PA 15-242.
10-204c Immunity from liability
10-205 Appointment of school medical advisors.
10-206 Health assessments, as amended by PA 07-58, PA 11-179 and PA
18-168.
10-206a Free health assessments.
10-207 Duties of medical advisers, as amended by PA 12-198.
10-208 Exemption from examination or treatment.
10-208a Physical activity of student restricted; boards to honor notice.
10-209 Records not to be public. (as amended by PA 03-211)
10-210 Notice of disease to be given parent or guardian.
10-212 School nurses and nurse practitioners.
10-212a Administration of medicines by school personnel.
10-213 Dental hygienists.
10-214 Vision, audiometric and postural screening: When required;
notification of parents re defects; record of results. (As amended by PA 96-
229 An Act Concerning Scoliosis Screening)
10-214a Eye protective devices.
10-214b Compliance report by local or regional board of education.
10-217a Health services for children in private nonprofit schools. Payments
from the state, towns in which children reside and private nonprofit schools.
Department of Public Health, Public Health Code – 10-204a-2a, 10-204a-3a and
10-204a-4
Federal Family Educational Rights and Privacy Act of 1974 (section 438
of the General Education Provisions Act, as amended, added by section
513 of P.L. 93-568, codified at 20 U.S.C. 1232g).
42 U.S.C. 1320d-1320d-8, P.L. 104-191, Health Insurance Portability and
Accountability Act of 1996 (HIPAA)
PA 18-168 An Act Concerning the Department of Public Health’s
Recommendations Regarding Various Revisions to the Public Health
Statutes, Sections 7-9, 539 & 540
Adopted: 8/27/19
Revised: 10/27/2020
Replaces: 5141
To download the PDF, please view the PDF here:
STUDENTS
Series 5000
Policy #5013.4.1
Communicable and Infectious Diseases
The EASTCONN Board of Directors recognizes that all children have a constitutional right to a free, suitable program of educational experiences. The EASTCONN Board of Directors has established reasonable health requirements as prerequisites to admission or attendance, including the requirement that students undergo physical examination prior to admission.
Where it can be medically established that a student suffers from a serious infectious disease and there is a significant risk of transmission of the disease to others because of the nature of the disease or the personal characteristics of the student carrier, it may be appropriate to exclude the student from the regular classroom. The determination of exclusion of any student will be made on a case by case basis with appropriate procedural due process safeguards. However, where the risk of transmission is relatively low or appropriate procedures can be adopted to reduce the risk of transmission, exclusion is not warranted.
A child with an infectious disease may be considered handicapped, if the condition presents such physical impairment that limits one or more major life activities. Therefore, Section 504 of the Rehabilitation Act, the "Education of all Handicapped Children Act" may
apply. The parent, guardian or the school administration may make a referral for determination whether the student is handicapped and entitled to protection under Section
504. The Planning and Placement Team will determine whether the student is handicapped or is "otherwise qualified" within the meaning of Section 504. All students should be educated in the least restrictive environment.
EASTCONN will include as part of its emergency procedure plan a description of the actions to be taken by EASTCONN personnel in case of pandemic flu outbreak or other catastrophe that disrupts EASTCONN’s operations.
(cf. 5034.1.1 Admission)
(cf. 5003.4.1 Student Safety)
(cf. 5013.3.1 Student Health Services)
(cf. 6017.20.1 Individualized Education Program/Special Education Program)
Legal Reference: "Education for Children with Disabilities", 20 U.S.C. 1400, et seq.
Section 505 of the Rehabilitation Act of 1973, 29 U.S.C. 706(7)(b)
"Americans with Disabilities Act"
The Family Educational Rights and Privacy Act of 1974, (FERPA), 20
U.S.C. 1232g, 45 C.F.R. 99
Connecticut General Statutes
10-76(d)(15) Duties and powers of Boards of education to provide special
education programs and services.
10-154a Professional communications between teacher or nurse and
student
10-207 Duties of medical advisors
10-209 Records not to be public
10-210 Quarantine of certain persons
19a-581-585 AIDS testing and medical information
Adopted: April 23, 2019
Revised:
Replaces: 5141.22
To download the PDF, please view the PDF here:
STUDENTS
Series 5000
Policy #5013.5.1
Pediculosis
EASTCONN is committed to maximizing students’ academic performance and physical well-being in a healthy and safe environment. EASTCONN recognizes that head lice infestations do not pose a health hazard, are not a sign of uncleanliness, and are not responsible for the spread of any disease. However, archaic policies cause many unnecessary absences from school with potential negative effects on academic performance. Misinformation about head lice causes anxiety for parents/guardians and school staff. The foals of providing a healthy and safe environment for students with head lice are to (1) maximize academic performance; and (2) minimize absences due to unnecessary exclusion from school of students with head lice.
Screening
Based on recommendations from the American Academy of Pediatrics and Centers for Disease Control and Prevention, EASTCONN recognizes that school-wide screening for nits alone is not an accurate way of predicting which children will become infested with head lice, and screening for live lice has not been proven to have a significant decrease on the incidence of head lice in a school community.
EASTCONN’s medical advisor will periodically provide information to families of all children on the diagnosis, treatment and prevention of head lice. Parents are encouraged to check their children’s heads for lice if the child is symptomatic. EASTCONN’s medical advisor may check a student’s head if the student is demonstrating symptoms.
Management on the Day of Diagnosis
EASTCONN recognizes that head lice infestation poses little risk to others and does not result in additional health problems. The management of pediculosis should proceed so as to not disrupt the education process. Nonetheless, any staff members who suspects a student has head lice will report this to the school nurse or the Principal. Students known to have head lice will remain in the class provided the student is comfortable. If a student is not comfortable, he/she may report to the school nurse or the Principal’s office. Such students will be discouraged from close direct head contact with others and from sharing personal items with other students. EASTCONN employees will act to ensure that student confidentiality is maintained in order to avoid embarrassment.
The Principal or the school nurse will notify the parent/guardian by telephone or other available means if their child is found to have head lice. Verbal and written instructions for treatment will be given to the family of each identified student. Based upon the school nurse’s recommendation, other children who were most likely to have had direct head-to-head contact with the assessed child may be screened for head lice.
Appendix
Connecticut Department of Public Health: head Lice – Fact Sheet
1. What are head lice?
Head lice are blood sucking parasites. They area approximately the size of a sesame seed, 1- 2mm. They do not have wings and, therefore, cannot fly. They also do not jump. They do, however, move quickly. The eggs of the louse, which are called “nits”, are teardrop shaped and approximately half the size of the adult louse. The nits are attached to the hair shaft with a waterproof, cement-like substance from the adult female. Thus, nits cannot be simply washed or brushed out of the hair.
2. Who can get head lice?
Anyone who comes in contact with louse infested items can get head lice. Some people think lice become established on persons who are unclean. This is not true. Frequent bathing will neither prevent head lice nor eliminate an infestation once it has become established.
3. How are head lice spread?
Head lice are usually transmitted through close personal contact with another infested individual or through use of common combs, brushes, and other grooming aids; through sharing hats, caps, and coats; or through co-mingling of these items at the homes of friends, at school, at church, or other public places.
4. What are symptoms of head lice?
The major symptoms of head lice is itching, which is due to the presence of salivary fluid produced by the insect as it feeds.
5. How do you eliminate head lice?
Treatment is directed at the infested individual and his personal articles (e.g., caps, combs, brushes, towels and bedding). Fumigation or use of insecticides in the home, school, or school buses is not recommended.
A. Individual Treatment
Individual treatment usually requires using an over-the-counter (OTC) or prescription medication and a nit (head lice egg) comb.
Warning: Do not use a crème rinse or combination shampoo/conditioner before using lice medicine. Do not re-wash hair for 1-2 days after treatment.
Follow these treatment steps:
• Before application of the OTC or prescription treatment, remove all clothing from the waist up.
• Apply the lice medicine according to label instructions. If your child has hair longer than shoulder length, you may need to use two bottles. It is important to pay special attention to instructions on the bottle regarding how long the medication should be left on and whether rinsing the hair is recommended after treatment.
• After treatment, have the infected person put on clean clothing.
Nit combs, often found in lice medicine packages, should be used to comb nits and lice from the hair shaft. Many flea combs made for cats and dogs are also effective.
• After treatment, check the hair every 2-3 days and comb with a nit comp to remove nits and lice as necessary. Continue to check for 2-3 weeks until you are sure all lice and nits are gone.
• If an OTC medicine was used, retreat in 7-10 days. If the prescription drug malathion was used, retreat in 7-10 days only if crawling bugs are found.
B. Decontamination of Personal Articles and Environment
Treat the household: If head lice fall off of a person and cannot feed, they will not survive very long. It is not necessary to spend a lot of time or money on housecleaning activities. You can help avoid re-infestation by lice that may have recently fallen off the hair or crawled onto clothing or furniture by following these steps.
1. To kill lice and nits, all washable clothing and bed lines that the infested person wore or used during the 2 days before treatment should be machine washed in hot water (1300F). After the hot wash, the laundry should be dried at high heat for at least 20 minutes.
2. For clothing that is not washable, have it dry cleaned (e.g. coats, hats, scarves).
3. All clothing, stuffed animals, comforters, etc that cannot be washed or dry cleaned can be stored for 2 weeks in a plastic bag this is sealed with tape.
4. Combs and brushes can be soaked for 1 hour in rubbing alcohol, Lysol*, or wash with sap and hot (130F) water.
5. Vacuum the floor and furniture. There is a small risk of getting re-infested from a louse that has fallen onto the carpet or onto a sofa. Vacuum the places where the infested person usually sits or lays, spending a lot of time on this is not necessary./do not use fumigant sprays; they can be toxic if inhaled or absorbed through the skin.
*Lysol is a registered trademark. The mention of this product does not constitute an endorsement by the CT Department of Health.
C. Prevent Re-infestation
The most common way to spread lice is through direct head-to-head contact. It is less likely for lice to spread by crawling onto clothing or belongings. To control head lice outbreaks in a community, school or camp setting, children can be taught to avoid activities that are likely to spread lice.
1. Avoid head-to-head contact during play at school and at home (on a playground, sleep over party, camp, sports outing).
2. Do not share any items that may have had contact with someone else’s head (e.g., hats, scarves, hair ribbons, coats, sports uniforms).
3. Do not share combs, brushes, or towels.
4. If you are aware that someone has a lice infestation, do not lie on beds, couches, pillows, carpets, or stuffed animals that the infested person may have had contact with.
This fact sheet is for informational purposes only. It should not be used for self-diagnosis or as a substitute for consultation with a health care provider. If you think that you may have this infection, or have questions about the disease described above, you should consult your health care provider.
For additional information on this disease, visit the Centers for Disease Control and Prevention Website.
Adopted:11/23/21
Revised:
Replaces: 5141.221
Form #1
SAMPLE LETTER FOR NOTIFICATION OF PEDICULOSIS IN SCHOOL
(to be typed on individual school letterhead)
To All Parents:
This week a few cases of PEDICULOSIS or HEAD LICE have appeared on our school. Pediculosis is often a fact of life for school-aged children. While inconvenient, head lice causes no medical harm and can be effectively treated. Head lice are not a health hazard or a sign of poor hygiene. In contract, to body lice, head lice are not responsible for the spread of any disease. Therefore, no healthy child should be excluded from or miss school because of head lice.
Pediculosis usually is transmitted from one infected child to another by direct contact with the hair. Personal items like combs, brushes, towels, and bedding are other frequent sources of infestation. Clothing, such as hats, ribbons, scarves, topcoats, and sweaters, provide excellent transportation from one individual to another.
Students at school have had their hair checked by the school nurse or nurse’s aide. It would, however, be helpful if you also check your child’s hair. Although the lice are difficult to see, you can identify them by a close inspection, possibly aided by a hand lens, which may reveal small, ivory colored eggs attached to individual hairs. In checking the scalp, pay particular attention to the back of the head and the area behind the ears. Another telltale sign is a persistent itch of the scalp, often accompanied by infected scratch marks or what appears to be a rash.
If you find anything in your child’s hair that looks suspicious to you, please call your physician or the school nurse for consultation. Although there are over the counter shampoos, we would advise you to contact your physician and consider a prescription shampoo that appears to be the most effective in controlling head nits and lice. This is being suggested not only to protect your child but also the other students in the building. If you wish to learn more about pediculosis there is literature regarding pediculosis available at the school.
Once again, I want to strongly stress that pediculosis is a common occurrence in any school system and the few cases that we currently have are under control. I thank you for your cooperation, and if you have any questions or concerns contact the school nurse, at the
_______school.
Sincerely,
_____________________________________
School Principal’s Signature
To download the PDF, please view the PDF here:
STUDENTS
Series 5000
Policy #5013.6.1
Students/Staff with HIV, ARC (AIDS Related Complex) or AIDS
Scientific studies show that the Human Immunodeficiency Virus (HIV), the virus which causes the acquired immune deficiency syndrome (AIDS) or ARC (AIDS Related Complex), is transmitted through sexual intercourse with an infected individual or through exposure to contaminated blood or needles. There is no evidence to support the notion that the HIV virus can be transmitted through ordinary school or household activities, e.g. coughing, sneezing, hugging, sharing of utensils or food, or shaking hands.
The anonymity of individuals with HIV infection or AIDS is protected by law. Moreover, individuals with HIV infection or AIDS are protected from discrimination by both federal and state laws. Neither attendance at school nor employment may be denied to an individual with HIV infection or AIDS. It is the policy of EASTCONN that no student or staff member with HIV infection or AIDS may be prohibited from attending school/employment unless there is an immediate risk of injury or harm to the individual or to others.
Because the diagnosis of HIV infection or AIDS is a confidential matter between the individual student or staff member and his or her physician, EASTCONN may be unaware of the diagnosis. Consequently, the EASTCONN Board of Directors has adopted a policy of "universal precautions" which protects all students and staff from contact with blood and body fluids of others. These precautions are enumerated in the Bloodborne Pathogen policy.
(cf. - 4004.1.1 Bloodborne Pathogens)
Legal Reference: Connecticut General Statutes
10-76(d)(15) Duties and powers of boards of education to provide special education programs and services
10-154a Professional communications between teacher or nurse and student
10-207 Duties of medical advisors
10-209 Records not to be public
10-210 Notice of disease to be given parent or guardian
19a-221 Quarantine of certain persons
19a-581-585 AIDS testing and medical information
20 U.S.C. 7906, No Child Left Behind Act of 2001
Adopted: April 23, 2019
Revised:
Replaces: 5141.24
To download the PDF, please view the PDF here:
STUDENTS
Series 5000
Policy #5013.7.1
Students with Special Health Care Needs
The focus of an EASTCONN wide Food Allergy Management Plan shall be prevention, education, awareness, communication and emergency response. The management plan shall strike a balance between the health, social normalcy and safety needs of the individual student with life threatening food allergies and the education, health and safety needs of all students. The EASTCONN Food Allergy Management Plan shall be the basis for the development of the procedural guidelines that will be implemented at the school level and provide for consistency across all schools within EASTCONN.
The goals for the EASTCONN wide Plan for students with disabilities include: Diabetes, Seizures and/or Asthma:
1. To maintain the health and protect the safety of students who have life-threatening food allergies in ways that are developmentally appropriate, promote self-advocacy and competence in self-care and provide appropriate educational opportunities.
2. To ensure that interventions and individual health care plans for students with life- threatening food allergies are based on medically accurate information and evidence-based practices.
3. To define a formal process for identifying, managing, and ensuring continuity of care for students with life-threatening food allergies across all transitions. (Pre-K-Grade 12 and Adult Ed).
It is the policy of the EASTCONN Board of Directors to follow the guidelines developed and promulgated by the Connecticut Department of Public Health and Department of Education for students within EASTCONN with life-threatening food allergies and glycogen storage disease. Such guidelines include (1) education and training for school personnel on the management of students with life-threatening food allergies and glycogen storage disease, including training related to the administration of medication with a cartridge injector and the provision of food or dietary supplements, (2) procedures for responding to life threatening allergic reactions to food,
(3) a process for the development of individualized health care and food allergy action plans for every student with a life-threatening food allergy, (4) a process for the development of individualized health care and glycogen storage disease action plans for every student with glycogen storage disease and such plan shall include, but not be limited to, the provision of food or dietary supplements by the school nurse or by any school employee approved by the school
nurse, to a student with glycogen storage disease provided such plan does not prohibit a parent/guardian or a person they so designate, to provide food or dietary supplements on school grounds during the school day, and (5) protocols to prevent exposure to food allergens.
It is the EASTCONN Board of Directors expectation that specific building-based guidelines/actions will take into account the health needs and well-being of all students without discrimination or isolation of any student. It is the EASTCONN Board of Directors belief that education and open and informative communication are vital for the creation of an environment with reduced risks for all students and their families. In order to assist students with life- threatening allergies to assume more individual responsibility for maintaining their safety as they grow, it is the policy of the EASTCONN Board of Directors that guidelines shift as children advance through the primary grades and through secondary school.
EASTCONN’s plan for managing students with life-threatening food allergies shall be posted on the EATCONN’s website (and/or on the website of each school within EASTCONN)).
Note: In the absence of an Agency or individual school website, it is suggested that the plan for managing students with life-threatening allergies be included in the student/parent handbook of each school.)
(cf. 5013.3.1 - Student Health Services)
(cf. 5001.1.1 - Administering Medication)
(cf. 5013.7.1 - Students with Special Health Care Needs)
(cf. 5013.1.1 - Health Assessments)
(cf. 5017.1.1 - Nondiscrimination)
Legal Reference: Connecticut General Statutes
10-15b Access of parent or guardian to student’s records.
10-154a Professional communications between teacher or nurse and student.
10-207 Duties of medical advisors.
10-212a Administrations of medications in schools
10-212c Life threatening food allergies; Guidelines; Agency plans, ass amended by P.A. 12-198
10-212a(d) Administration of medications in schools by a paraprofessional
10-220i Transportation of students carrying cartridge injectors
52-557b Good Samaritan Law. Immunity from liability for emergency medical assistance, first aid or medication by injection
PA 05-104 An Act Concerning Food Allergies and the Prevention of Life- Threatening Incidents in Schools
PA 05-144 and 05-272 An Act Concerning the Emergency Use of Cartridge Injectors
The Regulations of Connecticut State Agencies section 10-212a through 10- 212a-7
Federal Legislation
Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794 § 504; 34 C.F.R.
§ 104 et seq.)
Americans with Disabilities Act (ADA) of 1990 (42 U.S.C. §12101 et seq.; 29C.F.R. §1630 et seq.
The Family Education Rights and Privacy Act of 1974 (FERPA)
The Individuals with Disabilities Education Act of 1976 (IDEA) (20 U.S.C. § 1400 et seq.); 34 C.F.R. § 300 et seq.
FCS Instruction783-2, Revision 2, Meal substitution for medical or other special dietary reasons.
P.A. 09-155 An Act Concerning the Use of Asthmatic Inhalers and Epinephrine Auto-Injectors While at School
Land v. Baptist Medical Center, 164 F3d 423 (8th Cir. 1999) Policy adapted:
Adopted: 8/27/19
Revised:10/27/2020
Replaces: 5141.25
Emergency Medical Care Plan – ALLERGY
Student Name:
Date of Birth:
Relevant Diagnosis: severe allergy to:
• Asthma History; Yes/No
Drug Allergies:
Parent/Guardian – Emergency Contacts:
_______________________________________________________________
_______________________________________________________________
Physician:
Emergency Medications:
Staff Trained for Medications:
Possible Complications:
• Anaphylactic Shock
Possible Symptoms:
• Rash, itching (with or without hives), sudden nasal congestion
• Wheezing, coughing, excessive clearing of throat
• Difficulty swallowing
• Swelling of eyes, lips, face, tongue, or throat
• Sweating and increased anxiety
• Dizziness/fainting
• Sudden vomiting/diarrhea
Plan of Action – if allergen exposure and any of the above symptoms occur:
1. Observe closely
2. If any itching, give Benadryl mg PO per MD order
3. If any problem breathing or swallowing give (circle one) Epi-pen ADULT 0.3mg OR Epi-pen JR 0.15mg and CALL 911 (staff to accompany students to hospital and stay until relieve by parent/guardian)
4. Notify parents or emergency contacts
5. Notify Nursing
6. Document administration of Epi-Pen
|
Plan Created: |
Nurse: |
Date: |
|
Plan Revised: |
Nurse: |
Date: |
|
|
Nurse: |
Date: |
|
|
Nurse: |
Date: |
|
|
Nurse: |
Date: |
To download, please view the PDF here:
STUDENTS
Series 5000
Policy #5013.8.1
Student Sports - Concussions
The EASTCONN Board of Directors recognizes that concussions and head injuries are commonly reported injuries in children and adolescents who participate in sports and other recreational activities. The EASTCONN Board of Directors acknowledges the risk of catastrophic injuries or deaths are significant when a concussion or head injury is not properly evaluated and managed.
Any coach of intramural or interscholastic athletics employed by EASTCONN shall complete an initial training course, approved by the State Board of Directors, regarding concussions which are a type of brain injury prior to commencing the coaching assignment for the season. Such training course shall include, but not be limited to (1) the recognition of the signs and symptoms of a concussion; (2) the means of obtaining proper medical treatment for a person suspected of having a concussion; (3) the nature and risk of concussions, including the danger of continuing to engage in athletic activity after sustaining a concussion; and (4) the proper method of allowing a student athlete who has sustained a concussion to return to athletic activity.
Each year any coach who has completed the initial training course regarding concussions shall annually review current and relevant information, developed or approved by the State Board of Directors, regarding concussions prior to the start of the coaching assignment. This annual review is not required in any year the coach is required to complete a refresher course. A coach must complete an approved refresher course not later than five years after the initial training course in order to maintain his/her coaching permit and to coach in EASTCONN.
Annually EASTCONN will distribute a head injury and concussion information sheet to all parents/guardians of student participants in competitive sport activities. The parent/guardian and student must return a signed acknowledgement indicating that they have reviewed and understand the information provided before the student participates in any covered activity. This acknowledgement form must be returned and be on file with EASTCONN in order for the student to be allowed to practice or compete in the sports activity.
All coaches will complete training pertaining to the School’s procedures.
The required refresher course regarding concussions shall include, but not be limited to, an overview of key recognition and safety practices, an update of medical developments, current best practices in the field of concussion research, and prevention and treatment. Said refresher course shall also contain an update on new relevant federal, state and local laws and regulations, and for football coaches, current best practices regarding coaching the sport of football, including, but not limited to, frequency of games and full contact practices and scrimmages as identified by the governing authority for intramural and interscholastic athletics (CIAC).
EASTCONN, shall implement the "Concussion Education Plan and Guidelines for Connecticut Schools," developed by the State Board of Directors per the stipulations of P.A. 14-66. Written materials, online training or videos, or in person training shall address, at a minimum, the recognition of signs or symptoms of concussion, means of obtaining proper medical treatment for a person suspected of sustaining a concussion, the nature and risks of concussions, including the danger of continuing to engage in athletic activity after sustaining a concussion, proper procedures for return to athletic activity and current best practices in the prevention and treatment of a concussion.
The EASTCONN Board of Directors recognizes that the CIAC prohibits student athletes from participation in any intramural or interscholastic activity unless the student athlete and his/her parent/guardian completes the concussion education plan of the State Board of Directors and its contributing organizations to such plan. Prior to participating in any intramural or interscholastic athletic activity students must (1) read written materials, (2) view online training videos, or (3) attend in-person training regarding EASTCONN’s concussion education plan provided by the EASTCONN Board of Directors.
Prior to participating in any intramural or interscholastic athletic activity for the school year, a parent/guardian of each student athlete must (1) read written materials, (2) view online training videos, or (3) attend in-person training regarding EASTCONN’s concussion education plan.
EASTCONN will utilize the consent form developed or approved by the State Board of Directors with parent/guardians of student athletes in intramural or interscholastic activities regarding concussions. This form shall provide a summary of the concussion education plan developed or approved by the State Board of Directors and a summary of EASTCONN’s Board of Directors’ policy regarding concussions. The consent form shall be returned to the appropriate school authorities, signed by the parent/guardian, attesting to the receipt of such form and authorizing the student athlete to participate in the athletic activity.
Further, in compliance with applicable state statutes, the coach of any intramural or interscholastic athletics shall immediately remove any student athlete participating in intramural or interscholastic athletics who (1) is observed to exhibit signs, symptoms or behaviors consistent with a concussion following an observed or suspected blow to the head or body during a practice, game or competition, (2) is diagnosed with a concussion, or (3) is otherwise suspected of having sustained a concussion because such student athlete is observed to exhibit signs, symptoms or behaviors consistent with a concussion regardless of when such concussion or head injury may have occurred. Upon such removal, the coach or other qualified school employee defined in Connecticut General Statutes 10-212a, shall notify the student athlete's parent/guardian that the student athlete has exhibited such signs, symptoms, or behaviors consistent with a concussion or has been diagnosed with a concussion. Such notification shall be provided not later than twenty-four hours after such removal. However, a reasonable effort shall be made to provide such notification immediately after such removal.
The coach shall not permit such student athlete to participate in any supervised athletic activities involving physical exertion, including, but not limited to, practices, games or competitions, until such student athlete receives written clearance to participate in such supervised athletic activities involving physical exertion from a licensed health care professional* trained in the evaluation and management of concussions.
Following medical clearance, the coach shall not permit such student athlete to participate in any full, unrestricted supervised athletic activities without limitations on contact or physical exertion, including, but not limited to, practices, games or competitions and such student athlete (1) no longer exhibits signs, symptoms or behaviors consistent with a concussion at rest or with exertion, and (2) receives written clearance to participate in such full, unrestricted supervised athletic activities from a licensed health care professional trained in the evaluation and management of concussions.
*"licensed health care professional" means a physician licensed pursuant to Chapter 370 of the General Statutes, a physician assistant licensed pursuant to Chapter 370 of the General Statutes, an advanced practice registered nurse licensed pursuant to Chapter 378 of the General Statutes or an athletic trainer licensed pursuant to Chapter 375a of the General Statutes.
The EASTCONN Board of Directors, as required, will collect and report to the State Board of Directors all occurrences of concussion. The report shall contain, if known, the nature and extent of the concussion and the circumstances in which it was sustained.
Legal Reference: Connecticut General Statutes
PA 10-62 An Act Concerning Student Athletes and Concussions
P.A. 14-66 An Act Concerning Youth Athletics and Concussions
"Concussion Education Plan and Guidelines for Connecticut Schools" adopted by the State Board of Directors, January 7, 2015.
Adopted: 8/27/19
Revised:
Replaces: 5141.7
To download the PDF, please view the PDF here:
STUDENTS
Series 5000
Policy #5014.1.1
Homeless Students
EASTCONN will conform to the provisions of:
46b-120 Definitions.
McKinney-Vento-Homeless Assistance Act, (PL107-110-Sec 1032)
Adopted: February 26, 2019
Revised:
Replaces: 5118.1
To download the PDF, please view the PDF here:
STUDENTS
Series 5000
Policy #5017.1.1
NON-DISCRIMINATION (STUDENTS)
Protected Class Discrimination Prohibited:
The EASTCONN Board of Directors (the “Board”) complies with all laws prohibiting the exclusion of any person from any of its educational programs or activities, or the denial to any person of the benefits of any of its educational programs or activities, including all academic, extra-curricular, and school-sponsored activities, on the basis of any protected characteristic (or protected class) including race, color, religion, age, sex, sexual orientation, marital status, national origin, alienage, ancestry, disability, pregnancy, gender identity or expression, veteran status, status as a victim of domestic violence or any other basis prohibited by state or federal law (“Protected Class”), subject to the conditions and limitations established by law. When the Board has created a limited public forum, the Board shall provide equal access to the Boy Scouts and other groups as required by law.
It is the policy of the Board that any form of discrimination or harassment on the basis of an individual’s actual or perceived membership in a Protected Class, whether by students, Board employees, Board members or third parties subject to the control of the Board, is prohibited in EASTCONN Schools (the “District”). The Board’s prohibition of discrimination or harassment in its educational programs or activities expressly extends to academic, nonacademic and extracurricular activities, including athletics.
Retaliation Prohibited:
The Board further prohibits reprisal or retaliation against any individual who reports incidents in good faith that may be a violation of this policy, or who participates in the investigation of such reports.
Discrimination on the Basis of Protected Class Association Prohibited:
Discrimination and/or harassment against any individual on the basis of that individual’s association with someone in a Protected Class may also be considered a form of Protected Class discrimination and/or harassment, and is therefore prohibited by this policy.
Scope and Applicability:
Students, Board employees, Board members and community members (e.g., other individuals affiliated with the District, accessing or seeking access to District facilities) are expected to adhere to a standard of conduct that is respectful of the rights of all members of the school community.
Definitions:
The following definitions apply for purposes of this policy:
A. Discrimination:
With respect to students, unlawful discrimination occurs when a student is denied participation in, or the benefits of, a program or activity of the Board because of such student’s actual or perceived membership in a Protected Class.
B Harassment:
Harassment is a form of Protected Class discrimination that is prohibited by law and by this policy. Harassment constitutes unlawful discrimination when it creates a hostile environment, which occurs when the harassment is sufficiently severe, pervasive, or persistent so as to interfere with or limit a student’s ability to participate in or benefit from the services, activities, or opportunities offered by the District.
The following non-exhaustive list provides examples of the types of prohibited conduct that may be considered Protected Class harassment that can lead to a hostile environment, and are therefore prohibited by this policy:
• objectively offensive racial, ethnic, or religious epithets (or epithets commonly associated with any Protected Class membership);
• other words or phrases commonly considered demeaning or degrading on the basis of Protected Class membership;
• display of images or symbols commonly associated with discrimination against individuals on the basis of their membership in a Protected Class;
• graphic, written or electronic communications that are harmful, or humiliating based on Protected Class membership;
• bigoted conduct or communications; or
• physical, written, electronic or verbal threats based on Protected Class membership.
-
Harassment does not have to include intent to harm, be directed at a specific target, or involve repeated incidents.
Sexual harassment is a form of harassment that is prohibited by law and Board Policy #5030.1.1, Policy Regarding Title IX Sex Discrimination and Sexual Harassment
-
(Students). For more information regarding harassment based on sex, sexual orientation, pregnancy, or gender identity or expression, contact the District’s Title IX Coordinators at:
Title IX Coordinators:
Hampton Central Administration Offices: Director of Human Resources
376 Hartford Turnpike
Hampton, CT 06247
(860) 455-1630
Arts at the Capitol Theater (ACT): Principal
896 Main Street
Willimantic, CT 06226
(860) 465-5636
Quinebaug Middle College (QMC): Principal
742 Upper Maple Street Danielson, CT 06239
(860) 932-4100
Clinical Day Treatment (CDT) Programs
Northeast Regional Program (NRP): Program Director
79 Westfield Avenue
Danielson, CT 06239
(860) 779-6794
Educational & Vocational Center (EVC): Program Director
14 Route 66
Columbia, CT 06237
(860) 228-4317
Bridges Community School (Autism Program - EAP): Program Director
10 Commerce Drive
Columbia, CT 06237
(860) 228-3240
Psychological & Behavioral Services:
Clinical Director for Psychological & Behavioral Services 376 Hartford Turnpike
Hampton, CT 06247
(860) 428-0506
EASTCONN Transition Academy: Assistant Director of Special Services
1320 Main Street, Suite 27
Willimantic, CT 06226
(860) 931-0250
C. Veteran:
A veteran is any person honorably discharged from, released under honorable conditions from or released with an other than honorable discharge based on a qualifying condition from, active service in, the United States Army, Navy, Marine Corps, Coast Guard and Air Force and any reserve component thereof, including the Connecticut National Guard. “Qualifying condition” means (i) a diagnosis of post-traumatic stress disorder or traumatic brain injury made by an individual licensed to provide health care services at a United States Department of Veterans Affairs facility, (ii) an experience of military sexual trauma disclosed to an individual licensed to provide health care services at a United States Department of Veterans Affairs facility, or (iii) a determination that sexual orientation, gender identity or gender expression was more likely than not the primary reason for an other than honorable discharge, as determined in accordance with Conn. Gen. Stat. §§ 27-103(c), (d).
D. Gender identity or expression:
Gender identity or expression refers to a person’s gender-related identity, appearance or behavior, whether or not that gender-related identity, appearance or behavior is different from that traditionally associated with the person’s physiology or assigned sex at birth, which gender-related identity can be shown by providing evidence including, but not limited to, medical history, care or treatment of the gender-related identity, consistent and uniform assertion of the gender-related identity or any other evidence that the gender- related identity is sincerely held, part of a person's core identity or not being asserted for an improper purpose.
E. Sexual Orientation:
Sexual orientation refers to a person’s identity in relation to the gender or genders to which they are romantically, emotionally or sexually attracted, inclusive of any identity that a person (i) may have previously expressed, or (ii) is perceived by another person to hold.
F. Race:
The term race is inclusive of ethnic traits historically associated with race, including but not limited to, hair texture and protective hairstyles. “Protective hairstyles” includes,
but is not limited to, wigs, headwraps and hairstyles such as individual braids, cornrows, locs, twists, Bantu knots, afros and afro puffs.
-
G. Domestic Violence:
The term domestic violence means (1) a continuous threat of present physical pain or physical injury against a family or household member, as defined in Conn. Gen. Stat. § 46b-38a; (2) stalking, including but not limited to, stalking as described in Conn. Gen. Stat. § 53a-181d, of such family or household member; (3) a pattern of threatening, including but not limited to, a pattern of threatening as described in Conn. Gen. Stat. § 53a-62, of such family or household member or a third party that intimidates such family or household member; or (4) coercive control of such family or household member, which is a pattern of behavior that in purpose or effect unreasonably interferes with a person's free will and personal liberty. “Coercive control” includes, but is not limited to, unreasonably engaging in any of the following: (a) isolating the family or household member from friends, relatives or other sources of support; (b) depriving the family or household member of basic necessities; (c) controlling, regulating or monitoring the family or household member's movements, communications, daily behavior, finances, economic resources or access to services; (d) compelling the family or household member by force, threat or intimidation, including, but not limited to, threats based on actual or suspected immigration status, to (i) engage in conduct from which such family or household member has a right to abstain, or (ii) abstain from conduct that such family or household member has a right to pursue; (e) committing or threatening to commit cruelty to animals that intimidates the family or household member; or (f) forced sex acts, or threats of a sexual nature, including, but not limited to, threatened acts of sexual conduct, threats based on a person's sexuality or threats to release sexual images.
Reporting to District Officials:
It is the policy of the Board to provide for the prompt and equitable resolution of complaints alleging Protected Class discrimination or harassment.
Any student, staff member and/or parent/guardian who believes a student has experienced Protected Class discrimination or harassment or an act of retaliation or reprisal in violation of this policy should report such concern in writing to the building principal, or Director of Human Resources in accordance with the Board’s complaint procedures included in the Board’s Administrative Regulations Regarding Non- Discrimination/Students, which accompany this policy and are available online at www.eastconn.org or upon request from the main office of any District school. Students are encouraged to immediately report concerns about Protected Class discrimination, harassment, or retaliation.
Students may make verbal or written reports about Protected Class discrimination, harassment, or retaliation to any school employee.
If a complaint involves allegations of discrimination or harassment of a student based on sex, sexual orientation, pregnancy, or gender identity or expression, such complaints will be handled in accordance with the procedures set forth in Board Policy #5145.5 Sexual Harassment, #5145.42 Racial Harassment of Students, #5145.51 Peer Sexual Harassment, #5145.511 Exploitation and Sexual Harassment, Policy Regarding Title IX of the Educational Amendments of 1972 – Prohibition of Sex Discrimination and Sexual Harassment (Students). Complaints involving allegations of discrimination or harassment of a student based on disability will be addressed in accordance with the procedures set forth in Board Policy #5022.1.1, Section 504/ADA (Students). In the event reported conducted allegedly violates more than one policy, the Board will coordinate any investigation in compliance with the applicable policies.
Mandatory Staff Reporting for Student Incidents:
District employees are required to report incidents of alleged student-to-student and employee-to-student discrimination, harassment or retaliation that may be based on a Protected Class when District employees witness such incidents or when District employees receive reports or information about such incidents, whether such incidents are verbal or physical or amount to discrimination, harassment or retaliation in other forms. Reports should be made to any District Administrator or to:
-
Hampton Central Administration Offices: Director of Human Resources
376 Hartford Turnpike
Hampton, CT 06247
(860) 455-1630
-
Arts at the Capitol Theater (ACT): Principal
896 Main Street
Willimantic, CT 06226
(860) 465-5636
-
Quinebaug Middle College (QMC): Principal
742 Upper Maple Street Danielson, CT 06239
(860) 932-4100
Clinical Day Treatment (CDT) Programs
-
Northeast Regional Program (NRP): Program Director
79 Westfield Avenue
Danielson, CT 06239
(860) 779-6794
-
Educational & Vocational Center (EVC): Program Director
14 Route 66
Columbia, CT 06237
(860) 228-4317
-
Bridges Community School (Autism Program - EAP): Program Director
10 Commerce Drive
Columbia, CT 06237
(860) 228-3240
-
Psychological & Behavioral Services:
Clinical Director for Psychological & Behavioral Services
-
376 Hartford Turnpike
Hampton, CT 06247
(860) 428-0506
-
EASTCONN Transition Academy: Assistant Director of Special Services
-
1320 Main Street, Suite 27
Willimantic, CT 06226
(860) 931-0250
Remedial Action:
If the District makes a finding of discrimination, harassment or retaliation of a student, the District will take remedial action designed to:
A. eliminate the discriminatory/harassing/retaliatory conduct,
B. prevent its recurrence, and
C. address its effects on the complainant and any other affected individuals.
Examples of appropriate action may include, but are not limited to:
In the case of a student respondent, interventions for the individual who engaged in the discrimination/harassment may include, but are not limited to, discipline (including but not limited to suspension and/or expulsion), educational interventions, exclusion from extra-curricular activities and/or sports programs, and/or referral to appropriate state or local agencies;
In the case of an employee respondent, interventions for the individual who engaged in the discrimination/harassment may include, but are not limited to, supervisor notification, discipline (including possible termination of employment), training, and/or referral to appropriate state or local agencies;
In the case of respondent who is otherwise associated with the school community, interventions for the individual who engaged in the discrimination/harassment may
include, but are not limited to, exclusion from school property and/or activities and/or referral to appropriate state or local agencies;
Follow-up inquiries with the complainant and witnesses to ensure that the discriminatory/harassing conduct has stopped and that they have not experienced any retaliation;
Supports for the complainant; and
Training or other interventions for the larger school community designed to ensure that students, staff, parents, Board members and other individuals within the school community understand the types of behavior that constitute discrimination/harassment, that the District does not tolerate it, and how to report it.
District staff members and administrators will work with students and parents/guardians to take steps designed to prevent acts of discrimination, harassment and retaliation.
Reporting to State and Federal Agencies:
In addition to reporting to the Board, any student and/or parent/guardian also may file a complaint with the following agencies:
Office for Civil Rights, U.S. Department of Education (“OCR”):
Office for Civil Rights, Boston Office
U.S. Department of Education 8th Floor
5 Post Office Square Boston, MA 02109- 3921
(617-289-0111)
https://www2.ed.gov/about/offices/list/ocr/docs/howto.html
Connecticut Commission on Human Rights and Opportunities:
Connecticut Commission on Human Rights and Opportunities
450 Columbus Blvd.
Hartford, CT 06103-1835
(860-541-3400 or Connecticut Toll Free Number 1-800-477-5737)
Questions/Requests for Accommodation:
Any parent, student, staff member, Board member or community member who:
1. has questions or concerns about this policy or its accompanying regulations;
2. wishes to request or discuss accommodations for a student based on religion may contact:
Director of Human Resources 376 Hartford Turnpike
Hampton, CT 06247
(860) 455-1630
Any parent, student, staff member, Board member or community member who has questions or concerns about the Board’s policies regarding discrimination or harassment of students on the basis of gender/sex, gender identity, pregnancy or sexual orientation may contact the District’s Title IX Coordinator:
Director of Human Resources 376 Hartford Turnpike
Hampton, CT 06247
(860) 455-1630
Any parent, student, staff member, Board member or community member who:
1. has specific questions or concerns about the Board’s policies regarding discrimination on the basis of disability applicable to students; OR
2. wishes to request an accommodation for a student on the basis of disability
may contact the District’s Section 504/ADA Coordinator:
Director of Human Resources 376 Hartford Turnpike
Hampton, CT 06247
(860) 455-1630
Legal References:
Title IX of the Education Amendments of 1972, 20 U.S.C. § 1681, et seq. Title VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d, et seq.
Boy Scouts of America Equal Access Act, 20 U.S.C. § 7905 Americans with Disabilities Act, 42 U.S.C. § 12101, et seq.
Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. § 794, et seq. Connecticut General Statutes § 1-1n, “Gender Identity or Expression”
defined
Connecticut General Statutes § 10-15c Connecticut General Statutes § 27-103 Connecticut General Statutes § 46a-51, Definitions
Connecticut General Statutes § 46a-58, Deprivation of rights
Connecticut General Statutes § 46b-1, Family relations matters and domestic violence defined
Public Act No. 23-145, “An Act Revising the State’s Antidiscrimination Statutes”
Adopted: February 27, 2024
Revised:
ADMINISTRATIVE REGULATIONS REGARDING DISCRIMINATION COMPLAINTS (STUDENTS)
Protected Class Discrimination Prohibited:
EASTCONN Board of Directors (the “Board”) complies with all laws prohibiting the exclusion of any person from any of its educational programs or activities, or the denial to any person of the benefits of any of its educational programs or activities, on the basis of any protected characteristic (or protected class) including race, color, religion, age, sex, sexual orientation, marital status, national origin, alienage, ancestry, disability, pregnancy, gender identity or expression, veteran status, status as a victim of domestic violence or any other basis prohibited by state or federal law (“Protected Class”), subject to the conditions and limitations established by law. When the Board has created a limited public forum, the Board shall provide equal access to the Boy Scouts and other groups as required by law.
It is the policy of the Board that any form of discrimination or harassment on the basis of an individual’s actual or perceived membership in a Protected Class, whether by students, Board employees, Board members or third parties subject to the control of the Board, is prohibited in EASTCONN Schools (the “District”)
Retaliation Prohibited:
The Board further prohibits reprisal or retaliation against any individual who reports incidents in good faith that may be a violation of this policy, or who participates in the investigation of such reports.
The District will not tolerate any reprisals or retaliation that occur as a result of the good faith reporting of charges of Protected Class discrimination or harassment. Any such reprisals or retaliation may result in disciplinary action against the retaliator, and other corrective actions as appropriate.
Discrimination on the Basis of Protected Class Association Prohibited:
Discrimination and/or harassment against any individual on the basis of that individual’s association with someone in a Protected Class may also be considered a form of Protected Class discrimination and/or harassment.
Scope and Applicability:
Students, Board employees, Board members and community members (e.g., other individuals affiliated with the District, accessing or seeking access to District facilities) are expected to adhere to a standard of conduct that is respectful of the rights of all members of the school community.
It is also the policy of the Board to provide for the prompt and equitable resolution of complaints alleging Protected Class discrimination or harassment. The District will investigate both formal and informal complaints of discrimination, harassment or retaliation.
The following non-exhaustive list provides examples of the type of prohibited conduct that may be considered Protected Class harassment that can lead to a hostile environment, and are therefore prohibited:
objectively offensive racial, ethnic, or religious epithets (or epithets commonly associated with any Protected Class membership);
- other words or phrases commonly considered demeaning or degrading on the basis of Protected Class membership;
- display of images or symbols commonly associated with discrimination against individuals on the basis of their membership in a Protected Class;
- graphic, written or electronic communications that are harmful, or humiliating based on Protected Class membership;
- bigoted conduct or communications; or
- physical, written, electronic or verbal threats based on Protected Class membership.
Harassment does not have to include intent to harm, be directed at a specific target, or involve repeated incidents.
Reporting to District Officials:
Any student, staff member and/or parent/guardian who believes a student has experienced Protected Class discrimination or harassment or an act of retaliation or reprisal in violation of Board policy should report such concern in writing to the Director of Human Resources, EASTCONN, 376 Hartford Turnpike, Hampton, CT 06247, 860-455-1630, in accordance with the Board’s complaint procedures included in these Administrative Regulations Regarding Non- Discrimination/Students.
If a complaint involves allegations of discrimination or harassment of a studentbased on sex, sexual orientation, pregnancy, or gender identity or expression, such complaints will be handled in accordance with the procedures set forth in Board Policy #5145.5 Sexual Harassment, Policy Regarding Title IX of the Educational Amendments of 1972 – Prohibition of Sex Discrimination and Sexual Harassment (Students). Complaints involving allegations of discrimination or harassment of student based on disability will be addressed in accordance with the procedures set forth in Board Policy #5145.5 Sexual Harassment, Section 504/ADA (Students). In the event reported conducted allegedly violates more than one policy, the Board will coordinate any investigation in compliance with the applicable policies.
Students are encouraged to immediately report any concerns about Protected Class discrimination, harassment, or retaliation.
Students may make verbal or written reports about Protected Class discrimination, harassment, or retaliation to any school employee.
Preferably, complaints should be filed within thirty (30) days of the alleged occurrence. Timely reporting of complaints facilitates the investigation and resolution of such complaints. The District will investigate such complaints promptly and equitably, and will take corrective action when allegations are verified.
Mandatory Staff Reporting for Student Incidents:
District employees are required to report incidents of alleged student-to-student and employee-to- student discrimination, harassment or retaliation that may be based on a Protected Class when District employees witness such incidents or when District employees receive reports or information about such incidents, whether such incidents are verbal or physical or amount to discrimination, harassment or retaliation in other forms. Reports should be made to:
-
Hampton Central Administration Offices: Director of Human Resources
376 Hartford Turnpike
Hampton, CT 06247
(860) 455-1630
-
Arts at the Capitol Theater (ACT): Principal
896 Main Street
Willimantic, CT 06226
(860) 465-5636
-
Quinebaug Middle College (QMC): Principal
742 Upper Maple Street Danielson, CT 06239
(860) 932-4100
Clinical Day Treatment (CDT) Programs
-
Northeast Regional Program (NRP): Program Director
79 Westfield Avenue
Danielson, CT 06239
(860) 779-6794
-
Educational & Vocational Center (EVC): Program Director
14 Route 66
Columbia, CT 06237
(860) 228-4317
-
Bridges Community School (Autism Program - EAP): Program Director
10 Commerce Drive
Columbia, CT 06237
(860) 228-3240
-
Psychological & Behavioral Services:
Clinical Director for Psychological & Behavioral Services 376 Hartford Turnpike
Hampton, CT 06247
(860) 428-0506
-
EASTCONN Transition Academy: Assistant Director of Special Services
-
1320 Main Street, Suite 27
Willimantic, CT 06226
(860) 931-0250
Complaint Procedure:
As soon as a student feels that they, or another student has been subjected to Protected Class discrimination, harassment or retaliation, the individual should make a written complaint to the building principal, or designee.
Students may make verbal or written reports about Protected Class discrimination, harassment, or retaliation to any school employee. School employees receiving such reports shall promptly forward them to any District administrator or to the building principal, or designee.
The student and/or parent/guardian or other individual will be provided a copy of the Board’s policy and regulation and made aware of the student’s rights under this policy and regulation. In the event the building principal, or designee receives a complaint alleging discrimination or harassment of a student based on sex, sexual orientation, pregnancy, or gender identity or expression, the building principal, or designee shall follow the procedures identified in Board Policy #5145.5, Policy Regarding Title IX of the Educational Amendments of 1972 – Prohibition of Sex Discrimination and Sexual Harassment (Students). In the event the building principal, or designee receives a complaint alleging discrimination or harassment of a student based on disability, the building principal, or designee shall follow the procedures identified in Board Policy #5022.1.1, Section 504/ADA (Students).
The complaint should state the:
- Name of the complainant,
- Date of the complaint,
- Date(s) of the alleged harassment/discrimination,
- Name(s) of the harasser(s) or discriminator(s),
- Location where such harassment/discrimination occurred,
- Names of any witness(es) to the harassment/discrimination,
- Detailed statement of the circumstances constituting the alleged harassment/discrimination; and
- Proposed remedy.
Any student and/or parent/guardian or other individual who makes an oral complaint of discrimination or harassment of a student to any of the above-mentioned personnel will be provided a copy of this regulation and will be requested to make a written complaint pursuant to the above procedure. If a student (or individual acting on behalf of the student) is unable to make a written complaint, the school employee receiving the oral complaint will either reduce the complaint to writing or assist the student (individual acting on behalf of the student) in completing the written complaint form or ask a District administrator for assistance in doing so.
All complaints are to be forwarded immediately to the Executive Director or designee. Upon receipt of a complaint alleging discrimination or harassment of a student under this complaint procedure, the Executive Director shall designate a District administrator (or other trained individual) to promptly investigate the complaint. During the course of the investigation, the investigator shall interview or consult with all individuals reasonably believed to have relevant information, including the individual alleged to have experienced Protected Class discrimination and/or harassment (the “complainant”), the reporter (if different from the complainant) the alleged discriminator/harasser (“respondent”) and any witnesses to the conduct. Complaints will be investigated promptly within the timeframes identified below. Timeframes may be extended as needed given the complexity of the investigation, availability of individuals with relevant information and/or other extenuating circumstances. Confidentiality will be maintained by all persons involved in the investigation to the extent possible to the extent consistent with principles of due process, as determined by the investigator.
Upon receipt of a written complaint of discrimination or harassment of a student, the investigator should:
1. Offer to meet with the complainant (and respondent, if applicable) within ten (10) business days (provided that such timeframe may be reasonably extended based on the availability of necessary witnesses and/or participants, the complexity of the investigation, and/or other extenuating circumstances) to discuss the nature of the complaint, discuss the availability of interim measures, identify individuals the complainant or respondent believes has relevant information, and obtain any relevant documents the complainant or respondent may have;
2. Provide the complainant (and respondent, if applicable) with a copy of the Board’s non- discrimination policy and accompanying regulations;
3. Conduct an investigation that is adequate, reliable, and impartial. Investigate the factual basis of the complaint, including, as applicable, conducting interviews with the parties to the complaint and any relevant witnesses or other individuals deemed relevant to the complaint;
4. Review any records, notes, statements, or other documents relevant to the complaint
5. Maintain confidentiality to the extent practicable throughout the investigative process, in accordance with state and federal law;
6. Complete a final investigation report that includes: (i) a findings of fact based on the evidence gathered; (ii) for each allegation, the conclusion(s) and reasoning(s) as to whether the discrimination or harassment occurred; and (iii) for any individual(s) found to have engaged in discrimination or harassment, a broad statement of consequences imposed (to the extent permitted by state and federal confidentiality requirements) (i.e. “Consequences were imposed.”)
7. Communicate the outcome of the investigation in writing to the complainant (and respondent, if applicable) (to the extent permitted by state and federal confidentiality requirements), within thirty (30) business days (provided that such timeframe may be reasonably extended based on the availability of necessary witnesses and/or participants, the complexity of the investigation, and/or other extenuating circumstances) from the date the complaint was received by the Executive Director’s office. The complainant (and respondent, if applicable) shall be notified of any extension of the investigation timeline. The written notice shall include a finding whether the complaint was substantiated and if so, shall identify, to the extent possible, how the District will remedy the discrimination or harassment, adhering to the requirements of state and federal law;
8. If a complaint is made during summer recess, the complaint will be reviewed and addressed as quickly as possible given the availability of employees and/or other individuals who may have information relevant to the complaint. If fixed timeframes cannot be met, the complainant (and respondent, if applicable) will receive notice and interim measures may be implemented as necessary (see sub-paragraph 6);
9. Whenever allegations are verified, ensure that appropriate corrective action is taken (including, but not limited to, disciplinary action) aimed at preventing the recurrence of the discrimination or harassment. Corrective action should include steps designed to avoid continuing discrimination or harassment;
10. If a complainant or a respondent is not satisfied with the findings and conclusions of the investigation, the complainant (and/or respondent, if applicable) may present the complaint and written outcome to the Executive Director within thirty (30) calendar days of receiving the findings. Upon review of a written request from the complainant (and/or respondent, if applicable), the Executive Director shall review the investigative results of the investigator and determine if further action and/or investigation is warranted. Such action may include consultation with the investigator and complainant (and/or respondent, if applicable), a meeting with appropriate individuals to attempt to resolve the complaint, or a decision affirming or overruling the investigator’s conclusions or findings. The Executive Director shall provide written notice to the complainant (and respondent, if applicable) of the proposed actions within thirty (30) business days (provided that such timeframe may be reasonably extended based on the availability of necessary witnesses and/or participants, the complexity of the investigation, and/or other extenuating circumstances) following the receipt of the written request for review.
Remedial Action:
If the District makes a finding of discrimination, harassment or retaliation of a student, the District will take remedial action designed to:
A. eliminate the discriminatory/harassing/retaliatory conduct,
B. prevent its recurrence, and
C. address its effects on the complainant and any other affected individuals.
Examples of appropriate action may include, but are not limited to:
A. In the case of a student respondent, interventions for the individual who engaged in the discrimination/harassment may include, but are not limited to, discipline (including but not limited to suspension and/or expulsion), educational interventions, exclusion from extra- curricular activities and/or sports programs, and/or referral to appropriate state or local agencies;
B. In the case of an employee respondent, interventions for the individual who engaged in the discrimination/harassment may include, but are not limited to, supervisor notification, discipline (including possible termination of employment), training, and/or referral to appropriate state or local agencies;
C. In the case of respondent who is otherwise associated with the school community, interventions for the individual who engaged in the discrimination/harassment may include, but are not limited to, exclusion from school property and/or activities and/or referral to appropriate state or local agencies;
D. Follow-up inquiries with the complainant and witnesses to ensure that the discriminatory/harassing conduct has stopped and that they have not experienced any retaliation;
E. Supports for the complainant; and
F. Training or other interventions for the larger school community designed to ensure that students, staff, parents, Board members and other individuals within the school community understand the types of behavior that constitute discrimination/harassment, that the District does not tolerate it, and how to report it.
District staff members and administrators will work with students and parents/guardians to take steps designed to prevent acts of discrimination, harassment and retaliation.
Staff Development:
The District will periodically provide staff development for District administrators and periodically distribute the Board’s Non-Discrimination policies and the implementing administrative regulations to staff, students and parents in an effort to maintain an environment free of discrimination, harassment and retaliation.
Reporting to State and Federal Agencies:
Any student and/or parent/guardian also may file a complaint with the Office for Civil Rights, U.S. Department of Education (“OCR”):
Office for Civil Rights, Boston Office
U.S. Department of Education 8th Floor
5 Post Office Square Boston, MA 02109- 3921
(617-289-0111)
https://www2.ed.gov/about/offices/list/ocr/docs/howto.html
Any student and/or parent/guardian may also file a complaint with the Connecticut Commission on Human Rights and Opportunities:
Connecticut Commission on Human Rights and Opportunities
450 Columbus Blvd.
Hartford, CT 06103-1835
(860-541-3400 or Connecticut Toll Free Number 1-800-477-5737)
Questions/Requests for Accommodation:
Any parent, student, staff member, Board member or community member who:
1. has questions or concerns about this policy or its accompanying regulations;
2. wishes to request or discuss accommodations for a student based on religion; may contact:
Director of Human Resources
376 Hartford Turnpike
Hampton, CT 06247
(860) 455-1630
Any parent, student, staff member, Board member or community member who has questions or concerns about the Board’s policies regarding discrimination or harassment of students on the basis of gender/sex, gender identity, or sexual orientation may contact the District’s Title IX Coordinator:
Director of Human Resources
376 Hartford Turnpike
Hampton, CT 06247
(860) 455-1630
Any parent, student, staff member, Board member or community member who:
1. has specific questions or concerns about the Board’s policies regarding discrimination on the basis of disability applicable to students; OR
2. wishes to request an accommodation for a student on the basis of disability may contact the District’s Section 504/ADA Coordinator:
Director of Human Resources
376 Hartford Turnpike
Hampton, CT 06247
(860) 455-1630
NOTE: This policy contains forms, to view them please download the PDF here:
STUDENTS
Series 5000
Policy #5017.2.1
Transgender and Gender Non-Conforming Youth Purpose
Federal and state law and EASTCONN’s policy require that all programs, activities, and employment practices be free from discrimination based on sex, sexual orientation, or gender identity or expression. This policy is designed in keeping with these mandates to create a safe learning environment for all students and to ensure that every student has equal access to all school programs and activities.
This policy sets out guidelines for EASTCONN staff to address the needs of transgender and gender non-conforming students and clarifies how state law should be implemented in situations where questions may arise about how to protect the legal rights or safety of such students. This policy does not anticipate every situation that might occur with respect to transgender or gender non-conforming students and the needs of each transgender or gender non-conforming student must be assessed on a case-by-case basis. In all cases, the goal is to ensure the safety, comfort, and healthy development of the transgender or gender non-conforming student while maximizing the student's social integration and minimizing stigmatization of the student.
Definitions
The definitions provided here are not intended to label students but rather to assist in understanding this policy and the legal obligations of EASTCONN staff. It is recognized that students might or might not use these terms to describe themselves.
"Gender identity" is a person's deeply held sense or psychological knowledge of their own gender, regardless of the gender they were assigned at birth. One's gender identity can be the same or different than the gender assigned at birth. Everyone has a gender identity.
"Transgender" describes people whose gender identity or expression is different from that traditionally associated with an assigned sex at birth.
"Gender expression" refers to the manner a person represents or expresses gender to others, often through behavior, clothing, hairstyles, activities, or mannerisms.
"Gender non-conforming" describes people whose gender expression differs from stereotypical expectations, such as "feminine" boys, "masculine" girls, and those who are perceived as
androgynous. This includes people who identify outside traditional gender categories or identify both genders.
"Transition" is the process in which a person changes their gender expression to better reflect their gender identity. In order to feel comfortable and to express their gender identity to other people, transgender people may take a variety of steps such as using a nickname or legally changing their name; choosing clothes and hairstyles to reflect their gender identity; and generally living and presenting themselves to others, consistently with their gender identity.
Some, but not all, transgender people take hormones or undergo surgical procedures to change their bodies to better reflect their gender identity.
"Bullying" means the repeated use by one or more students of a written, oral or electronic communication, such as cyberbullying, directed at or referring to another student attending school in EASTCONN or a physical act or gesture by one or more students repeatedly directed at another student attending school in EASTCONN that (1) causes physical or emotional harm to such student or damage to such student's property, (2) places such student in reasonable fear of harm to himself or herself, or of damage to his or her property, (3) creates a hostile environment at school for such student, (4) infringes on the rights of such student at school, or (5) substantially disrupts the education process or the orderly operation of a school.
Bullying shall include, but not be limited to, a written, oral, or electronic communication or physical act or gesture based on any actual or perceived differentiating characteristic, such as race, color, religion, ancestry, national origin, gender, sexual orientation, gender identity or expression, socioeconomic status, academic status, physical appearance, or mental, physical, developmental or sensory disability, or by association with an individual or group who has or is perceived to have one or more of such characteristics.
"Harassment" means written, verbal or physical conduct that adversely affects the ability of one or more students to participate in or benefit from the school's educational programs or activities because the conduct is so severe, persistent or pervasive. This includes conduct that is based on a student's actual or perceived race, color, national origin, sex, disability, sexual orientation, sexual identity or expression, or religion. This also includes conduct that targets a student because of a characteristic of a friend, family member or other person or group with whom a student associates.
Privacy
All persons, including students, have a right to privacy. This includes the right to keep private one's transgender status or gender non-conforming presentation at school. Information about a student's transgender status, legal name, or gender assigned at birth also may constitute confidential medical information. School personnel should not disclose information that may reveal a student's transgender status or gender non-conforming presentation to others, including parents and other school personnel, unless legally required to do so or unless the student has authorized such disclosure. Transgender and gender non-conforming students have the right to discuss and express their gender identity and expression openly and to decide when, with whom, and how much to share private information.
When contacting the parent or guardian of a transgender or gender non-conforming student, school personnel should use the student's legal name and the pronoun corresponding to the student's gender assigned at birth unless the student, parent, or guardian has specified otherwise.
Official Records
EASTCONN is required to maintain a mandatory permanent student record ("official record") that includes a student's legal name and legal gender. However, EASTCONN is not required to use a student's legal name and gender on other school records or documents. EASTCONN will change a student's official record to reflect a change in legal name or legal gender upon receipt of documentation that such change has been made pursuant to a court order. In situations where school staff or administrators are required by law to use or to report a transgender student's legal name or gender, such as for purposes of standardized testing, school staff and administrators shall adopt practices to avoid the inadvertent disclosure of such confidential information.
Note: A review of Connecticut statutes and regulations and other legal resources has not provided a legal basis requiring a court order prior to changing a student's official record to reflect a change in legal name or legal gender. It is a common practice to require documentation to change a student's legal name or gender pursuant to a court order or through amendment of state or federally-issued identification. However, under FERPA*, a school must consider the request of a minor student's education records that is inaccurate, misleading, or in violation of the student's privacy rights. Consider, therefore, the following language as an alternative to the above. *(Family Educational Rights and Privacy Act)
EASTCONN recognizes, under FERPA, that a student has the right to request the school to change his/her name and gender on such student's school records if the student or parent/guardian, if such a student is under 18 years of age, believe the records are incorrect, misleading, or violate a student's privacy.
Names/Pronouns
A student has the right to be addressed by a name and pronoun that corresponds to the student's gender identity. A court-ordered name or gender change is not required, and the student need not change his or her official records.
The intentional or persistent refusal to respect a student's gender identity (for example, intentionally referring to the student by a name or pronoun that does not correspond to the student's gender identity) is a violation of this policy.
Gender-Segregated Activities
To the extent possible, schools should reduce or eliminate the practice of segregating students by gender. In situations where students are segregated by gender, such as for selected health education classes, students should be included in the group that corresponds to their gender identity.
EASTCONN shall modify its student information system, as necessary, to prevent disclosure of confidential information and ensure that school personnel use a student's preferred name and pronouns consistent with the student's gender identity.
Restroom Accessibility
Students shall have access to the restroom that corresponds to their gender identity consistently asserted at school. Any student who has a need or desire for increased privacy, regardless of the underlying reason, should be provided access to a single user restroom. However, no student shall be required to use such a restroom because they are transgender or gender non-conforming.
Locker Room Accessibility
The use of locker rooms by transgender students shall be assessed on a case-by-case basis with the goals of maximizing the student's social integration and equal opportunity to participate in physical education classes and sports, ensuring the student's safety and comfort, and minimizing stigmatization of the student. In most cases, transgender students should have access to the locker room that corresponds to their gender identity consistently asserted at school, like all other students. Any student, transgender or not, who has a need or desire for increased privacy, regardless of the underlying reason, should be provided with a reasonable alternative changing area such as the use of a private area (e.g., a nearby restroom stall with a door, an area separated by a curtain, a P.E. instructor's office in the locker room, or a nearby health office restroom), or with a separate changing schedule (e.g., using the locker room that corresponds to their gender identity before or after other students). Any alternative arrangement should be provided in a way that protects the student's ability to keep his or her transgender status confidential. In no case shall a transgender student be required to use a locker room that conflicts with the student's gender identity.
Physical Education Classes & Intramural Sports
Transgender and gender non-conforming students shall be permitted to participate in physical education classes and intramural sports in a manner consistent with their gender identity.
Interscholastic Competitive Sports Teams
Transgender and gender non-conforming students shall be permitted to participate in interscholastic athletics in a manner consistent with their gender identity and in compliance with the applicable regulations of the Connecticut Interscholastic Athletic Association (CIAC).
Dress Codes
Transgender and gender non-conforming students have the right to dress in a manner consistent with their gender identity or gender expression. In general, EASTCONN schools may not adopt dress codes that restrict students' clothing or appearance on the basis of gender.
Discrimination/Harassment
It is the responsibility of each school and EASTCONN to ensure that transgender and gender non-conforming students have a safe school environment. This includes ensuring that any incident of discrimination, harassment, or violence is given immediate attention, including investigating the incident, taking appropriate corrective action, and providing students and staff with appropriate resources.
Complaints alleging discrimination or harassment based on a person's actual or perceived transgender status or gender nonconformity are to be handled in the same manner as other discrimination or harassment complaints.
Transferring a Student to Another School (Opportunity Transfers)
In general, schools should aim to keep transgender and gender non-conforming students at the original school site. Opportunity transfers should not be a school's first response to harassment and should be considered only when necessary for the protection or personal welfare of the transferred student, or when requested by the student or the student's parent/guardian. The student or the student's parent or guardian must consent to any such transfer.
Professional Development
The EASTCONN Board directs the Executive Director of EASTCONN to provide for the training of EASTCONN staff in transgender sensitivity, in what it means to treat all people respectfully and equally. Developmentally age-appropriate training shall also be provided for students.
(cf. 5017.1.1 - Nondiscrimination)
(cf. 5023.1.1- Conduct and Discipline)
(cf. 5023.6.1 - Out-of-School Misconduct)
(cf. 5003.2.1 - Hazing)
(cf. 4016.1.1- Nondiscrimination)
(cf. 5030.1.2 - Sexual Harassment)
(cf. 5030.1.3 - Peer Sexual Harassment)
(cf. 5017.4.1 – Racial Harassment)
(cf. 5017.3.1 - Student Grievance Procedure)
(cf. 6017.34.1 - Equal Educational Opportunity)
Legal Reference: Connecticut General Statutes
10-15c Discrimination in public school prohibited. (Amended by P.A. 97-247 to include "sexual orientation" and PA 11-55 to include "gender identity or expression")
46a-60 Discriminatory employment practices prohibited Federal Law.
10-209 Records not to be public.
46a-60 Discriminatory employment practices prohibited.
Section 504 and the Federal Vocational Rehabilitation Act of 1973, 20 U.S.C. 706(7)(b).
Public Act 07-62 An Act Concerning the Deprivation of Rights on Account of Sexual Orientation.
Public Act 11-55 An Act Concerning Discrimination.
Title IX of the Education Amendments of 1972, 34 CFR Section 106. Meritor Savings Bank. FSB v. Vinson, 477 U.S. 57 (1986).
Faragher v. City of Boca Raton, No. 97-282 (U.S. Supreme Court, June 26, 1998).
Burlington Industries, Inc. v. Ellerth, No. 97-569, (U.S. Supreme Court, June 26,1998).
Gebbser v. Lago Vista Indiana School Agency, No. 99-1866, (U.S. Supreme Court, June 26,1998).
Davis v. Monroe County Board of Directors, No. 97-843 (U.S. Supreme Court, May 24, 1999).
Federal Family Educational Rights and Privacy Act of 1974, 20 U.S.C. 1232g
Adopted: November 26, 2019
Revised:
Replaces: 5145.53
To download the PDF, please view the PDF here:
STUDENTS
Series 5000
Policy #5017.3.1
Student Grievance Procedures Designation of Responsible Employee
The EASTCONN Board of Directors shall designate an individual as the responsible employee to coordinate EASTCONN compliance with Title IX and its administrative regulations.
The designee, EASTCONN’s Compliance Officer, shall formulate procedures for carrying out the policies in this statement and shall be responsible for continuing surveillance of EASTCONN educational programs and activities with regard to compliance with Title IX and its administrative regulations.
The designee shall, upon adoption of this policy and once each academic year thereafter, notify all students and employees of EASTCONN of the name, office address and telephone number of the designee. Notification shall be by posting and/or other means sufficient to reasonably advise all students and employees.
Grievance Procedure
Any student or employee shall have a ready means of resolving any claim of discrimination on the basis of sex, sexual orientation, or gender identity or expression in the educational programs or activities of EASTCONN. Grievance procedures are set forth in administrative regulations.
Dissemination of Policy
The Executive Director of EASTCONN shall notify applicants for admission, students, parents/guardians of elementary and secondary school students, sources of referral of applicants for admission, employees and applicants for employment that it does not discriminate on the basis of sex in the educational programs or activities which it operates and that it is required by Title IX and its administrative regulations not to discriminate in such a manner. The notification shall be made in the form and manner required by law or regulation.
Legal Reference:
20 U.S.C. 1681 - Title IX of the Educational Amendments of 1972 34 CFR Section 106 - Title IX of the Educational Amendments of 1972
Adopted: November 26, 2019
Revised:
Replaces: 5145.6
To download the PDF, please view the PDF here:
STUDENTS
Series 5000
Policy #5017.4.1
Nondiscrimination
Racial Harassment of Students
The EASTCONN Board of Directors is committed to safeguarding the rights of all students within EASTCONN to learn in an environment that is free from racial* discrimination, including harassment. The EASTCONN Board of Directors recognizes that racial harassment of students can originate from a person of the same or different race of the victim including peers, employees, EASTCONN Board of Directors’ members or any individual who foreseeably might come in contact with students on school grounds or at school-sponsored activities.
Racial harassment of students consists of different treatment on the basis of race and is recognized in two different forms:
when EASTCONN’s employees or agents, acting within the scope of official duties, treat a student differently than other students solely on the basis of race; or
when the education environment is not kept free from discrimination because the harassing conduct is so severe, pervasive or persistent that it interferes with or limits the ability of a student to participate in or benefit from the services, activities or privileges provided.
The EASTCONN Board of Directors also prohibits any retaliatory behavior against complainants or any witnesses. Any student who believes that he/she has been subject to racial harassment should report the alleged misconduct immediately so that corrective action, up to and including discharge of an employee or suspension of a student, may be taken at once. The complainant shall not be discouraged from reporting an incident of alleged racial harassment. In the absence of a victim’s complaint, the EASTCONN Board of Directors, upon learning of, or having reason to suspect the occurrence of any racial harassment, will ensure that an investigation is promptly commenced by appropriate individuals.
The Executive Director of EASTCONN is directed to develop and implement specific procedures on reporting, investigating and remedying allegations of racial harassment. Such procedures are to be consistent with any applicable provisions contained in EASTCONN’s policy manual, collective bargaining agreements, the tenure laws as well as other federal and state laws on racial harassment. Training programs shall be established for students and employees to raise awareness of the issues surrounding racial harassment and to implement preventative measures to help reduce incidents of racial harassment.
A copy of this policy and its accompanying regulation is to be distributed to all personnel and students and posted in appropriate places.
*For the sake of simplicity and clarity, the term "race" shall be used throughout this discussion to refer to all forms of discrimination prohibited by Title VI - that is, race, color, and national origin.
(cf. 6014.3.1 - Nondiscrimination in the Instructional Program)
(cf. 5023.1.1 – Conduct and Discipline)
(cf. 5030.1.2 - Sexual Harassment)
(cf. 5030.1.3 - Peer Sexual Harassment)
Legal Reference:
Civil Rights Act or 1964, Title VI, 42 U.S.C. §2000 et seq. 34 CFR Part 1000
Adopted: November 26, 2019
Revised:
Replaces: 5145.42
To download the PDF, please view the PDF here:
STUDENTS
Series 5000
Policy #5020.1.1
Use of Physical Force
Physical Restraint/Seclusion/Exclusionary Time Out
The EASTCONN Board of Directors believes that maintaining an orderly, safe environment is conducive to learning and is an appropriate expectation of all staff members within the district. To the extent that staff actions comply with all applicable statutes and EASTCONN Board of Directors policy governing the use of physical force, including physical restraint of students and seclusion of students, staff members will have the full support of the EASTCONN Board of Directors in their efforts to maintain a safe environment.
The EASTCONN Board of Directors recognizes that there are times when it becomes necessary for staff to use reasonable restraint or place a student in seclusion as an emergency intervention to protect a student from harming himself/herself or to protect others from harm.
Definitions
Life-threatening physical restraint means any physical restraint or hold of a person that restricts the flow of air into a person’s lungs, whether by chest compression or any other means, or immobilizes or reduces the free movement of a person’s arms, legs or head while the person is in the prone position.
Psychopharmacologic agent means any medication that affects the central nervous system, influencing thinking, emotion or behavior.
Physical restraint means any mechanical or personal restriction that immobilizes or reduces the free movement of a person’s arms, legs or head, including, but not limited to, carrying or forcibly moving a person from one location to another. Excluded from this definition is briefly holding a person in order to calm or comfort the person; restraint involving the minimum contact necessary to safely escort a person from one area to another; medical devices including but not limited to, supports prescribed by a health care provider to achieve proper body position or balance; helmets or other protective gear used to protect a person from injuries due to a fall; helmets, mitts and similar devices used to prevent self-injury when the device is part of a documented treatment plan or individualized education program pursuant to Connecticut’s special education laws or prescribed or recommended by a medical professional and is the least restrictive means to prevent such self-injury or an exclusionary time out.
School employee means a teacher, substitute teacher, school administrator, Superintendent, guidance counselor, school counselor, psychologist, social worker, nurse, physician, school paraprofessional, or coach employed by EASTCONN or any other individual who, in the
performance of his/her duties has regular contact with students and who provides services to or on behalf of students enrolled in the district’s schools, pursuant to a contract with the Agency.
Seclusion means the involuntary confinement of a student in a room, from which the student is physically prevented from leaving. Seclusion does not include an exclusionary time out.
Student means a child (A) enrolled in grades kindergarten to twelve, inclusive, in a public school under the jurisdiction of a local or regional Board of Education, (B) receiving special education and related services in an institution or facility operating under contract, (C) enrolled in a program or school administered by a regional education service center, or (D) receiving special education and related services from an approved private special education program, but shall not include any child receiving educational services from Unified School District #2 or the Department of Mental Health and Addiction Services.
Exclusionary time out means a temporary, continuously monitored separation of a student from an ongoing activity in a non-locked setting, for the purpose of calming such student or deescalating such student’s behavior.
Conditions Pertaining to the Use of Physical Restraint and/or Seclusion
A. School employees shall not use a life-threatening physical restraint on a student under any circumstance.
B. If any instance of physical restraint or seclusion of a student exceeds fifteen minutes an administrator or his/her designee, or a school health or mental health personnel, or a board certified behavioral analyst, who has received training in the use of physical restraint and seclusion shall determine whether continued physical restraint or seclusion is necessary to prevent immediate or imminent injury to the student or to others. Upon a determination that such continued physical restraint or seclusion is necessary, such individual shall make a new determination every thirty minutes thereafter regarding whether such physical restraint or seclusion is necessary to prevent immediate or imminent injury to the student or to others.
C. No student shall be placed in seclusion unless:
a. The use of seclusion is as an emergency intervention to prevent immediate or imminent injury to the student or to others, provided the seclusion is not used for discipline or convenience and is not used as a substitute for a less restrictive alternative.
b. Such student is continually monitored by a school employee during the period of such student’s seclusion. Any student voluntarily or involuntarily placed in seclusion or restrained shall be regularly evaluated by a school employee for indications of physical distress. The school employee conducting the evaluation shall enter each evaluation in the student’s educational record. Monitor shall mean by direct observation or by observation using video monitoring within physical proximity sufficient to provide aid as may be required.
c. The area in which such student is secluded is equipped with a window or other fixture allowing the student a clear line of sight beyond the area of seclusion.
d. Seclusion shall not be utilized as a planned intervention in a student’s behavioral intervention plan, individualized education program or plan pursuant to Section 504 of the Rehabilitation Act of 1973, as amended from time to time.
D. School employees may not use a psychopharmacologic agent on a student without that student’s consent except (1) as an emergency intervention to prevent immediate or imminent injury to the student or to others, or (2) as an integral part of the student’s established medical or behavioral support or educational plan, as developed consistent with Section 17a-543 of the Connecticut General Statutes or, if no such plan has been developed, as part of a licensed practitioner’s initial orders. The use of psychopharmacologic agents, alone or in combination, may be used only in doses that are therapeutically appropriate and not as a substitute for other appropriate treatment.
E. In the event that physical restraint or seclusion is used on a student four or more times within twenty school days:
a. An administrator, one or more of such student’s teachers, the parent/guardian of such student and, if any, a mental health professional shall convene for the purpose of:
i. Conducting or revising a behavioral assessment of the student;
ii. Creating or revising any applicable behavioral intervention plan; and
iii. Determining whether such student may require special education.
b. If such student is a child requiring special education or is a child being evaluated for eligibility for special education and awaiting a determination, such student’s planning and placement team shall convene for the purpose of (1) conducting or revising a behavioral assessment of the student, and (2) creating or revising any applicable behavioral intervention plan, including, but not limited to, such student’s individualized education plan.
The parent/guardian of a student who is placed in physical restraint or seclusion shall be notified not later than twenty-four hours after the student is placed in physical restraint or seclusion. A reasonable effort shall be made to provide such notification immediately after such physical restraint or seclusion is initiated.
F. School employees shall not use a physical restraint on a student or place a student in seclusion unless he/she has received training on the proper means for performing such physical restraint or seclusion.
G. The EASTCONN Board of Directors, and each institution or facility operating under contract with the EASTCONN Board of Directors to provide special education for children, including any approved private special education program, shall:
a. Record each instance of the use of physical restraint or seclusion on a student;
b. Specify whether the use of seclusion was in accordance with an individualized education program;
c. Specify the nature of the emergency that necessitated the use of such physical restraint or seclusion; and
d. Include such information in an annual compilation on its use of such restraint and seclusion on students.
H. EASTCONN and institutions or facilities operating under contract with the EASTCONN Board of Directors to provide special education for children, including any approved private special education program shall provide such annual compilation to the Department of Education in order to examine incidents of physical restraint and seclusion in schools.
I. Any use of physical restraint or seclusion on a student shall be documented in the student’s educational record. The documentation shall include:
a. The nature of the emergency and what other steps, including attempts at verbal de- escalation, were taken to prevent the emergency from arising if there were indications that such an emergency was likely to arise; and
b. A detailed description of the nature of the restraint or seclusion, the duration of such restraint or seclusion and the effect of such restraint or seclusion on the student’s established educational plan.
J. Any incident of the use of restraint or seclusion that results in physical injury to a student shall be reported to the State Board of Education.
Required Training and Prevention Training Plan
Training shall be provided by the EASTCONN Board of Directors to the members of the crisis intervention team for each school in the district. The EASTCONN Board of Directors may provide such training to any teacher, administrator, school professional or other school employee, designated by the school principal and who has direct contact with students regarding physical restraint and seclusion of students. Such training shall be provided during the school year and each school year thereafter, and shall include, but not be limited to:
1. An overview of the relevant laws and regulations regarding the use of physical restraint and seclusion on students and the proper uses of physical restraint and seclusion.
2. The creation of a plan by which the EASTCONN Board of Directors will provide training regarding the prevention of incidents requiring physical restraint or seclusion of students.
3. The EASTCONN Board of Directors will create a plan, to be implemented requiring training regarding the proper means of physical restraint or seclusion of a student, including, but not limited to:
a. Verbal defusing and de-escalation;
b. Prevention strategies;
c. Various types of physical restraint and seclusion;
d. The differences between life-threatening physical restraint and other varying levels of physical restraint;
e. The differences between permissible physical restraint and pain compliance techniques; and
f. Monitoring methods to prevent harm to a student who is physically restrained or in seclusion, including training in the proper means of physically restraining or secluding a student.
g. Recording and reporting procedures on the use of physical restraint and seclusion.
Crisis Intervention Teams
Every year, the EASTCONN Board of Directors requires each school in the EASTCONN to identify a crisis intervention team. Such team shall consist of any teacher, administrator, school professional or other school employee designated by the school principal and who has direct contact with student and trained in the use of physical restraint and seclusion.
Such teams shall respond to any incident in which the use of physical restraint or seclusion may be necessary as an emergency intervention to prevent immediate or imminent injury to a student or to others.
Each member of the crisis intervention team shall be recertified in the use of physical restraint and seclusion on an annual basis. The EASTCONN Board of Directors shall maintain a list of the members of the crisis intervention team for each school.
Exclusionary Time Out
The EASTCONN Board of Directors establishes this portion of this policy regarding the use of an exclusionary time out, as defined in this policy. This policy regarding exclusionary time outs includes, but need not be limited to, the following requirements:
1. exclusionary time outs are not to be used as a form of discipline;
2. at least one school employee remain with the student, or be immediately available to the student such that the student and school employee are able to communicate verbally, throughout the exclusionary time out;
3. the space used for an exclusionary time out is clean, safe, sanitary and appropriate for the purpose of calming such student or deescalating such student’s behavior;
4. the exclusionary time out period terminate as soon as possible; and
5. if such student is a child requiring special education, as defined in C.G.S. 10-76a, or a child being evaluated for special education, pursuant to C.G.S. 10-76d, and awaiting a
determination, and the interventions or strategies are unsuccessful in addressing such student’s problematic behavior, such student’s planning and placement team shall convene as soon as is practicable to determine alternative interventions or strategies.
Dissemination of Policy
This policy and its procedures shall be made available on EASTCONN’s website and in the EASTCONN Board of Directors procedural manual. The policy shall be updated not later than sixty (60) days after the adoption or revision of regulations promulgated by the State Board of Education.
(cf. 5013.7.1 – Students with Special Health Care Needs) (cf. 5023.8.1 – Use of Exclusionary Time Out Settings)
Legal Reference: Connecticut General Statutes
10-76b State supervision of special education programs and services.
10-76d Duties and powers of boards of education to provide special education programs and services.
10-236b Physical restraint and seclusion of students by school employees. (as amended by PA 17-220 and PA 18-51)
46a-150 Definitions. (as amended by PA 07-147 and PA 15-141)
46a-152 Physical restraint, seclusion and use of psychopharmacologic agents restricted. Monitoring and documentation required.
46a-153 Recording of use of restraint and seclusion required. Review of records by state agencies. Reviewing state agency to report serious injury or death to Office of Protection and Advocacy for Persons with Disabilities and to Office of Child Advocate. (as amended by PA 12-88)
53a-18 Use of reasonable physical force or deadly physical force generally. 53a-19 Use of physical force in defense of person.
53a-20 Use of physical force in defense of premises. 53a-21 Use of physical force in defense of property.
PA 07-147 An Act Concerning Restraints and Seclusion in Public Schools. PA 15-141 An Act Concerning Seclusion and Restraint in Schools.
State Board of Education Regulations Sections 10-76b-5 through 10-76b- 11.
Adopted: 8/27/19
Revised:
Replaces: 5144.1
NOTE: This Policy contains forms,
To download the PDF, please view the PDF here:
STUDENTS
Series 5000
Policy #5021.1.1
Search and Seizure
The EASTCONN Board of Directors seeks to ensure a learning environment which protects the health, safety and welfare of students and staff. To assist the EASTCONN Board of Directors in attaining these goals, EASTCONN officials may, subject to the requirements below, search a student’s person and property, including property assigned by EASTCONN for the student’s use. Such searches may be conducted at any time on EASTCONN property or when the student is under the jurisdiction of EASTCONN at school-sponsored activities.
All searches for evidence of a violation by EASTCONN shall be subject to the following requirements:
EASTCONN official shall have individualized, “reasonable suspicion” to believe evidence of a violation of law, Board of Directors’ policy, administrative regulation or school rule is present in a particular place;
The search shall be “reasonable in scope.” That is the measures used are reasonably related to the objectives of the search and not excessively intrusive in light of the age, sex, maturity of the student and nature of the infraction.
EASTCONN officials may also search when they have reasonable information that emergency/dangerous circumstances exist.
Desks and School Lockers
Desks and school lockers are the property of the schools. The right to inspect desks and lockers assigned to students may be exercised by school officials to safeguard students, their property and school property with reasonable care for the Fourth Amendment rights of students.
The exercise of the right to inspect also requires protection of each student's personal privacy and protection from coercion. An authorized school administrator may search a student's locker or desk under three (3) conditions:
There is reason to believe that the student's desk or locker contains the probable presence of contraband material.
The probable presence of contraband material poses a serious threat to the maintenance of discipline, order, safety and health in the school.
The student(s) have been informed in advance that the EASTCONN Board of Directors policy allows desks and lockers to be inspected if the administration has reason to believe that materials injurious to the best interests of students and the school are contained therein.
Use of drug-detection dogs and metal detectors, or similar detective devices may be used only on the express authorization of the EASTCONN Board of Directors and/or the EASTCONN Executive Director.
EASTCONN officials may seize any item which is evidence of a violation of law, Board of Directors’ policy, administrative regulation or school rule, or which the possession or use of is prohibited by such law, policy, regulation or rule.
Student Search
A student may be searched if there are reasonable grounds for suspecting that the search will turn up evidence that the student has violated or is violating either the law or the rules of the school the scope of the search must be reasonably related to the objectives of the search and the nature of the infraction.
Students may be searched by law enforcement officials on school property or when the student is under the jurisdiction of EASTCONN upon the request of the law enforcement official. Such requests ordinarily, shall be based on warrant. The school Principal or designee will attempt to notify the student’s parents in advance and will be present for all such searches.
Strip searches shall not be conducted by school authorities. All searches by the Principal or his/her designee shall be carried out in the presence of another adult witness.
Alternate position regarding strip searches:
A strip search is a search that requires a student to remove any or all of his or her clothing, other than an outer coat or jacket. If the Principal or his/her designee believes it is necessary to conduct a strip search of a student, the school official may do so only if the search is authorized in advance by the EASTCONN Executive Director or EASTCONN’s attorney.
The only exception to this rule requiring advanced authorization is when the school official believes there is an emergency situation that could threaten the safety of the student or others.
Strip searches may only be conducted by an authorized school official of the same sex as the student being searched and in the presence of another EASTCONN professional employee who is also of the same sex as the student. In every case, the school official conducting a strip search must have probable cause, not simply reasonable cause, to believe the student is concealing evidence of a violation of law or EASTCONN policy or rules. In addition, before conducting a strip search, the school official must consider the nature of the alleged violation, the student’s age, the student’s record and the need for such a search. Prior to conducting a strip search, the Principal or his/her designee shall consider whether the contraband sought poses an element of dangerousness and if there is any indication that the contraband is being secreted in the specific place to be searched.
School officials will attempt to notify the student’s parent by telephone before conducting a strip search, or in writing after the fact if the parent was unable to be reached by telephone.
Legal Reference: Connecticut General Statutes
10-221 Boards of Education to prescribe rulesNew Jersey v. T.L.O., 469 US 325; 105 S.CT. 733Safford Unified School Agency #1 v. Redding (U.S. Sup. CT 08-479)
Adopted: November 26. 2019
Revised:
Replaces: 5145.12
To download the PDF, please view the PDF here:
STUDENTS
Series 5000
Policy #5021.2.1
Use of Metal Detectors
When the administration has reasonable cause to believe that weapons are in the possession of unidentified students, when there has been a pattern of weapons found at school or when violence involving weapons has occurred at the school or at school sponsored events, the administration shall be authorized to use stationary or mobile metal detectors in accordance with regulations approved by the EASTCONN Board of Directors. Any search of a student's person as a result of the activation of the detector shall be conducted in private in accordance with the policy on personal searches.
Upon enrollment and at the beginning of each school year, students and parents/guardians shall receive notice that EASTCONN uses metal detector checks as part of its program to promote safety and deter the presence of weapons. Signs shall be posted at all schools to explain that anyone maybe scanned by metal detector for guns, knives or other illegal weapons when on campus or attending athletic or extracurricular events.
(cf. 5021.1.1 - Search and Seizure)
Legal Reference: Connecticut General Statutes
54-33n Search of school lockers and property
10-221 Boards of education to prescribe rules.
New Jersey v T.L.O., 53 U.S.L.W. 4083 (1985)
Adopted: November 26, 2019
Revised:
Replaces: 5145.123
To download the PDF, please view the PDF here:
STUDENTS
Series 5000
Policy #5021.3.1
Conduct
Video Surveillance
The EASTCONN Board of Directors recognizes EASTCONN’s responsibility to maintain order, discipline, safety and security on school property and in school vehicles. The EASTCONN Board of Directors also desires to afford students and staff privacy in respect to the records maintained by EASTCONN. The EASTCONN Board of Directors recognizes the value of electronic surveillance systems in monitoring activity on school property and in school vehicles in furtherance of protecting the health, welfare and safety of its students and staff. The students and staff of EASTCONN recognize that their security and safety depends upon the capacity of EASTCONN to maintain discipline, control building access, and that a certain amount of restraint upon the activities of students and building visitors is assumed and expected.
The EASTCONN Board of Directors having carefully weighed and balanced the rights of privacy of students and staff against EASTCONN’s duty to maintain order, discipline, safety and security finds that it is appropriate to provide for the use of video camera surveillance in its transportation vehicles and on school grounds as follows:
EASTCONN shall notify its students and staff that video surveillance may/will occur on any school property or on any transportation vehicle. EASTCONN shall incorporate said notice in the student handbook;
The use of video surveillance equipment on transportation vehicles shall be supervised by the EASTCONN’s transportation supervisor. The use of video surveillance equipment on school grounds and on other EASTCONN property shall be supervised and controlled by the building administrator or other responsible administrator;
The use of video recordings from surveillance equipment shall be subject to the other policies of EASTCONN including policies concerning the confidentiality of student and personnel records;
Video surveillance shall only be used to promote the order, safety and security of students, staff and property.
Legal Reference: Title I - Amendments to the Individuals with Disabilities Act. (PL 105-17)
Family Educational Rights and Privacy Act, sec. 438, 20 U.S.C. sec. 1232g (1988).
Connecticut General Statutes
10-221 Boards of Education to prescribe rules
Adopted: February 26, 2019
Revised:
Replaces: 5131.111
To download the PDF, please view the PDF here:
STUDENTS
Series 5000
Policy 5021.4.1
Weapons and Dangerous Instruments
The EASTCONN Board of Directors determines that possession, concealment, and/or use of a weapon by a Pre-K through Adult Ed student is detrimental to the welfare and safety of the students and school personnel within EASTCONN. Possession and/or use of any dangerous or deadly weapon, firearm, or destructive device in any school building on school grounds, in any school vehicle, or at any school-sponsored activity is prohibited.
Pursuant to federal law, the term firearm includes, but is not limited to, any weapon designed to or may readily be converted to expel a projectile by the action of an explosive, the frame or receiver of any such weapon, a muffler or silencer for such a weapon, or destructive device. A student who violates this policy will be reported to law enforcement authorities.
A "destructive device" is considered any device with an explosive, incendiary or poison gas component or any combination of parts either designed or intended for use in converting any device into any destructive device or from which a destructive device may be readily assembled. A destructive device does not include any device which is designed primarily for use as a signaling, pyrotechnic, line-throwing, safety or similar device.
The possession or use of any such weapon or devices will require that the proceedings for the suspension and/or expulsion of the student involved will be initiated immediately by the principal. If the student is found to have possessed a firearm or other dangerous weapon as defined in Connecticut General Statutes 53a-3 in violation of 29-35 or 53-206, in or on the real property of a school or at any school activity as defined in Connecticut General Statutes 10-233a, he/she must be expelled for one calendar year. The EASTCONN Board of Directors or hearing board may modify the period of expulsion on a case by case basis. To comply with federal law, any finding of an exception shall be reduced to writing.
The EASTCONN Board of Directors shall consider a student's conduct off school grounds that is seriously disruptive of the educational process or is violative of publicized policies of the EASTCONN Board of Directors as grounds for expulsion.
Weapons under the control of law enforcement personnel are permitted. The Executive Director may authorize other persons to possess weapons for courses, programs and activities approved by EASTCONN and conducted on EASTCONN property.
In accordance with the federal Gun-Free School Zone Act, possession or discharge of a firearm
in a school zone is prohibited. A "school zone" is defined by federal law, means in/on school grounds or within 1,000 feet of school grounds.
"Gun-Free School Zone" signs will/may be posted in cooperation with city/town officials as appropriate. Violations, unless otherwise excepted by law or this policy, shall be reported to the appropriate law enforcement agency.
(cf. 5023.1.1- Conduct and Discipline) (cf. 5021.1.1 - Search and Seizure)
Legal Reference: Connecticut General Statutes
10-221 Boards of education to prescribe rules.
10-233a through 10-233f - Expulsion as amended by PA 95-304
53a-3 Definitions.
53a-217b - Possession of firearms and deadly weapons on school grounds 53-206 Carrying and sale of dangerous weapons.
PA 94-221 An Act Concerning School Discipline and Safety.
Gun-Free School Zones Act of 1990, 18 U.S.C. §§ 921(a))25)-(26), 922(q) (2006)
GOALS 2000: Educate America Act 18 U.S.C. 921 Definitions.
USCA 7151 - No Child Left Behind Act
Youth Handgun Safety Act, 18 U.S.C. §§ 922(x), 924(a)(6) (2006)
Safe and Drug-Free Schools and Communities Act, 20 U.S.C. §§ 7101-7117
Adopted: April 23, 2019
Revised:
Replaces: 5131.7
To download the PDF, please view the PDF here:
STUDENTS
Series 5000
Policy #5022.1.1
POLICY REGARDING STUDENTS AND
SECTION 504 OF THE REHABILITATION ACT OF 1973 AND TITLE II OF THE AMERICANS WITH DISABILITIES ACT OF 1990
Section 504 of the Rehabilitation Act of 1973 (“Section 504”) prohibits discrimination against individuals with a disability in any program receiving Federal financial assistance. Similarly, Title II of the Americans with Disabilities Act of 1990 (“Title II” or “ADA”) prohibits discrimination against individuals with a disability by state and local governments. To be protected under Section 504 and the ADA (“collectively, “Section 504/ADA”), an individual must (1) have a physical or mental impairment that substantially limits one or more major life activities; (2) have a record of such an impairment; or (3) be regarded as having such an impairment.
In order to fulfill its obligation under Section 504/ADA, the EASTCONN Board of Directors (the “Board”) and EASTCONN (the “District”) recognizes a responsibility to avoid discrimination in policies and practices regarding its personnel, students, parents/guardians and members of the public who participate in school sponsored programs, which may require reasonable modifications to such policies and practices. In this regard, the District prohibits discrimination against any person with a disability in any of the services, programs or activities of the school system.
The District has specific responsibilities under Section 504 to identify, evaluate and provide an educational placement for students who have a physical or mental impairment that substantially limits a major life activity. The District’s obligation includes providing access to a free appropriate public education (“FAPE”) for students determined to be eligible under Section 504/ADA. Under Section 504, FAPE is defined as the provision of regular or special education and related services that are designed to meet the individual educational needs of a student with a disability as adequately as the needs of students without disabilities are met, and that are provided without cost (except for fees similarly imposed on nondisabled students/parents).
If a student’s parents/guardians disagree with the decisions made by the professional staff of the District with respect to the identification, evaluation or educational placement of their child, such parents/guardians have a right to request an impartial due process hearing.
In addition, a student or parent/guardian of a student may also file an internal grievance/complaint on these issues or any other type of discrimination on the basis of disability by or within the District by utilizing the grievance/complaint procedures outlined in the Administrative Regulations Regarding Students and Section 504 of Rehabilitation Act of 1973 and Title II of Americans with
Disabilities Act associated with this policy, and/or may file a complaint with the Office for Civil Rights, U.S. Department of Education (“OCR”):
Office for Civil Rights, Boston Office
U.S. Department of Education 8th Floor
5 Post Office Square Boston, MA 02109- 3921
(617) 289-0111
Anyone who wishes to file a grievance/complaint with EASTCONN, or who has questions or concerns about this policy, should contact the Director of Human Resources, the Section 504/ADA Coordinator for EASTCONN, at phone number 860-455-1630.
Legal References:
29 U.S.C. §§ 705, 794
34 C.F.R. Part 104
42 U.S.C. § 12101 et seq.
28 C.F.R. Part 35
Protecting Students with Disabilities, Frequently Asked Questions About Section 504 and the Education of Children with Disabilities, Office for Civil Rights (March 17, 2011), available at http://www.ed.gov/about/offices/list/ocr/504faq.html
Dear Colleague Letter, United States Department of Education, Office for Civil Rights (January 19, 2012)
Supporting Students with Disabilities and Avoiding the Discriminatory Use of Student Discipline Under Section 504 of the Rehabilitation Act of 1973, Office for Civil Rights (July 2022), available at: https://www.ed.gov/sites/ed/files/about/offices/list/ocr/docs/504-discipline-%20guidance.pdf?utm_content=&utm_medium=email&utm_name=&utm_source=govdelivery&utm_term
ADOPTED: August 20, 2024
REVISED:
NOTE: This policy contains forms, to view these forms, please download the PDF here:
STUDENTS
Series 5000
Policy# 5023.1.1
Conduct and Discipline
Each student shall learn to respect the rights of others as individuals and as groups. The student shall learn the rules that govern appropriate behavior in his/her school and obey the rules established by the EASTCONN Board of Directors or all students in all public schools of the town.
Areas of Responsibility
The EASTCONN Board of Directors - The EASTCONN Board of Directors holds the certified personnel responsible for the proper conduct and control of students while legally under the supervision and jurisdiction of the school.
Program Director - The Principal may implement necessary procedures and rules and regulations to render effective the policies of the EASTCONN Board of Directors relating to standards of student behavior. The Principal may involve representatives of all areas of school personnel, students, parents and citizens of the community.
Teachers - Teachers shall be responsible for the instruction of students in rules and regulations of proper conduct, as well as be responsible for proper and adequate control of students. The responsibility and authority of any teacher extends to all students of EASTCONN under the assigned supervision of the teacher and to other students so situated with respect to the teacher as to be subject to the teacher's control.
Parents - Parents shall be expected to cooperate with school authorities regarding the behavior of their children. Parents shall be held responsible for the willful misbehavior of their children.
I. Definitions
A. Exclusion means any denial of public school privileges to a student for disciplinary purposes.
B. Emergency means a situation in which the continued presence of the student in school poses such a danger to persons or property or a disruption of the educational process that a hearing may be delayed until a time as soon after the exclusion of such student as possible.
C. School Sponsored Activity means any activity sponsored, recognized or authorized by the EASTCONN Board of Directors and includes activities conducted on or off
school property.
D. Removal is the exclusion of a student for a class period of ninety minutes or less.
E. In School Suspension means an exclusion from regular classroom activity for no more than ten (10) consecutive school days, but not exclusion from school, provided such exclusion shall not extend beyond the end of the school year in which such in school suspension was imposed. No student shall be placed on in-school suspension more than fifteen (15) times or a total of fifty
(50) days in one school year, whichever results in fewer days of exclusion.
F. Suspension means the exclusion of a student from school and/or transportation services for not more than ten (10) consecutive school days, provided such suspension shall not extend beyond the end of the school year in which such suspension is imposed; and further provided no student shall be suspended more than ten (10) times or a total of fifty (50) days in one school year, whichever results in fewer days of exclusion, unless such student is granted a formal hearing as provided below. All suspensions shall be in-school suspensions unless the administration determines for any student enrolled in grades three through twelve, inclusive, that
(1) the student being suspended poses such a danger to persons or property or such a disruption of the educational process that the student shall be excluded from school during the period of suspension or (2) that an out-of-school suspension is appropriate based on evidence of previous disciplinary problems that have led to suspensions or expulsion of the student and efforts by the administration to address such disciplinary problems through means other than out-of-school suspension or expulsion, including positive support strategies.
G. A student enrolled in grades preschool to two, inclusive, may be given an out-of- school suspension if it is determined by the administration that such a suspension is appropriate based on evidence that the student's conduct on school grounds is of a violent or sexual nature that endangers persons. In addition, a person's duty as a mandated reporter to report suspected child abuse or neglect is not limited by this section.
H. Expulsion means the exclusion of a student, grades three to twelve inclusive, from school privileges for more than ten (10) consecutive school days. The expulsion period may not extend beyond one calendar year.
I. School Days shall mean days when school is in session for students.
J. Seriously Disruptive of the Educational Process means any conduct that markedly interrupts or severely impedes the day to day operation of a school.
K. Notwithstanding the foregoing, the reassignment of a student from one regular education classroom program in EASTCONN to another regular education classroom program in EASTCONN shall not constitute a suspension or expulsion.
II. Scope of the Student Discipline Policy
A. Conduct on School Grounds or at a School Sponsored Activity:
Students may be disciplined for conduct on school grounds or at any school sponsored activity that endangers persons or property, is seriously disruptive of the educational process, or that violates a publicized policy of the Board of Directors.
B. Conduct off School Grounds:
1. Students may be disciplined for conduct off school grounds if such conduct is seriously disruptive of the educational process and violative of a publicized policy of the Board of Directors. In making a determination as to whether such conduct is seriously disruptive of the educational process, the Administration and the EASTCONN Board of Directors may consider, but such consideration shall not be limited to the following factors: (1) whether the incident occurred within close proximity of a school; (2) whether other students from the school were involved or whether there was any gang involvement; (3) whether the conduct involved violence, threats of violence, or the unlawful use of a weapon, as defined in section
C.G.S. § 29 38, and whether any injuries occurred; and (4) whether the conduct involved the use of alcohol.
In making a determination as to whether such conduct is seriously disruptive of the educational process, the Administration and/or the EASTCONN Board of Directors may also consider whether such off-campus conduct involved the use of drugs.
2. When considering whether conduct off school grounds is seriously disruptive of the educational process, the term "weapon" means any pistol or revolver, any dirk knife or switch knife having an automatic spring release devise by which a blade is released from the handle. and any other dangerous or deadly weapon or instrument, including any sling shot, blackjack, sand bag, metal or brass knuckles, stiletto, knife, the edged portion of the blade or a martial arts weapon.
III. Actions Leading to Disciplinary Action, including Suspension and/or Expulsion
Conduct which may lead to disciplinary action (including but not limited to suspension and/or expulsion) includes conduct on school grounds or at a school sponsored activity, and conduct off school grounds, as set forth above. Such conduct includes, but is not limited to, the following:
1. Striking or assaulting a student, members of the school staff or other persons.
2. Theft.
3. The use of obscene or profane language or gestures.
4. Violation of smoking; dress; transportation regulations, or other regulations and/or policies governing student conduct.
5. Refusal to obey a member of the school staff, or law enforcement authorities, or disruptive classroom behavior.
6. Any act of harassment based on an individual's gender, personal characteristics, gender identification, race, color, religion, disability, national origin or ancestry.
7. Refusal by a student to identify himself/herself to a staff member when asked.
8. A walk out from or sit in within a classroom or school building or school grounds.
9. Blackmailing, threatening or intimidating school staff or students.
10. Possession of any weapon, weapon facsimile, deadly weapon, pistol, knife, blackjack, bludgeon, box cutter, metal knuckles, pellet gun, explosive device, firearm, whether loaded or unloaded, whether functional or not, or any other dangerous object. This also includes pellet guns and/or air soft pistols.
11. Unauthorized entrance into any school facility or portion of a school facility or aiding or abetting an unauthorized entrance.
12. Possession or ignition of any fireworks or other explosive materials, or ignition of any material causing a fire.
13. Unauthorized possession, sale, distribution, use or consumption of tobacco, drugs, narcotics or alcoholic beverages. For the purposes of this Paragraph 13, the term "drugs" shall include, but shall not be limited to, any medicinal preparation (prescription and non- prescription) and any controlled substance whose possession, sale, distribution, use or consumption is illegal under state and/or federal law.
14. Possession of paraphernalia used or designed to be used in the consumption, sale or distribution of drugs, alcohol or tobacco, as described in subparagraph (13) above.
15. The destruction of real, personal or school property such as, cutting, defacing or otherwise damaging property in any way.
16. Accumulation of offenses such as school and class tardiness, class or study hall cutting, or failure to attend detention.
17. Trespassing on school grounds while on out of school suspension or expulsion.
18. Making bomb threats or other threats to the safety of students, staff members, and/or other persons.
19. Defiance of school rules and the valid authority of teachers, supervisors, administrators, other staff members and/or law enforcement authorities.
20. Throwing snowballs, rocks, sticks and/or similar objects.
21. Unauthorized and/or reckless and/or improper operation of a motor vehicle on school grounds or at any school sponsored activity.
22. Leaving school grounds, school transportation vehicle or a school-sponsored activity without authorization.
23. Repeated use of or copying of the academic work of another individual and presenting it as the student's own work, without proper attribution.
24. Possession and/or use of a personal electronic device, radio, walkman, beeper, paging device, cellular telephone, walkie talkie or similar electronic device on school grounds or at a school sponsored activity as defined in the student handbook or without the written permission of the Building Administrator.
25. Unauthorized use of any school computer, computer system, computer software, Internet connection or similar school property or system, or the use of such property or system for unauthorized or non-school related purposes.
26. Possession and/or use of a laser pointer.
27. Hazing.
28. Any other violation of school rules or regulations or a series of violations which makes the presence of the student in school seriously disruptive of the educational process and/or a danger to persons or property.
29. Any action prohibited by any Federal or State law which would indicate that the student presents a danger to any person in the school community or school property.
IV. Procedures Governing Removal
A student may be removed from class by a teacher or administrator if he/she deliberately causes a serious disruption of the educational process. When a student is removed, the teacher must send him/her to a designated area and notify the Program Director or his/her designee at once. A student may not be removed from class more than six times in one school year nor more than twice in one week unless the student is referred to the building Program Director or designee and granted an informal hearing at which the student should be informed of the reasons for the disciplinary action and given an opportunity to explain the situation.
V. Procedures Governing Suspension
-
A. The Program Director of a school, or designee on the administrative staff of the school, shall have the right to suspend any student for breach of conduct as noted in Section II of this policy for not more than ten (10) consecutive school days. All suspensions shall be in- school suspensions unless the administration determines that for a student enrolled in grades three through twelve, inclusive, (1) the student being suspended poses such a danger to persons or property or such a disruption of the educational process that the student shall be excluded from school during the period of suspension or (2) that an out-of- school suspension is appropriate based on evidence of previous disciplinary problems that have led to suspensions or expulsion of the student and efforts by the administration to address such disciplinary problems through means other than out-of-school suspension or expulsion, including positive support strategies.
An out-of-school suspension may be given to a student enrolled in grades preschool through grade two, inclusive, if it is determined by the administration that an out-of-school suspension is appropriate due to evidence that the student's conduct on school grounds is of a violent nature or sexual nature that endangers persons.
In such cases, the following procedures shall be followed:
1. Unless an emergency situation exists, no student shall be suspended prior to having an informal hearing before the Program Director or designee at which the student is informed of the charges and given an opportunity to respond. In the event of an emergency, the informal hearing shall be held as soon after the suspension as possible.
2. Evidence of past disciplinary problems which have led to removal from a classroom, suspension, or expulsion of a student who is the subject of an informal hearing may be received by the Program Director, but only considered in the determination of the length of suspensions.
3. By telephone, the Program Director or designee shall notify the parent or guardian of a student and the Executive Director of EASTCONN not later than 24 hours of the suspension following the suspension and state the cause(s) leading to the suspension.
4. Whether or not home contact is made with the parent or guardian of such student, the Program Director or designee shall forward a letter promptly to such parent or guardian to the last address reported on school records (or to a newer address if known by the Program Director designee), offering the parent or guardian an opportunity for a conference to discuss same.
5. Notice of the original suspension shall be transmitted by the Program Director or designee to the Executive Director of EASTCONN or designee by the close of the school day following the commencement of the suspension.
6. The student shall be allowed to complete any classwork, including examinations, without penalty, which he or she missed while under suspension.
7. Notice of the suspension shall be recorded in the student's cumulative educational record. Such notice shall be expunged from the cumulative educational record by the EASTCONN Board of Directors if the student graduates from high school.
8. The decision of the Program Director or designee with regard to disciplinary actions up to and including suspensions shall be final.
9. For any student who is suspended for the first time and who has never been expelled, the school administration may shorten the length of or waive the suspension period if the student successfully completes an administration-specified program and meets any other administration-required conditions. Such program shall be at no expense to the student or his/her parents/guardians.
B. In cases where the student has already been suspended, or such suspension will result in the student's being suspended, more than ten (10) times or fifty (50) days in a school year, whichever results in fewer days of exclusion, the student shall, prior to suspension, be granted a formal hearing. The Program Director or designee shall report the student to the Executive Director or designee and request a formal hearing.
VI. Procedures Governing In-School Suspension
A. The Program Director or designee may impose in-school suspension in cases where a student's conduct endangers persons or property, violates school policy, seriously disrupts the educational process or in other appropriate circumstances as determined by the Program Director or designee. Guidelines developed and promulgated by the Commissioner of Education will be utilized by the administration to help determine whether a student should receive an in-school or out-of-school suspension.
B. In-school suspension may not be imposed on a student without an informal hearing by the Program Director or designee.
C. No student shall be placed on in-school suspension more than fifteen (15) times or a total of fifty (50) days in one school year, whichever results in fewer days of exclusion.
VII. Expulsion
I. Expulsion
Expulsion - means an exclusion from school privileges for more than ten (10) consecutive school days and shall be deemed to include, but not be limited to, exclusion from the school to which such student was assigned at the time such disciplinary action was taken, provided such exclusion shall not extend beyond a period of one (1) calendar year. All expulsions will be referred to the home school district.
A. The EASTCONN Executive Director or his/her designee shall recommend expulsion proceedings to sending districts in all cases involving any of the following students:
1. a preschool student who was in possession of a firearm, as defined in 18 USC 921, on or off school grounds or at a preschool program-sponsored event; or
2. a student in grades Kindergarten to twelve on school grounds or at a school- sponsored activity who, (a) was in possession of a firearm, as defined in 18 USC 921, or deadly weapon, dangerous instrument or martial arts weapon, as defined in C.G.S 53a-3; or (b) off school grounds, possessed a firearm or possessed and used such a firearm, instrument or weapon in the commission of a crime; or (c) on or off school grounds, offered for sale or distribution a controlled substance, as defined in C.G.S 21a-240, whose manufacture, distribution, sale, prescription, dispensing, transporting or possessing with intent to sell or dispense, offering, or administering is subject to criminal penalties under C.G.S. 21a-277 and 21a-278.
The EASTCONN Executive Director or his/her designee may recommend expulsion proceedings to sending districts in all cases involving any of the following students:
3. a student in grades three to twelve, on school grounds or at a school-sponsored activity whose conduct is violative of a publicized school policy and either endangers persons or property; or is seriously disruptive of the educational process; or off school grounds has engaged in conduct that is seriously disruptive of the educational process and is violative of a publicized school policy.
The EASTCONN Executive Director shall forward the recommendation to the sending LEA, if determined to be necessary and appropriate.
If the sending LEA declines to conduct an expulsion hearing per the EASTCONN Executive Director’s recommendation, EASTCONN shall do so, in accordance with C.G.S. 10-233d.
EASTCONN’s Executive Director or his/her designee shall create administrative regulations regarding student discipline in accordance with this policy.
VIII. Expulsion Hearing Procedure
A. Emergency Exception
Except in an emergency situation, the EASTCONN Board of Directors shall, prior to expelling the student, conduct a hearing to be governed by the procedures outlined herein. Whenever an emergency exists, the hearing provided for above shall be held as soon as possible after the expulsion.
B. Hearing Panel
1. Expulsion hearings conducted by the EASTCONN Board of Directors will be heard by any three or more Board of Directors members. A decision to expel a student must be supported by a majority of the EASTCONN Board of Directors members present, provided that no less than three affirmative votes to expel are cast.
2. Alternatively, the EASTCONN Board of Directors may appoint an impartial hearing board composed of one or more persons to hear and decide the expulsion matter, provided that no member of the EASTCONN Board of Directors may serve on such panel.
C. Notice
1. Written notice of the expulsion hearing must be given to the student, and, if the student is a minor to his/her parent(s) or guardian(s) a reasonable time prior the time of the hearing.
2. The written notice of the expulsion hearing shall inform the student of the following:
a. The date, time, and location of the hearing.
b. A short, plain description of the conduct alleged by the administration.
c. The student may present as evidence, testimony and documents concerning the conduct alleged and the appropriate length and conditions of expulsion, as well as notice that the expulsion hearing will be the student's sole opportunity to present such evidence.
d. The student may cross-examine witnesses called by the administration.
e. The student may be represented by any third party of his/her choice, including an attorney, at his/her expense or at the expense of his/her parents.
f. The notice shall include information concerning legal services that are provided free of charge or at a reduced rate that are available locally (CT Legal Service or source of such services) and how to access such services.
g. A student is entitled to the services of a translator or interpreter, to be provided by the EASTCONN Board of Directors, whenever the student or his/her parent(s) or guardian(s) do(es) not speak the English language or is disabled.
h. The conditions under which the EASTCONN Board of Directors is not legally required to give the student an alternative educational opportunity (if applicable).
D. Hearing Procedures
1. The hearing will be conducted by the Presiding Officer, who will call the meeting to order, introduce the parties, the Hearing Board members and counsel, briefly explain the hearing procedures, and swear in any witnesses called by the administration or the student.
2. The hearing will be conducted in executive session. A verbatim record of the hearing will be made, either by tape recording or by a stenographer.
3. Formal rules of evidence will not be followed. The Hearing Board has the right to accept hearsay and other evidence if it deems that evidence relevant or material to its determination. The presiding officer will rule on testimony or evidence as to it being immaterial or irrelevant.
4. The hearing will be conducted in two parts. In the first part of the hearing, the Hearing Board will receive and consider evidence regarding the conduct alleged by the administration.
5. In the first part of the hearing, the charges will be introduced into the record by the Executive Director or his/her designee.
6. Each witness for the administration will be called and sworn. After a witness has finished testifying, he/she will be subject to cross examination by the opposite party or his/her legal counsel and by the Hearing Board members.
7. After the Administration has presented its case, the student will be asked if he/she has any witnesses or evidence to present. If so, the witnesses will be sworn, will testify, and will be subject to cross examination and to questioning by the Hearing Board. The student may also choose to make a statement at this time. If the student chooses to make a statement, he or she will be sworn and subject to cross examination and questioning by the Hearing Board. Concluding statements will be made by the administration and then by the student and/or his or her representative.
8. In cases where the respondent has denied the allegation, the Hearing Board
must determine whether the respondent committed the offense(s) as charged by the Executive Director.
9. If the Hearing Board determines that the student has committed the conduct as alleged, then the Hearing Board shall proceed with the second portion of the hearing, during which the Hearing Board will receive and consider evidence regarding the length and conditions of expulsion.
10. When considering the length and conditions of expulsion, the Hearing Board may review the student's attendance, academic and past disciplinary records. The Executive Director will make a recommendation as to the discipline to be imposed.
11. Evidence of past disciplinary problems which have led to removal from a classroom, suspension or expulsion of a student being considered for expulsion may be considered only during the second portion of the hearing, during which the Hearing Board is considering length of expulsion and nature of alternative educational opportunity to be offered.
12. Where administrators presented the case in support of the charges against the student, such administrative staff shall not be present during the deliberations of the Haring Board either on questions of evidence or on the final discipline to be imposed. The Executive Director may, after reviewing the incident with administrators, and reviewing the student's records, make a recommendation to the Hearing Board to the appropriate discipline to be applied.
13. The Hearing Board shall make findings as to the truth of the charges, if the student has denied them, and, in all cases, the disciplinary action, if any, to be imposed. The Hearing Board shall report its final decision in writing to the student, or if such student is a minor, also to the parent(s) or guardian(s), stating the reasons on which the decision is based, and the disciplinary action to be imposed. Said decision shall be based solely on evidence presented at the hearing.
14. For any student who is suspended for the first time and who has never been expelled, the school administration may shorten the length of or waive the suspension period if the student successfully completes an administration-specified program and meets any other administration-required conditions. Such program shall be at no expense to the student or his/her parents/guardians
IX. Board Policy Regarding Mandatory Expulsions
A. EASTCONN will abide with C.G.S. §10 233d and the Gun Free Schools Act, it shall be the policy of the EASTCONN Board of Directors to expel a student enrolled in grades preschool through grade twelve, inclusive, for one full calendar year. The EASTCONN Board of Directors may modify the term of expulsion on a case-by-case basis.
B. A student expelled for possession of a firearm, deadly weapon, dangerous instrument or martial arts weapon shall have the violation reported to the local police department.
C. Any student who commits an expellable offense and is subsequently committed to a juvenile detention center, The Connecticut Juvenile Training School or any other residential placement for such offense may be expelled by the local Board of Education. The period of expulsion shall run concurrently with the period of commitment to a juvenile detention center, the Connecticut Juvenile Training School or any other residential placement.
X. Notice of Student Expulsion on Cumulative Record
A. Notice of expulsion and the conduct for which the student was expelled shall be included on the students' cumulative educational record. Such notice, except for the notice of an expulsion of a student in grades 9 through 12 inclusive, based on possession of a firearm or deadly weapon, may be expunged from the cumulative educational record by the EASTCONN Board of Directors if they determine that the conduct and behavior of the student in the years following the expulsion warrants an expungement. Such notice shall be expunged from the cumulative educational record by the EASTCONN Board of Directors when the student graduates from high school.
B. If a student's expulsion is shortened or the expulsion period waived based upon the fact that the student was expelled for the first time, had never been suspended, and successfully completed a Board of Directors specified program and/or met other conditions required by the EASTCONN Board of Directors, the notice of expulsion shall be expunged from the cumulative educational record if the student graduates from high school or, if the EASTCONN Board of Directors so chooses, at the time the student completes the EASTCONN Board of Directors specified program and meets any other conditions required by the EASTCONN Board of Directors.
C. In the case of a student in grades Pre-K to grade eight inclusive expelled for the possession of a firearm or deadly weapon, the EASTCONN Board of Directors may expunge from the student's cumulative education record the notice of the conduct for which the student was expelled if the EASTCONN Board of Directors determines that the conduct and behavior of the student in the years following the expulsion warrants an expungement.
XI. Change of Residence During Expulsion Proceedings
A. Student moving into the school Agency:
1. If a student enrolls in EASTCONN while an expulsion hearing is pending in another Agency, such student shall not be excluded from school pending completion of the expulsion hearing unless an emergency exists, as defined above. The EASTCONN Board of Directors shall retain the authority to suspend the
student or to conduct its own expulsion hearing.
2. Where a student enrolls in EASTCONN during the period of expulsion from another school Agency, the EASTCONN Board of Directors may adopt the decision of the student expulsion hearing conducted by such other school Agency. The EASTCONN Board of Directors shall make its determination based upon a hearing held by the EASTCONN Board of Directors which shall be limited to a determination of whether the conduct which was the basis of the expulsion would also warrant expulsion by the EASTCONN Board of Directors.
B. Student moving out of the school Agency:
Where a student withdraws from school after having been notified that an expulsion hearing is pending, but before a decision has been rendered by the EASTCONN Hearing Board, the notice of the pending expulsion hearing shall be included on the student's cumulative record and the EASTCONN Hearing Board shall complete the expulsion hearing and render a decision. If the EASTCONN Hearing Board subsequently renders a decision to expel the student, a notice of the expulsion shall be included on the student's cumulative record.
XII. Procedures Governing Suspension and Expulsion of Students Identified as Eligible for Services under the Individuals with Disabilities Education Act ("IDEA")
A. Suspension of IDEA students:
Notwithstanding the foregoing, if the administration suspends a student identified as eligible for services under the IDEA, as reauthorized in 2004, (an "IDEA student") who has engaged in conduct that violated any rule or code of conduct of EASTCONN that applies to all students, the following procedures shall apply:
1. The administration shall not later than the date on which the decision to take disciplinary action is made, notify the parents of the student of the decision to suspend and a copy of the special education procedural safeguards must either be hand delivered or sent by mail to the parents on the date that the decision to suspend was made.
2. During the period of suspension, EASTCONN is not required to provide any educational services to the IDEA student beyond that which is provided to all students suspended by EASTCONN.
B. Expulsion and Suspensions that Constitute Changes in Placement for IDEA students:
Notwithstanding any provision to the contrary, if the administration recommends for expulsion an IDEA student who has engaged in conduct that violated any rule or code of conduct of EASTCONN that applies to all students, the procedures described in this section shall apply. The procedures described in this section shall also apply for students whom the administration has suspended in a manner that is considered under the IDEA, as it may be amended from time to time, to be a change in placement:
1. The parents of the student must be notified of the decision to suspend on the date on which the decision to suspend was made, and a copy of the special education procedural safeguards must either be hand-delivered or sent by mail to the parents on the date that the decision to suspend was made.
2. EASTCONN shall immediately request to convene the IEP team, but in no case later than ten (10) school days after the recommendation for expulsion or the suspension which constitutes a change in placement was made. The relevant members of the student's IEP team shall consider the relationship between the student's disability and the behavior that led to the recommendation for expulsion or the suspension which constitutes a change in placement, in order to determine whether the student's behavior was a direct manifestation of his/her disability.
3. If the IEP team finds that the behavior was a direct manifestation of the student's disability, the administration shall not proceed with the recommendation for expulsion. The IEP team shall consider the student's misconduct and revise the IEP to prevent a recurrence of the misconduct and to provide for the safety of other students and staff.
4. If the IEP team finds that the behavior was not a manifestation of the student's disability, the administration may proceed with the recommended expulsion or suspension that constitutes a change in placement.
5. The special education records and disciplinary records of the student must be transmitted to the individual(s) who will make the final determination regarding a recommendation for expulsion or a suspension that results in a change in placement.
6. EASTCONN has the authority, on a case-by-case basis, to determine whether the student should be removed from the classroom and placed in an alternative setting, pending a manifestation determination.
7. School personnel may remove a disabled student who has violated the conduct code from his/her current placement for up to 10 school days without a hearing.
C. Transfer of IDEA students for Certain Offenses:
School personnel may transfer an IDEA student to an appropriate interim alternative educational setting for not more than forty five (45) school days if the student:
1. was in possession of a dangerous weapon, as defined in 18 U.S.C. 930(g)(2), as amended from time to time, on school grounds or at a school sponsored activity, or
2. Knowingly possessed or used illegal drugs or sold or solicited the sale of a controlled substance while at school or at a school-sponsored activity; or
3. Inflicted serious bodily injury to another person at school, on school premises or at a school function.
The term "dangerous weapon" means a weapon, device, instrument, material, or substance, animate or inanimate, that is used for, or is readily capable of, causing death or serious bodily injury, except that such term does not include a pocket knife with a blade of less than 2.5 inches in length.
The term "serious bodily injury" means a substantiated risk of death, extreme physical pain, protracted loss or impairment of the function of a bodily member, organ, or mental faculty.
Off-school grounds misconduct that may result in discipline includes, but is not limited to:
Use, possession, sale or distribution of dangerous weapons by statewide statute.
Use, sale, possession or distribution of illegal drugs
Violent conduct
Making of a bomb threat
Threatening to harm or kill another student or member of the staff.
Engaging in activity that has the reasonable likelihood of threatening the health, safety or welfare of individuals at the school, endangering school property, and/or disrupting the educational process.
For example, if it is determined that a student’s use or possession of drugs in the community has a strong likelihood of endangering the safety of students or employees because of the possibility of such sales in the school; or if violent conduct in the community presents a reasonable likelihood of repeating itself in the school environment; or if any similar type of misconduct in the community has a reasonable likelihood of being continued or repeated in school or of bringing retaliation or revenge into the school, discipline up to and including suspension and/or recommendation for expulsion may be imposed. The standard to be applied in considering disciplinary action is whether the off- school grounds conduct will markedly interrupt or severely impede the day-to-day operation of a school.
XIII. Procedures Governing Suspension and Expulsion of Students Identified as Eligible for Educational Accommodations under Section 504 of the Rehabilitation Act of 1973
A. Expulsion of students identified as eligible for educational accommodations under Section 504 of the Rehabilitation Act of 1973:
Notwithstanding any provision to the contrary, if the administration recommends for expulsion a student identified as eligible for educational accommodations under Section 504 of the Rehabilitation Act of 1973 (a "Section 504 Student") who has engaged in conduct that violated any rule or code of conduct of EASTCONN that applies to all students, the following procedures shall apply:
1. The parents of the student must be notified of the decision to recommend the student for expulsion.
2. EASTCONN shall immediately convene the student's Section 504 team (504 team), for the purpose of reviewing the relationship between the student's disability and the behavior that led to the recommendation for expulsion, in order to determine whether the student's behavior was a manifestation of his/her disability.
3. If the 504 team finds that the behavior was a manifestation of the student's disability, the administration shall not proceed with the recommendation for expulsion. The 504 team shall consider the student's misconduct and revise the 504 plan to prevent a recurrence of the misconduct and to provide for the safety of other students and staff.
4. If the 504 team finds that the behavior was not a manifestation of the student's disability, the administration may proceed with the recommendation for expulsion.
XIV. Notification to Parents or Guardian
A. The parents or guardian of any minor student either expelled or suspended or removed from class shall be given notice of such disciplinary action within twenty four (24) hours of the time of the institution of the period of expulsion, suspension or removal from class.
B. The Executive Director of EASTCONN shall forward to the student concerned and his/her parents, or the student if he/she has attained the age of 18, a copy of this Board of Directors policy on student discipline at the time the Executive Director sends out the notice that an expulsion hearing will be convened.
XVI. An expelled student may apply for early readmission to school. The EASTCONN Board of Directors delegates the authority to make decisions on readmissions to the Executive Director. Students desiring readmission to school shall direct such readmission requests to the Executive Director. The Executive Director has the discretion to approve or deny such readmission requests, and may condition readmission on specified criteria.
XVI. Dissemination of Student Conduct and Discipline Policy
The EASTCONN Board of Directors shall, at the beginning of each school year and at such other times as it may deem appropriate, provide for an effective means of informing all students, parent(s) and/or guardian(s) of this policy.
XVIII. Compliance with Reporting Requirements
1. The EASTCONN Board of Directors shall report all suspensions and expulsions to the State Department of Education.
2. If the EASTCONN Board of Directors expels a student for sale or distribution of a controlled substance, the EASTCONN Board of Directors shall refer such student to an appropriate state or local agency for rehabilitation, intervention or job training and inform EASTCONN of its action.
3. If the EASTCONN Board of Directors expels a student for possession of a deadly weapon or firearm, as defined in C.G.S. §53a-3, the violation shall be reported to the local police.
Legal References: Connecticut General Statutes
4-177 - 4-180 Contested cases. Notice. Record, as amended
10-233a through 10-233f Suspension, removal and expulsion of students, as amended by PA 95-304, PA 96-244, PA 98-139, PA 07-66, PA 07-122, PA 08-160, PA 09-82, PA 09-6 (September Special Session), PA 10-111, PA 14-229
and PA 15-96.
10-233f In-school suspension of students.
Packer v. Board of Educ. of the Town of Thomaston, 246 Conn.89 (1998). Public Act 98-139
Honig v. Doe, (United States Supreme Court 1988) Individuals with Disabilities Act, 20 U.S.C. 1400 et seq. as amended by the Individuals with Disabilities Education Act Amendments of 1997 (P.L. 105 17). Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. § 794(a).
20 U.S.C. Section 7114 No Child Left Behind Act
P.L. 108-446 Individuals with Disabilities Education Improvement Act of 2004 State v. Hardy, 896 A.2d 755, 278 Conn. 113 (2006)
Adopted: 2/26/2019
Revised:
Replaces: 5131
NOTE: To view the pdf, please download here:
STUDENTS
Series 5000
Policy 5023.2.1
Discipline of Students with Disabilities
Students with disabilities are neither immune from EASTCONN’s disciplinary process nor entitled to participate in programs when their behavior impairs the education of other students. Students with disabilities who engage in disruptive activities and/or actions dangerous to themselves or others will be disciplined in accordance with their IEP, any behavioral intervention plan and this policy. School personnel may consider any unique circumstances on a case by case basis when determining whether to order a change in placement for a student with a disability who violates the code of student conduct. Therefore, EASTCONN has the authority on a case-by-case basis to place a student in an alternative setting while a manifestation determination is pending. During any period of disciplinary action, irrespective of whether the behavior is determined to be a manifestation of the student’s disability, the student will continue to receive a "free appropriate public education" in accordance with federal law and applicable regulations and educational services in order to participate in the general education curriculum, although in another setting, and to progress toward meeting the goals set out in the student’s IEP and receive, as appropriate, a functional behavioral intervention services and modifications, that are designed to address the behavior violation so that it does not recur.
Manifestation Determination
When a disciplinary change in placement is being considered for more than ten (10) days in a given school year related to a disabled student's behavior, the relevant members of the IEP team (PPT) and other qualified school personnel as determined by the parent and school, will review the relationship between the student's disability and the behavior. All relevant information in the student’s file including the IEP, any teacher observations and any parental provided information shall be reviewed to determine if the conduct in question was caused by, or had a direct and substantial relationship to the student’s disability or if the conduct was the direct result of the school’s failure to implement the IEP. Such a review must take place as soon as possible, but no later than 10 school days from the date of the decision to take disciplinary actions which would remove a student with a disability from his/her current educational placement for more than ten school days.
The team will determine whether the student's behavior is a manifestation of the disability and whether the student's disability impaired his or her ability to control or understand the impact and consequences of the behavior.
Disciplinary Action for Behavior that is Not a Manifestation
School personnel may order a change in the placement of a disabled student who violates the conduct code to an appropriate interim educational setting, another setting, or a suspension of not more than ten school days, to the extent that such alternatives are applied to non-disabled students.
Disciplinary Action and/or Alternative Placement for Behavior that is a Manifestation
A student with disabilities whose behavior is determined to be a manifestation of his or her disability may not be expelled but will be disciplined in accordance with his or her IEP, any behavioral intervention plan and this policy.
In addition to any disciplinary action provided for in the IEP or behavioral intervention plan, a disabled student may be suspended for up to 10 school days cumulatively in a school year to the extent suspension would be applied to non-disabled students, without the need to provide any services. Disabled students may be suspended for additional removals for up to 10 days for separate acts of misconduct as long as the removals do not constitute a pattern or change in placement. School administrators and the student’s special education teacher shall determine the level of services to be provided to the disabled student in subsequent suspensions beyond the first 10 days cumulative in a school year.
School personnel may remove a disabled student to an interim alternative educational setting for not more than 45 school days without regard to whether the behavior is determined to be a manifestation of the student’s disability if the student has inflicted serious bodily injury upon another person while at school, on school premises or at a school function or carries or possess a weapon to or at school, on school premises or at a school function or carries or possesses a weapon to or at school, or solicits the sale of a controlled substance while at school, on school premises or at a school function.
A "serious bodily injury" is defined as bodily injury which involves a substantial risk of death, extreme physical pain, protracted and obvious disfigurement or protracted loss or impairment of the function of a bodily member, organ or mental faculty. (18 U.S.C. §1365(h)(3))
The alternative educational setting shall be determined by the IEP Team (PPT). The parent/guardian of the disabled child who disagrees with any decision regarding disciplinary action, placement, or the manifestation determination, or the school if it believes that maintaining the current placement of the child is substantially likely to result in injury to the student or others, may request a hearing.
A hearing officer may order a change in placement of a disabled student to an appropriate alternative setting for not more than 45 school days where the school demonstrates by substantial evidence that maintaining the student's current placement is substantially likely to result in injury to the student or others.
When an appeal has been requested by the parent/guardian or school regarding the interim alternative educational setting or a manifestation determination, the student shall remain in the interim educational setting pending the decision of the hearing officer, or until the expiration of the 45 day time period, whichever occurs first, unless the parent and the state or EASTCONN agree otherwise.
Either before or within 10 days after any change in placement for more than ten days related to a disciplinary problem, the IEP team (PPT) must meet to determine an appropriate alternative setting, to develop a behavioral assessment plan or to review and modify an existing intervention plan, and review and modify the IEP where necessary.
Nothing in this policy shall prohibit the IEP team (PPT) team from establishing consequences for disruptive or unacceptable behavior as a part of the student's IEP. The plan shall be subject to all procedural safeguards established by the IEP process.
Expedited Hearings
An expedited hearing is available when:
the parent/guardian disagrees with the IEP team (PPT) team's determination regarding manifestation or with any decision regarding placement.
the parent/guardian disagrees with the proposed new placement following an interim alternative placement.
the school believes it is dangerous for the student to be returned to the previous placement
The hearing shall occur within 20 days of the date it is requested and a decision rendered within 10 school days after the hearing.
During any challenge to placement, the student will stay in the alternative placement.
Students Not Identified as Disabled
Students who have not been identified as disabled may be subjected to the same disciplinary measures applied to children without disabilities who engaged in comparable behaviors if the school did not have "knowledge" of the disability.
The school shall be deemed to have knowledge that a student has a disability if, before the behavior that precipitated the disciplinary action occurred:
the parent has expressed concern in writing that the student needs special education.
the parent has requested an evaluation.
the student’s teacher or other school personnel have expressed concern about the student’s behavior or performance to the Director of Special Education or other supervisory Agency personnel.
If a request for evaluation is made during the period the student is subject to disciplinary measures, the evaluation will be expedited.
If the child is determined to be a child with a disability, taking into consideration information from the evaluation conducted by the school and information provided the parents/guardians, the school shall provide special education and related services in accordance with the IDEA, except that, pending the results of the evaluation, the student shall remain in the educational placement determined by school authorities.
(cf. 5023.1.1 – Conduct and Discipline)
(cf. 5026.1.1 - Student Records; Confidentiality)
(cf. 5007.1.1 - Drugs, Tobacco, Alcohol)
(cf. 5021.4.1 - Weapons and Dangerous Instruments)
Legal Reference: Connecticut General Statues
10-233a through 10-233f. Suspension, removal and expulsion of students.
53a-3 Definitions.
53a-217b Possession of Firearms and Deadly Weapons on School Grounds.
GOALS 2000: Educate America Act, Pub. L. 103-227. 18 U.S.C. 921 Definitions.
Title I - Amendments to the Individuals with Disabilities Act. (PL 105-17)
Sec. 314 (Local Control Over Violence)
Elementary and Secondary Schools Act of 1965, as amended by the Gun Free Schools Act of 1994
P.L. 108-446 The Individuals with Disabilities Education Improvement Act of 2004
Adopted: November 26, 2019
Revised:
Replaces: 5144.3
NOTE: Download the PDF here:
STUDENTS
Series 5000
Policy #5023.3.1
Discipline
Progressive Discipline and Promoting Positive Student Behavior
The Executive Committee of the Board of Directors supports all students' right to learn. To do so, each student must be in a school climate that is satisfying and productive without disruptive behavior by any student infringing upon the rights of others. The Executive Committee of the Board of Directors is committed to ensuring that EASTCONN schools are safe and orderly environments in which teaching and learning can take place within a climate of mutual respect. Therefore it is the policy of the Executive Committee of the Board of Directors that each school implement an age-appropriate student code of conduct designed to improve the student learning environment by improving student behavior and discipline and establish a framework to enable, support and maintain a positive school climate.
Definitions
Progressive discipline is a whole-school approach that utilizes a continuum of incremental interventions, whenever possible, supports, and consequences to address inappropriate student behavior and to build upon strategies that promote positive behaviors. When inappropriate behavior occurs, disciplinary measures should be applied within a framework that shifts the focus from one that is solely punitive to a focus that is both corrective and supportive.
Progressive discipline is a process designed to create the expectation that the degree of discipline will be in proportion to the severity of the behavior leading to the discipline and that the previous disciplinary history of the student and all other relevant factors will be taken into account.
Progressive discipline must take into account the needs of individual students by showing sensitivity to diversity, to cultural needs, and to special education needs. In addition, progressive discipline must be in keeping with the Executive Committee of the Board of Directors policies on anti-racism, ethno-cultural equity and anti-discrimination education. Progressive discipline seeks concurrent accountability and behavioral change.
Principles
(a) The goal of the operational procedure is to support a caring and safe learning and teaching environment in which every student can reach his or her full potential.
(b) Appropriate action must be taken to address, in a consistent way, behaviors that are contrary to federal, state, Board of Directors and school codes of conduct.
(c) Progressive discipline is an approach that makes use of a continuum of interventions, supports and consequences, building upon strategies that promote positive behaviors.
(d) The range of interventions, supports and consequences used by schools must be clear and developmentally appropriate and must include learning opportunities for students to reinforce positive behaviors and help students make good choices.
(e) For a student with special education needs, consequences, interventions and supports must be consistent with the expectations in the student's Individual Education Plan (IEP).
(f) School administrators must consider all mitigating and other factors as required by federal and state statutes and as set out in policies and procedures pertaining to student conduct, student discipline and suspension and expulsion.
Practices
Schools shall:
(a) develop and implement individual school-wide progressive discipline plans;
(b) develop a range of interventions, supports, and consequences including circumstances in which suspension or expulsion may be the required response;
(c) use the most appropriate method to respond to a student's behavior as outlined in this policy and the school's individual progressive discipline plan providing for progressively more serious consequences for repeated or more serious inappropriate behavior;
(d) use interventions, consequences, and supports for students with special education needs that shall be consistent with the expectations in the student's Individual Education Plan;
(e) develop a process for building on existing partnerships, or developing new partnerships, with community agencies and local police services that support students and their families;
(f) provide opportunities for on-going dialogue with parents related to student achievement and behavior;
(g) provide opportunities for students to improve the school climate by assuming leadership roles (e.g., peer mediation, mentorship);
(h) review the school's Code of Conduct to ensure that it is aligned with a progressive discipline approach;
(i) establish a supportive learning environment through appropriate interactions between all members of the school community;
(j) communicate policies and procedures on progressive discipline to all students, parents, staff members, school governance council members and community;
(k) establish performance indicators for monitoring, reviewing, and evaluating the effectiveness of this and related operational procedures;
(l) apply interventions which may include:
- Discussion with a teacher, member of the support staff, vice-principal or principal
- Attendance/performance/behavior contracts
- Counseling staff
- Time-out
- Reflection sheet
- Parental contact and involvement in applying an appropriate remedy
- Loss of privilege to participate in specified school activities
- Peer mediation
- Mentoring
- Conflict resolution
- Individual or group counseling
- Detention
- Restitution for damaged or stolen property
- Community service
- Referral to community-based organizations
- Restorative practices
prior to suspending a student or recommending a student for expulsion, conduct an investigation and consider mitigating and other factors and document the process used;
review annually through the Safe School Climate Committee the school plan for progressive discipline.
(cf. 5023.1.1 – Conduct and Discipline)
(cf. 5003.1.1 – Bullying)
(cf. 4008.6.1 - Safe Schools)
Legal Reference: Connecticut General Statues
4-177 through 4-180. Contested Cases. Notice. Record.
10-233a through 10-233f Suspension, removal and expulsion of students, as amended by PA 95-304, PA 96-244, PA 98-139, PA 07-66, PA 07-122, PA 08-160, PA 09-82, PA 09-6 (September Special Session), PA 10-111 and PA 14-229.
2la-240(9) Definitions.
53a-3 Definitions.
PA 94-221 An Act Concerning School Discipline and Security PA 95-304 An Act Concerning, School Safety
GOALS 2000: Educate America Act, Pub. L. 103-227 18 U.S.C. 921 Definitions.
Title III - Amendments to the Individuals with Disabilities Act, Sec. 314
Elementary and Secondary Schools Act of 1968, as amended by the Gun Free Schools Act of 1994
PL 105-17 The Individuals with Disabilities Act, Amendments of 1997 20 U.S.C. Section 7114, No Child Left Behind Act
Adopted: November 26, 2019
Modified:
Replaces: 5144.5
NOTE: Please download the PDF here:
STUDENTS
Series 5000
Policy #5023.4.1
Bus Conduct
School transportation is a student privilege conditional upon satisfactory behavior on buses and at bus stops.
Students will be advised that, while awaiting or receiving transportation to and from school, they may be suspended from transportation services for unsatisfactory conduct which endangers persons or property or violates a Board of Directors’ policy or administrative regulation. Principals shall follow procedures in Policy 5023.1.1 – Conduct and Discipline when suspending student bus privileges.
(cf. 5023.1.1 – Conduct and Discipline)
(cf. 5023.5.1 - Vandalism)
Legal Reference: Connecticut General Statutes
10-186 Duties of local and regional Boards of education re school attendance.
10-220 Duties of boards of education.
10-221 boards of education to prescribe rules.
10-233c Suspension of students.
Adopted: February 26, 2019
Revised:
Replaces: 5131.1
NOTE: please download the PDF here:
STUDENTS
Series 5000
Policy #5023.5.1
Vandalism
The parent or guardian of any minor/unemancipated child who willfully cuts, defaces, or otherwise damages, in any way, any property, real or personal, belonging to the school system shall be held monetarily liable for such actions up to the maximum amount allowed under state law. Injury shall include intentional unauthorized modifications made to computer hardware and/or software.
The liability provided under Connecticut General Statutes 52-572 does not relieve the minor(s) of personal liability for such damage or injury. This liability of the parent for damages done by a minor child is in addition to any other liability which exists in law. Liability shall include all costs incurred to remedy the situation.
The parent or guardian of a minor child shall also be held liable for all property belonging to the school system lent to the student and not returned upon demand of the school system. The student may also be liable to disciplinary action.
Vandalism by an Adult Student
An adult student shall be held personally liable for any damage done to any property, real or personal, belonging to EASTCONN. The student may also be subject to disciplinary action.
(cf. - 6017.24.1 - Guidelines for Care of Instructional Materials)
Legal Reference: Connecticut General Statutes
10-221 Boards of Education to prescribe rules. (re sanctions that may be imposed by a Board against students who damage or fail to return textbooks, library materials, or other educational materials)
52-572 Parental liability for torts of minors. Damage defined.
Adopted: February 26, 2019
Revised:
Replaces: 5131.5
NOTE: Please download the PDF here:
STUDENTS
Series 5000
Policy #5023.6.1
Out of School Misconduct
Students are subject to discipline, up to and including suspension and expulsion for misconduct, which is seriously disruptive of the educational process and is a violation of a publicized of EASTCONN’s Board of Directors policy, even if such misconduct occurs off- school property and during non-school time. All legal restrictions and requirements will be adhered to pertaining to special education students.
In compliance with judicial decisions, the EASTCONN Board of Directors considers conduct which is "severely disruptive of the educational process" to mean conduct that "markedly interrupts or severely impedes the day-to-day operations of a school" in addition to such conduct also being violative of publicized school policy. Such conduct includes, but is not limited to, phoning in a bomb threat, or making a threat, off school grounds, to kill or hurt any person in the building.
In addition, in making the determination as to whether conduct is "seriously disruptive of the educational process," the administration may consider other information, but such consideration shall not be limited to (l) whether the incident occurred within close proximity of a school; (2) whether other students from the school were involved or whether there was any gang involvement; (3) whether the conduct involved violence, threats of violence or the unlawful use of a weapon, as defined in section 29-38 and whether any injuries occurred; and (4) whether the conduct involved the use of substances. The conduct can also be the use of inappropriate electronic messages. Inappropriate conduct may also include the use of electronic messages on school grounds or during school activities to promote, promulgate, contrive, plan, coordinate or otherwise enable any inappropriate activity as defined in board policy or any other illicit or illegal activity, regardless of time or location of the activity. The EASTCONN Board of Directors or impartial hearing board, in matters of expulsion for out of school misconduct, in making a determination as to whether conduct is "seriously disruptive of the educational process," may consider other information, but consideration is not limited to the same items listed previously.
Such discipline may result whether: l) the incident was initiated in the school or on school grounds, or 2) even if the incident occurred or was initiated off-school grounds and non-school time; if after the occurrence there was a reasonable likelihood that return of the student would contribute to a disruptive effect on the school education or its process, markedly interrupting or severely impeding the day-to day operation of a school, by threatening:
- The school's orderly operations;
- The safety of the school property;
- The welfare of the persons who work or study there.
Examples of the type of such off-school misconduct that may result in such discipline include but are not limited to:
- Use, possession, sale, or distribution of dangerous weapons; (as defined C.G.S. 53a- 3, 53- 206, and 29-35),
- Use, possession, sale, or distribution of illegal drugs; or
- Violent conduct,
- Making of a bomb threat,
- Threatening to harm or kill another person.
where any such activity has the reasonable likelihood of threatening the health, safety or welfare of school property, individuals thereon, and/or the educational process.
For example, if it is determined that a student's use, possession, or sale of drugs in the community has a strong likelihood of endangering the safety of students or employees because of the possibility of such sales in the school; or if violent conduct in the community presents a reasonable likelihood of repeating itself in the school environment; or if any similar type of misconduct in the community has a reasonable likelihood of being continued or repeated in school or of bringing retaliation or revenge into the school for such off-school misconduct, the EASTCONN Board of Directors may impose discipline up to and including suspension and/or expulsion. The rationale to be applied in considering disciplinary action is whether the off- school grounds conduct will markedly interrupt or severely impede the day-to-day operation of a school.
A student who possessed and used a firearm, deadly weapon, dangerous instrument or martial arts weapon in the commission of a crime off-campus shall be expelled for one calendar year unless said expulsion is modified on an individual case basis.
Legal Reference: Connecticut General Statutes
4- 176e through 4- 185 Uniform Administrative Procedure Act.
10-233a through 10-233f re in-school suspension, suspension, expulsion.
29-35 Carrying of pistol or revolver without permit prohibited.
29-38 Weapons in vehicles.
53a-3 Firearms and deadly weapons.
53-206 Carrying and sale of dangerous weapons.
53a-217b Possession of firearms and deadly weapons on school grounds. 18 U.S.C. 921 Definitions.
PL 103-382 Elementary and Secondary Education Act. (Sec. 14601 - Gun Free Requirements: Gun Free School Act of 1994)
Kyle P. Packer PPA Jane Packer v. Thomaston Board of Directors. (SC 15862)
Adopted: April 23, 2019
Revised:
Replaces: 5131.8
NOTE: Please download the PDF here:
STUDENTS
Series 5000
Policy 5023.7.1
Gang Activity or Association
Gangs which initiate, advocate, or promote activities which threaten the safety or well-being of persons or property on school grounds or which disrupt the school environment are harmful to the educational process. The use of hand signals, graffiti, or the presence of any apparel, jewelry, accessory, or manner of grooming which, by virtue of its color, arrangement, trademark, symbol, or any other attribute which indicates or implies membership or affiliation with such a group, presents a clear and present danger. This is contrary to the school environment and educational objectives and creates an atmosphere where unlawful acts or violations of school regulations may occur.
Incidents involving initiations, intimidations, and/or related activities of such group affiliations which are likely to cause bodily danger, physical harm, or personal degradation or disgrace resulting in physical or mental harm to students are prohibited.
The Executive Director of EASTCONN will establish procedures and regulations to ensure that any student wearing, carrying or displaying gang paraphernalia, or exhibiting behavior or gestures which symbolize gang membership, or causing and/or participating in activities which intimidate or affect the attendance of another student shall be subject to disciplinary action.
The administration will provide service training in gang behavior and characteristics to facilitate staff identification of students at-risk and promote membership in authorized school groups and/or activities as an alternative.
(cf. 5002.1.1 – Truancy)
(cf. 5023.1.1 – Conduct and Discipline)
(cf. 5023.5.1 – Vandalism)
(cf. 5007.1.1 – Alcohol Use, Drugs, and Tobacco (including Performance Enhancing Substances)
(cf. 5023.6.1 – Out of School Misconduct)
(cf. 5003.1.1 – Bullying)
(cf. 5024.1.1 – Dress and Grooming) (cf. 5021.1.1 – Search and Seizure)
(cf. 5017.4.1 – Racial Harassment of Students)
Legal Reference: Connecticut General Statutes
7-294l State and local police training programs to provide training on gang- related violence.
7-294x Council to provide training to public school security personnel
10-16b Prescribed courses of study.
10-221 Boards of education to prescribe rules
29-7n Record and classification of gang-related crimes.
10-233a through 10-233f re in-school suspension, suspension and expulsion.
53-206 Carrying and sale of dangerous weapons.
53a-217b Possession of firearms and deadly weapons on school grounds.
Tinker vs. Des Moines Community School Agency (393 U.S. 503. 1969)
Jeglin v. San Jacinto Unified School Agency (827F. Supp. 1459-C.D.Ca. 1993)
Olesen v. Board of Directors School Agency No. 228 (676F. Supp. 820-N.D. Ill. 1987)
Adopted: April 23, 2019
Revised:
Replaces: 5131.9
NOTE: Please download the PDF here:
PERSONNEL
Series 4000
Policy #5023.8.1
Use of Exclusionary Time Out Settings
The EASTCONN Board of Directors recognizes that the use of exclusionary time out may be an effective method of behavior intervention for some students. A time out setting used for an exclusionary time out is an area for a student to safely deescalate, regain control, and prepare to meet expectations to return to his/her educational program. The time out setting offers a quiet place to be used when students are overwhelmed, experiencing over-stimulation or are out of control.
Definitions
Exclusionary time out means a temporary, continuously monitored separation of a student from an ongoing activity in a non-locked setting, for the purpose of calming such student or deescalating such student’s behavior.
Seclusion means the involuntary confinement of a student in a room, physically prevented from leaving. Seclusion does not include an exclusionary time out.
Physical restraint means any mechanical or personal restriction that immobilizes or reduces the free movement of a person’s arms, legs or head, including, but not limited to, carrying or forcibly moving a person from one location to another. Excluded from this definition is briefly holding a person in order to calm or comfort the person; restraint involving the minimum contact necessary to safely escort a person from one area to another; medical devices including but not limited to, supports prescribed by a health care provider to achieve proper body position or balance; helmets or other protective gear used to protect a person from injuries due to a fall; helmets, mitts and similar devices used to prevent self-injury when the device is part of a documented treatment plan or individualized education program pursuant to Connecticut’s special education laws or prescribed or recommended by a medical professional and is the least restrictive means to prevent such self-injury or an exclusionary timeout.
Types of Time Out
A time-out is a behavioral support strategy in which a student temporarily separates from the learning activity or classroom, either by choice or by staff direction for the purpose of calming.
There are two kinds of time-out:
- Inclusionary – when a student is removed from positive reinforcement or full participation in the class while remaining in the class. The use of inclusionary time-out functions as a behavior support strategy while allowing the student to remain fully aware of the learning activities in the classroom.
- Exclusionary – when a student is separated from the rest of the class through complete visual separation or actual physical separation.
Time-out is used for calming an agitated student. Time-out is not used for punishment or discipline.
Use of Exclusionary Time Out Setting/Space
If a time out setting/space is to be used, it must be used as a behavioral intervention strategy that is designed to teach and reinforce alternative appropriate behaviors in which a student is removed to a supervised area or room in order to facilitate self-control or when it is necessary to remove a student from a potentially dangerous situation and for unanticipated situations that pose an immediate concern for the physical safety of a student or others.
The EASTCONN Board of Directors has adopted and implemented the following policy and procedures governing school use of time out settings/spaces as part of its behavior management approach consistent with P.A. 18-51.
At a minimum, the use of exclusionary time out settings/spaces shall be governed by the following rules and standards:
1. The EASTCONN Board of Directors prohibits placing a student in a locked room or space or in a setting where the student cannot be continuously observed and supervised. The time out space shall be unlocked and the door must be able to be opened from the inside. The use of locked rooms or spaces for purposes of time out or emergency interventions is prohibited.
Staff shall continuously monitor the student in a time out setting. The staff must be able to see and hear the student at all times. At least one school employee must remain with the student or be immediately available to the student so that the student and the staff member can communicate verbally throughout the time out.
Under no circumstances shall a time out setting/space in a school program be used for seclusion of the student, where the term “seclusion” is interpreted to mean placing a student in a locked room or space or in a room where the student is not continuously observed and supervised.
2. Factors which may precipitate the use of the time out setting/space:
Student fails to respond to less severe interventions (behavior that cannot be controlled through interventions short of isolation in the designated time out space or room)
Behavior that is severely disruptive
Dangerous behavior that presents a risk of injury or harm to that student or to others
Behavior that is dangerous or presents a risk of significant property damage.
The designated time out setting/space shall not be used for punitive purposes, for staff convenience or to control minor misbehavior.
3. Time limitations for the use of the time out setting/space:
A student should remain in the designated time out setting/space only for the time necessary for the student to compose him/herself sufficiently to return to the classroom with minimal risk that the behavior will quickly reoccur, in the opinion of school staff monitoring the intervention
School staff shall not keep a student in the designated time out setting/space for more than one hour. If the student continues to present dangerous behaviors after this period of time, the placement in that space may be continued only with written authorization of the building Principal or designee.
If, at any point during the student’s stay in the designated time out space, the building Principal or his/her designee believes that the student cannot be maintained safely even in that setting, the building Principal/designee shall call the student’s parent/guardian to come pick up the student, and may also call other emergency personnel for the purpose of taking custody of the student and ensuring the student’s safety.
Further, a student’s IEP shall specify when a behavioral intervention plan includes the use of a time out setting for a student with a disability, including the maximum amount of time a student will need to be in a time out setting as a behavioral consequence as determined on an individual basis in consideration of the student’s age and individual needs.
School administration or other personnel shall be notified in the event a student is placed in a time out setting for excessive amounts of time; and such information shall be considered when determining the effectiveness of the student’s behavioral intervention plan and the use of the time out setting for the student. Whether the student requires a debriefing following the use of a time out setting shall be left to the staff knowledgeable about the individual student.
When it is decided through the program planning process to use a time out setting as a behavioral intervention, it should be clearly articulated in the planning what will be done if the student refuses
to comply with the request to move to a time out setting or if the use of this strategy is not successful in managing the student’s behavior. Should staff be required to physically remove the student to the time out setting, it is important that non- violent crisis techniques be used. Consideration must be given to the procedures pertaining to use of physical restraint and/or seclusion as defined in policy 5144.1.
4. Staff training on the policies and procedures related to the use of time out setting/space shall include, but not be limited to, the following measures:
a. The Director of Special Services shall be responsible to the Executive Director for establishing administrative practices and procedures for training all District personnel responsible for use of time out.
b. Specific Training Activities and Programs:
Staff members working with students who have the use of the time out space will:
- Receive full training in the policy and procedures for the use of a time out setting.
- Participate in work sessions to review each student’s Behavior Intervention Plan and receive specific instruction in the implementation of the plan. The work sessions will include teachers, teaching assistants, monitors, building administrators and the Director of Special Services.
5. Data collection to monitor the effectiveness of the use of time out settings/spaces:
EASTCONN shall establish and implement procedures to document the use of time out space, including information to monitor the effectiveness of the use of the time out space to decrease specified behaviors. Such data may be subject to review by the State Education Department (SED) upon request.
Such data collection should appropriately include, but is not limited to, the following information:
A record for each student showing the date and time of each use of the time out setting;
A detailed account of the antecedent conditions/specific behavior that led to the use of the time out setting;
The amount of time that the student was in the time out setting; and
Information to monitor the effectiveness of the use of the time out setting to decrease specified behaviors which resulted in the student being placed in the setting.
6. Information to be provided to parents:
The school shall inform the student’s parents prior to the initiation of a behavioral intervention plan that will incorporate the use of a time out setting for a student, and shall give the parent the opportunity to see the physical space that will be used as a time out setting and provide the parent with a copy of the school’s policy on the use of time out settings/spaces.
Additionally, parents should be notified if their child was placed in a time out setting. Minimally, whenever a time out setting is used as an emergency intervention the parent shall be notified of the emergency intervention. Such notification will be provided the same day whenever possible. The use of a time out setting must be included on the student’s IEP.
Parent reports of alleged inappropriate interventions used in a time out setting should be directed to school administrators.
Physical Space Used as a Time Out Setting/Space
The physical space used as a time out setting must meet certain standards:
The area shall provide a means for continuous visual and auditory monitoring of the student. (Staff assigned to monitor the time out area must be able to see and hear the student at all times and be able to communicate verbally with the student throughout the time out.)
The space or setting used for an exclusionary time out must be appropriate for calming or deescalating the student’s behavior.
The area shall be of adequate width, length and height to allow the student to move about and recline comfortably.
Wall and floor coverings should be designed to prevent injury to the student, and there shall be adequate lighting and ventilation.
The temperature of the area shall be within the normal comfort range and consistent with the rest of the building.
The area shall be clean and free of objects and fixtures that could be potentially dangerous to a student and shall meet all local fire and safety codes.
The setting must be unlocked and the door must be able to be opened from the inside at all times. The use of locked rooms or spaces for the purpose of time out is strictly prohibited.
(cf. 5013.7.1 – Students with Special Health Care Needs)
(cf. 5020.1.1 – Physical Restraint/Seclusion/Exclusionary Time Out)
Legal Reference: Connecticut General Statutes
10-76b State supervision of special education programs and services.
10-76d Duties and powers of boards of education to provide special education programs and services.
10-236b Physical restraint and seclusion of students by school employees. (as amended by PA 17-220 and PA 18-51)
46a-150 Definitions. (as amended by PA 07-147 and PA 15-141)
46a-152 Physical restraint, seclusion and use of psychopharmacologic agents restricted. Monitoring and documentation required.
46a-153 Recording of use of restraint and seclusion required. Review of records by state agencies. Reviewing state agency to report serious injury or death to Office of Protection and Advocacy for Persons with Disabilities and to Office of Child Advocate. (as amended by PA 12-88)
53a-18 Use of reasonable physical force or deadly physical force generally. 53a-19 Use of physical force in defense of person
53a-20 Use of physical force in defense of premises. 53a-21 Use of physical force in defense of property.
PA 15-141 An Act Concerning Seclusion and Restraint in Schools.
State Board of Education Regulations Sections 10-76b-5 through 10-76b- 11. State Board of Education Regulations Sections 10-76b-5 through 10-76b- 11.
Adopted: 8/27/19
Revised:
Replaces: 5144.2
NOTE: Please download the PDF here:
STUDENTS
Series 5000
Policy #5024.1.1
Dress and Grooming
Students shall dress in clothing appropriate to the school situation. Restrictions on freedom of student dress may be applied whenever the mode of dress in question:
is unsafe either for the student or those around the student;
is disruptive to school operations and the education process in general;
is contrary to law.
No restrictions on freedom of dress and adornment will be imposed which:
are discriminatory;
enforce particular codes of morality or religious tenets;
attempt to dictate or adjudicate style or taste;
do not fall within the direct or implied powers of the EASTCONN Board of Directors.
The administration is encouraged to establish any needed regulations consistent with this policy through cooperative planning with staff, students and parents.
Adopted: April 23, 2019
Revised:
Replaces: 5132
NOTE: Please download the PDF here:
STUDENTS
Series 5000
Policy #5025.2.1
Directory Information
Directory information or class lists of student names and/or addresses, and telephone lists shall not be distributed without the consent of the parent or legal guardian of the student or by the student who has attained status as an eligible student. (An eligible student is a student or former student who has reached eighteen years of age or who is attending an institution of post- secondary education or is an emancipated minor.)
“Directory information” means one or more of the following items: student’s name, address, telephone number, date and place of birth, major field(s) of study, participation in officially recognized activities and sports, photographic, computer and/or video images, grade levels, electronic mail address, weight and height of members of athletic teams, dates of attendance, degrees and awards received, including honor roll publication, and the most recent previous public or private school attended by the student, parent’s name and/or e-mail address.
A student’s Social Security Number or student ID number is prohibited from designation as directory information. However, student ID numbers, user ID, or other electronic personal identifiers used by a student to access or communicate in electronic systems may be disclosed only if the identifier cannot be used to gain access to education records except when used in conjunction with one or more factors that authenticates the user’s identity such as a personal identification number (PIN), password or other factor known or possessed only by the authorized user.
Military recruiters or institutions of higher learning shall have access to secondary school students’ names, addresses, and telephone listings unless a secondary student or the parent of the student requests that such information not be released without prior written parental consent. The EASTCONN Board of Directors shall notify parents of the option to make such a request and shall comply with any request received.
Any person or organization denied the rights accorded under this policy shall have the right to request a review of the decision by the EASTCONN Board of Directors by filing a written request with the Executive Director of EASTCONN.
Public Notice
EASTCONN will give annual public notice to parents/guardians of students in attendance and students eighteen years of age or emancipated. The notice shall identify the types of information considered to be directory information, EASTCONN’s option to release such information and the requirement that EASTCONN must, by law, release secondary students’ names, addresses and telephone numbers to military recruiters and/or institutions of higher education, unless parents/guardians or eligible students request that EASTCONN withhold this information. Such notice will be given prior to the release of directory information.
A student ID number or other unique personal identifier that is displayed on a student ID badge may be considered as directory information only if the identifier cannot be used to gain access to education records except when used in conjunction with one or more factors that authenticates the user’s identity, such as a PIN, password, or other factor known or possessed only by the authorized user.
Exclusions
Exclusions from any or all directory categories named as directory information or release of information to military recruiters and/or institutions of higher education must be submitted in writing to the Principal by the parent/guardian, student of eighteen years of age or emancipated student with fifteen days of the annual public notice.
(cf. 5026.1.1 - Student Records; Confidentiality)
Note: EASTCONN may adopt and implement a limited directory information policy that allows for the disclosure of directory information to specific parties, for specific purposes, or both. Such a policy must be specified in the public notice to parents/guardians and eligible students. The Agency must then limit directory information disclosures to those specified in the public
notice. See version #2 of this policy for an example.)
Legal Reference: Connecticut General Statutes
1-210 (11) Access to public records. Exempt records.
10-221b Boards of education to establish written uniform policy re treatment of recruiters.
Federal Family Educational Rights and Privacy Act of 1974 (section 438 of the General Education Act, as amended, added by section 513 of P.L. 93-568, codified at 20 U.S.C. 1232g and Final Rule 34 CFR Part 99, December 9, 2008
and December 2, 2011.)
P.L. 106-398, 2000 H.R. 4205: The National Defense Authorization Act for Fiscal Year 2001.
P.L. 107-110 “No Child Left Behind Act” Title IX, Sec. 9528.
Adopted: November 26, 2019
Revised:
Replaces: 5145.15
NOTE: Please download the PDF here:
STUDENTS
Series 5000
Policy #5026.1.1
Student Records; Confidentiality
Educational records, defined as records directly related to a student, will be kept for each student and will reflect the physical, emotional, social and academic aspects of a student's development in the educational process.
The EASTCONN Board of Directors recognizes the need to comply with the legal state and federal requirements regarding the confidentiality, access to and amendment of student
records. The procedures for the confidentiality of student records shall be consistent with federal statutes, including the Family Educational Rights and Privacy Act of 1974 (FERPA), as amended, and its implementing and revised regulations, The No Child Left Behind Act of 2001, and the Connecticut General Statutes.
Safeguards shall be established by the school administration to protect the student and the student's family from invasion of privacy in the collection, maintenance and dissemination of information, and to provide accessibility to recorded information by those legally entitled thereto. Access to inspect or review a student's educational record or any part thereof may include the right to receive copies under limited circumstances.
For the purposes of this policy:
"Parent" means a natural parent, an adopted, or a legal guardian or an individual acting as a parent in the absence of a parent or guardian. If parents are divorced or legally separated the parent granted custody and the parent not granted custody of a minor child both have the right of access to the academic, medical, hospital, or other health records of the child, unless a court order prohibits access. Whenever a student has attained the age of 18 years or is attending an institution of post secondary education, the permission or consent required of, and the rights accorded to, the parents or guardians of the student shall thereafter only be required of, and accorded to, the student.
"Student" means an individual who is or has been "in attendance" in person at an educational agency or institution for whom education records are maintained. It also includes those situations in which students "attend" classes but are not physically present, including attendance by videoconference, satellite, Internet, or other electronic information and telecommunication technologies.
"Student record" means any item of information directly related to an identifiable student, other than directory information, which is maintained by a school Agency or required to be maintained
by an employee in the performance of his/her duties whether recorded in handwriting, print, computer media, video or audio tape, film, microfilm and microfiche. Student records include information relative to an individual student gathered within or without the school system and maintained within the school system, regardless of the physical form in which it is maintained. Any information maintained for the purpose of review by a second party is considered a student record. Records that pertain to an individual's previous attendance as a student are "education records" under FERPA regardless of when they were created or received within the school system.
"Student record" shall not include informal notes related to a student compiled by a school officer or employee which remain in the sole possession of the maker and are not accessible or revealed to any other person except a substitute. Records of the law enforcement unit of the Agency or school are not considered student records.
"Law Enforcement Unit" means an individual office, department, division, or other component of an education agency or institution that is officially authorized or designated by that agency or institution to (1) enforce laws or refer matters of law enforcement to appropriate authorities, or
(2) maintain the physical security and safety of the agency or institution.
"Substitute" means a person who performs the duties of the individual who made the notes on a temporary basis, and does not refer to a person who permanently succeeds the maker of the notes in his or her position.
"School Official" means a person employed by EASTCONN as an administrator, supervisor, instructor, or support staff member, including health or medical staff and law enforcement unit personnel, a person serving on the EASTCONN Board of Directors, a person or company with whom EASTCONN has contracted to perform a special task (such as an attorney, auditor, medical consultant, or therapist), or a parent or student serving on an official committee such as a disciplinary or grievance committee, or assisting another school official in performing his/her tasks.
"Authorized Representative" means any entity or individual designated by a state or local educational authority or an agency headed by an official listed in §99.31(a)(3) to conduct with respect to Federal or State-supported education programs, any audit or evaluation, or any compliance or enforcement activity in connection with Federal legal requirements that relate to these programs.
"Education Program" means any program that is principally engaged in the provision of education, including, but not limited to, early childhood education, elementary and secondary education, postsecondary education, special education, job training, career and technical education and adult education, and any program that is administered by an educational agency or institution.
"Early Childhood Education Program" means a Head Start program, a state licensed or regulated child care program, or a program that serves children from birth through age six that addresses the children's cognitive, social, emotional and physical development and is a (i) state
prekindergarten program; (ii) a program authorized under the Individuals with Disabilities Education Act; or (iii) is a program operated by a local educational agency.
"Directory Information" means information contained in a student's education record that would not generally be considered harmful or an invasion of privacy if disclosed. Directory information includes, but is not limited to, one or more of the following items: parent's name and/or e-mail address, student's name, address, telephone number, date and place of birth, major field(s) of study, participation in officially recognized activities and sports, photographic, computer and/or video images, grade levels, electronic mail address, weight and height of members of athletic teams, dates of attendance, degrees and awards received, and the most recent previous public or private school attended by the student.
A student's social security number or student ID number is prohibited from designation as directory information. However, student ID numbers and other electronic personal identifiers used to access or communicate in electronic systems may be disclosed only if the identifier is not used by itself to authenticate identity and cannot be used to gain access to education records.
A student's ID number or other unique personal identifier that is displayed on a student ID badge is considered directory information, but only if the identifier cannot be used to gain access to education records except when used in conjunction with one or more factors that authenticate the user's identity, such as a PIN, password, or other factor known or possessed only by the authorized user.
The Executive Director shall be responsible for ensuring that all requirements under federal and state statutes shall be carried out by EASTCONN. He/She will develop procedures (administrative regulations) providing for the following:
Annually informing parents of their rights.
Permitting parents to inspect and review educational records, including, at least, a statement of the procedure to be followed by a parent or eligible student who requests to inspect and review the educational records, with an understanding that the procedure may not deny access to educational records; a description of the circumstances in which EASTCONN feels it has a legitimate cause to deny a request for a copy of such records; a schedule of fees for copies; and a listing of the types and locations of education records maintained by the school and the titles and addresses of school officials responsible for those records.
Not disclosing personally identifiable information from a student's education records without the prior written consent of the student's parent, except as otherwise permitted by administrative regulations; including at least a statement of whether the school will disclose personally identifiable information from the records to other school officials within the school who have been determined by the school to have legitimate educational interests, and, if so, a specification of the criteria for determining which parties are "school officials" and what the school considers to be a "legitimate educational interest"; and a specification of the personally identifiable information to be designated as directory
information.
Maintaining the record of disclosures of personally identifiable information from a student's education records and permitting a parent to inspect that record.
Providing a parent with an opportunity to seek the correction of the student's education records through a request to amend the records or a hearing, and permitting the parent or an eligible student to place a statement in the education records of the student.
Guaranteeing access to student records to authorized persons within five days following the date of request.
Assuring security of student records.
Enumerating and describing the student records maintained by the school system.
Annually informing parents under what conditions that their prior consent is not required to disclose information.
Ensuring the orderly retention and disposition, per applicable state statutes, of EASTCONN’s student records.
Notifying parents of secondary school students that it is required to release the student's name, address and telephone listing to military recruiters and institutions of higher learning upon request. Parents or eligible students may request that EASTCONN not release this information, and EASTCONN will comply with the request.
Notifying parents annually of EASTCONN’s policy on the collection or use of personal information collected from students for the purpose of marketing or selling that information or otherwise providing that information to others for that purpose, including arrangements to protect student privacy that are provided by the agency in the event of such collection, disclosure or use.
Legal Reference: Connecticut General Statutes
1-19(b)(11) Access to public records. Exempt records.
7-109 Destruction of documents.
10-15b Access of parent or guardians to student's records.
10-154a Professional communications between teacher or nurse & student.
10-209 Records not to be public.
10-221b Boards of education to establish written uniform policy re: treatment of
recruiters.
11-8a Retention, destruction and transfer of documents
11-8b Transfer or disposal of public records. State Library Board to adopt regulations.
46b-56 (e) Access to Records of Minors.
Connecticut Public Records Administration Schedule V Disposition of Education Records (Revised 1983).
Federal Family Educational Rights and Privacy Act of 1974 (section 438 of the General Education Provisions Act, as amended, added by section 513 of P.L.93-568, codified at 20 U.S.C.1232g.).
Dept. of Educ. 34 C.F.R. Part 99 (May 9, 1980 45 FR 30802) regs. implementing FERPA enacted as part of 438 of General Educ. provisions act (20 U.S.C. 1232g) parent and student privacy and other rights with respect to educational records, as amended 11/21/96, and Final Rule 34 CFR Part 99, December 9, 2008)
USA Patriot Act of 2001, PL 107-56, 115 Stat. 272, Sec 507, 18 U.S.C.§2332b(g)(5)(B) and 2331
PL 107-110 "No Child Left Behind Act of 2001" Sections 5208 and 9528 PL 112-278 "The Uninterrupted Scholars Act"
Owasso Independent Sch. Dist. No.1-011 v. Falvo, 534 U.S.426 (2002)
Adopted: February 26, 2019
Revised:
Replaces: 5125
NOTE: Please download the PDF here:
STUDENTS
Series 5000
Policy #5027.1.1
Technology: Acceptable-Use Policy
Acceptable use of computer resources and e-mail at EASTCONN requires that all e-mail be business related and respect professional boundaries. Non-EASTCONN-related e- mail communications by staff, students or customers is prohibited.
As a reminder, users are not permitted to use EASTCONN computer resources to:
• Create, use, access, upload, download, transmit or distribute profane, pornographic, obscene, sexually explicit, harassing, discriminatory, threatening or illegal material or communications;
• Harass, cyber bully or intentionally offend others; EASTCONN computer resources shall not to be used for the creation or distribution of any disruptive or offensive messages, including offensive comments about race, gender, disabilities, age, sexual orientation, pornography, religious beliefs and practice, political beliefs, or national origin;
• Share passwords with others, circumvent the menu/ password and/or Internet filtering software installed on District computers;
• Violate copyright or otherwise use the intellectual property of another individual or organization without permission;
• Plagiarize (to take material created by others and presenting it as if it were one’s own) or cheat (to deceive by trickery, mislead or fool):
• Send, transmit, or otherwise disseminate proprietary data, personal information about minors or other confidential information;
• Violate any local, state, or federal law or school policy.
Users may not do any of the following without prior written authorization from a supervisor:
• Access EASTCONN networks with privately owned laptop computers, cell phones, or any other personal electronic devices
• Copy software for use on their home computers;
• Provide copies of software to any independent contractors or clients of the District or to a third person;
• Install software on any of EASTCONN’s work stations or servers;
• Download any software from the Internet or other on-line service to any of EASTCONN’s work stations or servers;
• Modify, revise, transform, recast, or adapt any software;
• Reverse engineer, disassemble or decompile any EASTCONN software.
Similarly, EASTCONN’s Internet system shall not be used for non-EASTCONN-related purposes or to access inappropriate websites, such as pornographic, gambling, video games, or personal on-line business sites etc. Employees that misuse and/or abuse EASTCONN’s technology resources may be subject to the agency’s progressive discipline policy, up to and including termination and/or referral to law enforcement.
Adopted: April 24, 2018
Revised:
Replaces: 5.018
NOTE: Please download the PDF here:
STUDENTS
Series 5000
Policy #5027.2.1
Technology and Instruction
In addition to instructional materials and audio-visual materials, an increasing field of technological aids and equipment become integral parts of EASTCONN’s instructional programs. Computers, telecommunications equipment and laser technology all have a variety of applications across the curricula.
The EASTCONN Board of Directors wants all students, by the end of grade 12, to be independent, competent, responsible and confident users of information and technology and to be able to apply related strategies for acquiring basic skills and content knowledge, collaborating with others, communicating ideas, solving problems and pursuing personal interests.
When budgeting for computers and related technology, the EASTCONN Board of Directors may seek outside funding for computer hardware and software, as well as funds for training programs. Cooperative purchasing/leasing agreements through the education service of EASTCONN are another means of economizing.
The EASTCONN Board of Directors fully embraces the program goals for information and technology literacy contained in the Connecticut Information and Technology Curriculum Framework.
In all its technological purchases, training programs and applications, EASTCONN should seek to further its basic instructional goals and the goals contained within the aforementioned Framework.
Legal Reference: Connecticut General Statutes
10-221 Boards of education to prescribe rules.
Adopted: January 26, 2021
Revised:
Replaces: 6141.32
NOTE: Please download the PDF here:
STUDENTS
Series 5000
Policy #5027.3.1
EASTCONN TECHNOLOGY POLICY
Standards of Responsible Technology Use
All staff and students in EASTCONN schools must adhere to the following standards of responsible use:
- EASTCONN may review files and communications to maintain system integrity and ensure that users are using the system responsibly. Users should not expect that files stored on EASTCONN servers (internal or cloud-based) will always be private.
- Students and Staff are responsible at all times for their use of EASTCONN’s electronic communication system and must assume personal responsibility to behave ethically and responsibly, even when technology provides them the freedom to do otherwise.
- Students and Staff must log in and use the EASTCONN filtered wireless network during the school day on personal electronic devices.
- Students and Staff must not access, modify, download, or install computer programs, files, or information belonging to others.
- Students and Staff must not waste or abuse school resources through unauthorized system use (e.g. playing online games, downloading music, watching video broadcasts, participating in chat rooms, etc.)
- Students must not alter computers, networks, printers or other equipment except as directed by a staff member.
- Technology, including electronic communication, should be used for appropriate educational purposes only and should be consistent with the educational objectives of EASTCONN.
- Students and Staff must not release personal information on the Internet or electronic communications.
- If a student finds an inappropriate site or image, he or she must immediately minimize the program and contact the instructor.
- Students and Staff must not create/publish/submit or display any materials/media that are abusive, obscene, sexually oriented, threatening, harassing, damaging to another’s reputation, or illegal and should report any instances encountered.
- Use of cameras (in-phone or otherwise), speaker-phone features, video calls, live video or audio transmission, or recordings of any sort are prohibited in restrooms, dressing rooms, locker rooms, or other areas where there is an expectation of privacy. Cameras may be used by Staff to document the condition of the room if the room is clear of all other individuals.
- Students and Staff shall adhere to all laws and statutes related to issues of copyright or plagiarism.
- Violation of any of these standards may result in suspension of computer use, Internet privileges and/or other disciplinary action.
Unacceptable technology use by EASTCONN students and staff includes but is not limited to:
Personal gain, commercial solicitation and personal compensation of any kind;
Liability or cost incurred by EASTCONN;
Downloading, installation and use of unauthorized applications without permission or approval from programs leads; making available for student use any network service or software not compliant with CTGS statues pertaining to student data privacy;
Removing inventory tags or obfuscating serial numbers;
Hacking, cracking, vandalizing, the introduction of viruses, worms, Trojan horses, time bombs and changes to hardware, software and monitoring tools;
Unauthorized access to other EASTCONN computers, networks and information systems;
Cyberbullying, hate mail, defamation, harassment of any kind, discriminatory jokes and remarks; including after school hours and weekends. Schools officials may access emails of students for investigatory purposes.
Information posted, sent or stored online that could endanger others (e.g., bomb construction, drug manufacturing);
Accessing, uploading, downloading, storage and distribution of obscene, pornographic or sexually explicit material;
Attaching unauthorized equipment to the EASTCONN network;
Using EASTCONN technology to support or oppose ballot measures, candidates, political or social policy or otherwise espouse or promulgate personal perspectives and viewpoints on these issues;
Defacing any EASTCONN-owned device with stickers, stencils, markers, etching, or other marks, especially those supporting or opposing ballot measures, candidates, political or social policy or otherwise espousing or promulgating personal perspectives and viewpoints on these issues;
Violation of any of these standards may result in suspension of computer use, Internet privileges and/or other disciplinary action.
Safety
Personal Information and Inappropriate Content:
Students and staff should not reveal personal information, including a home address and phone number, on web sites, blogs, podcasts, videos, wikis, e-mail or as content on any other electronic medium.
Students and staff should not reveal personal information about another individual on any electronic medium.
No student pictures or names can be published on any class, school or EASTCONN web site unless the appropriate permission has been verified according to EASTCONN policy.
If students encounter dangerous or inappropriate information or messages, they should notify the appropriate school authority.
Filtering and Monitoring
Filtering software is used to block or filter access to visual depictions that are obscene and all child pornography in accordance with the Children’s Internet Protection Act (CIPA). Other objectionable material could be filtered. The determination of what constitutes “other objectionable” material is a local decision.
Definitions
Obscene is to be determined by the following standards:
- • Whether the average person, applying contemporary community standards, would find the work, taken as a whole, appeals to the prurient interest;
- • Whether the work depicts sexual conduct in an offensive way; and
- • Whether the work, taken as a whole, lacks serious literary, artistic, political, or scientific value.
Child Pornography, as defined in 18 U.S.C. 2256 means any visual depiction, including any photograph, film, video, picture, computer or computer-generated image or picture, whether made or produced by electronic, mechanical, or other means, of sexually explicit conduct, where:
• the production of such visual depiction involves the use of a minor engaging in sexually explicit conduct;
• such visual depiction is, or appears to be, of a minor engaging in sexually explicit conduct;
• such visual depiction has been created, adapted, or modified to appear that an identifiable minor is engaging in sexually explicit conduct; or
• such visual depiction is advertised, promoted, presented, described, or distributed in such a manner that conveys the impression that the material is or contains a visual depiction of a minor engaging in sexually explicit conduct.
-
Material “Harmful to Minors” is any picture, graphic image file or other visual depiction that:
• taken as a whole and with respect to minors, appeals to a prurient interest in nudity, sex or excretion;
• depicts, describes, or represents, in a patently offensive way with respect to what is suitable to minors, an actual or simulated sexual act or sexual conduct, actual or simulated normal or perverted sexual acts, or a lewd exhibition of the genitals; and
• taken as a whole, lacks serious literary, artistic, political, or scientific value to minors.
Filtering and Monitoring Responsibilities
• Filtering software is not 100% effective. While filters make it more difficult for objectionable material to be received or accessed, filters are not a solution in themselves. Every user must take responsibility for his or her use of the network and Internet and avoid objectionable sites;
• Any attempts to defeat or bypass EASTCONN’s Internet filter or conceal Internet activity are prohibited: proxies, https, special ports, modifications to EASTCON’s browser settings and any other techniques designed to evade filtering or enable the publication of inappropriate content;
• E-mail inconsistent with the educational and research mission of EASTCONN will be considered SPAM and blocked from entering EASTCONN e-mail boxes;
• EASTCONN will provide appropriate adult supervision of Internet use. The first line of defense in controlling access by minors to inappropriate material on the Internet is deliberate and consistent monitoring of student access to EASTCONN computers;
• Staff members who supervise students, control electronic equipment or have occasion to observe student use of said equipment online, must make a reasonable effort to monitor the use of this equipment to assure that student use conforms to the mission and goals of EASTCONN; and
• Staff must make a reasonable effort to become familiar with the Internet and to monitor, instruct and assist effectively.
Filtered Topics and Content
EASTCONN access internet content through the Connecticut Education Network, and accepts its baseline recommendations for internet content filtering. Additional content may be filtered based on the following criteria:
Nudity/Pornography
• Prevailing U.S. standards for nudity (e.g., genitalia, female breasts)
• Provocative semi-nudity (e.g., lingerie models)
Sites which contain pornography or links to pornographic sites
• Exceptions: Classical nudity (e.g., Michelangelo) Sexuality
• Sites which contain material of a mature level (re: elementary/middle school levels)
• Images or descriptions of sexual aids
• Descriptions of sexual acts or techniques
• Sites which contain inappropriate personal ads
• Sites which solicit sexual contact
Violence
• Sites which promote violence
• Images or a description of graphically violent acts (rape, dismemberment, torture, etc.)
• Graphic autopsy or crime-scene images
Crime
• Information of performing criminal acts (e.g., drug or bomb making, computer “hacking”)
• Illegal file archives (e.g., software piracy)
Drug Use
• Sites which promote the use of illegal drugs
• Material advocating the use of illegal drugs (e.g., marijuana, LSD) or abuse of any drug (e.g., drinking-game rules)
• Materials which promote abuse of any drugs or alcohol
• Exceptions: Material with valid educational use (e.g., drug-use statistics)
Tastelessness
• Images or descriptions of excretory acts (e.g., vomiting, urinating)
• Graphic medical images outside of a medical context
• Exception: Graphic medical images within a medical context
Language/Profanity
• Passages/Words too coarse to be softened by the word filter
• Profanity within images/sounds/multimedia files
• Adult humor; (e.g., inappropriate for the age/grade level of the persons accessing the material)
• NOTE: The focus is on American English, but profanity in other languages or dialects is blocked if brought to our attention.
Discrimination/Intolerance
• Material advocating discrimination (e.g., forms of intolerance and/or bigotry such as racial, goods, sexual orientation, disability, national origin, color or religious discrimination)
• Sites which promote intolerance, hate, or discrimination
Interactive Mail/Chat
• Sites which contain or allow inappropriate e-mail correspondence
• Sites which contain or allow inappropriate chat areas
Inappropriate Banner Advertising
• Advertisements containing inappropriate images
Gambling
• Sites which allow or promote online gambling
-
Illegal Weapons
• Sites which promote illegal weapons
For Agencies participating in the federal E-Rate program:
The Agency recognizes its responsibility to educate students regarding appropriate behavior on social networking and chat room sites about cyberbullying. Therefore, students shall be provided instruction about appropriate online behavior, including interacting with other individuals on social networking sites and in chat rooms and cyberbullying awareness and response.
Information Security
The Board of Directors recognizes the need for procedures to minimize the EASTCONN’s exposure to information security threats.
• Access to EASTCONN information services shall not extend beyond last day of employ for staff.
• Access to EASTCONN information services shall not extend beyond the last day of enrollment for students.
• Immediate supervisors will notify Technology Solutions a minimum of 3 days prior to the last day of employment of any departing staff member.
• The Executive Director or designee may mandate annual training on information security as a requirement for continued network and internet access.
The Board of Directors recognizes that although EASTCONN provides devices for student use in the school setting, students will necessarily bring their personal devices into school given the increasing dependence on devices for personal communication and organization. Given this, this section describes the expectations of student behavior in the use of these devices.
Definition of “Device”
A “device” as part of this protocol is a piece of privately owned and/or portable electronic handheld technology that includes emerging mobile communication systems and smart technologies, laptops and netbooks, and any technology that can be used for wireless internet access, word processing, image capture/recording, sound recording and information transmitting, receiving, and storing.
For purposes of BYOD/BYOT a “device” means a privately owned wireless and/or portable electronic hand held equipment that includes, but is not limited to, existing and emerging mobile communication systems and smart technologies, portable internet devices, Personal Digital Assistants (PDAs), hand held entertainment systems or portable information technology systems
that can be used for word processing, wireless internet access, image capture/recording, sound recording and information transmitting/receiving/storing.
Internet
• The only internet gateway that may be accessed by K-12 students while in EASTCONN schools and programs is the one provided by EASTCONN. This includes access through EASTCONN wireless and wired services through CEN and EASTCONN provided wireless access points. Any device brought to EASTCONN will not be permitted to use outside internet sources.
• Personal devices with enabled non-EASTCONN provided internet access, such as but not limited to cell phones/cell network adapters, are not permitted to be used to access outside internet sources at any time.
Security and Damages
• Responsibility to keep the device secure rests with the individual owner. EASTCONN is not liable for any device stolen or damaged on campus. If a device is stolen or damaged, it will be handled through the administrative office as other personal items that are stolen or damaged. It is recommended that skins, decals, and other custom touches be used to identify physically a student’s device from others. Additionally, protective cases for technology are encouraged.
Bring Your Own Device/Technology Student and Parent Agreement
• The use of technology to provide educational material is not a necessity but a privilege. A student does not have the right to use his/her electronic device while at school. When abused, privileges will be taken away. When respected, they will benefit the learning environment as a whole.
• Students and parents/guardians bringing devices to school or other EASTCONN sponsored activity must adhere to the Student Code of Conduct, as well as all applicable Board policies, particularly the Computer Acceptable Use policy.
• The use of these devices, as with any personally owned device, is strictly up to the building or program administrator and teacher.
Teachers’ Role in Supporting Students’ Personal Devices
Teachers are facilitators of instruction in their classrooms. Therefore, they will not spend time on fixing technical difficulties with students’ personal devices in the classrooms. They will educate and provide guidance on how to use a device and troubleshoot simple issues, but they will not provide technical support. This responsibility resides at home with parents/guardians.
• Teachers may communicate information regarding educational applications and suggest appropriate tools that can be downloaded to personal devices at home. Parents will need to assist their younger children with downloads if they wish to follow teachers’ suggestions. No applications are to be downloaded at school.
• Teachers are to closely supervise students to ensure appropriate use of technology in the classrooms.
• It is understood that not every student has his/her own electronic device. To ensure equal accessibility to technology resources, teachers will provide students with technology available within the school.
• The use of these student personal devices, as with any personally owned device, is strictly up to the teacher.
Principals’ or Program Leaders’ Role
• Principals and Program Leads shall notify all students, parents, and staff of the components of this policy that pertain to students.
• Any specific school or program policies, rules, or guidelines will be consistent with this policy
Operating Principles for Use of Personal Devices on School Campus
• Devices cannot be used during assessments, unless otherwise directed by a teacher.
• Students must immediately comply with teachers’ requests to shut down devices or close the screen. Devices must be in silent mode and put away when asked by teachers.
• Students are not permitted to transmit or post photographic images/videos of any person on campus on public and/or social networking sites.
• Personal devices must be charged prior to bringing them to school and run off their own batteries while at school.
• To ensure appropriate network filters, students will only use EASTCONN’s wireless connection in school and will not attempt to bypass the network restrictions by using any external wireless network.
• Students must be instructed that bringing devices on campus or infecting the network with a virus, Trojan, or program designed to damage, alter, destroy, alter, or provide access to unauthorized data or information is in violation of EASTCONN’s Acceptable Use Policy and will result in disciplinary actions.
• EASTCONN has the right to collect and examine any device that is suspected of causing problems or is the source of an attack or virus infection.
• Students must be instructed that possessing or accessing information on school property related to “hacking”, altering, or bypassing network security policies is in violation of the Acceptable Use Policy and will result in disciplinary actions.
• Students can only access files on the computer or Internet sites which are relevant to the classroom curriculum and suggested by a teacher.
• Printing from personal devices is not permitted at school.
• Students are not to physically share their personal devices with other students, unless approved in writing by their parent/guardian.
• Personal devices may not be used to cheat on assignments, tests or for non-instructional purposes, such as making personal phone call and text/instant messaging.
• Personal devices may not be used to send inappropriate e-messages during the school day.
• Personal devices may be confiscated by staff and held secure during the school day.
Limitation of Liability
• EASTCONN will not be responsible for any damages suffered by any user, including but not limited to, loss of data resulting from delays, non-deliveries, mis-deliveries or service interruptions caused by its own negligence or any other errors or omissions.
• EASTCONN will not be responsible for unauthorized financial obligations resulting from the use of, or access to, EASTCONN’s computer network or the Internet.
• EASTCONN will not be responsible for inadvertently exposing students or staff to inappropriate content due to failures of filtering services or other related failures.
Social Media Publishing
The Board of Directors allows EASTCONN and schools within EASTCONN to create and maintain Web sites or use Social Media outlets for educational purposes. Web site and Social Media are potential avenues for educating, providing information, communicating and expressing creativity. EASTCONN and individual school websites shall be used to share
information about school curriculum and instruction, school-authorized activities, and other information relating to our schools and our mission. Websites shall also provide instructional resources for staff and students.
• The content of materials published on websites should be professional quality and consistent with the education mission of the school system. Websites shall follow standards for ethical behavior in regard to information and technology by showing respect for the principles of intellectual freedom, intellectual property rights and the responsible use of information and technology. Pages shall reflect an understanding that both internal and external audiences will be viewing the information.
• Any pages or links representing EASTCONN shall follow guidelines and responsibilities pertaining to content standards, student records, copyright, and technical standards which are contained in the administrative regulations which accompany this policy
Guidelines for Internet or Cloud-based Services
The Board of Directors recognize the benefits of using Internet or Cloud-based services in some circumstances.
Use of these services should adhere to the following guidelines:
• EASTCONN staff require written approval from the Executive Director or designee to use any non- EASTCONN provided internet-based service for the storage or any student-related information to assure compliance with CTGS Student Data Privacy requirements. This includes services used by staff that may purposefully or inadvertently store student information and services used directly by students and required for program participation.
• EASTCONN staff require written approval from the Executive Director or designee to use any non- EASTCONN provided internet-based service for file storage, file delivery or communications to assure compliance with EASTCONN data-retention requirements and data back-up procedures.
LEGAL REFERENCES
Connecticut General Statues
1-19(b)(11) Access to public records. Exempt records. 1-213 Access to public records. Exempt records.
10-15b Access of parent or guardians to student's records.
10-234aa through 10-234dd colloq. “Student Data Privacy”. 10-209 Records not to be public.
10-233j Student possession and use of telecommunications devices. 11-8a Retention, destruction and transfer of documents.
11-8b Transfer or disposal of public records. State Library Board to adopt regulations.
31-48d Employees engaged in electronic monitoring required to give prior notice to employees.
46b-56 (e) Access to Records of Minors.
53a-182 Obstructing free passage: Class C misdemeanor.
53a-182b Harassment in the first degree: Class D felony. (as amended by PA 95- 143) 53a-183 Harassment in the second degree: Class C misdemeanor.
53a-250 Definitions. Connecticut Regulations
Connecticut Public Records Administration Schedule V - Disposition of Education Records (Revised 1983).
Dept. of Education. 34 CFR. Part 99 (May 9, 1980 45 FR 30802) regs. implementing FERPA enacted as part of 438 of General Education Provisions Act (20 U.S.C. 1232g)- parent and student privacy and other rights with respect to educational records, as amended 11/21/96.
Federal Law and Regulations
Electronic Communications Privacy Act, 18 U.S.C. 2510-2522 20 U.S.C. 254 Children’s Internet Protection Act of 2000.
20 U.S.C. Section 6777, No Child Left Behind Act.
20 U.S.C. Education Provisions Act, as amended, added by section 513 of P.L. 93- 568, codified
47 U.S.C. Children’s Online Protection Act of 1998. at 20 U.S.C.1232g.).
HR 4577, Fiscal 2001 Appropriations Law ( contains Children’s Internet Protection Act).
Public Law 110-385 Broadband Data Improvement Act/Protecting Children in the 21st Century Act.
Public Law 94-553, The Copyright Act of 1976, 17 U.S.C. 101 et. seq.
U.S. Const. Amend. I.
Case Law
Bethel School Agency v. Fraser, 478 US 675 (1986).
Board of Directors v. Pico, 457 U.S. 868 (1988).
Eisner v. Stamford Board of Directors, 440 F. 2d 803 (2nd Cir 1971).
Federal Family Educational Rights and Privacy Act of 1974 (section 438 of the General Ginsberg v. New York, 390 U.S. 629, at 642, n.10 (1968).
Hazelwood School Agency v. Kuhlmeier, 484 U.S. 620, 267 (198841.323.
Hazelwood School Agency v. Kuhlmeier, 484 U.S. 260, 108 S Ct 562 (1988).
Reno v. ACLU, 521 U.S. 844 (1997).
Tinker v. Des Moines Independent Community Dist., 393 US 503, (1969). Trachtman v. Anker, 563 F. 2d 512 (2nd Cir. 1977) cert. denied, 435 U.S. 925
(1978)
Adopted: August 23, 2022
Revised:
Replaces: 6141.323
NOTE: Please download the PDF here:
STUDENTS
Series 5000
Policy #5028.1.1
Suicide Prevention and Intervention
EASTCONN recognizes that suicide is a complex issue and that, while the school may recognize a potentially suicidal youth, it cannot make a clinical assessment of risk and provide in-depth counseling. Instead, the EASTCONN Board of Directors directs the Executive Director of EASTCONN to refer students who may be at risk of attempting suicide to an appropriate service for professional assessment, counseling and treatment services outside of the school.
EASTCONN recognizes the need for youth suicide prevention procedures and will establish program(s) to identify risk factors for youth suicide, procedures to intervene with such youth, referral services and training for teachers, other school professionals and students to provide assistance in these programs.
Any school employee who may have knowledge of a suicide threat, attempt or ideation must take the proper steps to immediately report this information to the building Principal or his/her designee who will, in turn, notify the appropriate school officials, the Crisis Intervention Team, the student's family and appropriate resource services outside and within the school system.
Information concerning a student’s suicide attempt, threat, or risk will be shared with others to the degree necessary to protect that student and others.
Legal Reference: Connecticut General Statutes
10-221(e) Boards of education to prescribe rules.
Adopted: 8/27/19
Revised:
Replaces: 5141.5
NOTE: Please download the PDF here:
STUDENTS
Series 5000
Policy#5029.1.1
Student Sunscreen Use
The EASTCONN Board of Directors believes in promoting sun safety to ensure that children are protected from skin damage causes by harmful ultra-violet rays in sunlight. The EASTCONN Board of Directors believes that by encouraging sun safe behavior and teaching children about the risks of sunlight, they can be protected from skin damage and lessen the risk of skin cancer.
The purpose of this policy is to allow any student who is six years of age or older, to possess and self-apply an over-the-counter sunscreen product while in school prior to engaging in any outdoor activity, provided a written authorization is signed by the student’s parent/guardian and is submitted to the school nurse. The written permission from an authorized health care provider is not necessary.
Implementing Procedures:
1. Students are allowed to carry and use sunscreen, during school hours, without a physician’s note or prescription on school property or at a school-sponsored activity provide the student’s parent/guardian has provided written authorization to the school nurse (see sample form) or is 18 years old or older.
2. Students/Parents/Guardians are to provide the sunscreen product for school use. The sunscreen must be:
a. Clearly marked with the child’s name.
b. Replenished by the parent/guardian as needed.
c. A product regulated by the U.S. Food and Drug Administration for over-the- counter use.
3. Aerosol sunscreens, as well as combined sunscreen and insect repellents are prohibited.
4. EASTCONN is not responsible for ensuring that the non-aerosol topical sunscreen product is applied by the student.
5. The sunscreen product is to be stored in the student’s book bag/back pack or other location designated by the teacher.
6. Students are not to share sunscreen with other students.
7. The student must be able to apply his/her own sunscreen (or: The student has demonstrated to the parent/guardian that he/she is capable of self-applying the non-aerosol sunscreen product).
8. School personnel are not expected to assist students in the application of sunscreen.
9. Subject to the provisions of the dress code policy, students are allowed to wear articles of sun-protective clothing, including hats and glasses, when not in school buildings. Clothing that protects the skin should be worn, particularly for outdoor activities and school trips.
10. It is recommended that the sunscreen used by students be a high factor sunscreen with a sun protection factor (SPF) rating of 15 or higher.
11. Parents/guardians of children with allergies or skin sensitivities should check with a health care provider before providing a sunscreen. (or: Prior to use at school, the sunscreen should be applied to the child at least once at home to test for any allergic reaction).
Additional language to consider:
EASTCONN will educate children through the health curriculum about the causes of skin cancer and how to protect the skin.
Students should seek shade, particularly in the middle of the day and to use shady areas, where available, during breaks, lunchtimes, recess and trips.
Parents/guardians are encouraged to provide instruction to their children on the use of sunscreen.
Families are encouraged to visit the Center for Disease Control’s website to review the sun safety tips for families fact sheet.
Revocation or Restriction of Permission to Use Sunscreen
A school entity may revoke or restrict the possession, application or use of non-aerosol topical sunscreen product by a student if any of the following occurs:
1. The student fails to comply with the school rules concerning the possession, application or use of the non-aerosol topical sunscreen product.
2. The student shows an unwillingness or inability to safeguard the non-aerosol topical sunscreen product from access by other students.
When a school entity revokes or restricts the possession, application or use of a non- aerosol topical sunscreen by a student, a written notice of such action shall be provided to the student’s parent/guardian.
(cf. 5024.1.1 - Dress and Grooming)
(cf. 5001.1.1 – Administering Medications)
Legal Reference: Connecticut General Statutes
P.A. 19-60 An Act Allowing Students to Apply Sunscreen Prior to Engaging in Outdoor Activities.
Adopted: October 26, 2021
Revised:
Replaces: 5141.214 (a)
NOTE: Please download the PDF here:
STUDENTS
Series 5000
Policy 5031.2.1
Student Driving and Parking Student Use of Motor Vehicles
Licensed drivers may be allowed parking privileges in a designated area of the school parking lot only if their driving is essential to their employment, if they participate in athletics and bus transportation is not provided, or for other reasons approved by the school principals within regulations of the Executive Director of EASTCONN.
Legal Reference: Connecticut General Statutes
10-221 Boards of Education to prescribe rules
Adopted: February 26, 2019
Revised:
Replaces: 5131.3
NOTE: Please download the PDF here:
STUDENTS
Series 5000
Policy 5034.1.1
Admission/Placement Admission
EASTCONN schools shall be open to all children five years of age and over who reach age five on or before the first day of January of any school year. Each such child shall have, and shall be so advised by the appropriate school authorities, an equal opportunity to participate in the program and activities of the school system without discrimination on account of race, color, gender, religion, national origin or sexual orientation. Students who are classified as homeless under federal law and therefore do not have a fixed residence, will be admitted pursuant to federal law and policy 5014.1.1.
The parent or person having control of a child five years of age shall have the option of not sending the child to school until the child is six years of age. The parent or person having control of a child six years of age shall have the option of not sending the child to school until the child is seven years of age.
The parent or guardian shall exercise such option by personally appearing at the school office and signing an option form. EASTCONN shall provide the parent or person with information on the educational opportunities available in the school system.
According to Connecticut General Statute 10-76d(b2), special education will be provided for children who have attained the age of three and who have been identified as being in need of special education, and whose educational potential will be irreparably diminished without special education. If a special education student is being considered for an exception, the Planning and Placement Team (PPT) will make a recommendation to the administrator in charge of special education.
Each child entering EASTCONN schools for the first time must present a birth certificate or offer legal evidence of birth data, as well as proof of a recent physical examination and required immunizations. If the parents or guardians of any children are unable to pay for such immunizations, the expense of such immunizations shall on the recommendation of the Board of Directors, be paid by the Local Education Agency (LEA). Proof of domicile may also be requested by the building Principal.
Any child entering or returning to the EASTCONN from placement in a juvenile detention school, the Connecticut Juvenile Training School, or any other residential placement, shall have the educational records of such child provided to the Executive Director of EASTCONN by the Department of Children and Families (DCF) and the Judicial Department. Such information will
be shared with the Principal of the school to which the student is assigned. The Principal can disclose them to the staff who teach or care for the child.
EASTCONN will immediately enroll any student who transfers from Unified Agency No. 1 or Unified Agency No 2. A student transferring from the Unified School Agency who had previously attended school in the local Agency shall be enrolled in the school such student previously attended, provided such school has the appropriate grade level for the student.
The parent or person having control of a child sixteen or seventeen years of age may consent to such child’s withdrawal from school. The parent or guardian having control of a child seventeen years of age shall exercise this option by personally appearing at the school office to sign a withdrawal form. Such withdrawal form shall include an attestation from a guidance counselor or school administrator of the school that the EASTCONN has provided the parent or person with information on the educational options available in the school system and in the community.
Children, who have attained the age of seventeen and who have terminated enrollment in EASTCONN’s schools with parental permission as described previously and subsequently seeks readmission, may be denied readmission for up to ninety school days from the date of such termination, unless such child seeks readmission to an EASTCONN school not later than ten days after such termination. In such cases, the child will be provided school accommodations not later than three days after the requested readmission.
Note: When a student is enrolling in a new school or new state charter school, written notification of such enrollment shall be provided to the previous school Agency or charter school not later than two business days after the student enrolls.
Children who apply for initial admission to EASTCONN’s schools by transfer from nonpublic schools or from schools outside EASTCONN will be placed at the grade they would have reached elsewhere pending observation and evaluation by classroom teachers, guidance personnel, and the school Principal. After such observations and evaluations have been completed, the Principal will determine the final grade placement of the children.
Children who have attained the age of nineteen or older may be placed in an alternative school program or other suitable educational program if they cannot acquire a sufficient number of credits for graduation by age twenty-one.
(cf. 5017.1.1 - Nondiscrimination)
(cf. 5034.2.1 - Ages of Attendance)
(cf. 5014.1.1 - Homeless Students)
(cf. 5013.3.1 - Student Health Services)
(cf. 6017.20.1 - Special Education)
(cf. 5012.1.1 - Graduation Requirements)
Legal Reference: Connecticut General Statutes
10-15 Towns to maintain schools
10-15c Discrimination in public schools prohibited. School attendance by five- year olds, as amended by PA 97-247
10-76a - 10-76g re special education
10-184 Duties of parents (re mandatory schooling for children ages five to sixteen, inclusive) as amended by PA 98-243, PA 00-157 and PA 09-6 September Special Session
10-186 Duties of local and regional boards of education re school attendance. Hearings. Appeals to state board. Establishment of hearing board. Readmission, as amended.
10-220h Transfer of student records, as amended.
P.A. 11-15 An Act Concerning Juvenile Reentry and Education Appeals to state board. Establishment of hearing board
10-233a - 10-233f Inclusive; re: suspend, expel, removal of pupils
10-233c Suspension of pupils
10-233d Expulsion of pupils
10-233k Notification of school officials of potentially dangerous students.
10-261 Definitions
State Board of Directors Regulations
10-76a-1 General definitions (c) (d) (q) (t)
10-76d-7 Admission of student requiring special education (referral)
10-204a Required immunizations
McKinney-Vento Homeless Assistance Act, 42 U.S.C. §11431 et seq.
Plyler vs. Doe, 457 U.S. 202 (1982)
Adopted: September 25, 2018
Revised:
Replaces: 5111
NOTE: Please download the PDF here:
STUDENTS
Series 5000
Policy #5034.2.1
Ages of Attendance
In accordance with Connecticut General Statute 10-186, the EASTCONN Board of Directors shall provide education for all persons five years of age and older, having attained age five on or before the first day of January of any school year, and under twenty-one years of age who is not a graduate of a high school or vocational school, except as provided in Connecticut General Statutes 10-233c and 10-233d. Additionally, according to Connecticut General Statute 10-76d (b2), special education will be provided for children who have attained the age of three and who have been identified as being in need of special education, and whose educational potential will be irreparably diminished without special education.
Parents and those who have the control of children five years of age and over and under eighteen years of age, are obligated by Connecticut law to require their children to attend public day school or its equivalent in EASTCONN in which such child resides, unless such child is a high school graduate or the parent or person having control of such child is able to attest that the child is elsewhere receiving equivalent instruction in the studies taught in the public schools.
The parent or person having control of a child sixteen or seventeen years of age must consent to such child’s withdrawal from school. The parent or person having control of a child seventeen years of age may consent to such child’s withdrawal from school. The parent or person shall exercise this option by personally appearing at EASTCONN’s office to sign a withdrawal form. Such withdrawal form shall include an attestation from a guidance counselor or school administrator of the school that EASTCONN has provided the parent or person with information on the educational opportunities options available in the school system and in the community.
The parent or person having control of a child five years of age shall have the option of not sending the child to school until the child is six years of age. The parent or person having control of a child six years of age shall have the option of not sending the child to school until the child is seven years of age.
The parent or person shall exercise such option by personally appearing at the school office and signing an option form. The school shall provide the parent or person with information on the educational opportunities available in the school.
A child, who has attained the age of seventeen and who has voluntarily terminated enrollment with parental consent in EASTCONN’s schools and subsequently seeks readmission may be denied readmission for up to ninety school days from the date of such termination, unless such child seeks readmission to EASTCONN not later than ten (10) schooldays after such termination in which case the EASTCONN Board of Directors shall provide school accommodations to such child not later than three school days after such child seeks readmission.
A child, who has attained the age of nineteen or older, may be placed in an alternative school program or other suitable educational program if he/she cannot acquire a sufficient number of credits for graduation by age twenty-one.
(cf. 5034.1.1 - Admission/Placement)
(cf. 5012.1.1 - Graduation Requirements)
Legal Reference: Connecticut General Statutes
10-15 Towns to maintain schools
10-15c Discrimination in public schools prohibited. School attendance by five- year-olds
10-76a - 10-76g re special education
10-184 Duties of parents (re mandatory schooling for children ages five to sixteen, inclusive) as amended by PA-98-243, PA 00-157 and PA 09-6 (September Special Session)
10-186 Duties of local and regional boards of education re school attendance. Hearings.
Appeals to State Board. Establishment of hearing board
10-233a - 10-233f Inclusive; re: suspend, expel, removal of students
10-233c Suspension of students
10-233d Expulsion of pupils
State Board of Directors Regulations
10-76a-1 General definitions (c) (d) (q) (t)
Adopted: September 25, 2018
Revised:
Replaces: 5112
NOTE: Please download the PDF here:
STUDENTS
Series 5000
Policy #5034.3.1
On-Campus Recruitment
Subject to the provisions of Subdivision (11) of Subsection (b) of Section 1-210 of the Connecticut General Statutes, the high schools EASTCONN shall provide the same directory information and on- campus recruiting opportunities to representatives of the armed forces of the United States of America and State Armed Services as are offered to nonmilitary recruiters, recruiters for commercial concerns and recruiters representing institutions of higher education.
The EASTCONN Board of Directors will inform, at the middle and high school level, students and parents/guardians of the availability of (1) vocational, technical and technological education and training at technical high schools, and (2) agricultural sciences and technology education at regional agricultural science and technology education centers.
The EASTCONN Board of Directors shall also provide full access for the recruitment of students by technical high schools, regional agricultural science and technology education centers, inter-Agency magnet schools, charter schools and inter-Agency student attendance programs, provided such recruitment is not for the purpose of interscholastic athletic competition. The EASTCONN Board of Directors shall also post information about these school options on its website.
Directory information or class lists of student names and/or addresses shall not be distributed without the consent of the parent or legal guardian of the student or by the student who has attained majority status.
Military recruiters or institutions of higher learning shall have access to secondary school students’ names, addresses, and telephone listings unless a secondary student or the parent of the student requests that such information not be released without prior written parental consent. The EASTCONN Board of Directors shall notify parents of the option to make such request and shall comply with any request received.
The school administrator may make the determination of when the recruitment meetings are to take place and reserves the right to deny such meeting where the holding of such meeting will materially and substantially interfere with the proper and orderly operation of the school.
Any person or organization denied the rights accorded under this policy shall have the right to request a review of the decision by the EASTCONN Board of Directors by filing a written request with the Executive Director of EASTCONN.
(cf. 5026.1.1- Student Records; Confidentiality)
Legal Reference: Connecticut General Statutes
1-210 (11) Access to public records. Exempt records.
10-220 d Student recruitment by a regional and inter-Agency specialized schools and programs. Recruitment of athletes prohibited (as amended by P.A. 12-116, An Act Concerning Educational Reform)
10-221 b Boards of education to establish written uniform policy re treatment of recruiters.(as amended by PA 98-252)
P.L. 106-398, 2000 H.R. 4205: The National Defense Authorization Act for Fiscal Year 2001
P.L. 107-110 “No Child Left Behind Act” Title IX, Sec. 9528
Adopted: November 26, 2019
Revised:
Replaces: 5145.14
NOTE: Please download the PDF here:
STUDENTS
Series 5000
Policy 5035.1.1
Foreign Exchange Students
The EASTCONN Board of Directors encourages international studies. Students are encouraged to participate in international exchange programs and other activities that advance cultural awareness and promote mutual understanding and respect for the citizens of other countries. To that end, it allows foreign exchange students on one year J-I visas, who are residing with families in the community, to enroll on a non-tuition basis in the schools. Students who apply must not have the equivalent of a high school diploma from a foreign school system. Students who are accepted and placed in grade 12 will only receive an honorary diploma. Further, they must meet those criteria established by the administration in the areas of language competency, residency, and deportment. Only foreign exchange students sponsored by organizations screened by the administration will be accepted. No more than two (2) students at the high school may be accepted for any school year.
Students entering the United States on F-I visas, may enter the school system, only upon payment of the full, unsubsidized public education costs before entering the United States. Further, students on F-I visas may remain in the United States for no more than twelve (12) months. EASTCONN, is prohibited by law, from waiving the tuition fee of students on F-I visas.
Legal Reference: Connecticut General Statutes
Illegal Immigration Reform and Immigration Responsibility Act of 1996
10-27 International studies, exchange programs. Advisory committee. (Amended by PA 04-153, An Act Encouraging International Studies Programs)
Adopted: September 25, 2018
Revised:
Replaces: 5111.1
NOTE: Please download the PDF here:
STUDENTS
Series 5000
Policy #5036.1.1
Work Permits
Student In-School Employment. Part-time school jobs shall be open to students ages fifteen and over in keeping with their abilities and needs of the school for student help.
Student After-School Employment. If students need to work while attending school, guidance personnel shall make efforts to help them obtain employment. However, they shall be cautioned against assuming work commitments that will interfere with their studies and achievements in school. Students must be sixteen years of age or older to work in any "manufacturing mechanical, or barber shop." Students must be fifteen years of age or older to work in any "mercantile-establishment."
Working Papers for Minors. Minors (15-18) receive employment certificates from his/her LEA in the town or city in which they live. The High School Principal is the designated agent in the Agency. If a Connecticut resident secures employment in another state, that state issues the papers. If a resident of another state works in Connecticut, that person may obtain the Connecticut certificate with the "promise to work" paper and proof of residency.
Evidence of Age. Applicants must appear in person, have evidence of age, and a written promise of employment. Satisfactory evidence of age can be shown by: Birth Certificates, Driver's Licenses, Baptismal Certificates, and Service I.D.'s and (as a last resort) Information on School Agency Cumulative Records.
Written Promise of Employment. The written promise of employment is issued by the employer and must state exactly and specifically what the job is and must be signed by an officer of the employer. This form should be examined very carefully and if any changes or alterations appear, they should be verified with the employer. A state "promise of employment" form is generally used, but a written promise of employment on letterhead paper or regular stationery from an employer is acceptable.
Working Papers. Working papers are made out in triplicate. Once copy for the minor, one copy for the employer, and the original for school files. It should be signed, not typed, in the appropriate place by issuing officer. Records may be destroyed when the minor reaches 18 years of age.
Legal Reference: Connecticut General Statutes
10-193 Certificate of age of minors in certain occupations
10-194Penalty
10-195 Evidence of age
10-197 Penalty for employment under fourteen
10-198 False statement as to age
Adopted: January 22, 2019
Revised:
Replaces: 5113.1
NOTE: Please download the PDF here:
STUDENTS
Series 5000
Policy #5037.1.1
School Attendance Areas Inter-District Choice
The EASTCONN Board of Directors recognizes that students may benefit from having a choice of schools to attend within the public school system that is not limited by school and/or EASTCONN boundaries. An inter District public school attendance program will (1) provide parents and students with greater opportunities to choose the school and/or program that best meets the academic needs of the student; (2) positively influence the level of parent involvement and student motivation; (3) improve academic achievement; (4) encourage racial, ethnic and economic balance; and (5) provide a choice of educational programs for students.
EASTCONN will cooperate with the appropriate regional educational service center in the planning and implementation of an inter-District public school attendance program in accordance with the timelines and provisions contained within applicable Connecticut General Statutes as may be periodically amended and pursuant to the applicable provisions of the Federal No Child Left Behind Act.
Nonresident students from Hartford who apply pursuant to the regulations approved by the Board of Directors, may enroll in particular programs or schools in EASTCONN and in the surrounding areas on a space available basis, without payment of tuition except that EASTCONN shall receive an amount, within available appropriations, from the Department of Education, for each out-of-EASTCONN student attending a school within EASTCONN. It is recognized that the EASTCONN shall determine which school Districts in its area are located close enough to a priority school Agency to make transportation feasible. (note CGS 10- 266aa(c) restricts mandatory participation in the Open Choice Program to Bridgeport, Hartford, New Haven and New London.)
When there are more students seeking to attend school in EASTCONN than there are spaces available, EASTCONN shall assist the District in determining attendance by use of a lottery or lotteries designed to preserve or increase racial, ethnic or economic diversity. Preference shall be given to siblings and to students who would otherwise attend a school identified as in need of improvement pursuant to the No Child Left Behind Act.
In providing for admission of nonresident students, the school Agency shall consider:
Issues pertaining to the availability of space within a requested school to accommodate the enrollment request. The District will notify EASTCONN by March 31 of each year of the space it will have available for students from the surrounding area for the new school year.
Programs available and the possible establishment of new programs.
Eligibility criteria for participating in a particular program, including age requirements, course prerequisites and required levels of performance.
Dates of enrollment of nonresident students in a school or program.
The requirement that participants attending school in EASTCONN shall do so until they graduate from high school.
It is the policy of EASTCONN to receive nonresident students as part of the state-wide inter District public school attendance program in accordance with plan developed with the Regional Educational Service Center. Such planning, the Board of Directors believes, should consider, but not be limited to, the issues of definition and determination of space availability, choice of students, transportation to and from school and for after-school activities. Further, planning should consider issues related to special education, prior disciplinary behavior, and acceptance of prior academic work. EASTCONN will not recruit students under this program for athletic or extracurricular purposes. Records of students involved in the inter District program will be promptly forwarded to EASTCONN.
The EASTCONN Board of Directors directs the Executive Director and staff not to make any distinction on account of race, sex, ethnic group, religion or disability of any student who is in attendance or who seeks admission to any school within EASTCONN in the determination or recommendation of action under this policy.
Adopted: February 26, 2019
Revised:
Replaces: 5117.2
NOTE: Please download the PDF here:
STUDENTS
Series 5000
Policy #5038.1.1
Graduation Ceremonies (Participation)
The EASTCONN Board of Directors believes that completion of the requirements for a diploma from the EASTCONN is an achievement that improves the community as well as the individual. Therefore, the EASTCONN Board of Directors wishes to recognize that achievement annually in a publicly held graduation ceremony.
Graduation and related senior activities shall be established as opportunities to honor and to recognize those who have successfully completed EASTCONN’s course of study and are qualified to receive a diploma. The EASTCONN Board of Directors believes that these students deserve a public celebration that recognizes the pursuit of learning throughout their lives.
High school students must fulfill state and EASTCONN graduation requirements in order to participate in graduation ceremonies.
In order to encourage high standards of student conduct and behavior, the principal may deny the privilege of participating in graduation ceremonies and/or activities in accordance with school rules. School rules shall ensure that the student and parent/guardian receive written notice of the privilege(s) to be denied, the grounds for such denial and the means whereby a student may appeal this decision.
To honor superior academic achievement, graduation ceremonies may include recognition of a valedictorian and salutatorian. The Executive Director or designee shall establish procedures that ensure a fair determination of the students who have achieved the highest grade point average in the graduation class.
The Executive Director or designee may identify other school-sponsored awards which may be given during graduation exercises. A separate awards program may be held to recognize graduation students receiving other school and non-school awards.
Limitations:
1. These activities shall be free from innovative acts and interruptions which diminish the dignity of the activities for the other participants and their family.
2. Participation shall be a privilege, reserved to those who conduct themselves according to the established guidelines, rather than a right.
3. Participation privileges shall be withdrawn from any student whose conduct is not according to established guidelines.
4. Cooperation must be exhibited with school staff members and administration in senior activities, including the graduation ceremony.
5. In order to preserve the dignity of the graduation ceremony, students must conform to school-sanctioned standards and expectations for behavior and attire.
6. Prior to the graduation ceremony, school properties must be returned and all outstanding fees paid.
(cf. 6010.1.1 - Promotion/Retention)
(cf. 5023.1.1 – Conduct and Discipline)
(cf. 5012.1.1 - Graduation Requirements)
Legal Reference: Connecticut General Statutes
10-221 Boards of education to prescribe rules, policies and procedures
Adopted: February 26, 2019
Revised:
Replaces: 5123.3
NOTE: Please download the PDF here:
STUDENTS
Series 5000
Policy #5039.1.1
Awards for Achievement
The EASTCONN Board of Directors encourages the professional staff to maintain a set of criteria and procedures for presenting awards to students for scholarship and distinguished service in school activities. The Executive Director or his/her designee shall oversee the development of staff guidelines for review and approval of proposed trophies, prizes, scholarships, or other awards from non-school donors.
The relationship between awards and relevant goals of the schools should be clear, and approval of student achievement awards from outside the school shall require affirmative answers to at least the following questions:
Is the proposed award free from inappropriate personal or corporate gain and/or publicity?
Are criteria for the award established by the professional staff or acceptable to the staff?
Are the purposes, either implied or explicit, of the proposed award consistent with the goals of Agency schools?
Adopted: February 26, 2019
Revised:
Replaces: 5126
NOTE: Please download the PDF here:
STUDENTS
Series 5000
Policy #5040.1.1
Freedom of Speech/Expression
EASTCONN shall recognize and protect the rights of student expression. It will balance these rights with the interests of an orderly and efficient educational process and of a school environment suitable for healthy growth and development of all students.
EASTCONN shall assume no responsibility for the contents of any written material produced, posted, circulated or otherwise distributed in accordance with this policy, or of student conduct if such matter or conduct is based on interests other than those of an orderly and efficient educational process and proper school environments.
Printed material produced or distributed on EASTCONN property shall be noncommercial, bear the names of at least two students Principally involved in the promotion of this material, and, when applicable, the name of the sponsoring student organization or group.
Printed material produced or distributed within the confines of EASTCONN property shall not:
contain libelous or obscene language;
advocate illegal actions;
contain false statements or innuendoes that would subject any person to hatred, ridicule, contempt, or injury to reputation;
threaten imminent disruption of the school’s educational process;
advocate actions which would endanger student health or safety;
invade the lawful rights of others;
be sold on school property — nor can material which solicits funds or donation be circulated.
Distributors of materials will be held responsible for cleaning up litter caused by such distribution.
(cf. 2005.1.1 - Public Relations)
(cf. 6017.12.1 - Controversial Issues)
(cf. 6017.22.1 - Equipment, Books, and Materials)
Legal Reference:
Civil Rights Act of 1964, Title VII, 42 U.S.C.2000-e2(a).
Equal Employment Opportunity Commission Policy Guidance (N-915.035) on Current Issues of Sexual Harassment, effective 10/15/88.
Title IX of the Education Amendments of 1972, 34 CFR Section 106.
Meritor Savings Bank. FSB v. Vinson, 477 U.S. 57 (1986)
Faragher v. City of Boca Raton, No. 97-282 (U.S. Supreme Court, June 26, 1998)
Burlington Industries, Inc. v. Ellerth, No. 97-569, (U.S. Supreme Court, June 26, 1998)
Gebbser v. Lago Vista Indiana School Agency, No. 99-1866, (U.S. Supreme Court, June 26, 1998)
Connecticut General Statutes
46a-60 Discriminatory employment practices prohibited.
Constitution of the State of Connecticut, Article I, Section 20.
Adopted: November 26, 2019
Revised:
Replaces: 5145.2
NOTE: Please download the PDF here:
STUDENTS
Series 5000
Policy #5040.3.1
Student Personnel
The focus of the school is on the learner, the student. The student's educational development toward the school's goals is the central concern of the EASTCONN Board of Director’s policies and the administrator's regulations.
Each child shall be given equal opportunity. However, children vary widely in capacities, interests, social and economic background. Therefore, no two can be treated exactly alike if the fullest development of each is to be achieved.
The EASTCONN Executive Committee of the Board of Directors will attempt to erase any limitations of facilities and means that stand in the way of our school's availability to all who wish to learn.
Discrimination among students attending our schools with respect to race, color, religious creed, age, marital status, national origin, sexual orientation, physical disability, gender or identity is prohibited.
Legal Reference: Connecticut General Statutes
10-15 Towns to maintain schools.
10-15c Discrimination in public schools prohibited. School attendance by five- year olds (as amended by PA 11-55)
10-184 Duties of parents. (re mandatory schooling of children five years of age and over and under eighteen)
10-186 Duties of local and regional boards of education re school attendance. Hearings. Appeals to state board. Establishment of hearing board.
10-226a Pupils of racial minorities.
Section 504, U. S. Rehabilitation Act of 1973, 29 U.S.C. @ 794
Adopted: September 25, 2018
Revised:
Replaces: 5000
NOTE: Please download the PDF here:
STUDENTS
Series 5000
Policy #5040.4.1
Civil and Legal Rights and Responsibilities
The EASTCONN Board of Directors recognizes its responsibility to provide a free, appropriate public education to students with disabilities under Section 504 of the Rehabilitation Act of 1973. Accordingly, no otherwise qualified individual with disabilities shall, solely by reason of his/her disability, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any EASTCONN program or activity, including extra-curricular athletics or other non-academic activities, or those provided by the EASTCONN through contractual or other arrangements. EASTCONN aids, benefits and services will afford qualified students with disabilities equal opportunity to obtain the same result gain the same benefit or reach the same level of achievement as students without disabilities in the most integrated setting appropriate to the student's needs. Programs and activities shall be accessible to and usable by individuals with disabilities as prescribed by law.
A qualified individual with disabilities under Section 504 is an individual who has a physical or mental impairment that substantially limits one or more major life activities; has a record of such an impairment or is regarded as having such an impairment.
| Major life activities, as defined by the Americans with Disabilities Act Amendments of 2008, include caring for one's self, walking, seeing, hearing, speaking, breathing, working, performing manual tasks, learning, eating, sleeping, standing, lifting, bending, reading, concentrating, thinking, communicating; and major bodily functions, including but not limited to, functions of the immune system, normal cell growth, digestive, bowel, bladder, neurological, brain, respiratory, circulatory, endocrine, and reproductive functions. |
In compliance with the provisions of Section 504, EASTCONN will:
1. Provide written assurance of nondiscrimination in accordance with application procedures whenever EASTCONN receives federal money;
2. Designate an employee to coordinate compliance with Section 504;
3. Provide procedures to resolve complaints of discrimination under Section 504;
4. Provide notice to students, parents, employees, including those with vision or hearing impairments, of EASTCONN’s policy and compliance with law assuring nondiscrimination in admission or access to, or treatment, in EASTCONN programs, activities or employment. Notice will be included in student/parent and staff handbooks and other materials as appropriate;
5. Annually identify and locate all Section 504 qualified students with disabilities in the Agency who are not receiving a free appropriate, public education;
6. Ensure that tests and other evaluation materials have been validated, are administered by trained personnel, are tailored to assess educational need and are not based on IQ scores, and reflect what the tests purport to measure;
7. Provide nonacademic and extracurricular services and activities in such a manner as to afford qualified students with disabilities an equal opportunity for participation in such services and activities by making reasonable modifications* and provide those aids and services that are necessary to ensure an equal opportunity to participate, unless EASTCONN can show that doing so would be a fundamental alteration to its programs;
*If a modification is necessary, EASTCONN must allow it unless doing so would result in a fundamental alteration of the extracurricular-athletic activity. A modification might constitute a fundamental alteration if it alters such an essential aspect of the activity or game that it would be unacceptable even if it affected all competitors equally (such as adding an extra base in baseball.) Alternatively, a change that has only a peripheral impact on the activity or game might nevertheless give a particular player with a disability an unfair advantage over others and, for that reason, fundamentally alter the character of the competition.
| Nonacademic and extracurricular services and activities may include, but are not limited to, counseling services, transportation, health services, athletics, intramurals, clubs or organization activities, referrals to agencies which provide assistance to persons with disabilities and employment of students, including both employment by EASTCONN and assistance by EASTCONN in making available outside employment. |
8. Annually notify students with disabilities and their parents or guardians EASTCONN’s responsibilities under Section 504, including those with limited proficiency in English and those with vision or hearing impairments;
9. Provide parents or guardians with procedural safeguards, including notification of their right:
a. To be notified in writing of any decisions made by EASTCONN concerning the identification, evaluation or educational placement of their student pursuant to Section
504. (EASTCONN will request parental consent prior to conducting an evaluation of the student);
b. To examine, copy and request amendments of the student's educational records;
c. To request an impartial hearing, with opportunity for participation by the student's parents or guardian and representation by counsel regarding EASTCONN decisions concerning identification, evaluation or educational placement of their student. A review procedure will be provided.
10. Students with disabilities who cannot participate in the school's existing extracurricular athletics program, even with reasonable modifications or aids and services, still have an equal opportunity to receive the benefits of extracurricular athletics. EASTCONN therefore should/may (TBD) create additional opportunities for such students, such as creating disability-specific teams for sports such as wheelchair tennis or basketball. (If numbers are insufficient, EASTCONN can develop regional teams, mix male and female students with disabilities on teams together, offer "allied" or "unified" sports teams mixing disabled and non-disabled students.)
Students identified as qualified individuals with disabilities under Section 504 shall be placed in the regular educational environment unless it is demonstrated by EASTCONN that the education of the student with the use of related aids and services in such a placement cannot be achieved satisfactorily. All placement decisions will be made by an evaluation team comprised of persons designated by the Executive Director of EASTCONN or designee, knowledgeable about the student, the meaning of the evaluation data and placement options.
Students will be reevaluated periodically, but no less than every three years. Additionally, before implementing discipline that constitutes a significant change in the placement (i.e., expulsion, serial suspensions which exceed 10 school days in a school year, a series of suspensions each of which is 10 or fewer school days in duration but that creates a pattern of exclusion), EASTCONN shall conduct a reevaluation of the student to determine whether the misconduct in question is caused by the student's disability and, if so, whether the student's current educational placement is appropriate.
If it is determined that the misconduct of the student is caused by the disability, EASTCONN’s team will continue the evaluation, following the requirements of Section 504 and the Americans with Disabilities Act of 1990 and Americans with Disabilities Act Amendments Act of 2008 (ADA) for evaluation and placement to determine whether the student's current educational placement is appropriate. Due process procedures that meet the requirements of the IDEA will be used to meet the procedural safeguards of law.
If it is determined that the misconduct is not caused by the student's disability, the student may be excluded from school in the same manner as are similarly situated students who do not have disabilities.
A student identified as a qualified individual with disabilities under Section 504, who is also covered by the Individuals with Disabilities Education Act, will be disciplined in accordance with
the EASTCONN Board of Directors’ policy #5023.2.1, "Discipline of Students with Disabilities."
A reevaluation will also be required before any other significant change in placement (i.e., transferring a student to alternative education, significantly changing the composition of the student's class schedule, such as from regular education to the resource room, etc.).
Legal Reference: Connecticut General Statutes
10-15c Discrimination in public schools prohibited.
Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. §§791, 793-794 (2006), (34 Code of Federal Regulations Part 104)
Americans with Disabilities Act of 1990, 42 U.S.C. §§12101-12213; 29 C.F.R. Part 1630 (2006); 28 C.F.R. Part 35 (2006)
Americans with Disabilities Amendments Act of 2008
U.S. Department of Education, Office for Civil Rights, "Dear Colleague Letter," 113 LRP 3326 (OCR 1/25/13)
Adopted: November 26, 2019
Revised:
Replaces: 5145
NOTE: Please download the PDF here:
STUDENTS
Series 5000
Policy #5041.1.1
ELECTRONIC RESOURCES - GENERATIVE AI (ARTIFICIAL INTELLIGENCE)
The EASTCONN Board of Directors (the “Board”) is committed to providing our students with the most innovative and effective educational experiences to foster high levels of learning and opportunities for self-expression. As our schools prepare students for a future that demands adaptability, critical thinking and digital literacy, we recognize the potential of generative Artificial Intelligence (AI) and other related technology tools.
As with all technologies, users must be mindful of and adhere to all considerations ensuring responsible and ethical use, especially as it relates to mitigating bias, promoting transparency, and ensuring the benefits of AI are accessible to all students.
While ensuring the responsible use for those interacting with and creating content from generative AI technologies, the Board underscores its commitment to fostering a dynamic and engaging learning environment that leverages the advances in AI to enhance student learning outcomes and equip students with the skills and dispositions needed for success in the digital age.
(cf. 5027.1.1 Technology: Acceptable-Use Policy
(cf. 5027.2.1 Technology and Instruction
(cf. 5027.3.1 Standards of Responsible Technology Use
Adopted: February 25, 2025
Revised:
Replaces:
STUDENTS
Series 5000
Policy #5041.1.1
ADMINISTRATIVE REGULATIONS REGARDING ELECTRONIC RESOURCES - GENERATIVE AI (ARTIFICIAL INTELLIGENCE)
The EASTCONN Board of Directors (the “Board”), in its commitment to supporting teachers and students in their use of generative AI, recognizes many challenges to overcome and significant opportunities to explore that will ultimately deepen the teaching/learning process. The following considerations are offered to guide, support, and deliver on the opportunities expressed in Policy #5041.1.1 Electronic Resources - Generative AI (Artificial Intelligence).
Considerations for Effective Generative AI Use:
• Encourage a “team” approach in determining effective use and appropriate guidelines regarding AI-related practice, with a staff member with a strong understanding of how AI works, administrators, teachers, students, parents, and legal experts.
• Consider establishing a district AI Advisory Committee comprised of staff and administrators charged with studying the potential advantages and challenges of AI and recommend training on the tools for teachers, students, and parents. Emphasize the district’s commitment to using AI fairly and safely.
• Before assigning an AI-required task, ensure all students have access to the tool and can comply with the technology’s user agreement and CT’s student privacy law.
• Review how generative Artificial Intelligence works, expectations for safe and ethical use, and the role you expect this tool to play in the completion of and approach to the assignment.
• Ensure students are provided instruction and reminders in the following areas:
o How and when to cite and provide attribution of sources
o When and where generative AI can and cannot be used
o Effective uses of generative AI
o Users assume responsibility for the results when using AI
o When permissions are required and Terms of Use followed
o What constitutes cheating? What constitutes support?
o Academic Integrity – Policy and practical applications
• Consider requiring students to acknowledge and document how they used generative AI tools. For example, students could use Chat GPT to get feedback on their essay drafts and explain which tool suggestions they agreed with or didn’t – to encourage students to learn how to use the tool as a partner rather than having it do all the work for them. AI should not be allowed to replace the teacher or the student. However, it can and should be used to augment learning and instruction. Augmentation over automation.
• Provide students with direct instruction on the limits and flaws related to generative AI technology – hallucinations, bias, inaccuracies, misinformation, etc. Remind students to think critically and fact-check using primary sources and that AI can have implicit bias and even present incorrect information.
• Lay out potential risks and what responsible use looks like. Regularly remind students about the safety concerns related to sharing personal and private info/data with AI bots, as well as using them to invade other’s privacy.
Considerations for Teachers:
• When the need arises to limit the use of generative AI, one may look to the following pedagogical approaches:
o Create lessons/assignments that would be challenging to complete with these tools.
o Allow students to complete assignments in class.
o Ask students to give oral presentations, or have them integrate the narrative of their search into their research/writing.
o Encourage project-based learning/assignments.
• Confer with colleagues on what writing assignments look like in an era when students can simply employ chatbots to generate prose for them.
• Consider ways schools, teachers, and students can use bots effectively and creatively.
• Openly discuss the complex ethical questions, such as whether or not it is considered cheating when a student asks generative AI to fabricate a rough draft they then can revise themselves.
• Use generative AI programs as smart search engines that present information in ways that are easy to understand.
• Use AI to generate ideas, topics, writing assignments, and other materials for engaging lessons.
Perhaps the only certainty that exists in the area of AI technology is it will continue to be more impactful in all of our lives; it will continue to raise complex and contentious pedagogical and ethical dilemmas, and it will provide teachers and students with new and unforeseen opportunities. The above “guidelines” are provided with the hope of initiating healthy and productive discussions and advancing higher levels of critical thinking and cognitive engagement.
Adopted: February 25, 2025
Revised:
Replaces:
NOTE: Please download the PDF here:
6000 Policies - Instruction
INSTRUCTION
Series 6000
Policy #6002.1.1
Distance Education
The EASTCONN Board of Directors believes that education through virtual/online courses or through university or college courses is an alternative (effective) means of instruction for students. A virtual school is hereby defined as an educational organization that offers courses at various grade levels through Internet or Web- based methods. These schools can offer courses to enhance, supplement or enrich the existing curriculum and can also provide an alternative means of instruction.Interactive distance learning does not require the student to be physically present in the same location as the instructor or other students.
Virtual/on-line courses will be part of EASTCONN’s educational program delivery system to increase accessibility and flexibility in the delivery of instruction. In addition to regular classroom-based instruction, students in EASTCONN may earn credit through distance education provided by virtual/online courses.
In order to earn credits in meeting the requirements for high school graduation through the successful completion of on-line coursework, the EASTCONN Board of Directors, in compliance with C.G.S. 10-221a (17) shall ensure, at a minimum, that (a) the workload required by the on-line course is equivalent to that of a similar course taught in a traditional EASTCONN classroom setting, (b) the content is rigorous and aligned with curriculum guidelines approved by the State Board of Directors , where appropriate, (c) the course engages students and has interactive components, which may include, but are not limited to, required interactions between students and their teachers, participation in on-line demonstrations, discussion boards or virtual labs, (d) the program of instruction for such on-line coursework is planned, ongoing and systematic, and (e) the courses are (1) taught by teachers who are certified in the state or another state and have received training on teaching in an on-line environment, or (2) offered by institutions of higher education that are accredited by the Department of Higher Education or regionally accredited; or (3) toward meeting the high school graduation requirement upon the successful completion of the board examination series permitting students in grades 9 through 12 to substitute achievement of a passing score on a series of examinations approved by the State Board of Directors for meeting credit requirements for graduation.
If the drop-out rate of EASTCONN is determined to be 8% or higher in the previous school year, the EASTCONN Board of Directors shall establish an on- line credit recovery program for those students who are identified as being in danger of failing to graduate. These students, once identified by certified personnel, must be allowed to complete on-line EASTCONN-approved coursework toward meeting high school graduation requirements. Each high school within EASTCONN shall designate, from among existing staff, an online learning coordinator to administer and coordinate the online credit recovery program.
The EASTCONN Board of Directors recognizes students may benefit from on- line courses or post-secondary courses to assist students in obtaining credits necessary to earn a diploma, to maintain academic standings or to provide enrichment for those who might require special courses.
EASTCONN will not use on-line courses as the sole medium for instruction in any required subject area for students in grades K-8.
EASTCONN will integrate on-line courses as part of the regular instruction provided by a certified teacher for grades K-12.
Credit from an online or virtual course or a university/college course may be earned only in the following circumstances:
1. The course is not offered at EASTCONN’s high school.
2. The high school does offer the course, but the student is unable to take it due to an unavoidable scheduling conflict.
3. The course will serve as an alternative or a supplement to extended homebound instruction.
4. The Principal, with agreement from the student’s teachers and parents/guardians, determines the student requires a differentiated or accelerated learning environment.
5. Students taking such courses must be enrolled in EASTCONN and take the courses during the regular school day at the school site.
6. A student has failed a course and wishes to recover credits in that course area.
7. The student’s PPT or Section 504 Team has determined it to be an appropriate means of instruction.
As determined by the EASTCONN Board of Directors, students applying for permission to take a virtual/on-line course will do the following:
- Complete prerequisites and provide teacher/counselor recommendations to confirm the student possesses the maturity level needed to function effectively in an online/college learning environment.
- Obtain the written approval of the Principal or his/her designee before a student enrolls in a virtual course or the university/college course.
- Adhere to the EASTCONN code of conduct to include rules of behavior and consequences for violations.
- Adhere to attendance requirements of EASTCONN.
The school must receive an official record of the final grade before awarding credit toward graduation. Only approved courses shall be posted on student transcripts.
The tuition fee for a virtual course shall be borne by EASTCONN for students enrolled full-time.
Through its policies and/or supervision plan, the school shall be responsible for providing appropriate supervision and monitoring of students taking virtual courses.
Students will have access to sufficient library media resources such as a “virtual library” available through the World Wide Web, laboratory facilities, technical assistance, and hands-on training and information.
Agency Review Committee
The EASTCONN Executive Director shall establish a committee to review all distance education courses prior to use by EASTCONN.
Evaluation
The Agency will evaluate the educational effectiveness of the distance education courses and the teaching/learning process to include assessments based on state curriculum standards as well as student satisfaction. The Agency will use this evaluation to decide whether to grant credit for the course or to continue or discontinue the use of the distance education course.
Additional language to consider:
- Approval of any course shall be based upon its compliance with Connecticut’s academic standards and requirements, including but not limited to the course content and rigor, its length and scope, its method of assessing knowledge acquired by the student, the qualifications of the instructor and other appropriate factors.
- Enrollment in an online course will be allowed only if an appropriately certified teacher is available and willing to supervise the student’s participation in the course.
- No more than one credit may be earned toward the required credits in each of the core content areas.
(cf. 4009.1.1 - Technology: Acceptable-Use Policy)
(cf. 5012.1.1 - Graduation Requirements)
Legal Reference: Connecticut General Statutes
10-221 Boards of education to prescribe rules, policies and procedures.
10-221a High school graduation requirements. (as amended by P.A. 00-124, An Act Concerning High School Diplomas and Veterans of World War II, P.A. 00-156, An Act Requiring A Civics Course for High School Graduation and P.A. 08-138, An Act Concerning High School Credit for Private World Language Courses ,Other Subject Areas) and P.A. 10-111, An Act Concerning Education Reform in Connecticut.
Adopted: 10/26/2021
Revised:
Replaces: 6172.6
NOTE: Please download the PDF here:
INSTRUCTION
Series 6000
Policy #6005.1.1
Homework (Version II)
The responsibility of EASTCONN to educate the student is carried out by the teachers through effective classroom instruction and the careful delegation of independent study. It is important for the student to be taught the concepts related to the subject area and how to study in school before he/she is given work to do at home. There is, therefore, a steady increase in the amount of homework expected of students from the elementary grades through the senior high school.
Worthwhile homework benefits students. Homework should provide practice or research of the class lesson, be clearly understood by students, be well planned and meaningful, and be evaluated, corrected, and count for class credit.
The immediate purpose of a specific homework assignment may be to:
1. Strengthen basic skills through practice
2. Extend classroom learning
3. Stimulate and further interests
4. Reinforce independent study skills
5. Develop initiative, responsibility, and self-direction
6. Stimulate worthwhile use of leisure time
7. Acquaint parents with the work students do in school.
Homework assignments shall be planned in accordance with the following principles:
- If homework is to have value, its purpose and relation to what has been learned in the classroom must be clearly understood by the student.
- Students should understand not only what to do, but also how to do it.
- Homework should grow from classroom problems, projects, and concerns.
- The student's age, need for play time, and out-of-school responsibilities must be considered when deciding upon length of any assignment. The student must bear responsibility for managing his time in a way that homework can be completed and be submitted on time.
- Assignments should make use of a variety of skills.
- Every homework assignment must be properly corrected and/or evaluated in keeping with the purpose of the assignment. To the extent possible such corrections/evaluations shall be shared with the students involved in a timely fashion.
- Homework is not to be reflected in an academic grade but rather aligned with The Portrait of a Graduate Skills.
The EASTCONN Board of Directors encourages the administration to assist teachers in planning homework assignments in keeping with the above guidelines. Additionally:
- The EASTCONN Board of Directors expects that Principals (or department heads/supervisors where appropriate) will monitor the implementation of this homework policy through various approaches such as review of lesson plans, observation of classes, conferences with teachers, examination of student papers and/or other related activities.
- The EASTCONN Board of Directors expects that each department head will clearly define the homework policy of his/her department. All such departmental policies must keep with this Board of Education homework policy.
Average Time
|
Level |
(minutes per week) |
| K |
(45 minutes) |
|
1-3 |
(150 minutes) |
|
4-5 |
(175 minutes) |
|
6-7-8 |
(300 minutes) |
|
9-12 |
(600 minutes) |
Legal Reference: Connecticut General Statutes
10-221 Boards of Education to prescribe rules, policies and procedures.
Adopted: 5/23/23
Revised:
Replaces: 6154
NOTE: Please download the PDF here:
INSTRUCTION
Series 6000
Policy #6007.1.1
Title I Programs
The EASTCONN Executive Director or his/her designee shall pursue funding under Title I, Improving the Academic Achievement of the Disadvantaged, of the Elementary and Secondary Education Act, to supplement instructional services and activities in order to improve the educational opportunities of educationally disadvantaged or deprived children.
All EASTCONN schools, regardless of whether they receive Title I funds, shall provide services that, taken as a whole, are substantially comparable. Teachers, administrators, and other staff shall be assigned to schools in a manner that ensures equivalency among EASTCONN schools. Curriculum materials and instructional supplies shall be provided in a manner that ensures equivalency among EASTONN schools.
Title I Parental Involvement
EASTCONN maintains programs, activities, and procedures for the involvement of parents/guardians of students receiving services, or enrolled in programs, under Title I. These programs, activities, and procedures are described in Agency-level and School-level compacts.
Agency-Level Parental Involvement Compact
The EASTCONN Executive Director or his/her designee shall develop an Agency-Level Parental Involvement Compact according to Title I requirements. The Agency-Level Parental Involvement Compact shall contain: (1) EASTCONN’s expectations for parental involvement, (2) specific strategies for effective parent involvement activities to improve student academic achievement and school performance, and (3) other provisions as required by federal law. The EASTCONN Executive Director or designee shall ensure that the Compact is distributed to parents/guardians of students receiving services, or enrolled in programs, under Title I.
School-Level Parental Involvement Compact
Each Building Principal or his/her designee shall develop a School-Level Parental Involvement Compact according to Title I requirements. This School-Level Parental Involvement Compact shall contain: (1) a process for continually involving parents/guardians in its development and implementation, (2) how parents/guardians, the entire school staff, and students share the responsibility for improved student academic achievement, (3) the means by which the school and parents/guardians build and develop a partnership to help children achieve the State’s high
standards, and (4) other provisions as required by federal law. Each Building Principal or designee shall ensure that the Compact is distributed to parents/guardians of students receiving services, or enrolled in programs, under Title I.
(cf. 4034.3.1 - Transportation)
(cf. 5034.1.1 - Admission)
(cf. 5037.1.1 - Inter-District Choice)
(cf. 5014.1.1 - Homeless Students)
(cf. 5026.1.1 - Student Records)
(cf. 5034.3.1 - On-Campus Recruitment)
(cf. 5025.2.1 - Directory Information)
(cf. 6017.5.1 - Limited English Proficiency Program)
(cf. 6017.6.1 - Migrant Students)
(cf. 6009.2.1 – Reporting to Parents)
Legal Reference:
Title I of the Elementary and Secondary Education Act, 20 U.S.C. §6301-6514.
Adopted: 11/23/2021
Revised:
Replaces: 6172.41
NOTE: Please download the PDF here:
INSTRUCTION
Series 6000
Policy #6009.1.1
Community Relations
Communication with the Public
Parent Involvement
Considerable experience and related evidence indicates that meaningful involvement of parents, guardians, and other care-givers in the schooling of children improves the quality of education significantly. EASTCONN believes that closer connections of parents and others responsible for the home care of the children with our schools can result in enhanced academic performance, improved behavior, and reduced absenteeism.
Therefore, all parents, guardians, and care-givers of students enrolled in EASTCONN schools are encouraged to take an active role in the education of their children.
Further, EASTCONN believes that the professional staff must take whatever steps are necessary to facilitate a broad variety of opportunities for parents to connect frequently with the schools in which their children are enrolled, and with the overall system. These steps should include the following:
- Parenting skills should be promoted and supported
- Communication between home and school should be regular, two-way and meaningful. (Such communication may include monthly newsletters, electronic communications, required regular contact with all parents, two required flexible parent-teacher conferences for each school year and drop in hours for parents, home visits and use of technology, including but not limited to, homework hotlines
- Parents should play an integral role in assisting student learning
- Parents should be welcome in every EASTCONN school and their support and assistance sought
- Parent input should be sought regarding decisions that affect children and families
- Community resources should be made available to strengthen school programs, family practices and student learning
- The two required parent-teacher conferences per year, beginning July 1, 2021 and each school year thereafter, can be fulfilled by EASTCONN offering parents the option of attending any parent-teacher conference by the use of telephonic, video, or other conferencing platforms
- An additional parent-teacher conference, in addition to the two required conferences shall be conducted during periods when EASTCONN provides remote learning for more than three consecutive weeks and one additional parent-teacher conference every six months thereafter for the duration of such period of remote learning.
EASTCONN will request from the parent/guardian of each student the name and contact information of an emergency contact person who may be contacted if the student's parent/guardian cannot be reached to schedule a parent-teacher conference required when EASTCONN is providing remote learning for a period of three consecutive weeks or more.
In situations in which the teacher is unable to contact a student's parent/guardian after three attempts to schedule the required parent-teacher conference during a period of remote learning provided by EASTCONN for three consecutive weeks or more, such teacher is directed to report such inability to the principal, school counselor, or other school administrator designated by EASTCONN. Such principal, counselor, or administrator is to contact the student's emergency contact to determine the student and family's health and safety.
EASTCONN shall utilize the document developed by the State Department of Education (by 12/1/21) that provides information concerning educational, safety, mental health and food insecurity resources and programs available to students and their families.
The Executive Director will report annually to the EASTCONN Board of Directors on parent involvement activities.
Legal Reference: Connecticut General Statutes
10-221(f) Boards of Education to prescribe rule(s), policies, and procedures as amended by PA
97-290, P.A. 10-111, and P.A. 21-46, An Act Concerning Social Equity and the Health, Safety, and Education of Children.
Parent Involvement and Responsibilities
EASTCONN recognizes parents are important participants in the education of children. Parent involvement in a child's education is a major factor in improving school effectiveness, the quality of education, and a child's academic success. Therefore, EASTCONN will promote an environment in which parents are valued as primary influences in their children's lives and are essential partners in the education of their children.
EASTCONN will involve parents in the development of a Title I plan and the process of school review and improvement. This will be accomplished by holding school meetings at varying times during the day and varying locations. These plans will be shared with parents through written communications and meetings, which allow input from parents.
EASTCONN’s administrators will work to plan effective parent involvement activities. At Agency-wide Meetings, Principals will share information about their school's activities to improve student academic achievement and school performance. EASTCONN schools will coordinate their efforts with EASTCONN’s Head Start, Pre-School and Daycare Programs through regular meetings of the School Readiness Council.
All parents/families and educators should make family involvement in education a priority.
Thus, EASTCONN commits to providing support, coordination and training for school staff and parents to implement and sustain appropriate parent involvement. EASTCONN shall also provide information and training to staff on the contribution parents can make to the educational process.
Teachers, parents and administrators need to work together to ensure the success of all students. Communication is a key component in this collaboration. Thus, EASTCONN commits to the establishment of effective two-way communication between all parents/families and schools, respecting the diversity and differing needs of families.
EASTCONN established a Home-School-Community Partnership Program to provide coordination, technical assistance and other support necessary to facilitate parental involvement activities and communication.
Conditions in the home significantly influence a child's achievement in school. Parents and family members, as their primary teachers, play a vital role in the intellectual, social and emotional growth of their children. Thus, EASTCONN is committed to support parent involvement programs, which include parent education, providing materials and activities that will assist parents/families in supporting classroom learning and their children's achievement. Assistance will be provided for parents in understanding the State's academic standards, assessments and how to monitor a child's progress.
Families need to be included in the workings of schools in many different ways, to make them feel an essential part of the educational process. Thus, EASTCONN will commit to seeing that the schools develop new and more meaningful ways for parents to be actively involved in their children's education.
Improved student achievement must be the shared responsibility and ultimate goal of parents, teachers, the school system as a whole and the community at large. EASTCONN will follow a course of action that will make parent involvement an ongoing process that is viewed as a valuable resource in all children's education.
EASTCONN will annually review this policy with Administrators and parents and survey all partners to evaluate its content and effectiveness. Principals will present their efforts throughout the year and discuss plans for the upcoming year. Principals and parents will discuss barriers to parent involvement along with possible solutions. Special attention will be paid to identify and involve any group of parents not participating. These discussions and findings may be used to revise this policy.
EASTCONN shall ensure that information communicated to parents is in an understandable format and is adaptable if needed. Parents will be consulted in order to achieve this goal.
Policy adopted: 8/23/2022
Revised:
Replaces: 1110.1
NOTE: Please download the PDF here:
INSTRUCTION
Series 6000
Policy #6009.2.1 Reporting to Parents
The EASTCONN Board of Directors encourages regular and effective two-way communication between parent and teacher through frequent and varied reporting methods. Parent-teacher conferences, letters and informal notes, telephone calls to parents, and school visitation should be used regularly, among other means, to inform parents of student successes and student needs and to inform teachers of parent concerns about, suggestions for, and perceptions of their children which may help the teacher in his or her work with particular children.
- Report Card. Written reports on student progress will be issued in accordance with a schedule approved by the Executive Director of schools after consultation with Principals and faculties. Reporting dates shall be determined annually and placed on the school calendar. Parents will be advised no later than the reporting period of a student's potential failure in a course or grade and the possibility of the student repeating the grade or course.
Report cards should reflect the educational growth of the student.
Teachers also will report on student progress at regularly scheduled parent conferences.
Warning Notices. Student progress reports to parents/guardians should be sent as needed between marking periods — not only to indicate student failure but also to note deficiencies needing attention — or special student achievement. Parental acknowledgment of these communications should be encouraged.
If parents are separated or divorced, both have equal rights to be informed of their child's school progress unless there is an order from the court to the contrary. Noncustodial parents shall receive written reports and conference notifications upon a request to the school principal.
Legal Reference: Connecticut General Statutes
10-15b Access of parent or guardian to student's records.
46b-56 Access to records of minor children by noncustodial parent.
Adopted: February 26, 2019
Revised:
Replaces: 5124
NOTE: Please download the PDF here:
Policy 6010.1.1 Promotion Acceleration Retention
INSTRUCTION
Series 6000
Policy #6010.1.1
Promotion/Acceleration/Retention
The administration and professional staff shall establish a system of grading and reporting academic achievement to students and their parents and guardians. The system shall also determine when promotion and graduation requirements are met. The decision to promote a student to the next grade level shall be based on successful completion of the curriculum, attendance, performance on the statewide mastery assessment testing program and on other standardized tests, meeting the statewide reading standards in the primary grades, maturity, academic potential and student aptitude. A student shall not be promoted based upon age or any other social reason not related to academic performance. EASTCONN shall provide alternatives to promotion such as, but not limited to transitional programs and may require students whose academic performance jeopardizes their promotion or graduation to attend after-school, summer school or other programs EASTCONN offers that are designed to help them. The administration shall determine remedial assistance for a student who is not promoted.
(cf. 6009.2.1 - Reporting to Parents)
(cf. 5012.1.1 - Graduation Requirements)
(cf. 6011.2.1 - Grading System)
Legal Reference: Connecticut General Statutes
P.A. 99-288 An Act Concerning Education Accountability 10-221(b) Boards of education to prescribe rules.
10-265g Summer reading programs required for priority school Agencys. Evaluation of student reading level. Personal reading plans.
10-265l Requirements for additional instruction for poor performing students in priority school Agencys; exemption. Summer school required; exemption (as amended by PA 99- 288, PA 01-173, PA 03-174 and PA 06-135)
Adopted: February 26, 2019
Revised:
Replaces: 5123
NOTE: Please download the PDF here:
Policy 6011.2.1 Grading Assessments
INSTRUCTION
Series 6000
Policy #6011.2.1
Grading/Assessment Systems/Weighted Grades
It is the philosophy of this Agency that students respond more positively to the opportunity for success than to the threat of failure. The Agency seeks, therefore, through learner objectives and its instructional program, to make achievement both recognizable and possible for students.
Achievement will be emphasized in the process of evaluating student performance.
Evaluation of student progress is a primary responsibility of the teacher. The highest possible level of student achievement is a common goal of both school and home. A close working relationship between home and school is essential to the accomplishment of this goal. Regular communication with parents or guardians, utilizing a variety of means, about the scholastic progress of their student is a basic component of this working relationship. It is the responsibility of the school and individual staff members to keep parents or guardians well informed.
Regularly used report cards, combined with scheduled parent-teacher conferences, and other communication vehicles helps promote a process of continuous evaluation of student performance.
The grading and reporting systems as developed by the administration and faculty are subject to the approval of the Executive Director and/or the EASTCONN Board of Directors.
Alternate language: The EASTCONN Board of Directors shall approve the grading and reporting systems as developed by the administration and faculty and upon the recommendation of the EASTCONN Executive Director.
Weighted Grades
The curriculum contains a wide variety of courses at various levels of academic challenge. Students are allowed considerable choice and are encouraged to strive for academic excellence. A system of grade weighting recognizes the differences in student achievement. Grade weighting encourages and rewards students for selecting courses at more challenging levels of difficulty.
A grade weighting/class ranking system shall be implemented for the high school in accordance with the guidelines set forth and published annually in the high school parent/student handbook.
Parents and students shall be advised annually, via the schools' parent/teacher handbook, of this position and the specifics of the weighted grading program.
Rank In Class
Rank in class will be determined by adding up the grades for all courses and dividing by the
number of credits.
For rank in class purposes only, three percentage points will be added to the number resulting from the conversion from letter grades to numerical grades for all courses designated "honors" and for all advanced placement courses. Subject to the Principal's approval, every department will select those courses which deserve an "honors" designation.
Weighted Quality Points:
- Independent Study shall be an unweighted course.
- A student's transfer grades from other schools shall be evaluated by the Principal or his designee in accordance with the established criteria so that all grades will be included in the student's quality point average.
(cf. 6009.2.1- Reporting to Parents)
Legal Reference: Connecticut General Statutes
10-220g Policy on weighted grading for honors and advanced placement classes
Adopted:
Instruction
Grading and Reporting System
A sample policy to consider based on a model from the Great Schools Partnership, for use by districts transitioning to a mastery-(proficiency)-based system of teaching and learning.
The purpose of the High School grading policy is to establish a set of guiding principles that all Agency educators will use to establish a system of grading that fairly, clearly, accurately, and consistently communicates student learning progress and achievement.
A. Communicating the Grading System
To ensure that every student and family has the information and resources they need to understand and appropriately plan a student's educational decisions, our schools, educators, and staff will clearly and consistently communicate prior to entering high school and throughout the student's educational career all important and relevant information related to the grading systems used at the high school level.
The Executive Director, through the Principal or other designee, shall be responsible for ensuring that accurate, up-to-date information concerning the Agency’s High School grading system is (1) readily available to all incoming students and their families in the spring preceding the start of each school year, and (2) published on the Agency and High School websites. A detailed guide to grading and reporting practices will be disseminated to all incoming ninth-grade students and their families at the time of course selection. This policy will also be referenced in each editionof the student handbook and on the Agency and High School websites. As soon as it is practical and feasible, the EASTCONN Board of Directors expects the Executive Director or designee to inform all students and their families of any modifications made to the grading system.
B. Academic Grading
All grading and reporting practices at High School will reflect the following design characteristics:
The primary purpose of the grading system shall be to fairly, clearly, accurately, and consistently communicate learning progress and achievement to students, families, postsecondary institutions, potential employers, and other relevant stakeholders and audiences.
The grading system shall be designed to ensure that students, families, teachers, counselors, advisors, and support specialists have the detailed information they need to make important decisions about a student's education.
The grading system will measure, report, and document student proficiency against a set of clearly defined cross-curricular and content-area graduation standards developed by the administration, faculty, and staff of High School.
The grading system will measure, report, and document academic progress and achievement separately from Habits of Scholarship, character traits, and behaviors.
The grading system will ensure consistency and fairness in the assessment of learning and in the assignment of scores and proficiency levels, across students, teachers, assessments, learning experiences, content areas, and time.
The grading system shall not be used as a form of punishment.
C. Habits of Scholarship Grading
All grading and reporting practices for Habits of Scholarship, character traits, and behaviors at
High School will reflect the following design characteristics:
1. The High School administration, faculty, and staff will develop and apply a common set of Habits of Scholarship standards, and rubric-based scoring criteria, that teachers will use to grade students on work habits, character traits, and/or behaviors.
2. The Habits of Scholarship grading system will measure, report, and document habits of work, character traits, and behaviors separately from academic progress and achievement. A student achieving a high level of academic proficiency may demonstrate a low level on Habits of Scholarship proficiency, and vice versa.
3. Habits of Scholarship will be monitored over the duration of a learning experience and scores, as measured and determined using common assessment methods and scoring criteria will be reported for each student at the end of a term or grading period.
4. The Habits of Scholarship grading system will ensure consistency and fairness in the assessment of work habits, and in the assignment of scores and proficiency levels, across students, teachers, assessments, course, learning experiences, content areas, and time.
5. Habits of Scholarship grades shall be communicated using the same performance levels used for academic reporting.
6. Habits of Scholarship grades shall not be used as a form of punishment.
7. Habits of Scholarship will be unweighted and will be indicated on the official High School transcripts as a separate average from the academic grade point average.
-
Grading Courses and Learning Experiences
-
The Agency’s High school will employ a consistent system of grading that reports student learning progress and achievement across two aligned categories on a 4.4-point scale that aligns Standards Levels with Standards Descriptions. The point scale will be used for the purpose of calculating out averages for colleges/universities in the student's senior year.
Note: GPA is not calculated except for the senior year.
Standards Descriptions are as follows:
ES - Exceeds Standards: Student applies skill in a complex and authentic manner.
MS - Masters Standards: Student demonstrates skill independently and in a variety of ways.
PS - Progresses Toward Standard: Student demonstrates timely, appropriate growth.
LP - Limited Progress Toward Standard: Student demonstrates minimal growth.
NE - No Evidence Shown
Standards Levels: Standards Descriptions Academic/Honors/AP
4.0/4.2/4.4 Exceeds Standard
3.0/3.2/3.4 Masters Standard
2.0/2.2/2.4 Progresses Toward Standard
1.0/1.2/1.4 Limited Progress Toward Standard
-
E. Changes to the Grading System
The school administration, faculty, and staff, under the leadership of the Principal, may modify the reporting system based on the evolving needs of students, teachers, families, and other stakeholders, but the Proficiency Levels shall remain fixed, and will continue to measure, report, and document student proficiency against a set of clearly defined and consistently applied cross- curricular and content- area standards.
-
F. Grade Point Average
The Agency’s High School will employ a consistent system of grading, scoring, and aggregating proficiency that will produce a rolling and cumulative Grade Point Average for each student. The Grade Point Average will be reported on the official high school transcript and will be used to determine Latin honors in accordance with the following categories of academic distinction described in the District Academic Recognition policy:
Summa Cum Laude (with highest honors): a minimum GPA of 3.9
Magna Cum Laude (with great honors): a minimum GPA of 3.7
Cum Laude (with honors): a minimum GPA of 3.5
(cf. 6010.1.1 - Promotion/Acceleration/Retention)
(cf. 6017.18.1 - Multiple Pathways)
Legal Reference: Connecticut General Statutes
10-5c Board examination series pilot program. Issuance of certificate (as amended by P.A. 13- 247 and P.A. 15-215)
10-14n State-wide mastery examination. Conditions for reexamination. Limitation on use of test results. (as amended by Section 115 of PA 14-217)
10-16(l) Graduation exercises. (As amended by P.A. 96-108, An Act Concerning Student Use of Telecommunication Devices and the Establishment of Graduation Dates)
10-221a High school graduation requirements. (As amended by P.A. 00-124, An Act Concerning High School Diplomas and Veterans of World War II, P.A. 00- 156, An Act Requiring A Civics Course for High School Graduation, P.A. 08- 138, An Act Concerning High School Credit for Private World Language Courses and Other Subject Areas, P.A. 10-111, An Act Concerning Education Reform in Connecticut, P.A. 11-135, An Act Concerning Implementation Dates for Secondary School Reform, P.A. 13-57, An Act Concerning Honorary Diplomas for Vietnam Veterans, P.A. 13-122, An Act Concerning Minor Revisions to the Education Statutes P.A. 13- 247, Budget Implementer Bill and P.A. 15-237, An Act Concerning High School Graduation.)
10-233(a) Promotion and graduation policies. (as amended by PA 01-166)
P.A. 13-108 An Act Unleashing Innovation in Connecticut Schools.
P.A. 13-247 An Act Implementing Provisions of the State Budget.
P.A. 15-237 An Act Concerning High School Graduation.
Mastery-Based Learning-Guidelines for Implementation, Connecticut State Department of Education, June 3, 2015.
Adopted: 2/28/2023 Revised:
Replaces: 6146.1
NOTE: Please download the PDF here:
Policy 6011.3.1 Grade Weighting Class Ranking
INSTRUCTION
Series 6000
Policy #6011.3.1
Grade Weighting/Class Ranking
EASTCONN is in favor of weighted grading. Parents/guardians shall be advised as to whether a grade in an honors class, advanced placement class, International Baccalaureate program, Cambridge International program, dual enrollment, dual credit or early college is or is not given added weight for purposes of calculating grade point average and determining class rank. The grading system developed by the administration, subject to EASTCONN Board of Directors approval, shall reflect this.
Parents/Guardians and students shall be notified annually of the EASTCONN Board of Directors’ position via the parent/student handbook and/or the high school's website.
The EASTCONN Board of Directors, beginning with the 2022-2023 school year, and for each school year thereafter, for the purpose of qualifying a student for the Connecticut Automatic Admissions Program, will:
1. calculate a grade point average using the standardized method established by the Board of Regents for Higher Education for each student who completes eleventh grade, and
2. determine whether such student's class rank percentile is above or below the minimum established by the Board of Regents for Higher Education.
The EASTCONN Board of Directors will share a student's grade point average and whether such student is above or below the minimum class rank percentile with the student, the student's parent or guardian, the Department of Education, in the form and manner prescribed by the Department, and upon the student's request, a participating institution for the purposes of applying to such participating institution under the Connecticut Automatic Admissions Program.
The EASTCONN Board of Directors recognizes that it is not required to publish or provide a class ranking for any student or to publish on a student's transcript the grade point average calculated pursuant to the Connecticut Automatic Admissions Program, or whether such student is above or below the minimum class rank percentile established by the Board of Regents for Higher Education pursuant to the Connecticut Automatic Admissions Program.
The EASTCONN Board of Directors, beginning with the 2022-2023 school year and each school year thereafter, will notify each student enrolled in his/her final year of high school, and the parent or guardian of such student, whether such student may be admitted to at least one participating institution under the Connecticut Automatic Admissions Program based on the academic threshold established by such institution.
Legal Reference: Connecticut General Statutes
10-220g Policy on weighted grades for honors and advanced placement classes (as amended by PA 21-199)P.A. 21-2, June Special Session, sections 257-258
Adopted: 2/28/2023
Revised:
Replaces: 6146.11
NOTE: Please download the PDF here:
Policy 6012.1.1 Examination Grading Rating
INSTRUCTION
Series 6000
Policy #6012.1.1 Examination/Grading/Rating
The EASTCONN Board of Directors seeks, through performance objectives in its instructional program, to make achievement both recognizable and possible for students.
The issuance of grades on a regular basis serves to promote a process of continuous evaluation of student performance, to inform the student, the student's parents and counselor of his/her progress, and to provide a basis for bringing about change in student performance, if such change seems necessary.
Students enrolled will participate in any state-wide Standardized Assessment Program.
(cf. 5012.1.1 - Graduation Requirements)
(cf. 6017.33.1 - Evaluation of the Instructional Program)
Legal Reference: Connecticut General Statutes
10-14n State-wide mastery examination (as amended by PA 13-207)
10-14q Exceptions. (Students to whom provisions do not apply.)
10-221a High school graduation requirements.
Adopted: February 26, 2019 Revised:
Replaces: 5121
NOTE: Please download the PDF here:
Policy 6013.1.1 Concept and Roles in Instruction
INSTRUCTION
Series 6000
Policy #6013.1.1
Concept and Roles in Instruction Student Achievement
The EASTCONN Board of Directors recognize that the key work of the EASTCONN Board is to establish and promote a clear vision of student achievement as the top priority of EASTCONN. The Executive Director of EASTCONN will ensure development and implementation of an EASTCONN-wide program for student achievement improvement that engages EASTCONN stakeholders in a continuous improvement planning process that provides for annual review, revision as needed and reports to the community. EASTCONN’s program will be reflected in school and EASTCONN improvement plans and will include, but not be limited to, the following:
• Self-evaluation of current and prior disaggregate student achievement and behavioral data, including student and community demographics, student access to and utilization of educational opportunities to meet standards, EASTCONN progress toward development and implementation of improvement programs and community satisfaction.
• Data-driven goal setting utilizing methods recommended by the State Department of Education.
• Action planning including provisions for accountability, professional staff development, steps to assure a safe educational environment conducive to learning, identification of local efficiencies and resources, steps to assure all students have access to the educational opportunities needed to meet the high standards of the State and EASTCONN, resource allocation and realignment strategies needed to support improvement efforts.
EASTCONN’s program will be consistent with the requirements of the Connecticut Department of Education and reflected in school and EASTCONN improvement plans.
The EASTCONN Board of Directors will, in striving for continuous improvement of student achievement, annually review EASTCONN and individual school data on student achievement. In addition, EASTCONN will prioritize, allocate and realign resources as necessary.
School Accountability
The primary purpose of schooling is the transmission of knowledge and culture through which students learn in areas necessary to their continuing development and entry into the world of work. To fulfill that purpose, the State Board of Directors prepared Connecticut’s Common Core
of Learning. The EASTCONN Board of Directors gives priority in the allocation of resources, including funds, time, personnel, and facilities, to fulfilling this purpose.
Quality Assurance
The EASTCONN Board of Directors shall continuously monitor the quality of EASTCONN’s work. The Executive Director of EASTCONN shall supervise each school’s process for continuous school improvement. Further, each EASTCONN school shall establish school improvement plans that contain:
• EASTCONN student learning objectives;
• Assessment systems for measuring students’ progress in the fundamental learning areas; and
• Reporting systems for informing the community and the State of assessment results.
The Executive Director of EASTCONN shall regularly report EASTCONN’s progress to the EASTCONN Board of Directors and seek Board approval for each School Improvement Plan.
School Choice for Students Enrolled in a School Identified for Improvement Corrective Action, or Restructuring
This section applies to only those students enrolled in a school identified by the State Board of Directors for school improvement, corrective action, or restructuring according to federal law. Those students may transfer to another public school within the Agency, which has not been identified as needing improvement. If there are no EASTCONN schools available into which a student may transfer, the Executive Director of EASTCONN or designee shall, to the extent practicable, establish a cooperative agreement with other Agencies/Districts in the area. A student who transfers to another school under this policy may remain at that school until the student completes the highest grade at that school. EASTCONN shall provide transportation only until the end of the school year in which the transferring school ceases to be identified for school improvement or subject to corrective action or restructuring. All notices provided to parents/guardians and transfer requests are governed by federal law.
If any EASTCONN school is identified for improvement, the Executive Director of EASTCONN or designee shall identify, develop, or revise a school plan for improvement in accordance with federal law. This school plan shall be presented to the EASTCONN Board of Directors for approval.
Students from low-income families shall be provided supplemental educational services as provided in federal law if they attend any EASTCONN school that: (1) failed to make adequate yearly progress within a year after being identified for school improvement, or (2) is subject to corrective action or restructuring.
Legal References:
No Child Left Behind Act, §1116, 20 U.S.C. §6316. 105 ILCS 5/2-3.63, 5/2-3.64, 5/10-
21.3a, and §5/27-1.
Adopted: 1/26/2021 Revised:
Replaces: 6000
NOTE: Please download the PDF here:
Policy 6014.1.1 Goals and Objectives
INSTRUCTION
Series 6000 Policy#6014.1.1
Goals and Objectives
The EASTCONN Board of Directors establishes the following goals for instructional program:
1. To instill in students basic skills as well as the knowledge, attitudes and habits that will allow them to adopt, adapt and utilize these skills in the ever-changing environment;
2. To provide an educational program that challenges each student yet minimizes failure. Everyone willing to make the effort to work and learn should be able to achieve a certain measure of success;
3. To develop an educational program that is comprehensive and involves input from all groups within the school community, especially administrators, staff, parents and students;
4. To create a learning process that emphasizes human worth and incorporates real and relevant experiences that students may identify with and learn from easily; and
5. To provide educational opportunities for students to interact with students and leaders from other racial, ethnic, and economic backgrounds in order to reduce racial, ethnic and economic isolation which may involve providing such opportunities with students from other communities.
Legal Reference: Connecticut General Statutes
10-4a Educational interests of state defined, as amended by PA 97-290, An Act Enhancing Educational Choices and Opportunities.
10-220 Duties of Boards of Education.
Adopted: January 26, 2021
Revised:
Replaces: 6014.1.1
NOTE: Please download the PDF here:
Series 6000
Policy #6014.2.1
Objectives/Priorities of the Instructional Program
The ultimate aim of the instructional program of EASTCONN shall be the development of proficiency in each student's ability to read well, write legibly, spell accurately, listen attentively, speak clearly, think critically, use basic mathematical computational skills, observe carefully, resolve conflicts, accept differences, participate effectively in groups, keep healthy, enjoy aesthetic experiences, and understand career development.
The EASTCONN Board of Directors is committed to the importance of reading skill development as the basic element in each student's education. The EASTCONN Board of Directors also believes that the improvement of specific reading skills of children attending the schools in EASTCONN should be continuous.
Therefore, the priority of the instructional program will be proficiency in reading through a planned sequence of reading skills and language experiences beginning in the Pre-kindergarten program and extending through grade 12.
The priority of the instructional program will also be mastery of the fundamentals of mathematics--number operations, informal algebraic and geometric concepts, and the structure of our number system--beginning in the Pre-kindergarten program and continuing through grade 12.
The instructional program also will provide a planned sequence in language arts--spelling, handwriting, English grammar, composition, literature. There will be a planned sequence in the social studies--history, geography, civics, economics, world cultures, anthropology, political science, and the other social science disciplines; a planned sequence of science experiences; a planned sequence of fine and practical arts experiences--art education, vocal and instrumental music, home economics, industrial arts, computer skills; a planned sequence of health education and safety; and a planned program of physical education. Planned program adaptations will also be made available for exceptional children. The planned program for all children shall also include library instruction, bilingual, and multicultural education, individual study, guidance, and other appropriate instructional activities, Social Emotional Learning, as well as all instruction required under state law and State Department of Public Instruction regulations.
Adopted: January 26, 2021
Revised:
Replaces: 6120
NOTE: Please download the PDF here:
Policy 6014.3.1 Nondiscrimination in the instructional program
INSTRUCTION
Series 6000
Policy #6014.3.1
Nondiscrimination in the Instructional Program
This EASTCONN school system pledges to avoid discriminatory actions and seeks to foster good human and educational relations, which will help to attain:
- equal right and opportunities for students and staff members in the school community.
- equal opportunity for all students to participate in the total school program of the schools.
- continual study and development of curricula toward improving human relations and understanding and appreciating cultural differences.
- training opportunities for improving staff ability and responsiveness to educational and social needs.
- opportunities in educational programs that are broadly available to all students.
- an appropriate learning environment for students which includes (1) adequate instructional books, supplies, materials, equipment, staffing, facilities and technology,
(2) equitable allocation of resources among EASTCONN schools and (3) a safe school setting.
Each student, at the time s/he becomes eligible for participation, will be advised of his/her right to an equal opportunity to participate in school programs without discrimination of any kind.
Legal Reference: Connecticut General Statutes
10-15 Towns to maintain schools.
10-15c Discrimination in public school prohibited.
10-18a Contents of textbooks and other general instructional materials.
10-226a Pupils of racial minorities.
10-145a(b) Certificates of qualification for teachers; Intergroup relations programs.
10-220 Duties of boards of education.
Title IX of the Education Amendments of 1972, 20 U.S.C., 1681 et seq. Section 504, U.S. Rehabilitation Act, 1973, 29 U.S.C. 791
Adopted: January 26, 2021
Revised:
Replaces: 6121.000
NOTE: Please download the PDF here:
Series 6000
Policy #6014.4.1
Evaluation of Special Education Program
The EASTCONN Executive Director shall make an annual report to the EASTCONN Board of Directors on EASTCONN special education programs, with particular attention to individual programs, by program and school.
The report shall include recommendations of the EASTCONN Executive Director and staff, and by any advisory groups, for program improvement.
The EASTCONN Executive Director shall make interim reports if any programs are significantly less satisfactory than expected and the necessary adjustments made to improve them.
The EASTCONN Executive Director shall ensure that each student’s individualized education plan is reviewed periodically and at least annually.
Legal Reference:
State Board of Directors Regulations
10-76d-1 - 10-76d-19 Duties and powers of boards of education to provide special education programs and services.
Adopted: 10/26/2021
Revised:
Replaces: 6181
NOTE: Please download the PDF here:
INSTRUCTION
Series 6000
Policy #6015.1.1 School Calendar
The Executive Director of EASTCONN shall recommend school calendars meeting all statutory requirements to the EASTCONN Board of Directors for its review and modified as it believes appropriate, for its approval.
The calendars recommended to the EASTCONN Board of Directors may include the operation of schools on state holidays providing a suitable nonsectarian educational program is held to observe the holiday, except for those holidays that occur in December and January.
The school calendar shall show school days in each school month, the number of school days in each month, legal and local holidays, staff development days, early closing days, vacation periods, and other pertinent dates, including graduation for students in grade twelve.
Note: A Board of Directors for a school that has been designated as a low achieving school pursuant to subdivision (1) of subsection (c) of C.G.S. 10-223e may increase the number of actual school sessions during each year, and may increase the number of hours of actual school work per session in order to improve student performance and remove the school from the list of schools designated as a low achieving school maintained by the State Board of Education .
The Board, in establishing a graduation date, may establish for any school year a firm graduation date which is no earlier than the one-hundred eighty-fifth day in the adopted school calendar. The graduation date may be modified, if necessary, after April first in any school year by the Board establishing a firm graduation date which, at the time of such establishment, provides for at least 180 days of school.
To benefit children, families, and school staff in their planning, multiple year school calendars are preferable to single year school calendars.
Legal Reference: Connecticut General Statutes
1-4 Days designated as legal holidays.
10-15 Towns to maintain schools, as amended by PA 11-85, An Act Concerning the Achievement Gap.
10-29a Certain days to be proclaimed by governor. Distribution and number of proclamations.
10-261 Definitions.
10-16l Establishment of graduation date.
10-233j Student possession and use of telecommunication devices.
PA 13-247, An Act Implementing Provisions of the State Budget for the Biennium Ending June 30, 2015 Concerning General Government, Sections 321- 324.
Adopted: January 26, 2021
Revised:
Replaces: 6111
NOTE: Please download the PDF here:
Policy 6015.2.1 School Da
INSTRUCTION
Series 6000
Policy #6015.2.1
School Day Grades 1-12
The Executive Director of EASTCONN shall ensure that:
1. The school year provides at least 180 days of school for all grades;
2. The school year provides a minimum of 900 hours of actual school work; in meeting this requirement, no more than seven (7) hours of actual school work on a given day shall be credited toward meeting the 900 hour minimum;
3. In an early school closing or delayed opening because of weather, EASTCONN will provide a minimum of 900 hours of actual schoolwork by the conclusion of the school year.
4. Should it be necessary to consider alternative scheduling in any single school year, because of unusual circumstances which could interfere with fulfilling the 180 day school year requirement, the Executive Director of EASTCONN shall recommend to the EASTCONN Board of Directors a plan for alternative scheduling to be transmitted to the State Board of Directors for its consideration and possible approval.
In complying with statutory requirements for a minimum of four (4) hours per day and a minimum of 900 hours per year, the Executive Director of EASTCONN shall exclude from the definition of actual school work that time provided for student lunch periods and non- institutional recesses at the elementary schools and students' lunch and passing time in the middle schools and the senior high school.
Note: A Board of Directors for a school that has been designated as a low achieving school pursuant to subdivision (1) of subsection (c) of C.G.S. 10-223e may increase the number of actual school sessions during each year, and may increase the number of hours of actual school work per session in order to improve student performance and remove the school from the list of schools designated as a low achieving school maintained by the State Board of Directors .
Kindergarten
The Executive Director of EASTCONN shall ensure that:
1. The school year provides at least 180 days of school;
2. The school year provides a minimum of 450 hours of actual school work; in meeting this requirement, no more than seven (7) hours of actual school work on a given day shall be
credited toward meeting the 450 hour minimum school year;
3. In an early school closing or delayed opening because of weather, either the morning of afternoon kindergarten session shall count as a school day;
4. In the event of an early closing because of weather, the kindergarten session shall count as a school day, regardless of its length.
In complying with statutory requirements for a minimum of 450 hours per year for kindergartens, the Executive Director of EASTCONN shall exclude from the definition of actual school work that time provided for student lunch periods and non-institutional recesses.
Legal Reference: Connecticut General Statutes
10-15 Towns to maintain schools. (as amended by P.A. 11-85, An Act Concerning the Achievement Gap)
10-16 Length of school day.
10-16b Prescribed courses of study.
10-220 Duties of boards of education.
Adopted: January 26, 2021
Revised:
Replaces: 6112
NOTE: Please download the PDF here:
INSTRUCTION
Series 6000
Policy #6016.1.1
Ceremonies and Observances Separation of Church and State
In accordance with the mandate of the Constitution of the United States prohibiting the establishment of religion it is the policy of the EASTCONN Board of Directors that the public schools will, at all times and in all ways, be neutral in matters of religion.
This requirement of neutrality need not preclude nor hinder the public schools in fulfilling their responsibility to educate students to be tolerant and respectful of religious diversity. EASTCONN also recognizes that one of its educational responsibilities is to advance the students' knowledge and appreciation of the role that religion has played in the social, cultural, and historical development of civilization.
Therefore, EASTCONN will approach religion from an objective, curriculum-related perspective, encouraging all students and staff members to be aware of the diversity of beliefs and respectful of each other's religious and/or non-religious views. In that spirit of respect, students and staff members should be excused from participating in activities that are contrary to religious beliefs unless there are clear issues of compelling public interest that would prevent it.
As required by the No Child Left Behind Act, the Executive Director of EASTCONN will, by October 1 of each year, certify in writing to the state that students of EASTCONN are not prevented by policy or rule from participating in constitutionally protected prayer. The Executive Director of EASTCONN will ensure that the staff, parents/guardians and students are made aware of the parameters of acceptable religious speech and actions. The Executive Director of EASTCONN will also distribute guidelines to each school concerning religion in the schools.
Holiday Celebration and Observances
The building Principal is responsible for monitoring compliance with this policy. Pertinent information will be included in the student, parent, and staff handbooks.
Absence for Religious Observation
Student absences for religious observances shall be excused. Furthermore, such absences should not prohibit receipt of attendance related awards nor impact student grades or participation in school events.
Recognition of Religious Holidays
The objective study of religious holidays provides a natural opportunity to promote an appreciation for and respect of diversity. Learning opportunities should extend beyond Judeo- Christian beliefs; reflecting the diversity of global cultures.
1. Recognition of religious holidays will not dominate the educational program and must support curricular objectives.
2. All religions must be afforded equal dignity, but none advanced nor disparaged.
3. Decorations, which are part of custom, may be displayed. Tree decoration should not promote religion nor require student participation.
4. Programs should focus on seasonal rather than religious themes' inclusive of concerts, enrichment programs and Parent-Teacher Organization sales.
5. Performances which recognize holidays must be of an artistic nature, not religious. Religious music must not dominate any school program. Program selections should not, by their nature, exclude students from participation.
6. The Cafeteria staff will consider religious dietary restrictions when planning menus (non- meat meals, limiting pork to one menu choice).
7. Parents may exclude their children from programs involving the recognition of religious holidays or if celebration is in conflict with family beliefs. A written request for exclusion should be sent to the Principal.
Silent Meditation
The EASTCONN Board of Directors directs that the administration shall provide for students and teachers the opportunity to observe an appropriate period of time for silent meditation at the beginning of each school day.
Pledge of Allegiance
Students will be offered the opportunity to recite the Pledge of Allegiance to the United States Flag at least once during each school day. Participation in reciting the Pledge of Allegiance will be voluntary. Students may refuse to participate in reciting the Pledge of Allegiance for any reason, including religious, political, philosophical or personal reasons. If a student chooses not to participate, he/she may stand or sit in silence.
Legal Reference: Connecticut General Statutes
10-16a Silent meditation.
10-230 Flags in schoolrooms and schools. Policy on the reciting of the "Pledge of Allegiance."
No Child Left Behind Act of 2001
Adopted: January 26, 2021
Revised:
Replaces: 6115
NOTE: Please download the PDF here:
INSTRUCTION
Series 6000
Policy #6017.1.1
Curriculum Design/Development
Curriculum development shall be guided by:
1. Needs assessments and information concerning the education of EASTCONN students;
2. Range of student abilities, aptitudes, and interests;
3. Aspirations of EASTCONN’s school residents for students;
4. Mobility of EASTCONN’s population;
5. Avoidance of discrimination;
6. Reduction of duplication of effort and repetitive curricula among various school levels and coordination of courses of study and syllabi;
7. Provisions of negotiated agreements.
The curriculum development/revision process will be conducted by an EASTCONN Curriculum Committee that has the responsibility to recommend, develop, review, and approve all curriculums for EASTCONN and said curriculum shall be subject to the approval of the EASTCONN Board of Directors.
The EASTCONN Board of Directors has responsibility and authority for EASTCONN’s curriculum, subject to any limits specified by the State.
(cf. 6014.3.1 – Nondiscrimination in the Instructional Program)
(cf. 6017.2.1 - Curriculum)
Legal Reference: Connecticut General Statutes
10-16b Prescribed courses of study.
10-16 c et seq. re family life education.Page 2 of 2
10-17 English language to be medium of instruction.
10- 17 et seq. re Bilingual instruction.
10-18 Courses in United States history, government and duties and responsibilities
of citizenship.
10-18a Contents of textbooks and other general instructional materials.
10-18b et seq. re Firearms safety programs.
10-19 Effect of alcohol, nicotine or tobacco and drugs to be taught. Training of
personnel. Evaluation of programs by alcohol and drug abuse commission and
department of education.
10-19a et seq. re Substance abuse prevention team.
10-24 Course in motor vehicle operation and highway safety.
10-21 et seq. re Vocational education and cooperation with business .
10-220 Duties of boards of education as amended by PA 08-153.
10-221a High School graduation requirements.
Adopted: January 26, 2021
Revised:
Replaces: 6141
NOTE: Please download the PDF here:
INSTRUCTION
Series 6000
Policy #6017.2.1 Curriculum
In accordance with state statutes, the prescribed course of study shall include at least the following subject matter:
1. The arts, which may include, but is not limited to dance, music, art and theater;
2. Career education;
3. Consumer education;
4. Health and safety, including, but not limited to, human growth and development; nutrition; first aid; disease prevention; community and consumer health, physical mental and emotional health, including youth suicide prevention, substance abuse prevention, and safety and accident prevention;
5. Language arts, including reading, writing, grammar, speaking and spelling;
6. Mathematics;
7. Physical education;
8. Science;
9. Social studies, including, but not limited to, citizenship, economics, geography, government and history;
10. At least on the secondary level, one or more foreign languages and vocational education.
The curriculum development/revision process will be conducted by an EASTCONN Curriculum Committee that has the responsibility to recommend, develop, review, and approve all curriculum for EASTCONN and said curriculum shall be subject to the approval of the EASTCONN Board of Directors.
The EASTCONN Board of Directors has responsibility and authority for EASTCONN”s curriculum, subject to any limits specified by the State.
(cf. 6014.3.1 – Nondiscrimination in the Instructional Program)
Legal Reference: Connecticut General Statutes
10-16b Prescribed courses of study.
10-16c et seq. re Family life education.
10-17 English language to be medium of instruction.
10-17 et seq. re Bilingual instruction.
10-18 Courses in United States history, government and duties and responsibilities
of citizenship.
10-18a Contents of textbooks and other general instructional materials.
10-18b et seq. re Firearms safety programs.
10-19 Effect of alcohol, nicotine or tobacco and drugs to be taught. Training of
personnel. Evaluation of programs by alcohol and drug abuse commission and
department of education.
10-19a et seq. re Substance abuse prevention team.
10-24 Course in motor vehicle operation and highway safety.
10-21 et seq. re Vocational education and cooperation with business.
10-220 Duties of boards of education as amended by PA 08-153.
10-21a High School graduation requirements.
Adopted: January 26, 2021
Revised:
Replaces: 6140
NOTE: Please download the PDF here:
INSTRUCTION
Series 6000
Policy #6017.3.1
Curriculum Design/Development Separation of Church and State
In accordance with the mandate of the Constitution of the United States prohibiting the establishment of religion it is the policy of the EASTCONN Board of Directors that the public schools will, at all times and in all ways, be neutral in matters of religion.
This requirement of neutrality need not preclude nor hinder the public schools in fulfilling their responsibility to educate students to be tolerant and respectful of religious diversity.
EASTCONN also recognizes that one of its educational responsibilities is to advance the students' knowledge and appreciation of the role that religion has played in the social, cultural, and historical development of civilization.
Therefore, EASTCONN will approach religion from an objective, curriculum-related perspective, encouraging all students and staff members to be aware of the diversity of beliefs and respectful of each other's religious and/or non-religious views. In that spirit of respect, students and staff members may be excused from participating in activities that are contrary to religious beliefs unless there are clear issues of compelling public interest that would prevent it.
Holiday Celebration and Observances
The building Principal is responsible for monitoring compliance with this policy. Pertinent information will be included in the student, parent, and staff handbooks.
Absence for Religious Observation
Student absences for religious observances shall be excused. Furthermore, such absences should not prohibit receipt of attendance related awards nor impact student grades or participation in school events.
Recognition of Religious Holidays
The objective study of religious holidays provides a natural opportunity to promote an appreciation for and respect of diversity. Learning opportunities should extend beyond Judeo- Christian beliefs; reflecting the diversity of global cultures.
1. Recognition of religious holidays will not dominate the educational program and must support curricular objectives.
2. All religions must be afforded equal dignity, but none advanced nor disparaged.
3. Decorations which are part of custom may be displayed. Tree decoration should not promote religion nor require student participation.
4. Programs should focus on seasonal rather than religious themes’ inclusive of concerts, enrichment programs and Parent-Teacher Organization sales.
5. Performances which recognize holidays must be of an artistic nature, not religious. Religious music must not dominate any school program. Program selection should not, by their nature, exclude students from participation.
6. The Cafeteria staff will consider religious dietary restrictions when planning menus (non- meat meals, limiting pork to one menu choice).
7. Parents may exclude their children from programs involving the recognition of religious holidays or if celebration is in conflict with family beliefs. A written request for exclusion should be sent to the Principal.
Legal Reference: First Amendment, The United States Constitution
Engel v. Vitale, 370 U.S. 421 (1962)
Lenon v. Kurtzman, 403 U.S. 602 (1971)
Lee v. Weisman, 505 U.S. 577 (!992)
Lamb’s Chapel v. Center Moriches Union Free School Agency, 508 U.S. 384 (1993)
Adopted: January 26, 2021
Revised:
Replaces: 6141.2
NOTE: Please download the PDF here:
INSTRUCTION
Series 6000
Policy #6017.4.1
Bilingual-Bicultural Education
The Director of Schools, or his/her designee, shall ascertain annually the number of children of limited and non-English speaking ability within EASTCONN and classify them according to their dominant language and report them to the Executive Committee of the Board of Directors.
Whenever it is ascertained that there are in any public school building within EASTCONN of twenty or more eligible students classified as dominant in any one language other than English, the Executive Committee of the Board of Directors shall provide a program of bilingual education for such eligible students for the following school year.
The Director of Schools will require each School Principal to conduct a preliminary assessment of dominant language of all students in EASTCONN as follows:
1. From parents/guardians by personal contact in the student's presumed dominant language.
2. From parents/guardians by use of questionnaires in the student's dominant language.
3. From personal interviews in the presumed dominant language (grades 4-12 only).
4. From school records.
The Director of Schools shall apply annually for a grant of funds to support such a program. The Director of Schools shall also submit annual reports of progress as required by law.
A meeting shall be held with the parents/guardians of eligible students to explain the benefits of the language program options available in EASTCONN including an English immersion program and any native language accommodations that may be available for the mastery examinations. A student will be placed in a bilingual program if the parent(s)/guardian(s) elect this option. Efforts will be made to maintain student native language; including communication with parents/guardians in their native language.
An eligible student for the bilingual program shall be limited to no more than thirty (30) months, excluding summer school and time spent in two-way language programs, in a bilingual program. The program must continuously increase the use of English for instruction and provide that more than 50% of instruction be in English by the end of a student's first year in the program.
The progress made by each student in the bilingual education program in meeting the English mastery standard developed by the State Department of Education shall be assessed annually.
Students not meeting the English mastery standard at the end of the initial thirty months or at the end of an extension or those demonstrating limited progress shall be provided with additional language support services which may include, but are not limited to, English as a second language program, sheltered English programs, English Immersion programs, summer school, after-school assistance, and other research-based language development programs. Transition services offered to students who have not mastered English after thirty months in a bilingual program may not include bilingual education. Students meeting the state standard shall leave the program. The date of initiation into EASTCONN’s bilingual program and the date and results of the required assessments shall be documented on the student's permanent record card.
Eligible students enrolling in a secondary school with less than thirty (30) months remaining before graduation shall be assigned to an English as a Second Language program. He/she may also be provided with additional services designed to enable the student to speak, write, and comprehend English by the time the student graduates and to assist the student meet the course requirements for graduation.
Students who are in their first year of enrollment in a U.S. school and participating in the bilingual education program or English as a Second Language program for a period of ten (10) months or less may be exempted from participation in the statewide assessment programs. This exemption applies to the areas of reading, writing and science but not to mathematics. The mathematics test may be taken with accommodation if necessary.
Any limited English proficient student who has been enrolled from ten to twenty months and who scores below standard on the English mastery test administered in the month prior to the administration of the statewide mastery examinations may be exempted from participation in the statewide assessment programs. The scores for students who have been enrolled in a school in Connecticut or another state for less than twenty school months shall not be used for purposes of calculating the school or EASTCONN performance index.
A limited English proficient student is as defined in Title VII of the Improving America's Schools Act of 1994, P.L. 103-382. A student is considered to have limited English proficiency if he/she was not born in the United States or comes from a country where English is not the dominant language; and has sufficient difficulty reading, writing, speaking and understanding English that he/she may not be able to learn successfully in an English-language classroom or participate fully in American society.
EASTCONN, when required to provide a bilingual education program, shall also investigate the feasibility of instituting two-way language programs starting in kindergarten.
Legal Reference: Connecticut General Statutes
10-14q Exceptions (as amended by PA 02-7, 5/9/02 Special Session) 10 17 English language to be medium of instruction. Exception.
10 17a Establishment of bilingual and bicultural program. 10 17d Application for and receipt of federal funds.
10 17e Definitions.
10 17f Required bilingual education. (as amended by PA 98-168 & PA 01-205, PA 05-290 and June Special Session PA 15-5))
10 17g Application for grant. Annual evaluation report. 10-76e Definitions.
10 146f Waiver of certification requirements for bilingual teachers. State Board of Directors Regulations
10 17h 1 to 10 17h 15. Programs of bilingual education.
34 CFR, Part 200, Federal Regulations Federal Register 9/13/2006
Adopted: 3/23/2021
Revised:
Replaces: 6141.31
NOTE: Please download the PDF here:
INSTRUCTION
Series 6000
Policy #6017.5.1
Limited English Proficiency Program
In accordance with the EASTCONN Executive Committee of the Board of Directors’ philosophy to provide a quality educational program to all students, EASTCONN shall provide an appropriate planned instructional program for identified students whose dominant language is not English. The purpose of the program is to increase the English proficiency of eligible students so that they can attain the academic standards adopted by the EASTCONN Executive Committee of the Board of Directors and achieve academic success. Students who have limited English proficiency (LEP) will be identified, assessed and provided appropriate services.
The EASTCONN Executive Committee of the Board of Directors shall adopt a program of educational services for each student whose dominant language is not English. The program shall include bilingual/bicultural or English as a Second Language instruction.
The Director of Education or his/her designee shall implement and supervise an LEP program that ensures appropriate LEP instruction and complies with federal and state laws and regulations.
The Director of Education or his/her designee, in conjunction with appropriate stakeholders, shall develop and disseminate written procedures regarding the LEP program, including:
1. Program goals.
2. Student enrollment procedures.
3. Assessment procedures for program entrance, measurement of progress, and program exit.
4. Classroom accommodations.
5. Grading policies.
6. List of resources, including support agencies and interpreters.
EASTCONN shall establish procedures for identifying students whose language is not English. For students whose dominant language is not English, assessment of the student's English proficiency level must be completed to determine the need for English as a Second Language instruction.
Students whose dominant language is not English should be enrolled in EASTCONN upon proof of residency and proof of required immunizations and health examination. Students shall have access to and be encouraged to participate in all academic and extracurricular activities of EASTCONN.
Students participating in LEP programs shall be required, with accommodations, to meet established academic standards and graduation requirements adopted by the EASTCONN Executive Committee of the Board of Directors.
The LEP program shall be designed to provide instruction that meets each student's individual needs, based on the assessment of English proficiency in listening, speaking, reading and writing. Adequate content area support shall be provided while the student is learning English, to assure achievement of academic standards.
The LEP program shall be evaluated for effectiveness as required, based on the attainment of English proficiency, and shall be revised when necessary.
At the beginning of each school year, EASTCONN shall notify parents of students qualifying for LEP programs regarding the instructional program and parental options, as required by law.
Parents will be regularly apprised of their student's progress. Communications with parents shall be in the language understood by the parents.
EASTCONN shall maintain an effective means of outreach to encourage parental involvement in the education of their children.
The state assessment scores or certain ELL students shall not be included in the school or EASTCONN performance indices if such ELL students have been enrolled in Connecticut or another state for less than twenty school months.
Limited English proficient (LEP) students, including those also identified as requiring special education, who are in their first year of enrollment in a U.S. school and have been in attendance for one school year or less, may be permitted to be exempt from one administration of the reading/language arts portion of the statewide assessment tests. These students must take the Language Assessment Scales (LSS-Links). No such exemption is permitted, based on federal guidelines, from the mathematics and science assessments of the statewide assessments. Accommodations, as provided in classroom instruction may be used.
Limited English proficient students eligible for special education due to significant cognitive impairment must be tested on a Skills Checklist, regardless of the one school year exemption option.
(cf. 6017.4.1- Bilingual-Bicultural Education)
Legal Reference: Connecticut General Statutes
10 17 English language to be medium of instruction. Exception.
10 17a Establishment of bilingual and bicultural program. 10 17d Application for and receipt of federal funds.
10 17e Definitions.
10 17f Required bilingual education. (as amended by PA 98-168, PA 01-205 and June Special Session PA 15-5)
10 17g Application for grant. Annual evaluation report. 10-76e Definitions.
10 146f Waiver of certification requirements for bilingual teachers.
P.A. 99-211 An Act Improving Bilingual Education.
State Board of Directors Regulations
10 17h 1 to 10 17h 15. Programs of bilingual education. Title VI, Civil Rights Act of 1964
Equal Education Opportunities Act as an amendment to the Education Amendments of 1974
Bilingual Education Act. 20 U.S.C. §§7401 et seq. as amended by the English Language Acquisition, Language Enhancement, and Academic Achievement Act. Title III, Sections 3001-3304 of HR1, No Child Left Behind Act of 2001, P.L.
107-110.
Adopted: 4/19/2021
Revised:
Replaces: 6141.311
NOTE: Please download the PDF here:
INSTRUCTION
Series 6000
Policy #6017.6.1
Migrant Students
The Executive Director of EASTCONN will develop and implement a program to address the needs of migrant children in EASTCONN.
This program will include a means to:
1. Identify migrant students and assess their educational and related health and social needs.
2. Provide a full range of services to migrant students including applicable Title I programs, special education, gifted education, vocational education, language programs, counseling programs and elective classes.
3. Provide migrant children with the opportunity to meet the same statewide assessment standards that all children are expected to meet.
4. Provide advocacy and outreach programs to migrant children and their families and professional development for EASTCONN staff.
5. Provide parents/guardians an opportunity for meaningful participation in the program.
Migrant Education Program for Parent(s)/Guardian(s) Involvement
Parent(s)/guardian(s) of migrant students will be involved in and regularly consulted about the development, implementation, operation, and evaluation of the migrant program.
Parent(s)/guardian(s) of migrant students will receive instruction regarding their role in improving the academic achievement of their children.
Migratory Child/Student Definition
-
A “migratory child” means a child who:
1. is a migratory agricultural worker or a migratory fisher; or
2. in the preceding 36 months, in order to accompany a parent, spouse, or guardian who is a migratory agricultural worker or a migratory fisherman
3. Has moved from one school district to another;
4. As the child of a migratory fisher, resides in a school district or more than 15,000 square miles and migrates a distance of 20 miles or more to a temporary residence.
B. Move or Moved means a change from one residence to another residence that occurs due to economic necessity.
C. Migratory Agricultural Worker means a person has moved from one school Agency/district to another in order to obtain temporary employment or seasonal employment in agricultural work, including dairy work.
D. Migratory Fisher means a person who, in the preceding 36 months has moved from one Agency or another in order to obtain temporary employment or seasonal employment in fishing work.
Legal Reference:
No Child Left Behind Act of 2001, §1301 et seq., 20 U.S.C. §6391 et seq., 34
C.F.R. §200.40 - 200.45.
Federal Register – July 29, 2008 – Final Rule 34 C.F.R. Part 2000
Adopted: January 26, 2021
Revised:
Replaces: 6141.312
NOTE: Please download the PDF here:
INSTRUCTION
Series 6000
Policy #6017.7.1
Basic Instructional Program
The basic instructional program shall be prescribed by the EASTCONN Executive Committee of the Board of Directors and be in accordance with the law. This is applicable for students in Kindergarten through receipt of high school diploma.
Although learning experiences offered students vary according to their individual needs and abilities, the instructional program will be designed to give all students a common body of skills, understandings, attitudes, and knowledge needed for living in a democratic society.
An atmosphere fostering healthy growth shall prevail, recognizing ability, encouraging excellence and providing a model of productive life as a model to emulate.
As required by law the EASTCONN Executive Committee of the Board of Directors shall provide a program of instruction which shall include at least the following subject matter as taught by legally qualified teachers, the arts; career education; consumer education; health and safety; including, but not limited to, human growth and development; nutrition; first aid; including cardiopulmonary resuscitation (CPR) training; disease prevention and cancer awareness, including but not limited to, age and developmentally appropriate instruction in performing self-examinations for the purposes of screening for breast cancer and testicular cancer; community and consumer health; physical, mental and emotional health; including youth suicide prevention; teen dating violence awareness and prevention; substance abuse prevention; safety; which shall include the safe use of social media, as defined in C.G.S. 9-601, and may include the dangers of gang membership, and safety and accident prevention; instruction on acquired immune deficiency syndrome (AIDS); language arts, including reading, writing, grammar, speaking and spelling; mathematics; physical education; science; social studies, including, but not limited to, citizenship, economics, geography, government and history; computer programming instruction, and in addition, on at least the secondary level, one or more world languages and vocational education.
World languages shall include American Sign Language, provided such subject matter is taught by a qualified instructor under the supervision of a certified teacher.
The "arts" means any form of visual or performing arts which may include, but not limited to, dance, music, art and theatre. If a student or parents/guardians are non-English speaking; study of a students’ native culture and history will be encouraged.
The implementation of these programs shall be the responsibility of the building Principals and Program Directors.
Legal Reference: Connecticut General Statutes
10-16b Prescribed courses of study. (as modified by PA 97-45, PA 97-61, PA 08- 153, PA 11-136, PA 14-234, PA 15-17, PA 15-94 and PA 15-138 and PA 16-188)
10-18 Courses in United States History, government and duties and responsibilities of citizenship.
10-19 Teaching about alcohol, nicotine or tobacco, drugs, and acquired immune deficiency syndrome. Training of personnel.
Adopted: 4/19/2021 Revised:
Replaces: 6142
Note: The addition, as part of the health and safety curriculum, of cardiopulmonary resuscitation (CPR) training, is to be based on the guidelines for emergency cardiovascular care issued by the American Heart Association and shall include, but not be limited to, hands on training in CPR.
In addition, boards of education are allowed to accept gifts, grants, and donations, including in- kind donations, to purchase equipment or materials needed to provide CPR instruction in the schools.
NOTE: Please download the PDF here:
INSTRUCTION
Series 6000
Policy #6017.8.1 Family Life Education
The EASTCONN Board of Directors recognizes that the purpose of family life education is to help students acquire factual knowledge, attitudes and values which will contribute to the well- being of the individual, the family and society. Among other things, family life education provides instruction directed toward enabling students to discuss effectively problems with family members. Such communication shall include the willingness and ability to listen, accept criticism and respond with openness, frankness and honesty, thus demonstrating a mutual respect and love for other members of the family.
Helping students attain a mature and responsible attitude toward human sexuality is a continuous task of every generation. Parents have the primary responsibility to assist their children in developing moral values. The schools should support and supplement parents' efforts in the areas of family life and sex education by offering students factual information and opportunities to discuss concerns, issues and attitudes inherent in family life and sexual behavior, including traditional moral values.
To comply with the provisions of the No Child Left Behind Act, the Executive Director of EASTCONN will, in writing, notify the professional staff of the federal requirements concerning sex education and the prohibitions and restrictions concerning distribution of contraceptives or materials that encourage sexual activities. EASTCONN will comply with federal guidelines concerning age appropriate sex education.
A family life and sex education committee shall be established to plan, develop and monitor the family life and sex education program. It will also serve as a resource for evaluation and ensuing recommendations. The committee shall be responsible to the EASTCONN Board of Directors and shall work in cooperation with the Executive Director of EASTCONN and any other auxiliary committees the EASTCONN Board of Directors may appoint for this program.
Students and parents or guardians shall be informed of their right to exempt the student from the family life program.
Legal Reference: Connecticut General Statutes
10-16c State board to develop family life education curriculum guides.
10-16d Family life education programs not mandatory.
10-16e Students not required to participate in family life education programs.
10-16f Family life programs to supplement required curriculum.
20 U.S.C. 7906 No Child Left Behind Act of 2001
Adopted: 2/23/21
Revised:
Replaces: 6142.1
NOTE: Please download the PDF here:
INSTRUCTION
Series 6000
Policy #6017.9.1
Health Education Program
The EASTCONN Board of Directors recognizes that student health and success in school are interrelated. EASTCONN schools cannot achieve their primary mission of education if students are not healthy and fit physically, mentally and socially. In order to play a proactive role in preventing disabling chronic health conditions, unnecessary injury and disease, to help students learn to take responsibility for their own health and to adopt health-enhancing attitudes and behaviors, EASTCONN shall adopt a comprehensive health education program consistent with the requirements of state and federal law.
EASTCONN’s program will be developed in cooperation with staff, parents, members of the community and state and local agency representatives, as appropriate, and adopted by the EASTCONN Board of Directors.
The input of students will be encouraged. Development of EASTCONN’s program will be guided by the following goals:
1. Each EASTCONN school shall be a safe and healthy place for students and employees to learn and work, with a climate that nurtures learning, achievement and growth of character;
2. All students shall be taught the essential knowledge and skills they need to become health literate - that is, to make health-enhancing choices and avoid behaviors that can damage their health and well being;
3. Each EASTCONN school shall be organized to reinforce students' adoption of health- enhancing behaviors and staff shall be encouraged to model healthy lifestyles; and
4. School leaders shall ensure that the nutrition health services and social services students need in order to learn are provided, either at the school site or in cooperation with other community agencies.
Contributing to the fulfillment of the above-stated goals and in conformity with state statute, the EASTCONN Board of Directors requires that all EASTCONN schools, full-time students shall be provided a daily lunch program of not less than twenty (20) minutes. In addition, all students enrolled in elementary school shall have included in the regular school day, time devoted to physical exercise, of not less than twenty minutes in total, except that this requirement may be altered by a Planning and Placement Team (PPT) for a child requiring special education and related services according to state and federal law, as may be amended from time to time.
School employees (teacher, substitute teacher, administrator, Executive Director, guidance counselor, psychologist, social worker, nurse, physician, paraprofessional, coach, or any other individual working in an EASTCONN school, who in the performance of his/her duties has regular contact with students and provides services to or on behalf of students enrolled in an EASTCONN school, pursuant to a contract with the EASTCONN Board of Directors ) shall not deny (alternate: refrain from denying) a student's participation in the entire time devoted to physical exercise in the regular school day as a form of discipline or punishment, nor should they cancel it (or refrain from cancelling it) for instructional makeup time. In addition, any student in kindergarten through grade twelve shall not be required to engage in physical activity as a form of discipline.
In addition, it is the intent of the EASTCONN Board of Directors that EASTCONN schools take a proactive effort to encourage students to make nutritious food choices. Food and beverages sold or served in EASTCONN schools shall include nutritious food choices. Food and beverages sold or served in EASTCONN schools shall include nutritious, low-fat foods and drinks, which may include, but shall not be limited to, low-fat dairy products, natural fruit juices and fresh or dried fruit at all times when food or drink is available for purchase by students during the school day.
The Executive Director of EASTCONN will develop administrative regulations as needed for the implementation of this policy, including a process for the regular review and evaluation of EASTCONN’s program.
(cf. 6017.10.1 - Student Nutrition and Physical Activity)
Legal Reference: Connecticut General Statutes
10-215 Lunches, breakfasts and the feeding programs for public school children and employees.
10-215a Non public school participation in feeding program.
10-215b Duties of state Board of Directors re feeding programs. 10-216 Payment of expenses.
10-215b-1 State Board of Directors regulation
10-221o Lunch periods. Recess. (as amended by P.A. 12-116, AN Act Concerning Educational Reform, and P.A. 13-173, An Act Concerning Childhood Obesity and Physical Exercise in Schools)
10-221p Boards to make available for purchase, low fat foods and drinks
Adopted: 2/23/20
Revised:
Replaces: 6141.1
NOTE: Please download the PDF here:
INSTRUCTION
Series 6000
Policy #6017.10.1
Student Nutrition and Physical Activity (School Wellness Policy)
Student wellness, including good nutrition and physical activity, shall be promoted in the EASTCONN’s educational programs, school activities, and meal programs. This policy shall be interpreted consistently with Section 204 of the Healthy, Hunger-Free Kids Act of 2010 (Public Law 111-296)
Goals for Nutrition Education
The goals for addressing nutrition education include the following:
EASTCONN schools will support and promote good nutrition for students consistent with applicable federal and state requirements and guidelines.
EASTCONN schools will foster the positive relationship between good nutrition, physical activity, and the capacity of students to develop and learn.
Nutrition education will be part of EASTCONN’s comprehensive school health education curriculum and will be integrated into other classroom content areas, as appropriate.
Goals for Physical Activity
The goals for addressing physical activity include the following:
EASTCONN schools will support and promote an active lifestyle for students.
Physical education will be taught in all grades and shall include a standards-based, developmentally planned and sequential curriculum that fosters the development of movement skills, enhances health-related fitness, increases students' knowledge, offers direct opportunities to learn how to work cooperatively in a group setting, and encourages healthy habits and attitudes for a healthy lifestyle.
Unless otherwise exempted, all students will be required to engage in EASTCONN’s physical education program.
Nutrition Guidelines for Foods Available in Schools
Students will be offered and EASTCONN schools will promote nutritious food choices consistent with the current Dietary Guidelines for Americans and My Plate, published jointly by the U.S. Department of Health and Human Services and the Department of Agriculture, and guidelines promulgated by the Connecticut Department of Education ("Connecticut Nutrition Standards for Foods in Schools") in addition to federal and state statutes and national health organizations. The focus is on moderating calories, limiting fats, sodium and sugars and increasing consumption of nutrient-rich foods such as fruits, vegetables, whole grains, low-fat dairy, lean meats and legumes. In addition, in order to promote student health and reduce childhood obesity, the Executive Director of EASTCONN or designee shall establish such administrative procedures to control food and beverage sales that compete with EASTCONN’s nonprofit food service in compliance with the Child Nutrition Act. EASTCONN shall prohibit the sale of foods of minimal nutritional value as defined by the U.S. Department of Agriculture and will ensure that all foods sold to students separately from school meals meet the Connecticut Nutrition Standards. All beverages sold or served to students on school premises will be healthy choices that meet the requirements of state statute and USDA beverage requirements. (EASTCONN schools must follow whichever requirements are stricter).
Note: Agencys that participate in Connecticut's healthy food certification must follow the Connecticut Nutrition Standards for all foods sold in schools instead of USDA's Standards for Competitive Foods. The "Connecticut Nutrition Standards" meet or exceed the USDA's competitive food standards.
All sources of food sales to students at school must comply with the "Connecticut Nutrition Standards for Food in Schools" including, but not limited to, cafeteria a la carte sales, vending machines, school stores and fundraisers. EASTCONN shall ensure that all beverages sold to students comply with the requirements of state statute and USDA beverage requirements. The stricter requirements where different between the state and federal regulations must be followed. EASTCONN shall ensure compliance with allowable time frames for the sale of competitive foods as specified by state law.
Reimbursable School Meals
Reimbursable school meals served shall meet, at a minimum, the nutrition requirements and regulations for the National School Lunch Program and/or School Breakfast Program.
Monitoring
The Executive Director of EASTCONN or designee shall provide periodic implementation data and/or reports to the EASTCONN Board of Directors concerning this policy's implementation sufficient to allow the Board to monitor and adjust the policy.
Community Input
The Executive Director of EASTCONN or designee will invite suggestions and comments concerning the development, implementation, periodic review and improvement of the school wellness policy from community members, including parents, students, and representatives of the school food authority, teachers of physical education, school health professionals, members of the EASTCONN Board of Directors , school administrators, and the public.
Evaluation of Wellness Policy
In an effort to measure the implementation of this policy, the EASTCONN Board of Directors designates the Executive Director of EASTCONN, as the person who will be responsible for ensuring that each school meets the goals outlined in this policy.
EASTCONN will make available to the public an assessment of the implementation, including the extent to which the schools are in compliance with policy and a description of the progress being made in attaining the goals of this policy.
(cf. 6017.10.1 - Student Nutrition and Physical Activity (School Wellness Policy) (cf. 6017.9.1 - Health Education Program)
Legal Reference: Connecticut General Statutes
10-16b Prescribed courses of study.
10-215 Lunches, breakfasts and the feeding programs for public school children and employees.
10-221 Boards of education to prescribe rules, policies and procedures. 10-215a Non public school participation in feeding program.
b Duties of state Board of Directors re: feeding programs. 10-215 Payment of expenses.
10-215e Nutrition standards for food that is not part of lunch or breakfast program
10-215f Certification that food meets nutrition standards. 10-221o Lunch periods. Recess.
10-221p Boards to make available for purchase nutritious, low-fat foods. 10-221q Sale of beverages.
Regulations of Connecticut State Agencies 10-215b-1 Competitive foods. 10-215b-23 Income from the sale of food items.
National School Lunch Program and School Breakfast Program; Competitive Food Services. (7 CFR Parts 210.11 and 220.12)
The Child Nutrition and WIC Reauthorization Act of 2004, Public Law 108-265 Nutrition Standards in the National School Lunch and School Breakfast Programs, 7 CFR Parts 210 & 220
Healthy, Hunger-Free Kids Act of 2010, P.L. 111-296, 42 U.S.C. 1751
Child Nutrition Act of 1966 (as amended by P.L. 108-269, July 2, 2004)
School Breakfast Program, 7 C.F.R. Part 220 (2006)
National School Lunch Program or School Breakfast Program: Nutrition Standards for All Foods Sold in School (Federal Register, Vol. 78, No. 125, June 28, 2013)
Adopted: 2/23/21
Revised:
Replaces: 6142.101
NOTE: Please download the PDF here:
INSTRUCTION
Series 6000
Policy #6017.11.1 Reading/Language Arts
Reading and language skills are integral parts of all phases of the learning process. Each individual, therefore must learn to speak, read, write, and listen to words in order to function effectively in school and society. Since it is primarily with words that ideas and thoughts are communicated, it is imperative that the individuals develop competency in the reading and language arts areas for self-fulfillment, effective communication, creative expression, and to assume a productive role in society. Each individual must be provided with an educational program at his or her level of ability and achievement. Such a program will emphasize the differentiation of instruction, flexible grouping, and a multi-modality approach.
Legal Reference: Connecticut General Statutes
10-14t Reading assessments for students in kindergarten to grade 3 (as amended by P.A. 15-97)
10-220a In-service training. Professional development. Institutes for educators. Cooperating and beginning teacher programs, regulations. (as amended by P.A. 15-97)
10-2211 State-wide Early Reading Success Institute
10-265f Early reading success grant program. (as amended by PA 06-135)
10-265g Summer reading programs required for priority school Agencys Evaluation of student reading level. Personal reading plans (as amended by June Special Session PA 01-1 and by PA 06-135)
10-2651 Requirements for additional instruction for poor performing students in priority school Agencys; exemptions. Summer school required exemptions.
10-266p Priority school Agency grant program.
P.A. 99-288 An Act Concerning Education Accountability
P.A. 06-135 An Act Requiring A Study Of State Educational Institutions and Departments With Respect to the Expenditures of Such Institutions and Departments and the Programs Administered or Services Provided by Such Institutions and Department.
P.A. 15-97 An Act Concerning Students with Dyslexia
Adopted: 2/23/21
Revised:
Replaces: 6142.2
NOTE: Please download the PDF here:
INSTRUCTION
Series 6000
Policy #6017.12.1
Controversial Issues
Controversial issues are those subjects about which there are significant differences of opinion based on differing values people bring to an issue; as a basic educational competency, students should develop abilities to deal with controversial issues.
Controversy is inherent in the democratic way of life, and study and discussion of controversial issues is essential to citizenship education in a free society. Students can become better informed individuals through examining evidence, facts, and differing viewpoints; by exercising freedom of thought and moral choice; and through making responsible decisions. Perpetuation of the fundamental principles of American society requires opportunities for students to read, to gather information, to speak, to hear alternative viewpoints, and to reach honest judgments according to individual abilities.
Teachers shall help students identify and evaluate relevant information, learn the techniques of critical analysis, and make independent judgments. They must reinforce students rights to present and support personal conclusions with those who have opposing points of view. Teachers should also develop student interest in objective re-examination of long-standing issues, and of newly significant issues, and promote vigorous exchanges of ideas. Although teachers have the right to express personal viewpoints and opinions, they do not have the right to indoctrinate students with their personal views.
(cf. 5040.1.1 - Freedom of Speech/Expression)
(cf. 6017.22.1 - Instruction Equipment and Books and Materials)
Legal Reference: Connecticut General Statutes
31-51q Liability of employer for discipline or discharge of employee on account of employee’s exercise of certain constitutional rights.
Keyishian v. Board of Regents 395 U.S. 589, 603 (1967)
Academic Freedom Policy (adopted by Connecticut State Board of Directors , 9/9/81)
Adopted: 2/23/21 Revised:
Replaces: 6144
NOTE: Please download the PDF here:
INSTRUCTION
Series 6000
Policy #6017.13.1
Exemption From Instruction
Substance abuse education is required by state statutes for all students annually and students are not exempt.
Religious
If the religious belief and/or teachings of a student or his/her parents or guardian are contrary to the content of a school subject, or to any part of a school activity, the student may be exempt from participation. To receive such an exemption, the parent or guardian must present a written request for exemption to the Principal stating the conflict involved.
Medical
If a student is unable to participate in a physical education class, he/she must present to the Principal or designee a statement from a physician stating the reason for his/her inability to participate.
HIV/AIDS Instruction
Currently there is no cure for those infected with AIDS, but the EASTCONN Board of Directors believes that education is the best way to prevent the spread of AIDS. By learning the facts about AIDS, students will be able to make decisions that will keep them healthy and perhaps save their lives.
A student will be exempted from instruction on Acquired Immune Deficiency Syndrome (AIDS) upon receipt of a written request for exemption from his/her parent or guardian.
"HIV/AIDS Instruction" is defined as ongoing and systematic instruction on Acquired Immune Deficiency Syndrome (AIDS) offered by EASTCONN pursuant to state law.
Dissection of Animals
A student will be exempted from Dissection Instruction upon receipt of a written request for exemption from his/her parent or guardian. "Dissection Instruction" is defined as instruction in which a student must participate in, or observe the dissection of any animal.
Any student excused from participating in, or observing the dissection of any animal as part of classroom instruction shall be required to complete an alternate assignment to be determined by the teacher.
Exemptions from required instruction do not excuse a student from the total semester hours required for graduation.
Family Life and Education Instruction
Students, parents or guardians shall be informed of their right to exempt the student from the family life program. The student will be exempted upon a written request for exemption from his/her parent or guardian. "Family Life Instruction" is defined as instruction pertaining to family planning, human sexuality, parenting, nutrition and the emotional, physical psychological, hygienic, economic and social aspects of family life.
Note: Dissection, family life education and HIV/AIDS are three instructional areas in which, as indicated, upon the written request of a parent/guardian, the EASTCONN Board of Directors is required to permit curricular exemptions for instruction.
Sexual Abuse and Assault Awareness and Prevent Program
"Sexual abuse and assault awareness and prevention program" is defined as the state-wide program identified or developed by the Department of Children, in collaboration with the Department of Education and Connecticut Sexual Assault Crisis Services, Inc. (or a similar entity) that includes age-appropriate educational materials designed for children in grades kindergarten to twelve, inclusive, regarding child sexual abuse and assault awareness and prevention that may include, but not be limited to, (A) the skills to recognize (i) child sexual abuse and assault, (ii) boundary violations and unwanted forms of touching and contact, and (iii) ways offenders groom or desensitize victims and (B) strategies to (i) promote disclosure, (ii) reduce self-blame, and (iii) mobilize bystanders.
A student shall be excused from the sexual abuse and assault and prevention program in its entirety or any part thereof, upon receipt by the Principal or his/her designee, of a written request from the student's parent/guardian.
Any student excused from any aspect of the curriculum may be required by the teacher to complete an alternative assignment. Any student excused from participating in the sexual abuse and assault awareness program shall be provided, during the period of time in which the student would otherwise be participating in such program, an opportunity for other study or academic work as determined by the teacher.
Legal Reference: Connecticut General Statutes
10-16b Prescribed courses of study.
10-16c State board to develop family life education curriculum guides.
10-16e Students not required to participate in the family life education program.
10-17f Required bilingual program (as amended by PA 98-168)
10-18d Animal dissection. Students to be excused from participation or
observation.
17a-101q Statewide sexual abuse and assault awareness and prevention program.
10-19(b) AIDS education.
10-19 Effect of alcohol, nicotine or tobacco and drugs to be taught.
Adopted: 2/23/21
Revised:
Replaces: 6144.1
NOTE: Please download the PDF here:
INSTRUCTION
Series 6000
Policy #6017.14.1
Interscholastic/Intramural Athletics
The EASTCONN Board of Directors believes individual students will benefit from opportunities to grow physically and intellectually through experiences that provide the opportunity for self- discipline and team efforts made possible through competitive interschool and intramural team and individual sports activities.
EASTCONN participation in interscholastic athletics will be subject to approval by the EASTCONN Board of Directors. This shall include approval of membership in any leagues, associations, or conferences, of rules for student participation, and of annual sports schedules.
It is the EASTCONN Board of Directors’ policy to provide students interscholastic athletic competition in a variety of sports. Students will be allowed to participate in individual sports on the basis of their physical condition and desire. Qualified personnel shall be provided for coaching and supervising individual sports. In addition, it is the policy of the EASTCONN Boatd of Directors to provide intramural athletic activities as an outgrowth of class instruction in physical education commensurate with the grade level of the students involved.
Students with disabilities, possessing the required level of skill or ability to participate in a competitive program or activity, shall be afforded an equal opportunity to participate in extracurricular activities, which include club, intramural or interscholastic athletics.
EASTCONN shall make reasonable modifications and provide those aids and services that are necessary to afford a "qualified" disabled student the opportunity to participate in extracurricular athletics, unless it results in a fundamental alteration to EASTCONN’s program. EASTCONN will consider whether safe participation by a disabled student can be assured through reasonable modifications or the provision of aids and services.
EASTCONN shall/may (TBD) create additional opportunities for students with disabilities who cannot participate in the existing extracurricular athletics program, even with reasonable modifications or aids and services, in order to afford such students an equal opportunity to receive the benefits of extracurricular athletics.
Each student who chooses to participate in an interscholastic athletic program is required to have on file, in the offices of the building administrator and the Athletic Director, a certificate of consent which is signed by the parent or legal guardian. No student may start practice for any athletic team until he or she has been examined and approved by a medical doctor. This certificate of consent will be in effect for each student for each sports season.
The purpose of school athletics is both educational and recreational. The athletic program should encourage participation by as many students as possible and should be carried on with the best interests of the participants as the primary consideration. Participation should be without unreasonable interference with other obligations in the school, community and home.
It is recognized that a well-organized and well conducted athletic program is a potent factor in the morale of a student body and an important phase of good community-school relations.
Every possible effort shall be made to offer equal opportunities for both sexes in sports and activities which shall include life sports that a student can carry through adulthood.
(cf. 5013.3.1 - Student Health Services)
(cf. 5022.1.1 - Section 504: Civil and Legal Rights and Responsibilities)
(cf. 5040.2.1- Extra Class Activities)
Legal Reference: Connecticut General Statutes
10-149 Qualifications for coaches of intramural and interscholastic athletics.
Stratton, PPA v. St. Joseph's High School, Bridgeport Superior Court, June 4, 1986 (12 CT 26)9/87.
U.S. Department of Education, Office for Civil Rights, "Dear Colleague Letter," 113 LRP 3326 (OCR 1/25/13)
Adopted: 2/23/21
Revised:
Replaces: 6145.2
NOTE: Please download the PDF here:
INSTRUCTION
Series 6000
Policy #6017.15.1
Student Publications
Student publications are important elements of the instructional program and contribute directly to the accomplishment of the school's goals. The EASTCONN Board of Directors encourages the development of school student publications such as newspapers, annuals, and magazines because they offer an educational activity through which students gain experience in reporting, writing, editing, and understanding responsible journalism. Such publications also provide an opportunity for students to express their views and a means of communicating both within and beyond the school community.
All student publications will comply with the rules of responsible journalism. Libelous statements, unfounded charges and accusations, obscenity, false statements, materials advocating racial or religious prejudice, hatred, violence, the breaking of laws and school policies and/or regulations, or materials designed to disrupt the educational process will not be permitted. Expressions of personal opinion must be clearly identified as such, and bear the name of the author. Opportunity for the expression of opinions differing from those of the student publishers must be provided.
In addition, student newspapers and/or publications which are paid for by EASTCONN and/or produced under the direction of a teacher as part of the school curriculum are not considered a public forum. In such cases, the Board reserves the right to edit or delete such student speech which is determined to be inconsistent with EASTCONN’s basic educational mission.
The EASTCONN Board of Directors recognizes that students have rights to free expression in student publications. Consequently, student speech shall be limited in officially sponsored student publications only if there is a legitimate pedagogical reason to do so. The administration shall develop regulations to provide guidance on such legitimate pedagogical reasons.
Legal Reference:
Eisner v Stamford Board of Directors , 440 F. 2d 803 (2nd Cir 1971)
Trachtman v Anker, 563 F. 2d 512 (2nd Cir. 1977) cert. denied, 435 U.S. 925 (1978)
Hazelwood School Agency v. Ruhlmeir, 484 U.S. 260, 108 S Ct 562(1988)
Bethel School Agency v. Fraser, 478 US 675 (1986)
Tinker v. Des Moines Independent Community Dist., 393 US 503, (1969)
Adopted: 2/23/21
Revised
Replaces 6145.3
NOTE: Please download the PDF here:
INSTRUCTION
Series 6000
Policy#6017.16.1
School Productions
Student productions are important elements of the instructional program and contribute directly to the accomplishment of the school's goals. The EASTCONN Board of Directors shall encourage the development of school theatrical productions.
The EASTCONN Board of Directors recognizes that students have rights to free expression in student theatrical productions. Consequently, student speech shall be limited in officially sponsored student theatrical productions only if there is a legitimate pedagogical reason to do so. The administration shall develop regulations to provide guidance on such legitimate pedagogical reasons.
Definition
School productions shall refer to any performance involving student participants and prepared for an audience, either within or outside the regular school day. Productions shall include, but not be restricted to, concerts, plays, variety shows and exhibits.
Requirements
School productions involving students shall meet the following criteria:
1. Performances and productions shall contribute to educational goals and objectives and shall not substantially disrupt regularly scheduled school activities or classes.
2. Include content that adheres to constitutional requirements for separation of church and state.
3. Encourage inclusiveness and reflect sensitivity to diversity, race, religion, disability and ethnicity.
4. Consideration by the faculty of the maturity levels of students and appropriate standards of theatrical taste.
5. Performances shall be approved in advance by the principal.
6. Sponsors shall avoid the extended use of a particular student group.
7. Arrangements shall be made to provide proper supervision and to assure that participating students conduct themselves in a way that brings credit to the school.
8. Performances that are scheduled outside school hours are preferred.
9. As required, approval shall be acquired from copyright holders.
Student productions shall not contain speech which:
1. is vulgar, indecent or obscene;
2. contains libelous comments, personal attacks or abusive language such as language defaming a person’s character, race, religion, ethnic origin, gender identity, family status, or disability;
3. causes or clearly threatens to cause a material and substantial disruption of normal school functions or school activities;
4. encourages the commission of unlawful acts or the violation of lawful school rules;
5. promotes any product or service not permitted to minors by law.
Students may appeal a faculty advisor’s or principal’s decision to restrict production.
(cf. 6017.15.1 – Student Publications)
Legal Reference:
Eisner v Stamford Board of Directors , 440 F. 2d 803 (2nd Cir 1971)
Trachtman v Anker, 563 F. 2d 512 (2nd Cir. 1977) cert. denied, 435 U.S. 925
(1978)
Hazelwood School Agency v. Kuhlmeir, 484 U.S. 260 (1988)
Adopted: 2/23/21
Revised: Replaces: 6145.41
NOTE: Please download the PDF here:
INSTRUCTION
Series 6000
Policy #6017.18.1
Multiple Pathways
EASTCONN’s Schools offers students a variety of learning options that allow students to demonstrate proficiency on expected learning standards, earn academic credit, and satisfy graduation requirements.
EASTCONN also encourages its students to explore a broad range of learning experiences, including outside-of-school options, that allow them to pursue personal interests and career aspirations, gain applied knowledge and skills, and build strong work habits and character traits. All students will have the option to create a Personalized Learning Plan intended to increase educational engagement and motivation, while increasing preparation for postsecondary education and careers.
A. Learning Options
EASTCONN schools offer multiple learning options to students, including academic courses, career and technical education programming, online and blended learning experiences, alternative and at-risk programming, internship and exchange experiences, and adult education. Many of these options are detailed in the annual program of studies, and some are available to all students through the regular course registration and enrollment process.
B. Design (Personal Learning Plans)
-
In addition to the learning options offered by the school, students can work with advisors, counselors, and/or teachers to identify alternative courses, programs, or student-designed learning experiences. Learning options could include independent studies and long-term projects that: engage their personal interests and ambitions, align with one or more learning standards, and meet EASTCONN’s graduation requirements.
-
To pursue a personalized learning pathway, including non-traditional learning options, students must describe their learning experiences in a Personal Learning Plan, including how the experience satisfies both graduation requirements and expected cross-curricular and content-area standards.
-
To satisfy graduation requirements, all learning options must (1) be approved in advance by the school and (2) be of an equal or higher rigor and quality as the school's academic courses. If questions arise about the rigor, quality, or standards of a learning option, the Principal or a designee will make the ultimate determination.
C. Apply/Document
Non-traditional learning options must enable students to achieve some or all of the performance indicators taught in a comparable classroom-based course. Some interdisciplinary pathway experiences may enable students to achieve performance indicators addressed in multiple content areas or classroom-based courses. The student's Personal Learning Plan will detail how the personalized pathway options will enable him/her to achieve expected performance indicators, graduation standards, and graduation requirements.
D. Defend
Student learning experiences will culminate in a demonstration of proficiency on the graduation standards and performance indicators detailed in his/her approved Personal Learning Plan. Advisors, counselors, and/or teachers, working in collaboration with all participating outside instructors or supervisors, will determine if the student has met the requirements of his/her Personal Learning Plan.
E. Grading and Reporting
Student's progress reports, report cards, and official transcript will report his/her performance towards successful completion of their Personal Learning Plan.
(cf. 5012.1.1 - Graduation Requirements)
(cf. 6011.2.1 - Grading/Assessment Systems/Weighted Grades) (cf. 6010.1.1 - Promotion/Acceleration/Retention)
Legal Reference:
Connecticut General Statutes
10-221a High school graduation requirements. (As amended by P.A. 00-124, An Act Concerning High School Diplomas and Veterans of World War II, P.A. 00- 156, An Act Requiring A Civics Course for High School Graduation, P.A. 08- 138, An Act Concerning High School Credit for Private World Language Courses and Other Subject Areas, P.A. 10-111, An Act Concerning Education Reform in Connecticut, P.A. 11-135, An Act Concerning Implementation Dates for Secondary School Reform, P.A. 13-57, An Act Concerning Honorary Diplomas for Vietnam Veterans, P.A. 13-122, An Act Concerning Minor Revisions to the Education Statutes P.A. 13-247, Budget Implementer Bill and P.A. 15-237, An Act Concerning High School Graduation.)
10-233(a) Promotion and graduation policies. (as amended by PA 01-166)
P.A. 15-237 An Act Concerning High School Graduation.
Adopted:2/28/2023
Revised:
Replaces: 6146.13
NOTE: Please download the PDF here:
INSTRUCTION
Series 6000
Policy #6017.19.1
Grouping Policy
The placement of students in instructional groups, classrooms, and programs of study, has a significant impact on their educational and social development. No one grouping or placement practice is best for all children under all circumstances, but some general principles are common to all proper grouping and placement decisions. It is the policy of the EASTCONN Board of Directors that grouping and placement decisions be based exclusively on educational considerations and that their primary goal be to promote the best educational interests of the students in question.
The EASTCONN Board of Directors does not endorse any particular method of grouping students. However, in making grouping and placement decisions within individual schools, staff members must give due regard to the following general principles:
• Students can learn much from students whose skills and interests are different from their own in heterogeneous groups;
• Different students have different skills and interests;
• Students develop at different rates in different areas of learning;
• Students learn from other students as well as from adults;
Grouping and placement decisions should also reflect the fact that changes in a student's educational development may require changes in his or her placement. Grouping and placement decisions, consequently, should be flexible, and they should be reviewed regularly to test their appropriateness.
Secondary Schools
Students may select their courses of study and classes when they are available. However, the students shall be advised of courses required for graduation, necessary to enter credit-bearing courses at the Connecticut University System or to meet their career choices.
Secondary students may be grouped to meet individual needs in certain subjects, such as English or mathematics. Principals shall avoid scheduling or grouping arrangements that “lock” a student into a particular grouping or track for the entire school day.
The placement of a student in an instructional grouping or level or a subject shall be discussed with the parent and be cooperatively decided by the student, parent/guardian, guidance counselor and administrator. A student’s assignment to a group or level shall not be considered permanent.
Adopted: 3/23/2021
Revised:
Replaces: 6152
NOTE: Please download the PDF here:
INSTRUCTION
Series 6000
Policy #6017.20.1
Individualized Education Program/Special Education Program
Any child, whether a student of EASTCONN, of pre-school age, or between the ages of three and 21 years of age, inclusive, but not attending EASTCONN schools, who is identified as being in need of a special program shall be referred to a "special education planning and placement team" (PPT) which shall make an evaluative study to determine whether the child is a child with a disability as defined in state and federal statutes and if special education is required and to establish the scope of the special education program.
A parent of a child, the State Department of Education, other state agencies available to EASTCONN may initiate a request for an initial evaluation to determine if the child is a child with a disability. Initial evaluations using a variety of assessment tools and measures to gather relevant functional, developmental, and academic information, must be completed within 60 days of the receipt of parental consent, or per a timeline determined by the State. Exceptions to this timeframe include children moving between school Agencys and parental refusal to make a child available for evaluation, as provided by law. Assessments for disabled children who are transfer students shall be coordinated between the sending or receiving Agency in an expeditious manner.
EASTCONN will provide parents/guardians with State Department of Education information and resources relating to IEPs as soon as a child is identified as requiring special education.
Planning and Placement Team or Individualized Education Program Team
The term "individualized education program team" or "IEP Team" means a group of individuals composed of -
(I) the parents of a child with a disability
(II) not less than one regular education teacher of such child (if the child is, or may be, participating in the regular education environment);
(III) not less than one special education teacher, or where appropriate, not less than one special education provider of such child;
(IV) a representative of the local educational agency who -
(I) is qualified to provide, or supervise the provision of, specially designed instruction to meet the unique needs of children with disabilities;
(II) is knowledgeable about the general education curriculum; and
(III) is knowledgeable about the availability of resources of the local educational agency;
(V) an individual who can interpret the instructional implications of evaluation results, who may be a member of the team described in clauses (ii) through (vi);
(VI) at the discretion of the parent or the agency, other individuals who have knowledge or special expertise regarding the child, including related services personnel as appropriate; and
(VII) the school paraprofessional, if any, assigned to such child, and
(VIII) whenever appropriate, the child with a disability.
NOTE: An IEP Team member is not required to attend all or part of an IEP meeting if the parents and EASTCONN agree that the team member's participation is not necessary because the member's area of the curriculum or related services is not being modified or discussed at the meeting. If the meeting does involve a modification or discussion of the member's area of the curriculum or related services, parents and EASTCONN can agree to excuse the member from attending all or part of the meeting if the member submits written input to the parent and the IEP Team prior to the meeting. Parental consent in writing is required in either case.
In addition to the above, the special education specialist, school psychologist, school nurse, school social worker, counselor, or other student service worker who has conducted an assessment of the student shall participate whenever the results or recommendations based on such assessment are significant to the development of the student's individualized education program and placement. Where the student is limited or non-English speaking, an EASTCONN representative who is fluent in the student's primary language and who is knowledgeable about the process of second-language acquisition and competent in the assessment of limited English and non-English speaking individuals should be included.
The parent/guardian or surrogate parent shall be given at least five (5) school days prior notice of any PPT meeting and shall have the right to be present and participate in all portions of such meetings at which an educational program for their child is developed, reviewed or revised. In addition parents/guardians or surrogate parents have the right to be present at and participate in all portions of the PPT meeting at which an educational program for their child is developed, reviewed or revised. In addition, the parent/guardian/surrogate shall have advisors and the child's assigned paraprofessional, if any, be present at and participate in all portions of the PPT meeting in which the child's educational program is developed, reviewed or revised.
EASTCONN shall offer to meet with the student's parents/guardians, upon the request of the parents/guardians, after the student has been assessed for possible placement in special education and before the Planning and Placement Team (PPT) meets. The sole purpose of such meeting is to discuss the PPT process and any concerns the parent/guardian has about the student. The meeting will involve a member of the PPT designated by EASTCONN before the referral PPT meeting at which the student's assessments and evaluations will be discussed for the first time. This applies to students under evaluation for possible placement in special education.
Upon request of a parent/guardian, EASTCONN will provide the results of the assessments and evaluations used in the determination of eligibility for special education of a student at least three school days before the referral PPT meeting at which such results of the assessment and evaluations will be discussed for the first time.
Parents/Guardians and EASTCONN may agree to conduct IEP meetings, and other meetings, through alternative means, such as including but not limited to, videoconferences or conference calls.
(a) General. The IEP for each child must include -
(1) A statement of the child's present levels of educational performance based upon parental provider information, current classroom-based, local, state assessments and classroom-based observations, including -
(I) How the child's disability affects the child's involvement and progress in the general education curriculum; or
(II) For preschool children, as appropriate, how the disability affects the child's participation in appropriate activities;
(2) A statement of measurable annual academic and functional goals, related to -
(I) Meeting the child's needs that result from the child's disability to enable the child to be involved in and progress in the general education curriculum; and
(II) Meeting each of the child's other educational needs that result from the child's disability.
Alternate Assessments
(III) A statement of "benchmarks or short-term objectives" is required only with respect to students with disabilities who take alternate assessments aligned with alternate achievement standards.
If a child will participate in alternate assessments based on either general or alternate achievement standards, the IEP must explain why the child cannot participate in the regular assessment and why the alternate assessment selected is appropriate for the child.
The IEP/PPT Team may only recommend appropriate accommodation or use of alternate assessment, but may not exempt students with disabilities from the state assessment.
(3) A statement of the special education and related services and supplementary aids and services to be provided to the child, or on behalf of the child and a statement of the program modifications or supports for school personnel that will be provided for the child -
(I) To advance appropriately toward attaining the annual goals;
(II)To be involved and progress in the general curriculum in accordance with paragraph (a)(1) of this section and to participate in extracurricular and other nonacademic activities; and
(III) To be educated and participate with other children with disabilities and non- disabled children in the activities described in this paragraph;
(4) An explanation of the extent, if any, to which the child will not participate with non- disabled children in the regular class and in the activities described in paragraph (a) (3) of this section;
(5) A statement of any individual modifications in the administration of State or Agency-wide assessments of student achievement that are needed in order for the child to participate in the assessment; and
(6) The projected date for the beginning of the services and modifications described in paragraph (a)(3) of this section, and the anticipated frequency, location, and duration of those services and modifications; and
(7) A statement of -
(I) How the child's progress toward the annual goals described in paragraph (a)(2) of this section will be measured; and
(II) How the child's parents will be regularly informed (through such means as periodic report cards), at least as often as parents are informed of their non-disabled children's progress, of -
(A) Their child's progress toward the annual goals; and
(B) The extent to which that progress is sufficient to enable the child to achieve the goals by the end of the year
(8) Reevaluation of a student's progress may not occur more than once a year unless agreed to by the parents and EASTCONN. Reevaluation must occur at least once every three years unless the parent and EASTCONN agree that it is unnecessary.
(B) Transition services.
(1) The IEP must include -
(I) For each student beginning not later than the first IEP to be in effect when the child is sixteen, and younger if appropriate, and updated annually, thereafter, appropriate measurable postsecondary goals based upon age appropriate transition assessments related to training, education, employment, and, where appropriate, independent living skills; and
(II) For each student beginning not later than the first IEP to be in effect when the child is sixteen, (or younger, if determined appropriate by the IEP Team), a statement of needed transition services for the student, including courses of study, needed to assist the child in reaching these goals:
(III) For a student no longer eligible for services due to graduation from high school with a regular diploma or for a student who exceeds the age of eligibility under State law, a summary of the student's academic achievement and functional performance including recommendations on how to assist the student in meeting his/her postsecondary goals.
(2) If the IEP team determines that services are not needed in one or more of the areas specified in §300.27(c)(1) through (c)(4), the IEP must include a statement to that effect and the basis upon which the determination was made.
(C) Transfer of rights. Beginning not later than one year before a student reaches the age of majority under State law, the student's IEP must include a statement that the student has been informed of his or her rights under this title if any, that will transfer to the student on reaching the age of majority, consistent with §615(m)
(D) Students with disabilities convicted as adults and incarcerated in adult prisons. Special rules concerning the content of IEP's for students with disabilities convicted as adults and incarcerated in adult prisons are contained §612(a)(5)A.
(E) Students with disabilities identified as deaf or hearing impaired. For a child identified as deaf or hearing impaired, the PPT shall develop an IEP which includes a language and communication plan which shall address;
(I) the child's primary language or mode of communication;
(II) opportunities for direct communication between the child and his/her peers and professional personnel in the primary child's language or mode of communication;
(III) educational options available to the child;
(IV) the qualifications of teachers and other professional personnel administering the plan for the child, including their proficiency in the child's primary language or mode of communication;
(V) the accessibility of academic instruction, school services and extracurricular activities to the child;
(VI) Assistive devices and services for the child; and
(VII) Communication and physical environment accommodations for the child.
- Transfers
- When an individual has been on an IEP in another school Agency, the PPT shall make an evaluative study of the student and develop an IEP for the student as though the student were newly referred, but the PPT may use the previous IEP (if available) in developing the new one. If the transfer involves Agencys within Connecticut, the Agency will provide services "comparable to those described in the previously held IEP," until the Agency adopts the previously held IEP or develops, adopts, and implements a new IEP. If the student has transferred from another state, the Agency will provide services "comparable to those described in the previously held IEP," until the Agency conducts an evaluation, if deemed necessary, and if appropriate, develops a new IEP. If a student who is on an IEP transfers from this Agency to another, or to a private school, the written IEP and any additional records relating to the student's program and achievement shall be forwarded to the receiving school on the request of the receiving school and the individual's parent or guardian.
- Independent Educational Assessment
- If an independent educational assessment is necessary, it shall be conducted by a Connecticut credentialed or licensed professional examiner who is not employed by and does not routinely provide assessment for the State Department of Education or EASTCONN.
- Legal Reference: Connecticut General Statutes
10-76a Definitions
10-76b State supervision of special education programs and services. Regulations. (as amended by PA 12-173)
10-76d Duties and powers of Boards of Education to provide special education programs and services. (as amended by June Special Session PA 15-5, Section 277)
10-76ff Procedures for determining if a child requires special education
10-76g State aid for special education.
10-76h Special education hearing and review procedure.
PA 12-173 An Act Concerning Individualized Education Programs and Other Issues Relating to Special Education
State Board of Directors Regulations
34 C.F.R. 300 et seq. Assistance to States for Education of Handicapped Children.
300.14 Special education definitions.
300.340-349 Individualized education programs.
300.503 Independent educational assessment.
300.533 Placement procedures.
300.550-556 Least restrictive environment.
P.L. 108-446 The Individuals with Disabilities Education Improvement Act of 2004
Adopted: 3/23/2021
- Revised: 2/7/2023
- Replaces: 6159
NOTE: Please download the PDF here:
INSTRUCTION
Series 6000
Policy #6017.21.1
Instructional Assistants
The EASTCONN Executive Committee of the Board of Directors shall employ instructional assistants to work under the general supervision of the Immediate Supervisor and to assist teachers in such duties as:
1. Managing and maintaining records, materials, and equipment.
2. Attending to the physical needs of children.
3. Performing other limited services to support teaching duties when such duties are determined and directed by a teacher or administrator.
4. Lunchroom duties.
Instructional Assistant means an adult school employee who works under the direction of the certified administrative and teaching staff in performing, within the limitations of training and competency, certain instructional and non-instructional functions in the school program.
In compliance with applicable legal requirements, the EASTCONN Executive Committee of the Board of Directors shall require all teacher aides/paraprofessionals with instructional duties that are newly hired in a Title I school program to have a secondary school diploma or its recognized equivalent and to have:
1. Completed at least two years of study at an institution of higher education;
2. Obtained an Associate’s or higher degree; or
3. Met a rigorous standard of quality through a formal state or local academic assessment.
EASTCONN will not hire Title I paraprofessionals who do not meet these standards.
Exception to these requirements may be made with regard to paraprofessionals who act as translators or who coordinate parent involvement activities.
The Director of Education or his/her designee and/or the staff development committee shall develop an appropriate in-service program for paraprofessionals.
Paraprofessionals are employed so that the certified staff may direct their energies to the students’ education. The Principal and the supervising teacher are jointly responsible for making final decisions related to the duties and responsibilities to be assigned to a paraprofessional.
Legal Reference:
20 U.S.C. §1119(c) No Child Left Behind Act P.L. 107-110
Adopted: 3/23/2021
Revised:
Replaces: 6159.1
NOTE: Please download the PDF here:
INSTRUCTION
Series 6000
Policy #6017.22.1
Equipment/Books/Materials: Provision/Selection General
The EASTCONN Board of Directors shall provide educational materials and equipment that support and enrich the curriculum and further the achievement of the school system's instructional goals.
Adoption of new textbooks shall require a two-thirds vote of all the members of the EASTCONN Board of Directors, notice of such intended change having been previously given at a meeting at least one week prior to the vote.
Textbooks shall be defined as the primary or basic reading for students in a particular subject and student section in a semester or during the entire school year; supplemental and reference books shall not be considered to be extbooks.
Selection
Basic textbooks will be continuously reviewed to keep up with the expansion of knowledge and rapid changes in the world and to present balanced views on international, national, and local issues and problems of the past, present, and future. Textbooks should further:
1. provide materials to stimulate growth in factual knowledge, literary appreciation, aesthetic and ethical value;
2. provide materials to help students develop abilities in critical reading and thinking;
3. provide materials to help develop and foster an appreciation of cultural diversity and development in the United States and throughout the world;
4. provide for all students an effective basic education that does not discriminate on the basis of race, age, color, religion, national origin, sex, sexual orientation or disabilities;
5. allow sufficient flexibility for meeting the special needs of individual students and groups of students.
Any textbook or learning material that will serve the function of a textbook must be processed through the Agency primary learning material adoption procedure and formally adopted by the EASTCONN Board of Directors . This applies to a textbook or material that will be used as a primary learning tool on an ongoing basis with the majority of students in a class, course, or learning group within a class.
Primary learning materials are textbooks, paperback books, audiovisual kits, or other instructional materials which are:
• used for the duration of a course or school year; the majority of assignments are derived from such material.
• used by all students in a class, course, or learning group within a class.
The administration will develop and maintain a procedure for selecting materials which meets the aforementioned criteria. Such procedure shall include the opportunity for professional staff to analyze, evaluate, and recommend primary learning materials for adoption.
Instructional Materials
Basic textbooks, instructional materials, and equipment shall be furnished by the EASTCONN Board of Directors for all EASTCONN students with the following exceptions:
• Individual project materials to be used in the industrial arts, homemaking, and art courses.
• Materials to be used for special projects not required for credit in a course.
• Personal clothing items worn for physical education and other in-school athletic activities.
- The administration will develop rules for textbook selection which meet the above criteria, including:
1. analysis, evaluation, and recommendation by professional staff.
2. the opportunity for interested citizens in EASTCONN to review recommended textbooks.
According to state law, the EASTCONN Board of Directors will make final textbook selections.
- (cf. 5040.1.1 - Freedom of Speech/Expression) (cf. 6017.12.1 - Controversial Issues)
- Legal Reference Connecticut General Statutes
- 10-221 Boards of Education to prescribe rules.
- 10-222a Boards to have use of funds derived from repayment for school materials.
- 10-228 Free textbooks, supplies, materials and equipment.
- 10-229 Change of textbooks.
- President's Council, Agency 25 v. Community School Board no. 25, 457 F.2d 289 (1972), cert. denied 409 U.S.C. 998 (Nov. 1972)
- Minarcini v. Strongsville City School Agency, 541 F.2d 577 (6th Cir. 1976).
- Island Trees Union Free School Agency Board of Directors v. Pico, 457 US 853 (1982).
- Academic Freedom Policy (adopted by Connecticut State Board of Directors , 9/9/81)
- Adopted: 2/23/21
- Revised:
- Replaces: 6161
NOTE: Please download the PDF here:
INSTRUCTION
Series 6000
Policy #6017.23.1
Evaluation of Instructional Materials General
Instructional materials shall be evaluated consistently and systematically to insure high instructional standards to ensure compliance with Connecticut General Statutes, regulations of the State Board of Education, EASTCONN Board of Directors policy and regulations.
These guidelines are not intended to supplant the professional judgment of staff who evaluate instructional materials — both student materials and teacher materials. Instead, they establish minimum standards for acceptability and provide criteria on which to judge instructional quality.
To portray accurately American cultural and racial diversity, and the male and female roles in our society, instructional materials should encourage students to understand the historical roles and contributions of women and minorities, the forces which shaped those roles and contributions, and how and why the contemporary roles and contributions of women and minorities are different.
Limitations
It may be inappropriate to require a pictorial or textual item to conform to these guidelines, for example in reprinting a story by a well-known author or in a painting by an artist which makes an important contribution to a particular instructional material. In such situations, discussion material should have been included which explains why a particular attitude was prevalent during a certain period in history, and how and why that attitude has changed.
When examining instructional material for adverse reflection on race, creed, sex, etc., the evaluator should make a qualitative judgment with respect to stories or articles having historical perspective. Any description, depiction, inference, label, or retort found to be, by itself, an adverse reflection should not be judged out of context. Rather, the story or article should be examined for appropriate explanations, discussions, or other comments included or immediately attached which may overcome the impact of such offending words or pictures. The instructional material should be rejected only if, on a total basis, the story or article would, in the mind of an average student for whom the material is intended, reflect adversely upon a person because of his or her race, color, creed, national origin, ancestry, sex, or occupation.
Legal Reference: Connecticut General Statutes
10-18a Contents of textbooks and other general instructional materials
Adopted: 2/23/21
Revised:
Replaces: 6161.1
NOTE: Please download the PDF here:
INSTRUCTION
Series 6000
Policy #6017.24.1
Care of Instructional Materials
Damaged and/or Lost Instructional Materials
The EASTCONN Board of Directors may impose sanctions against students who lose or damage textbooks and other educational materials. The EASTCONN Executive Director is authorized by the EASTCONN Board of Directors to set regulations and adopt any guidelines necessary to carry out the wishes of the EASTCONN Board of Directors.
Legal Reference: Connecticut General Statutes
10-221(c) Boards of education to prescribe rules
Adopted:2/23/21
Revised:
Replaces: 6161.2
NOTE: Please download the PDF here:
INSTRUCTION
Series 6000
Policy #6017.25.1
Comparability of Services
The Executive Director of EASTCONN or his/her designee shall pursue funding under Title I of the Federal Strengthening and Improving of Elementary and Secondary Schools Act to supplement instructional services and activities in order to improve the educational opportunities of educationally disadvantaged or deprived children.
All EASTCONN schools, regardless of whether they receive Title I funds, shall provide services that, taken as a whole, are substantially comparable. Teachers, administrators and other staff shall be assigned to schools in a manner that ensures equivalency among EASTCONN’s schools. Curriculum materials and instructional supplies shall be provided in a manner that ensures equivalency among EASTCONN’s schools.
The EASTCONN Board of Directors believes that at all times its schools should be equally as well equipped and maintained as may be possible within existing financial limitations.
It shall be the policy of the EASTCONN Board of Directors to insure comparability of services funded by state and local sources in both Title I project schools and non-project schools. The EASTCONN Board of Directors will therefore:
1. Maintain an EASTCONN-wide salary schedule.
2. Provide services with federal, state and local funds in schools serving Title I project areas that are at least comparable to services in non-project areas.
3. Use federal, state and local funds to provide for an equivalence among all schools in all schools with the same grade levels in teachers, administrators, auxiliary personnel.
4. Use federal, state and local funds to provide for an equivalence among all schools with the same grade levels in the provision of curriculum and instructional materials, books and supplies.
Nothing in this policy will prohibit the administration from addressing identified problems at individual schools.
Legal Reference:
Title I Improving the Academic Achievement of the Disadvantages, as implemented by 34 C.F.R. part 200 of the No Child Left Behind Act of 2001
Agostini v. Felton 521 U.S. 103(1997)
Adopted: 5/23/23
Revised:
Replaces: 6161.3
NOTE: Please download the PDF here:
INSTRUCTION
Series 6000
Policy #6017.26.1
Research: Testing
Testing Program
A plan of system-wide testing in addition to mandated statewide assessments, shall be developed and implemented as one indication of the success and quality of EASTCONN’s total educational program. In the case of individual students, standardized achievement tests, in combination with other criteria, can provide an indication of student achievement. When appropriate, students may also be tested for mental ability, aptitude and interest.
The purposes of the Agency-wide testing program are to facilitate and provide information for the following:
1. Student Achievement - To produce information about relative student achievement so that parents/guardians, students and teachers have a baseline against which to monitor academic progress. Within the limitations of group testing instruments, the information should be useful to serve as a validation device for other measures of student progress.
2. Student Counseling - To serve as a tool in the counseling and guidance of students for further direction and for specific academic placement.
3. Instructional Change - To provide data which will assist in the preparation of recommendations for instructional program changes to:
a. Help teachers with instructional decisions, plans and changes regarding classroom objectives and program implementation;
b. Help the professional staff formulate and recommend instructional policy; and
c. Help the EASTCONN Board of Directors adopt instructional policies.
4. Agency Assessment - To provide additional indicators of the progress of the agency toward established goals.
The testing program is an integral part of EASTCONN’s needs assessment and evaluation programs. The program should be developed primarily for furnishing needed information to decision makers, including the EASTCONN Board of Directors, administrators, teachers, parents/guardians and students.
The needs of these various groups shall be clearly identified, and the testing program shall be limited to obtaining that information which is needed and useful. In planning, every effort will be made to see that testing contributes to the learning process rather than detracts from it. Efforts shall be made to incorporate necessary culture-free and culture-fair tests to assure reasonably accurate measurements.
EASTCONN shall not discriminate in the methods, practices and materials used for testing, evaluating and counseling students on the basis of sex, race, national origin, creed, sexual orientation or physical, mental, emotional or learning disability. Discrimination complaints shall be processed in accordance with established procedures.
Parents shall be notified prior to any individual student testing, beyond that which is part of the regular classroom routine. Parental notification shall include the reason for the testing and an explanation of the test to be used. All such tests results shall be shared with parents. Staff will receive in-service education in the use of designated tests, confidentiality issues and interpretation of test results.
A periodic review and evaluation of the district's testing program will be conducted.
Test Exclusion:
Individuals with Disabilities Education Act – Alternate Assessments for Students with Disabilities for Statewide and District-wide Assessments
EASTCONN will, in all respects, comply with the requirements of the state and federal law with regard to the special education of students with disabilities. The EASTCONN Board of Directors directs the Director of Special Education or designee to, in accordance with state and federal law, develop procedures that indicate how district staff shall determine when a student with a disability eligible for special education and related services under the IDEA shall partake in alternative assessment(s) to particular statewide or agency-wide assessments of student achievement. Such procedures shall include, among other things, a requirement that all decisions for alternative assessments be made by the particular student’s planning and placement team.
Legal Reference: Connecticut General Statutes
10-14n Statewide mastery examination. Conditions for reexamination. Limitation and use of test results.
Individuals with Disabilities Education Act, 42 U.S.C. β 1400, et.seq.(IDEA) 34 C.F.R. β300.320
Adopted:5/23/23
Revised:
Replaces: 6162.3
NOTE: Please download the PDF here:
INSTRUCTION
Series 6000
Policy #6017.27.1
Survey of Students
Surveys can be a valuable resource for schools and communities in determining student needs for educational services. When a survey is used, every effort should be made to ask questions in a neutral manner to ensure the accuracy of the survey.
Administrators, teachers, other staff members and the EASTCONN Board of Directors may use surveys for many purposes. Such purposes may include, but are not limited to, the need for student services, the determination of prevailing views pertaining to proposed policies and/or practices, or the determination of student knowledge and/or attitudes related, to a specific subject or units. These are examples of surveys and not intended to be an all-inclusive listing. Administrative approval is required for surveys. Responses will not be used in any identifying manner.
Surveys used in any experimental program or research project will be subject to the requirements of Policy 6141.11. Parents shall have the right to inspect all instructional material that will be used for a survey, analysis, or evaluation as part of a federal program.
Prior to administering a survey, the EASTCONN Board of Directors must approve all that are received by the EASTCONN Executive Director that include reference to any of the factors listed below. In addition, no student under the age of 18 may, without parental consent, take part in a survey, analysis, or evaluation that reveals information concerning:
1. political affiliations or beliefs of the student or the student’s parents;
2. mental or psychological problems of the student or the student’s family;
3. sex behavior or attitudes;
4. illegal, anti-social, self-incriminating and demeaning behavior;
5. critical appraisals of other individuals with whom respondents have close family relationships;
6. legally recognized privileged or analogous relationships, such as those of lawyers, physicians and ministers;
7. income (other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such program); or
8. religious practices, affiliations or beliefs of the student or the student’s parent.
Surveys conducted for other agencies, organizations or individuals must have the recommendation of the Executive Director of EASTCONN and the approval of the EASTCONN Board of Directors as to content and purpose. The results of such approved surveys must be shared with the EASTCONN Board of Directors.
Parents/guardians shall have the right to inspect, upon their request, a survey created by a third party before the survey is administered or distributed by a school to a student. Such requests shall be made in writing with a response to be at least two weeks in advance of any survey to be given.
Overall survey results following decisions must be shared with all parties who request such information.
Parents/guardians shall be notified at least annually, at the beginning of the school year, of this policy and when enrolling students for the first time in EASTCONN schools. This notification must explain that parent/guardians, or students 18 or older, have the right to "opt the student out of participation," in writing, in the following activities:
1. The collection, disclosure and use of personal information gathered from students for the purpose of marketing or selling that information. This does not apply to the collection, disclosure, or use of personal information collected from students for the exclusive purpose of developing, evaluating, or providing educational products or services for, or to students, such as:
a. College or other post-secondary education recruitment, or military recruitment;
b. Book clubs, magazines and programs providing access to low-cost literary products;
c. Curriculum and instructional materials used in schools;
d. Tests and assessments;
e. Student recognition programs; and
f. The sale by students of products or services to raise funds for school- related activities;
2. The administration of any survey that delves into the restricted sensitive subject areas identified and listed above, or
The term "personal information" means individually identifiable information including a student’s or parent’s name, address, telephone number, or social security number.
Parents/guardians of a student shall also have the right to inspect, upon request, any instructional material used as part of the educational curriculum.
Note: The term "instructional material" means instructional content that is provided to a student, regardless of format. It does not include tests or academic assessments.
(cf. 6017.22.1 - Equipment, Books and Materials: Provision/Selection)
(cf. 6017.23.1 - Evaluation of Instructional Materials)
(cf. 6017.23.1 - Evaluation of Instructional Materials)
Legal Reference:
P.L. 103-227 Section 1017 (which amends Section 439 of the General Education Provisions Act)
P.L. 107-110, (HR 1-"Leave No Child Behind") § 1061/1062 - Student Privacy, Parental Access to Information, and Administration of Certain Physical Examinations to Minors.
Regulation 34 CFR Part 99
Adopted:11/23/2021
Revised:
Replaces: 6162.51
NOTE: Please download the PDF here:
INSTRUCTION
Series 6000
Policy #6017.28.1
Identification of Special Needs & Abilities
The EASTCONN Board of Directors recognizes each student is unique, and, that EASTCONN students may have exceptional needs that require Individualized Programs.
The Executive Director of EASTCONN shall:
1. develop and promulgate regulations and procedures to identify students with exceptional needs;
2. develop plans for assessment and evaluation of specific needs of each student identified to have exceptional needs. The assessment plan shall be a description in ordinary language of procedures, tests, records, or reports proposed for use in student assessments.
The search and assessment plans shall be consistent with provisions of federal and state laws and regulations.
(cf. 6017.20.1 - Individualized Education Plans)
Legal Reference: Connecticut General Statutes
10-76a et seq. Special education.
10-76d(a) Identification of school age children needing special education.
State Board of Directors Regulations 10-76b-1 et seq.
34 C.F.R. 300 Assistance to States for Education of Handicapped Children.
Adopted:11/23/2021
Revised:
Replaces: 6164.4
NOTE: Please download the PDF here:
INSTRUCTION
Series 6000
Policy #6017.29.1
Drugs, Tobacco, Alcohol
Because use of these harmful agents has a deleterious effect on the health and welfare of the users and far-reaching detrimental consequences to users, families, and society, efforts shall be made by staff to reduce student use of harmful drugs, tobacco and alcohol.
The professional staff shall be provided information and skills to acquaint them with problems of drug, tobacco, and alcohol use and in recognition of the symptoms of such use. At least annually, and as other appropriate opportunities arise, teachers in each grade shall emphasize the effect of alcohol, nicotine, tobacco and drugs on health, character, citizenship, and personality development in both health education programs and in other contexts.
The EASTCONN Executive Director shall make use of in-service training sessions for both certified and non-certified staff to achieve the goals of this policy; full cooperation with community agencies shall be given wherever such cooperation is advantageous to students.
(cf. 5007.1.1 – Alcohol Use, Drugs, and Tobacco (including Performance Enhancing Substances)
Legal Reference: Connecticut General Statutes
10-16b Prescribed courses of study.
10-19 Effect of alcohol, nicotine or tobacco and drugs to be taught.
10-19a Executive Director to designate substance abuse prevention team.
10-19b Advisory councils on drug abuse prevention. 10-220 Duties of boards of education.
10-221(d) Boards of education to prescribe rules.
Adopted: 10/26/2021
Revised:
Replaces: 6017.29.1
NOTE: Please download the PDF here:
INSTRUCTION
Series 6000
Policy #6017.30.1
Acquired Immune Deficiency Syndrome (AIDS)
Education is the best way to prevent the spread of AIDS, and through learning the facts about AIDS, students are better able to make decisions which will keep them healthy and even save their lives. Various EASTCONN curricula, including health curricula, science curricula, and social studies curricula among others shall include information on AIDS — both its cause and prevention.
Students will be exempt from instruction on acquired immune deficiency syndrome upon written request of the parent or guardian in accordance with state statutes.
Legal Reference: Connecticut General Statutes
10-19(b) AIDS education.
Adopted: 10/26/2021
Revised:
Replaces: 6164.12
NOTE: Please download the PDF here:
INSTRUCTION
Series 6000
Policy #6017.31.1
Alternative Education Programs
The purpose of this policy is to recognize the need for alternative education programs for some EASTCONN students.
The EASTCONN Board of Directors is dedicated to providing educational options for all students within available financial constraints. It is recognized there will be students in EASTCONN schools whose needs and interests are best served by participation in an alternative education program.
"Alternative education" means a school or program maintained and operated by the EASTCONN Board of Directors that is offered to students in a nontraditional educational setting and addresses the social, emotional, behavioral and academic needs of such students.
The EASTCONN Board of Directors may provide alternative education to students in accordance with the guidelines established by the State Board of Education. Such guidelines shall include, but not be limited to, a description of the purpose and expectation of alternative education, criteria for student eligibility, and criteria for how and when a student may enter or exit alternative education.
In providing alternative education to students, the EASTCONN Board of Directors may use space in an existing school or establish a new school. Such programs must comply with state laws pertaining to the number and length of school days in an academic year and shall be subject to all other federal and state laws governing public schools.
The EASTCONN Board of Directors may form a cooperative arrangement with other boards of education, to provide alternative education pursuant to C.G.S. 10-158a.
Such an arrangement may include the establishment of a committee to supervise the program, with committee membership determined by cooperating boards. Such committee shall have the power, in accordance with the terms of the agreement, to (1) apply for, receive directly and expend on behalf of the agency schools which have designated the committee an agent for such purpose any state or federal grants which may be allocated to agency schools, for specified programs, the supervision of which has been delegated to such committee, provided such grants are payable before implementation of any such program or are to reimburse the committee for transportation provided to a school operated by a cooperative arrangement; (2) receive and disburse funds appropriated to the use of such committee by the cooperating school districts, the
state or the United States, or given to the committee by individuals or private corporations; (3) hold title to real or personal property in trust, or as otherwise agreed to by the parties, for the appointing boards; (4) employ personnel; (5) enter into contracts; and (6) otherwise provide the specified programs, services and activities. Teachers employed by any such committee shall be subject to the provisions of the general statutes applicable to teachers employed by EASTCONN in any school.
A list of alternative programs will be approved by the EASTCONN Board of Directors annually. The Executive Director may provide for the involvement of staff, parents and the community in recommending alternative education programs for EASTCONN Board of Directors approval.
There shall be an annual evaluation of alternative education programs.
The EASTCONN Board of Directors, as required, will post on its website information about any alternative education offered, including purpose, location, contact information, staff directory and enrollment criteria. In addition, the EASTCONN Board of Directors recognizes its responsibility to give all children in the Agency who receive alternative education as nearly equal advantages as may be practicable compared to other children in the Agency. In addition, the EASTCONN Board of Directors shall annually submit to the Commissioner of Education a strategic school profile report for each alternative school or program under its jurisdiction.
Alternative education programs implemented by the Agency are to maintain learning options that are flexible with regard to environment, structure and pedagogy. Such programs include, but are not limited to, a separate school, tutorial instruction, small group instruction, large group instruction, counseling and guidance, computer-assisted instruction, cooperative work experience, supervised community service activities and supervised independent study.
Students, upon parent request, may be placed in an alternative education program within available financial resources if the Agency determines that the placement serves the student's educational needs and interests and assists the student in achieving agency and state academic content standards.
(cf. 6007.1.1 - Title I Programs)
(cf. 6002.1.1 - Distance Education Online Courses)
Legal Reference Connecticut General Statutes
10-4p(b) Implementation plan to achieve resource equity and equality of opportunity. Assessment. Reports. (as amended by PA 15-133)
10-15 Towns to maintain schools.
10-16 Length of school year.
10-158a Cooperative arrangements among towns. School building projects. Student transportation.
10-220 Duties of boards of education (as amended by PA 15-133)
10-223h(c) Commissioner's network of schools. Turnaround committees.
Operations and instructional audit. Turnaround plans. Report. (as amended by PA 15-133)
PA 15-133 An Act Concerning Alternative Education
Adopted: March 2023 Board Meeting
Revised:
Replaces: 6017.31.1
NOTE: Please download the PDF here:
INSTRUCTION
Series 6000
Policy #6017.32.1
Use of Commercially Produced Video Recordings/DVDs
Videotapes/DVDs will be selected and assigned to give support directly to instructional learning objectives contained within the Board approved curriculum.
Videotapes/DVDs, when used, shall be selected for their direct relevance to the instructional program. General selection criteria should include quality of the overall worth and its individual parts, fair and accurate representation of the facts, the reputation and significance of the writer, director, and/or performer.
Videotapes/DVDs shall not be used for recreation or entertainment, or for other than planned instructional purposes.
Legal Reference:
Publication 94-553; The Copyright Act of 1976, 17 U.S.C. 101 et seq.
and 1980 amendments
Adopted: 11/23/2021
Revised:
Replaces: 6177
NOTE: Please download the PDF here:
INSTRUCTION
Series 6000
Policy #6017.33.1
Evaluation of the Instructional Program
The EASTCONN Board of Directors recognizes that education is a continuous process that cannot be satisfactorily achieved without the coordination and cooperation of all components of the entire system. To achieve the highest quality of education on all levels, a critical appraisal of the program as it operates in each school and at each level is essential. The purposes of evaluation of instruction are to:
indicate instructional strengths and weaknesses;
provide information needed for advance planning;
provide data for public information;
show the relationship between achievement and the school system's stated goals; and
check on the suitability of the instructional program in terms of community requirements.
A continuing evaluation will be conducted at the school and system-wide level. The needs as shown by this evaluation will be listed on a priority basis. School improvement programs will be aimed at meeting these needs.
The administration shall submit an annual report to the Board stating the strengths and weaknesses of the school program. Plans for correcting the weaknesses will be a part of the report.
Legal Reference: Connecticut General Statutes
10-76d(g) Duties and powers of boards of education to provide special education programs and services.
Title IX of the Education Amendments of 1972, 20 U.S.C. 1681 et seq.
Adopted: 11/23/2021
Revised:
Replaces: 6180
NOTE: Please download the PDF here:
INSTRUCTION
Series 6000
Policy #6017.34.1
Equal Educational Opportunity
Reduction of Racial, Ethnic and Economic Isolation
The EASTCONN Board of Directors shall provide, in conformity with all applicable state statutes and regulations, educational opportunities for students to interact with students and teachers from other racial, ethnic and economic backgrounds in order to reduce racial, ethnic and economic isolation. Such opportunities may be provided with students from other communities.
In providing such opportunities, the EASTCONN Board of Directors will consider such programs or use such methods as:
Inter-Agency magnet school programs;
Charter schools;
Inter-Agency after-school, Saturday and summer programs and sister-school projects;
Intra-Agency and inter-Agency public school choice programs;
Inter-Agency school building projects;
Inter-Agency program collaborative for students and staff;
Minority staff recruitment;
Distance learning through the use of technology;
Experiences that increase awareness of the diversity of individuals and cultures; and
Community and parental involvement in the school Agency.
The EASTCONN Board of Directors shall report biennially to the Commissioner of Education on EASTCONN programs and activities undertaken to reduce racial, ethnic and economic isolation, including information on the number and duration of such programs, the number of students and staff involved and evidence of the progress over time in the reduction of racial, ethnic and economic isolation. Such information shall, through the Commission of Education, be reported to the Governor and the General Assembly.
(cf. 6009.1.1 – Community Relations)
(cf. 5037.1.1 - Inter-District Choice)
(cf. 5014.1.1 – Homeless Students)
(cf. 6014.1.1 - Goals and Objectives)
(cf. 4008.6.1 - Safe Schools)
Legal Reference: Connecticut General Statutes
10-4a Educational interests of state defined.
10-220 Duties of boards of education
10-226h Programs and methods to reduce racial, ethnic, and economic isolation (as amended by PA 11-179)
Adopted: January 26, 2021
Revised:
Replaces: 6121.1
NOTE: Please download the PDF here:
9000 Policies - Bylaws of the Board
BYLAWS OF THE BOARD
Series 9000
Policy #9001.1.1
BY-LAWS OF EASTCONN
ARTICLE I
LOCATION OF EASTCONN ADMINISTRATIVE OFFICES
The principal office of EASTCONN (Regional Educational Service Center, RESC) is located at 376 Hartford Turnpike, Hampton, Connecticut 06247. EASTCONN may have such other offices within the State of Connecticut, as the Board of Directors may from time to time determine.
ARTICLE II
DISTRICT MEMBERSHIP
Section One: Qualifications
The total representation of the EASTCONN Board of Directors shall consist of those district Boards of Education within the State of Connecticut which elect to be members; provided, however, that representation shall be consistent with State Statutes.
Section Two: Election of Member Districts
Any Board of Education interested in becoming a representative of EASTCONN shall submit a written, duly authorized and signed application, on a form approved by the Board of Directors, to the Secretary to the Board of Directors. Boards of Education within EASTCONN’s regional state planning area, designated in accordance with Section 16a-4a of the Connecticut General Statutes, will be accepted as members upon application. Boards of Education outside the area will be accepted as members upon approval of a majority of Boards which are members of EASTCONN.
In no case shall EASTCONN accept as a representative a Board of Education that is a member of another Regional Educational Service Center (RESC).
Section Three: Resignation of Member District
Any local district board may resign by filing a written resignation duly executed by the member board with the Board of Directors’ Chair and Secretary. Notice must be filed by January 1st and the Board shall, at its regularly scheduled March meeting, consider the resignation. Termination of membership will take place at the conclusion of the fiscal year. Upon resignation, a member board shall forfeit any rights to use or ownership of any assets of EASTCONN unless specifically otherwise provided for in the grant of a gift to EASTCONN.
ARTICLE III
EASTCONN BOARD OF DIRECTORS
Section One: Member District Representation
The term of office of each Board Representative, as elected or appointed by the Board of Education of member districts, shall not exceed four (4) years in accordance with Section 10- 666b of the Connecticut general Statutes; or when the local Board of Education changes the designated representative. Each member district may designate, in writing, a representative and an alternate at any given time. The alternate shall be considered the district representative in the absence of the current representative.
Nothing prevents a representative of a local district from serving multiple terms on the EASTCONN Board of Directors.
Representatives of the Board of Directors of the Regional Educational Service Center shall receive no compensation for services rendered as such, but may be reimbursed for necessary expenses in the course of their duties.
Section Two: Voting Rights
Voting Rights lie with the designated member district representative or alternate in the absence of the voting Board member’s district representative.
Section Three: Quorum
At any meeting of the Board of Directors, persons entitled to vote to represent a majority of the representatives of the Board of Directors shall constitute a quorum, except that, in those cases where a majority of the representatives of the Board of Directors are not present, seven (7) representatives of the Board of Directors shall constitute a quorum. Representatives participating via an electronic, virtual or telephonic platform shall be considered “present.”
A majority vote of those present and voting shall be necessary to carry any motion made.
Section Four: Election of Officers
Officers of the Board of Directors shall appoint a Nominating Committee and a Chair at the November Board meeting. Board representatives interested in serving in an Officer capacity shall submit names in writing to the Chair of the Nominating Committee on or before December 1st. The Officers of the Board of Directors shall be elected at the January Board of Directors’ meeting for a term of three (3) years unless no longer on the Board of Directors. If an election is not held by the prescribed date, Officers will continue in office until an election is held.
Each Officer shall serve from the January Board of Directors’ meeting and serve a three-year (3-year) term or until his/her successor has been duly elected. In the case of an Officer election to fill a vacancy, the term shall begin immediately upon election for a three-year (3-year) term.
Section Five: Duties of Officers
A Chairperson shall preside over all regular and special meetings of the Board of Directors, and shall call special emergency meetings of the Board of Directors at his/her own discretion or upon petition, as set forth in these By-laws.
A Vice-Chairperson shall assist the Chairperson in the performance of his/her duties.
The Vice-Chairperson shall, in the event of the temporary absence or disability of the Chairperson, perform the duties and exercise the powers of the Chairperson. In the event that the Chairperson is unable to complete his/her term, the Vice-Chairperson shall assume his/her duties for the remainder of the Chairperson’s term of office and a new Vice-Chairperson shall be duly elected.
A Secretary/Treasurer or designee shall cause minutes to be kept of each meeting of the Board of Directors and of any action taken by the Board of Directors. Such person shall cause such records to be posted on the EASTCONN website and be filed in the minutes book. The Secretary/Treasurer or designee shall cause to be kept accurate books of account of the Board of Directors’ transactions, which shall be the property of the Board of Directors and shall be subject at all times to the inspection and control of the Board of Directors.
Removal of Officers
An Officer may be removed by a majority vote of all representatives of the Board of Directors, with or without cause.
Section Six: Meetings
A. Meeting Schedules / Structures. Meeting dates for any year will be set at the Annual Meeting.
B. The Board of Directors shall convene meetings pursuant to a schedule adopted by the Board of Directors. The Board of Directors will have the option to hold meetings utilizing an electronic, virtual or telephonic platform. The Executive Director of EASTCONN shall assure such electronic, virtual or telephonic platform is available to all Board of Directors representatives.
When the Board of Directors physically assembles for a meeting, a Board representative may participate in that meeting through electronic communication means.
Special meetings of the Board of Directors may be held by the call of the Chairperson, by the Executive Director or by the petition of three (3) members of the Board of Directors. Only business listed in the notice of these meetings may be transacted. Meetings held in response to a petition must be held within thirty (30) days of receipt of such petition by the Board of Directors’ Chairperson.
Legal Reference: Connecticut General Statutes
1-200 (2) Definitions. “Meeting”
1-206 Denial of access to public records or meetings.
1-225 Meetings of government agencies to be public, as amended by June 11 Special Session, PA 08-3
C. Annual Meeting
The Board shall have an annual meeting in May.
Section Seven: Operating Procedures:
A. Executive Director
The Board of Directors shall maintain a job description for the Executive Director.
B. Standing Committees:
The charge of each standing committee shall be written and/or revised by the Chair and approved by a majority vote of the Board of Directors at a meeting.
- Policy Committee
- Finance Committee
- Facilities Committee
- Nominating Committee for Officers
Board of Directors’ representatives who wish to serve on a standing committee shall submit their name in writing to the Board Chair. Appointments will be made by the Board Chair.
C. Ad Hoc Committees:
The Chair shall recommend, and a majority vote of the Board of Directors of a meeting shall approve, the charge and duration of any ad hoc committee.
Any Board of Directors representatives who wish to serve on an ad hoc committee shall submit their names in writing to the Chair. Appointments will be made by the Chair.
Each ad hoc committee shall be dissolved when its reports are made to the Board of Directors at a meeting, or a set duration of the committee is reached.
D. Committee Responsibilities:
The Chair of the Board of Directors will be an ex-officio member of the standing and ad hoc committees.
Committees shall follow the provisions of the Freedom of Information Act.
ARTICLE IV
AMENDMENT OF BY-LAWS
These By-laws may be altered, amended, or repealed, and new By-laws may be adopted, by an affirmative vote of a majority of the members of the Board of Directors present at any regular meeting or at any special meeting, if written notice of intention to alter, amend, or repeal or to adopt new By-laws is given at least thirty (30) days in advance to all district Board representatives and Chairpersons.
ARTICLE V
GENERAL AUTHORITY
A. The EASTCONN Board of Directors shall adopt the estimated annual budget plan and shall be responsible for the hiring and discharge of the Executive Director, and for adopting policies.
The Executive Director of the EASTCONN RESC shall serve as the Executive Director of the Board of Directors meetings of the EASTCONN RESC.
B. The EASTCONN Board of Directors shall evaluate the EASTCONN Executive Director annually, using a procedure agreed-upon by the Board of Directors and the Executive Director.
C. The EASTCONN Board of Directors will evaluate itself annually.
D. The purpose of EASTCONN shall be to furnish programs and services to the participating Boards of Education. To fulfill said purpose, EASTCONN, with the Executive Director acting as its sole agent, shall have the following powers:
1. To apply for, receive directly and expend on behalf of the member Boards of Education, which hereby designate EASTCONN agent for said purposes, any State or Federal grants, including but not limited to direct state reimbursement as provided in Section 10-66g of the Connecticut General Statutes, which may be allocated to school districts for specified programs, the supervision of which has been delegated to EASTCONN.
2. To receive and disburse funds appropriated to the use of EASTCONN by the member Boards of Education, the State or the United States, or given to EASTCONN by individuals or private corporations.
3. To buy, sell, lease, exchange or accept by gift or bequest real or personal property.
4. To employ personnel and to retain the services of attorneys, appraisers and other consultants.
5. To enter into contracts.
6. To borrow money in anticipation of any payments to be made by any Board of Education or state or federal agency, but not yet received.
7. To establish, fund, and maintain reserves, sinking or other funds and to pledge such funds to the payment of Bonds, agreements providing or entered into in connection with the issuance of Bonds, including trust indentures, agreements concerning the operation and maintenance of the facility financed agreements, including those described in section 7-369b of the General Statutes, necessary or appropriate to issue Bonds, the interest paid pursuant to which is excluded from federal income taxation in accordance with federal law as the same may be amended, agreements concerning continuing disclosure as set forth in Public Act 95-270 of the Connecticut General Assembly and as applied to EASTCONN or such other purpose determined to be advantageous or convenient to enhance the marketability of the Bonds or the proposed purpose to be financed.
8. To maintain a working capital line of credit which is intended to meet working capital shortfalls, grant anticipation notes and other borrowing not intended as long-term, permanent financing shall be authorized by the approval of a majority of those voting at a Board of Directors’ meeting.
Adopted: April 2018
Revised: February 2020
Revised: July 2021
Replaces: 0.100
NOTE: Please download the PDF here:
BYLAWS OF THE BOARD
Series 9000
Policy #9002.1.1
Adoption and Revision of Personnel Policies and Procedures
The EASTCONN Executive Board has the final responsibility for establishing policies for EASTCONN.
The Executive Director has the responsibility for recommending policies to the Board of Directors and for carrying out the policies established.
The administrative and supervisory staff members have the responsibility for recommending policies and procedures to the Executive Director and for carrying out the policies and procedures established.
The personnel policies set forth in this manual have been adopted by the EASTCONN Board of Directors. They supersede any and all previously existing policies. They may be amended from time to time by the Board of Directors in accordance with its constitution and bylaws.
Personnel procedures are enacted by the Executive Director who may change them as needed. Should changes occur, new written policies and/or procedures will be forwarded to all appropriate personnel with instructions for inclusion in their copies of this manual.
EASTCONN reserves the right to amend its personnel policies and procedures in accordance with the by-laws of the Board of Directors at any time. Nothing in this Personnel Policy and Procedure Manual is intended as a guarantee of employment or of conditions of employment for any employee.
Nothing contained in this manual is intended to create, nor shall be construed as creating, an expressed or implied contract of employment or guarantee of employment for any term. Unless otherwise provided by a contract of employment or by specific statute, employment at EASTCONN is at will. As such,
EASTCONN employees shall retain the right to leave employment if they choose, while EASTCONN retains the right at all times as well to terminate any employee from employment at any time with or without notice, and to modify the terms of that employment.
EASTCONN policies, procedures, practices, and benefits may change with time. They may require clarifying, amending and/or supplementing. EASTCONN maintains the responsibility and the right to make changes at any time and will advise employees when changes occur. Any descriptions of various fringe benefits are summaries only and are provided solely for informational purposes. Nothing herein shall be construed as creating a contractual right to receive such benefits.
Should the descriptions in this handbook differ with any plan or document, the formal plan or document shall govern.
Adopted: April 24, 2018
Revised:
Replaces: 1.000
NOTE: Please download the PDF here:
BYLAWS OF THE BOARD
Series 9000
Policy #9006.1.1
Conflict of Interest
No member of the Board of Directors or member of his or her immediate family shall have an interest in any contract with the agency, unless such interest is specifically permitted by statute.
“Interest” shall mean financial or material benefit accruing to a Board of Directors member or his or her relatives resulting from a contractual relationship with the agency.
No member of the Board of Directors may be employed for compensation by the agency. If a Board of Directors member is employed by the agency, the office to which he or she was appointed shall become vacant.
Adopted: April 24, 2018
Revised:
Replaces: 2.011
NOTE: Please download the PDF here:
